1 City Council Regular Meeting Agenda – August 15, 2023 2017
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CITY OF SAN GABRIEL
CITY COUNCIL
REGULAR MEETING AGENDA
Tuesday, August 15, 2023 - 6:30 P.M.
City Hall Council Chamber
425 South Mission Drive, San Gabriel, California 91776
Mark Lazzaretto
City Manager
Keith Lemieux
City Attorney
Julie Nguyen
City Clerk
Kevin B. Sawkins
City Treasurer
John R. Harrington
Mayor
John Wu
Vice Mayor
Eric Chan
Council Member
Tony Ding
Council Member
Denise Menchaca
Council Member
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AMENDED AGENDA 8/11/2023
• Uploaded Item 5B Attachment C
• Added Item 6A Attachment D
City Council Regular Meeting Agenda – August 15, 2023 2 City Council Regular Meeting Agenda
Tuesday, August 15, 2023
• CALL TO ORDER
• PLEDGE OF ALLEGIANCE LED BY: Council Member Menchaca
• ROLL CALL: Mayor Harrington, Vice Mayor Wu, Council Members Chan, Ding, Menchaca
1. APPROVAL OF AGENDA ORDER
2. PRESENTATIONS – None.
3. PUBLIC COMMENT
4. CONSENT CALENDAR
All items listed under the Consent Calendar are considered routine and recommendations will be approved in one motion unless a member of the City Council or audience requests separate discussion.
A. APPROVAL OF MINUTES
The minutes are a record of the official actions taken at the City Council meeting.
1. Minutes of the City Council Regular Meeting of July 18, 2023.
California Environmental Quality Act (CEQA) Determination: Not a Project as defined in Section 15378 of the State CEQA Guidelines.
Recommended Action: Approval
B. MATERIAL DEMANDS
The most recent Material Demands from the Finance Department are presented to the City Council for review and approval.
California Environmental Quality Act (CEQA) Determination: Not a Project as defined in Section 15378 of the State CEQA Guidelines.
Recommended Action:
Staff recommends that the City Council approve Material Demands as presented.
City Council Regular Meeting Agenda – August 15, 2023 3 C. CASH AND INVESTMENT REPORT – JULY 2023
In accordance with the City of San Gabriel’s 2023-2024 Adopted Investment Policy (Resolution No. 23-36) and California Government Code Section 53646, the Finance Director is to render an investment report to the City Council, City Treasurer, City Manager, and the City Attorney. The Cash and Investment Report is presented to receive and file in accordance with the City’s adopted 2023-2024 Investment Policy.
California Environmental Quality Act (CEQA) Determination: Not a Project as defined in Section 15378 of the State CEQA Guidelines.
Recommended Action:
Staff recommends that the City Council receive and file the Cash and Investment Report for July 2023.
D. RESOLUTION NOS. 23-49 AND 23-50 SETTING THE RATE AND AMOUNT NECESSARY FOR THE 2023-24 FISCAL YEAR RETIREMENT LEVY
The City’s retirement costs are funded by a special property tax levy authorized by the voters in 1948. The special property tax levy approved by the voters requires the City Council to annually establish a tax rate sufficient to meet the City’s obligations to the state employees’ retirement system.
Based on the assessed valuation prepared by the Auditor Controller and the recommended continued levy of 14 cents per $100 of assessed property value, the amount to be generated is estimated at $9,531,351 for Fiscal Year 2023-2024. This levy, along with the current fund balance in the Retirement Fund, will be sufficient to cover the retirement costs, budgeted at $9,886,942 for Fiscal Year 2023-2024.
California Environmental Quality Act (CEQA) Determination: Not a Project as defined in Section 15378 of the State CEQA Guidelines.
Recommended Action:
Staff recommends that the City Council adopt Resolution No. 23-49, setting the tax rate at 14 cents per $100 assessed valuation, and Resolution No. 23- 50, fixing the amount of property taxes to be generated for the City employee’s retirement cost for Fiscal Year 2023-2024.
E. AGREEMENT WITH HDL COMPANIES TO PERFORM A STUDY OF THE CITY’S BUSINESS LICENSE TAX ORDINANCE IN THE AMOUNT OF $25,000 City Council Regular Meeting Agenda – August 15, 2023 4 The City’s business license code has not had a significant update for decades and includes outdated fee amounts which need to be reviewed and amended as necessary. Staff obtained proposals from qualified firms to perform an analysis of the City’s business license tax structure to modernize the business license tax code and propose methods to simplify our tax structure and generate additional local funds while increasing the equity of the business license tax. Funds to conduct a business license tax ordinance study are included in the Fiscal Year 2023-2024 general fund budget. The proposed cost for HDL to perform a business license tax ordinance study is $20,000 plus $5,000 for a second study update for a total amount of $25,000.
California Environmental Quality Act (CEQA) Determination: Not a Project as defined in Section 15378 of the State CEQA Guidelines.
Recommended Action:
Staff recommends that the City Council authorize the City Manager to enter into an agreement with HDL Companies for a business license tax ordinance study.
F. ORDINANCE NO. 691 RELATING TO ELECTRONIC AND PAPERLESS FILING
OF FAIR POLITICAL PRACTICES COMMISSION (FPPC) CAMPAIGN
DISCLOSURE STATEMENTS AND STATEMENTS OF ECONOMIC INTERESTS – INTRODUCTION
Ordinance No. 691 would require electronic filing of campaign finance statements and Statements of Economic Interests. The cost to add electronic filing of campaign finance statements is $1900 annually. Funds have been appropriated in the Fiscal Year 2023-2024 Adopted Budget City Clerk’s Office budget (Account No. 121-702-00-22-000).
California Environmental Quality Act (CEQA) Determination: Not a Project as defined in Section 15378 of the State CEQA Guidelines.
Recommended Action:
Staff recommends that the City Council introduce Ordinance No. 691, adding Chapter 40 “Electronic and Paperless Filing of Fair Political Practices Commission Campaign Disclosure Statements and Statements of Economic Interests” to Title III “Administration” of the San Gabriel Municipal Code, for first reading by title only, waive future reading, and schedule the second reading and adoption for the next regularly-scheduled City Council meeting.
City Council Regular Meeting Agenda – August 15, 2023 5 G. RESOLUTION NO. 23-47 APPROVING A REQUEST FOR TEMPORARY STREET CLOSURE ON THE 600 BLOCK OF SYCAMORE DRIVE
The Public Works Department received a request from Alex Islas, resident at 613 Sycamore Drive, for a temporary street closure. The purpose of this request is to hold a block party on Thursday, August 17, 2023, on the 600 block of Sycamore Drive from 5:00 p.m. to 8:30 p.m. There is no fiscal impact related to this item.
California Environmental Quality Act (CEQA) Determination: Not a Project as defined in Section 15378 of the State CEQA Guidelines.
Recommended Action:
Staff recommends that the City Council adopt Resolution No. 23-47 authorizing closure on the 600 block of Sycamore Drive between Hermosa Drive and Duane Avenue from 5:00 p.m. to 8:30 p.m. on Thursday, August 17, 2023.
H. RESOLUTION NO. 23-48 APPROVING A REQUEST FOR TEMPORARY STREET CLOSURE ON THE 300 BLOCK OF BRIDGE STREET
The Public Works Department received a request from Raymond Lieu, resident at 329 Bridge Street, for a temporary street closure. The purpose of this request is to hold a block party on Saturday, September 2, 2023, on the 300 block of Bridge Street from 3:00 p.m. to 9:00 p.m. There is no fiscal impact related to this item.
California Environmental Quality Act (CEQA) Determination: Not a Project as defined in Section 15378 of the State CEQA Guidelines.
Recommended Action:
Staff recommends that the City Council adopt Resolution No. 23-48 authorizing closure on Bridge Street between Sycamore Drive to the end of the cul-de-sac from 3:00 p.m. to 9:00 p.m. on Saturday, September 2, 2023.
I. RESOLUTION NO. 23-55 – RESOLUTION FOR TEMPORARY STREET
CLOSURES DURING BLOCK PARTIES
Each year, the City of San Gabriel receives several applications from residents to host block parties in the community. Over the past few years, several applicants have been rejected for failing to meet the lengthy six-week City Council Regular Meeting Agenda – August 15, 2023 6 requirement, leaving residents unhappy and frustrated. Most of the applications are repeat applicants and the City Council has historically approved all residential block party requests. There is no fiscal impact related to this item.
California Environmental Quality Act (CEQA) Determination: Not a Project as defined in Section 15378 of the State CEQA Guidelines.
Recommended Action:
Staff recommends that the City Council adopt Resolution No. 22-55 authorizing the Public Works Director to review and approve future residential block party applications.
J. PURCHASE OF SELF-CONTAINED BREATHING APPARATUS IN THE AMOUNT OF $473,061.71
The San Gabiel Fire Department is in need of replacing its Self-Contained Breathing Apparatus (SCBA) due to end of service life of the Honeywell Titan Model currently in service. Fire Department personnel have evaluated different models of SCBA meeting National Fire Protection Agency Standards and have determined that the MSA G1 SCBA best fulfils our current and future needs. The total purchase price, including tax, is $473,461.71. The SCBA replacement purchase is approved as a Special Project in the Fiscal Year 2023- 2024 budget and funded by the general fund.
California Environmental Quality Act (CEQA) Determination: Not a Project as defined in Section 15378 of the State CEQA Guidelines.
Recommended Action:
Staff recommends that the City Council authorize the issuance of a purchase order in the amount of $473,461.71 to LN Curtis, Incorporated for the purchase of twenty-eight MSA G1 SCBA.
5. PUBLIC HEARING
A. APPEAL (APPEAL NO. 23-001) PLANNING PROJECTS NOS. CUP23-003 AND VAR23-001
CONDITIONAL USE PERMIT AND VARIANCE (535 WEST ROSES ROAD) The application for a conditional use permit and variance for 535 West Roses Road has been withdrawn. The Public Hearing for this item has been canceled.
City Council Regular Meeting Agenda – August 15, 2023 7 B. APPEAL (APPEAL NO. 23-002) OF PLANNING CASE NO. PPD21-008 PRECISE PLAN OF DESIGN (330 WEST LAS TUNAS DRIVE)
APPELLANT: LOZEAU DRURY, LLP / SUPPORTERS ALLIANCE FOR
ENVIRONMENTAL RESPONSIBILITY (SAFER)
This appeal application (APPEAL No. 23-002) is to appeal the Design Review Commission’s decision to approve a Precise Plan of Design (PPD21-008) for a proposed medical office building located at 330 West Las Tunas Drive. The proposed project would demolish the existing one-story medical office building and construct a new five-story, 74,490 square foot medical office building on a 63,779 square foot (approximately 1.46 acres) lot. The subject property is zoned MF (Medical Facilities) under the Mission District Specific Plan and has a General Plan Land Use Designation of Medical Facilities. There is no fiscal impact associated with the consideration of an appeal.
California Environmental Quality Act (CEQA) Determination: Not a Project as defined in Section 15378 of the State CEQA Guidelines.
Recommended Action:
Staff recommends that the City Council:
ADOPT a Resolution DENYING the appeal and upholding the APPROVAL of Resolution No. 23-04 for Planning Case No. PPD21-008 for a Precise Plan of Design at 330 West Las Tunas Drive, subject to the recommended conditions of approval.
Alternative Options for Consideration
➢ Option 1 – APPROVE the appeal, make the findings, and direct staff to return with a Resolution for the DENIAL of Planning Case No. PPD 21-008 at the next regularly scheduled City Council meeting on September 5, 2023.
Option 1 would mean that the project would not be constructed. ➢ Option 2 – DENY the appeal, MODIFY in whole or in part, the action of the Design Review Commission, make the findings, and direct staff to return with an amended Resolution for the APPROVAL of the Planning Case No. PPD 21-008 at the next regularly scheduled Council meeting on September 5, 2023.
City Council Regular Meeting Agenda – August 15, 2023 8 Option 2 would mean approving the project with modifications in response to the City Council direction.
6. CONTINUED BUSINESS
A. PICKLEBALL DISCUSSION – POTENTIAL AWARD OF A CONSTRUCTION CONTRACT NO. 23-08 IN THE AMOUNT OF $90,500, PLUS A $9,050
CONTINGENCY TO COMMERCIAL PAVING AND COATING FOR THE
CONSTRUCTION OF NEW CONCRETE SLAB FOR PICKEBALL COURTS AT
SMITH PARK
During the July 18, 2023 City Council Meeting, staff presented a construction contract for a new pickleball court at Smith Park. At that meeting, public comments and a petition were presented speaking against the construction of the new court. After much deliberation, the City Council requested to have the item come back at a future meeting. Should the Council choose Option 1, Parks Development Impact Fee funds in the amount of $90,500 plus a $9,050 contingency will be utilized to fund the construction of four new pickleball courts. The funds were appropriated in the Fiscal Year 2022-2023 budget and will be carried to the Fiscal Year 2023-2024 budget. Should the City Council choose the construction of a pickleball court at another location, staff would bring an item forward to include construction/resurfacing costs for the approved location.
California Environmental Quality Act (CEQA) Determination: Depending on the option selected by the Council, project is exempt under following exemptions:
Class 1 (e)(2)(A)(B)Existing Facilities, Class 3 New Construction of Small Structures or Class 11 Accessory Structures.
Recommended Action:
Staff recommends that the City Council approve the addition of the pickleball court at Smith Park in the proposed location as indicated above, and approve construction Contract No. 23-08, authorizing the City Manager to sign all documents necessary to execute the contract.
7. NEW BUSINESS – None.
8. PUBLIC COMMENT
9. CITY MANAGER’S REPORT
10. COUNCIL COMMENTS AND CONFERENCE/MEETING REPORTS
City Council Regular Meeting Agenda – August 15, 2023 9 Each Council Member may address the City Council and public on matters of general information and/or concern. This is also the time for Council Members to report on conferences and/or meetings they have attended.
11. CLOSED SESSION
12.ADJOURNMENT
The next regular City Council meeting will be held on Tuesday, September 5, 2023 at 6:30 P.M. Information regarding matters to be considered at each meeting will be available on the Friday before the City Council Meeting on the City’s website at www.sangabrielcity.com.
Materials Available for Inspection. You may view agenda items online at www.sangabrielcity.com/agendacenter, or in person at City Hall, 425 South Mission Drive, San Gabriel, CA 91776. Materials related to an item on this Agenda, submitted to the City Council after distribution of the Agenda packet, will be posted on the City website.
Persons with Disabilities. Upon request, this Agenda will be made available in appropriate alternative formats to persons with disabilities, as required by Section 202 of the Americans with Disabilities Act of 1990.
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City Council Regular Meeting Agenda – August 15, 2023 10 Vietnamese
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Spanish
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