1 City Council Regular Meeting Agenda – September 5, 2023 2017
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CITY OF SAN GABRIEL
CITY COUNCIL
REGULAR MEETING AGENDA
Tuesday, September 5, 2023 - 6:30 P.M.
City Hall Council Chamber
425 South Mission Drive, San Gabriel, California 91776
Mark Lazzaretto
City Manager
Keith Lemieux
City Attorney
Julie Nguyen
City Clerk
Kevin B. Sawkins
City Treasurer
John R. Harrington
Mayor
John Wu
Vice Mayor
Eric Chan
Council Member
Tony Ding
Council Member
Denise Menchaca
Council Member
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City Council Regular Meeting Agenda – September 5, 2023 2 City Council Regular Meeting Agenda
Tuesday, September 5, 2023
• CALL TO ORDER
• PLEDGE OF ALLEGIANCE LED BY: Mayor Harrington
• ROLL CALL: Mayor Harrington, Vice Mayor Wu, Council Members Chan, Ding, Menchaca
1. APPROVAL OF AGENDA ORDER
2. PRESENTATIONS
A. NATIONAL HISPANIC HERITAGE MONTH
B. INTRODUCTION OF NEW POLICE CHIEF EDWARD ELIZALDE
3. PUBLIC COMMENT
4. CONSENT CALENDAR
All items listed under the Consent Calendar are considered routine and recommendations will be approved in one motion unless a member of the City Council or audience requests separate discussion.
A. APPROVAL OF MINUTES
The minutes are a record of the official actions taken at the City Council meeting.
1. Minutes of the City Council Regular Meeting of August 15, 2023.
California Environmental Quality Act (CEQA) Determination: Not a Project as defined in Section 15378 of the State CEQA Guidelines.
Recommended Action: Approval
B. MATERIAL DEMANDS
The most recent Material Demands from the Finance Department are presented to the City Council for review and approval.
California Environmental Quality Act (CEQA) Determination: Not a Project as defined in Section 15378 of the State CEQA Guidelines.
City Council Regular Meeting Agenda – September 5, 2023 3 Recommended Action:
Staff recommends that the City Council approve Material Demands as presented.
C. ORDINANCE NO. 691 RELATING TO ELECTRONIC AND PAPERLESS FILING
OF FAIR POLITICAL PRACTICES COMMISSION (FPPC) CAMPAIGN
DISCLOSURE STATEMENTS AND STATEMENTS OF ECONOMIC INTERESTS – SECOND READING AND ADOPTION
Ordinance No. 691 was introduced and the first reading was conducted by title only by a vote of 4-0 vote of the City Council at the August 15, 2023, City Council meeting. Ordinance No. 691 would require electronic filing of campaign finance statements and Statements of Economic Interests. The cost to add electronic filing of campaign finance statements is $1900 annually.
California Environmental Quality Act (CEQA) Determination: Not a Project as defined in Section 15378 of the State CEQA Guidelines.
Recommended Action:
Staff recommends that the City Council waive full reading and adopt Ordinance No. 691 adding Chapter 40 “Electronic and Paperless Filing of Fair Political Practices Commission Campaign Disclosure Statements and Statement of Economic Interests” to Title III “Administration” of the San Gabriel Municipal Code.
D. HOME PRESERVATION PROGRAM CONSTRUCTION CONTRACT WITH
SAN GABRIEL VALLEY HABITAT FOR HUMANITY FOR THE HAYES HOUSE
REPAIRS
The City of San Gabriel owns the property located at 546 West Broadway, which is the site of the Hayes House, San Gabriel Historical Museum, and Jail, is operated and maintained by the San Gabriel Historical Association (SGHA).
The structures are in need of maintenance and repairs. In July 2023, the San Gabriel Valley Habitat for Humanity informed the City that they will be assisting SGHA with some of the repair items. The amount of the contract is $7,100. These funds are part of the Fiscal Year 2023-24 adopted general fund budget.
California Environmental Quality Act (CEQA) Determination: Not a Project as defined in Section 15378 of the State CEQA Guidelines.
City Council Regular Meeting Agenda – September 5, 2023 4 Recommended Action:
Staff recommends that the City Council:
1. Approve the Home Preservation Program Construction Contract with the San Gabriel Valley Habitat for Humanity for repair work to the Hayes House; and
2. Authorize the City Manager to sign the Home Preservation Program Construction Contract.
E. AWARD OF CONSTRUCTION CONTRACT NO. 23-10 IN THE AMOUNT OF $37,900 PLUS A 10% CONTINGENCY TO MEDINA BRAVO
CONSTRUCTION, INCORPORATED FOR THE REMOVAL AND
REPLACEMENT OF SEVERAL SECTIONS OF CONCRETE SIDEWALKS
ALONG THE 100 AND 200 BLOCKS OF GERONA AVENUE
The 100 and 200 blocks of Gerona Avenue are residential streets lined with Camphor Trees on both sides of the street, creating a large canopy over the middle of the street. It is an aesthetic and popular street because of the canopy’s tunnel-like feel driving through it. The Camphor Tree is a large species of tree with an aggressive shallow root system. Several sections of sidewalks have been displaced or cracked and need to be repaired. The total cost for this project is $37,900, plus a 10% contingency.
California Environmental Quality Act (CEQA) Determination: Categorically exempt per Section 15303 of the State CEQA guidelines regarding New Construction or conversion of small structures.
Recommended Action:
Staff recommends that the City Council award a contract to Medina Bravo Construction, Incorporated as the lowest responsive and responsible bidder, authorize the City Manager to execute Contract No. 23-10 for $37,900 and approve a Purchase Order with Medina Bravo Construction, Inc. in an amount not to exceed $41,690 which includes a 10% contingency using the Gas Tax account 122-800-41-96-609.
F. AWARD OF CONSTRUCTION CONTRACT NO. 23-11 IN THE AMOUNT OF $32,000 PLUS A 10% CONTINGENCY TO MEDINA BRAVO
CONSTRUCTION, INCORPORATED FOR THE INSTALLATION OF EIGHT
NEW RAMPS AT TWO CITY INTERSECTIONS
City Council Regular Meeting Agenda – September 5, 2023 5 The Field Operations Division within the Public Works Department is responsible for the maintenance of all sidewalks and Americans with Disabilities Act (ADA) ramps at City Intersections. ADA ramps provide a smooth and safe path of travel from the sidewalk to the street for people with disabilities. Due to recent staffing shortages, and a growing backlog of sidewalk maintenance requests, staff is seeking assistance from outside contractors for the installation of ADA ramps. The total cost for the project is $32,000, plus a 10% contingency.
California Environmental Quality Act (CEQA) Determination: Categorically exempt per Section 15303 of the state CEQA guideline regarding New Construction or conversion of small structures.
Recommended Action:
Staff recommends that the City Council:
1. Authorize the City Manager to execute Contract No. 23-11 for $32,000; and
2. Approve a Purchase Order with Medina Bravo Construction, Incorporated in an amount Not to exceed $32,000 which includes 10% contingency using the Transportation Development Act Article 3 fund account 122- 800-44-96-604.
G. MEMORANDUM OF AGREEMENT WITH THE LOS ANGELES GATEWAY
REGION INTEGRATED REGIONAL WATER MANAGEMENT JOINT POWERS
AUTHORITY FOR ANNUAL COST SHARING FOR MONITORING
PURSUANT TO THE HARBOR TOXIC POLLUTANTS TOXIC POLLUTANT
TOTAL MAXIMUM DAILY LOAD (TMDL), WHICH IS ESTIMATED AT
$744.90 FOR FISCAL YEAR 2023-24
The Los Angeles River and tributaries Toxic Pollutant Total Maximum Daily Load (TMDL), adopted by the Regional Water Quality Control Board requires Los Angeles River watershed cities and agencies to monitor levels of Toxic Pollutants in the river and its tributaries. In July 2018, San Gabriel, along with other agencies, approved a Memorandum of Agreement with the Los Angeles Region Integrated Regional Water Management Joint Powers Authority (GWMA) to oversee a coordinated monitoring program. If entered in a threeyear coordinated monitoring program, the annual cost for Fiscal Year 2023-24 is $744.90 for Fiscal Year 2023-24, $748.12 for Fiscal Year 2024-25, and $765.68 for Fiscal Year 2025-2026.
City Council Regular Meeting Agenda – September 5, 2023 6 California Environmental Quality Act (CEQA) Determination: Not a Project as defined in Section 15378 of the State CEQA Guidelines.
Recommended Action:
Staff recommends that the City Council approve and authorize the City Manager to execute the Memorandum of Agreement with the Los Angeles Gateway Region Integrated Regional Water Management Joint Powers Authority (GWMA) for a period of three years.
H. AGREEMENT FOR PARKING CONSULTANT SERVICES IN THE AMOUNT OF $19,800
The City’s parking program consists of parking enforcement, citation management, and permit processing. To better manage this important program, staff proposes to enter into a Professional Services Agreement with an expert in municipal parking operations to develop a fully integrated parking program that will improve the experience for all involved. Both the Finance and Police Department have budgeted Parking Consulting Services for Parking Enforcement and Citation Management and for an automated parking permit system. The fiscal impact is $19,800 with $12,000 from the Police Department and $7,800 from the Finance Department.
California Environmental Quality Act (CEQA) Determination: Not a Project as defined in Section 15378 of the State CEQA Guidelines.
Recommended Action:
Staff recommends that the City Council authorize the City Manager to enter into a Professional Services Agreement with Dixon Resources Unlimited for parking consulting services. Their services would include the Request for Proposals, project management, procurement support services, and presentation to the City Manager and Council for parking enforcement, automated permit processing and citation management.
I. AWARD OF PROFESSIONAL SERVICES AGREEMENT IN THE AMOUNT OF $34,886.10 FOR PRINTING AND MAILING SERVICES FOR THE DISCOVER
SAN GABRIEL PUBLICATION
On April 18, 2023, Council authorized the professional services agreement with We the Creative to design a new publication, Discover San Gabriel. Staff released a request for proposals for printing and mailing services on August 9, 2023 and received seven proposals. The current Fiscal Year 2023-24 general City Council Regular Meeting Agenda – September 5, 2023 7 fund budget includes a total of $98,804 within the non-departmental account, 121-721-00-62-000, for the graphic design, printing and mailing of Discover San Gabriel. This budget is adequate to cover the annual graphic design cost of approximately $41,000, annual printing cost as proposed at $34,886.10 and annual mailing costs of approximately $20,000. Although the cost increases over the next several years the cost for the graphic design services decreases next fiscal year by approximately $9,500 ensuring the total project stays within budget.
California Environmental Quality Act (CEQA) Determination: Not a Project as defined in Section 15378 of the State CEQA Guidelines.
Recommended Action:
Staff recommends that the City Council review and approve the Professional Services Agreement with Advantage Mailing LLC to provide printing and mailing services for a term of three years and authorize the City Manager to execute the agreement.
5. PUBLIC HEARING – None.
6. CONTINUED BUSINESS – None.
7. NEW BUSINESS
A. GENERAL FUND PRELIMINARY FINANCIAL RESULTS FOR THE FISCAL YEAR ENDING JUNE 30, 2023
The staff report presents the preliminary financial results for the City’s general fund for the Fiscal Year ending June 30, 2023. The presented financial results are unaudited and consist of forecast and estimates made by staff. Audited financial statements for the Fiscal Year ending June 30, 2023, will be published by December 31, 2023. There is no fiscal impact related to this staff report.
California Environmental Quality Act (CEQA) Determination: Not a Project as defined in Section 15378 of the State CEQA Guidelines.
Recommended Action:
Staff recommends that the City Council review and file this report.
B. FUNDING FOR THE SAN GABRIEL CHAMBER OF COMMERCE IN THE AMOUNT OF $23,000
City Council Regular Meeting Agenda – September 5, 2023 8 For many years, the City has supported the San Gabriel Chamber of Commerce (Chamber) financially and through a variety of joint efforts that promote San Gabriel businesses. Though the City and Chamber continue to serve the business community, the City has not provided any funds to the Chamber as it did prior to 2020. Recently, the Chamber requested the City purchase a Presidential Circle Membership for $23,000. The timely request aligned with discussion of the City’s Fiscal Year 2023-2024 operating budget. This report examines the historical relationship between the City and the Chamber that culminates to the most recent request, includes other Cities’ contract amounts with their respective Chambers as points of reference, and presents several options for the City Council to consider in this matter.
California Environmental Quality Act (CEQA) Determination: Not a Project as defined in Section 15378 of the State CEQA Guidelines.
City Council Options:
The following are options for the City Council regarding this matter:
1. The City purchase a Presidential Circle Membership for $23,000. In addition to the membership, both parties – the City and the Chamber – enter into an Agreement that includes a ‘Scope of Work’ and a list of deliverables. Such potential agreement could be considered at a future City Council meeting and then provided to the Chamber for execution.
2. The City purchase a Presidential Circle Membership for $23,000 (without an accompanying agreement).
3. The City proceed with the existing relationship with the Chamber, which currently does no include any financial support, The City and the Chamber would process with respective efforts – both separate and joint – in supporting San Gabriel businesses.
4. The Council may also consider other options (not listed above) as a result of discussion on this matter.
8. PUBLIC COMMENT
9. CITY MANAGER’S REPORT
10. COUNCIL COMMENTS AND CONFERENCE/MEETING REPORTS
Each Council Member may address the City Council and public on matters of general information and/or concern. This is also the time for Council Members to report on conferences and/or meetings they have attended.
City Council Regular Meeting Agenda – September 5, 2023 9
11. CLOSED SESSION
12.ADJOURNMENT
The next regular City Council meeting will be held on Tuesday, September 19, 2023 at 6:30 P.M. Information regarding matters to be considered at each meeting will be available on the Friday before the City Council Meeting on the City’s website at www.sangabrielcity.com.
Materials Available for Inspection. You may view agenda items online at www.sangabrielcity.com/agendacenter, or in person at City Hall, 425 South Mission Drive, San Gabriel, CA 91776. Materials related to an item on this Agenda, submitted to the City Council after distribution of the Agenda packet, will be posted on the City website.
Persons with Disabilities. Upon request, this Agenda will be made available in appropriate alternative formats to persons with disabilities, as required by Section 202 of the Americans with Disabilities Act of 1990.
Persons requesting a Translator. Any person requesting translation for the meeting must notify the City Clerk Department at [email protected] at least 48 hours before the meeting.
English
Translation Services. Upon request, the agenda and any public hearing notice for a project may be translated in either Chinese, Spanish, or Vietnamese. Please direct such a request for translation to the City Clerk Department by emailing [email protected] at least 48 hours before the meeting.
Chinese (Traditional)
翻譯服務。根據要求，項目的議程和任何公開聽證會通知可以翻譯成中文、西班牙文或越
南文。請至少在會議開始前 48 小時發送電子郵件至 [email protected] 將此類翻譯請求
發送至市文員部。
Chinese (Simplified)
翻译服务。根据要求，项目的议程和任何公开听证会通知可以翻译成中文、西班牙文或越
南文。请至少在会议开始前 48 小时发送电子邮件至 [email protected] 将此类翻译请求
发送至市文员部。
Vietnamese
Dịch vụ Dịch thuật. Theo yêu cầu, chương trình nghị sự và bất kỳ thông báo điều trần công khai nào cho một dự án có thể được dịch sang tiếng Trung, tiếng Tây Ban Nha City Council Regular Meeting Agenda – September 5, 2023 10 hoặc tiếng Việt. Vui lòng gửi yêu cầu dịch thuật như vậy tới Phòng Thư ký Thành phố bằng cách gửi email tới [email protected] ít nhất 48 giờ trước cuộc họp.
Spanish
Servicios de traducción. Previa solicitud, la agenda y cualquier aviso de audiencia pública para un proyecto pueden traducirse al chino, español o vietnamita. Dirija dicha solicitud de traducción al Departamento del Secretario Municipal enviando un correo electrónico a [email protected] al menos 48 horas antes de la reunión.
Questions about this Agenda? Should any person have a question concerning any of the above Agenda items prior to the meeting, please contact the City Clerk at [email protected] during regular office hours.
Any person with a disability who requires a modification or accommodation in order to participate in a meeting should direct such a request to the City Clerk Department by emailing [email protected] at least 48 hours before the meeting, if possible.