1 City Council Regular Meeting Agenda – September 19, 2023 2017
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CITY OF SAN GABRIEL
CITY COUNCIL
REGULAR MEETING AGENDA
Tuesday, September 19, 2023 - 6:30 P.M.
City Hall Council Chamber
425 South Mission Drive, San Gabriel, California 91776
Mark Lazzaretto
City Manager
Keith Lemieux
City Attorney
Julie Nguyen
City Clerk
Kevin B. Sawkins
City Treasurer
John R. Harrington
Mayor
John Wu
Vice Mayor
Eric Chan
Council Member
Tony Ding
Council Member
Denise Menchaca
Council Member
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City Council Regular Meeting Agenda – September 19, 2023 2 City Council Regular Meeting Agenda
Tuesday, September 19, 2023
• CALL TO ORDER
• PLEDGE OF ALLEGIANCE LED BY: Vice Mayor Wu
• ROLL CALL: Mayor Harrington, Vice Mayor Wu, Council Members Chan, Ding, Menchaca
1. APPROVAL OF AGENDA ORDER
2. PRESENTATIONS
A. 2023 SAN GABRIEL VALLEY COUNCIL OF GOVERNMENTS UPDATE
3. PUBLIC COMMENT
4. CONSENT CALENDAR
All items listed under the Consent Calendar are considered routine and recommendations will be approved in one motion unless a member of the City Council or audience requests separate discussion.
A. APPROVAL OF MINUTES
The minutes are a record of the official actions taken at the City Council meeting.
1) Minutes of the City Council Special Meeting of September 5, 2023. 2) Minutes of the City Council Regular Meeting of September 5, 2023.
California Environmental Quality Act (CEQA) Determination: Not a Project as defined in Section 15378 of the State CEQA Guidelines.
Recommended Action: Approval
B. MATERIAL DEMANDS
The most recent Material Demands from the Finance Department are presented to the City Council for review and approval.
California Environmental Quality Act (CEQA) Determination: Not a Project as defined in Section 15378 of the State CEQA Guidelines.
City Council Regular Meeting Agenda – September 19, 2023 3 Recommended Action:
Staff recommends that the City Council approve Material Demands as presented.
C. CASH AND INVESTMENT REPORT – AUGUST 2023
In accordance with the City of San Gabriel’s 2023-2024 Adopted Investment Policy (Resolution No. 23-36) and California Government Code Section 53646, the Finance Director is to render an investment report to the City Council, City Treasurer, City Manager, and the City Attorney. The Cash and Investment Report is presented to receive and file in accordance with the City’s adopted 2023-24 Investment Policy.
California Environmental Quality Act (CEQA) Determination: Not a Project as defined in Section 15378 of the State CEQA Guidelines.
Recommended Action:
Staff recommends that the City Council receive and file the Cash and Investment Report for August 2023.
D. FISCAL YEAR 2023-2024 BUDGET UPDATE AS OF AUGUST 31, 2023 This report provides a fiscal year 2023-24 budget update for the City’s general fund as of August 31, 2023. The budget update incorporates the actual revenue received and expenditures that have occurred through August 31, 2023, and projects the financial results for the year ending on June 30, 2024.
There is no fiscal impact related to this item.
California Environmental Quality Act (CEQA) Determination: Not a Project as defined in Section 15378 of the State CEQA Guidelines.
Recommended Action:
Staff recommends that the City Council receive and file the report.
E. APPROPRIATION REQUEST IN THE AMOUNT OF $131,750.56 FOR THE
POLICE DEPARTMENT OFFICE SPACE ADDITION REQUEST
In April 2022, construction began on the office space addition project at the Police Department. The completed project will provide much needed working space for Staff to continue serving the community. The funds budgeted for City Council Regular Meeting Agenda – September 19, 2023 4 this project have been exhausted. Additional funding is needed to complete the construction as well as furnishing the additional offices. Staff is requesting $100,000 to complete the construction of additional office spaces, and an additional $31,750.56 for furnishings for a total cost of $131,750.56.
California Environmental Quality Act (CEQA) Determination: Not a Project as defined in Section 15378 of the State CEQA Guidelines.
Recommended Action:
Staff recommends that the City Council:
1) Authorize the additional $100,000 funding to complete the Police Office Space Addition Project from the Development Impact Fund for FY 23-24; 2) Authorize the use of the Omnia Public Sector Cooperative Agreement Region 4 ESC Contract #R191817 awarded to Trendway Design Studio to purchase modular office furniture in the amount of $18,872.64 from the Development Impact Fund for FY 23-24;
3) Authorize the use of the Omnia Public Sector Cooperative Agreement Region 4 ESC Contract #R191817 awarded to 9to5 Seating to purchase office chairs in the amount of $12,877.92 from the Development Impact Fund for FY23-24;
4) Adopt Resolution No. 23-54 to appropriate the additional $131,750.56 to the budget; and
5) Authorize the City Manager, or designee, to execute all agreements on behalf of the City.
F. PURCHASE OF A FIRE DEPARTMENT COMMAND VEHICLE IN THE AMOUNT OF $213,930.19 AND UPFIT OF UTILITY TRUCK IN THE AMOUNT OF $53,561.66
The San Gabriel Fire Department is in need of replacing its Front-Line Command Vehicle and to upfit a Utility Truck. The total purchase price of the Command Vehicle, including chassis, upfitting, tax and delivery, is $213,930.19. The total amount for the Utility Vehicle (chassis previously purchased) upfit, including tax and delivery is $53,561.66. The FY 2023-24 adopted Fleet Service Fund budget included $160,000 for the purchase of the Command Vehicle (account 124-761-37-99-767). Appropriations are requested to be increased in the Fleet Services Fund in the amount of $107,491.85 to fund the total purchase amount of $267,491.85. The purchases are made with Sourcewell Contract 091521-NAF in compliance with Title III, City Council Regular Meeting Agenda – September 19, 2023 5 Section 34.35 of the San Gabriel Municipal Code, permitting the City to piggyback on a contract or cooperative purchasing agreement prepared by and processed through another local, state, or federal government agency.
California Environmental Quality Act (CEQA) Determination: Not a Project as defined in Section 15378 of the State CEQA Guidelines.
Recommended Action:
Staff recommends that the City Council adopt Resolution No. 23-57 and authorize the issuance of purchase orders in the amount of $213,930.19 and $53,561.66 to National Auto Fleet Group for the purchase of a Command Vehicle and Utility Vehicle Uplift under Sourcewell Contract 091521-NAF as detailed in the staff report.
G. APPROVAL OF FINAL PARCEL MAP NO. 82176, A 4-UNIT
CONDOMINIUM DEVELOPMENT PROJECT LOCATED AT 117 WEST
NORWOOD PLACE
The development project located at 117 West Norwood Place, is a 4-unit condominium on a 16,000-square-foot lot. Staff and the City’s contract consultant for land surveying, RKA Consulting Group, Inc. have reviewed the Final Tract Map and determined that it is in compliance with the State Subdivision Map Act, Conditions of Approval, and the City’s ordinances regarding subdivision. There is no fiscal impact related to this item.
California Environmental Quality Act (CEQA) Determination: The project has been reviewed for compliance with the California Environmental Quality Act (CEQA), and is exempt from CEQA based on Section 15332. Class 32 exemption (In-fill Development). The Planning Commission approved the project on January 14, 2029. In compliance with Section 66412.3 of the Subdivision Map Act, the Planning Commission has determined that the subdivision is consistent with the City’s actions with regards to the region’s housing needs.
Recommended Action:
Staff recommends that the City Council approve Final Parcel Map No. 82176, authorize its filing with the Los Angeles County Recorder and authorize the City Manager to execute the Subdivision Agreement on behalf of the City.
H. APPROPRIATION REQUEST FOR CONTRACT BUILDING OFFICIAL
TEMPORARY BUILDING SERVICES
City Council Regular Meeting Agenda – September 19, 2023 6 Due to a temporary staffing shortage, the City is in need of additional building services to maintain an uninterrupted level of service in the Building Division.
In August of this year, an emergency agreement was executed to onboard a contract Building Official. To date, the contract Building Official has been working with staff and project teams to see that construction and permits move forward. To maintain our level of service, the Department is requesting additional funding to maintain the temporary building services through this year. Funding for the services will be from the General Contractual Services Fund (121-810-16-22-000) in the amount of $40,000.
California Environmental Quality Act (CEQA) Determination: Not a Project as defined in Section 15378 of the State CEQA Guidelines.
Recommended Action:
Staff recommends that the City Council:
1) Adopt Resolution No. 23-56, increasing appropriations by $40,000 in the general fund for the costs of temporary building official services. 2) Authorize the City Manager, or designee, to execute an agreement with VCA Code Group to provide building official services.
5. PUBLIC HEARING – None.
6. CONTINUED BUSINESS – None.
7. NEW BUSINESS
A. AUTHORIZATION TO EXECUTE PROFESSIONAL SERVICES AGREEMENT
WITH FAIRBANK, MASLIN, MAULLIN, METZ & ASSOCIATES IN THE AMOUNT OF UP TO $37,000 FOR A PUBLIC OPINION POLLING SERVICE
REGARDING A PUBLIC SAFETY HEADQUARTERS POTENTIAL PROPERTY
TAX INITIATIVE
The City of San Gabriel’s Police Department Headquarters can no longer accommodate the staffing needs of its growing personnel nor support modern technological needs. The building is deteriorating and a remodel to bring the building to modern standards would be cost-prohibitive. Staff is seeking City Council’s approval to engage with a professional polling firm to conduct a comprehensive public opinion poll regarding an ad valorem tax initiative aimed to fund a new public safety headquarters that can serve as a single unified command center for both San Gabriel Police Department and San City Council Regular Meeting Agenda – September 19, 2023 7 Gabriel Fire Department, to accommodate future growth needs and to continue to best serve the city’s residents and business community. Funds to conduct a public opinion survey are included in the fiscal-year 2023-2024 general fund budget. The proposed cost for FM3 Research to perform a public opinion survey is up to $37,000.
California Environmental Quality Act (CEQA) Determination: Not a Project as defined in Section 15378 of the State CEQA Guidelines.
Recommended Action:
Based on the submitted proposals’ polling strategies, past success, familiarity and experiences with the San Gabriel community, references, and recommendations from the strategic consultant, staff is recommending that the City Council authorize the City Manager to enter into an agreement with FM3 for a public opinion poll.
B. COMMUNITY SERVICES / MISSION PLAYHOUSE UPDATE
This is a presentation only; there is no staff report for this item.
8. PUBLIC COMMENT
9. CITY MANAGER’S REPORT
10. COUNCIL COMMENTS AND CONFERENCE/MEETING REPORTS
Each Council Member may address the City Council and public on matters of general information and/or concern. This is also the time for Council Members to report on conferences and/or meetings they have attended.
11. CLOSED SESSION
12.ADJOURNMENT
The next regular City Council meeting will be held on Tuesday, October 3, 2023 at 6:30 P.M. Information regarding matters to be considered at each meeting will be available on the Friday before the City Council Meeting on the City’s website at www.sangabrielcity.com.
Materials Available for Inspection. You may view agenda items online at www.sangabrielcity.com/agendacenter, or in person at City Hall, 425 South Mission Drive, San Gabriel, CA 91776. Materials related to an item on this Agenda, submitted to City Council Regular Meeting Agenda – September 19, 2023 8 the City Council after distribution of the Agenda packet, will be posted on the City website.
Persons with Disabilities
Upon request, this Agenda will be made available in appropriate alternative formats to persons with disabilities, as required by Section 202 of the Americans with Disabilities Act of 1990.
Persons requesting a Translator
Any person requesting translation for the meeting must notify the City Clerk Department at [email protected] at least 48 hours before the meeting.
English
Translation Services. Upon request, the agenda and any public hearing notice for a project may be translated in either Chinese, Spanish, or Vietnamese. Please direct such a request for translation to the City Clerk Department by emailing [email protected] at least 48 hours before the meeting.
Chinese (Traditional)
翻譯服務。根據要求，項目的議程和任何公開聽證會通知可以翻譯成中文、西班牙文或越
南文。請至少在會議開始前 48 小時發送電子郵件至 [email protected] 將此類翻譯請求
發送至市文員部。
Chinese (Simplified)
翻译服务。根据要求，项目的议程和任何公开听证会通知可以翻译成中文、西班牙文或越
南文。请至少在会议开始前 48 小时发送电子邮件至 [email protected] 将此类翻译请求
发送至市文员部。
Vietnamese
Dịch vụ Dịch thuật. Theo yêu cầu, chương trình nghị sự và bất kỳ thông báo điều trần công khai nào cho một dự án có thể được dịch sang tiếng Trung, tiếng Tây Ban Nha hoặc tiếng Việt. Vui lòng gửi yêu cầu dịch thuật như vậy tới Phòng Thư ký Thành phố bằng cách gửi email tới [email protected] ít nhất 48 giờ trước cuộc họp.
Spanish
Servicios de traducción. Previa solicitud, la agenda y cualquier aviso de audiencia pública para un proyecto pueden traducirse al chino, español o vietnamita. Dirija dicha solicitud de traducción al Departamento del Secretario Municipal enviando un correo electrónico a [email protected] al menos 48 horas antes de la reunión.
Questions about this Agenda? Should any person have a question concerning any of the above Agenda items prior to the meeting, please contact the City Clerk at [email protected] during regular office hours.
City Council Regular Meeting Agenda – September 19, 2023 9 Any person with a disability who requires a modification or accommodation in order to participate in a meeting should direct such a request to the City Clerk Department by emailing [email protected] at least 48 hours before the meeting, if possible.