Amended 09/29/2023
Added Closed Session Item A
1 City Council Regular Meeting Agenda – October 3, 2023 How to Submit Public Comment:
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CITY OF SAN GABRIEL
CITY COUNCIL
REGULAR MEETING AGENDA
Tuesday, October 3, 2023 - 6:30 P.M.
City Hall Council Chamber
425 South Mission Drive, San Gabriel, California 91776
Mark Lazzaretto
City Manager
Keith Lemieux
City Attorney
Julie Nguyen
City Clerk
Kevin B. Sawkins
City Treasurer
John R. Harrington
Mayor
John Wu
Vice Mayor
Eric Chan
Council Member
Tony Ding
Council Member
Denise Menchaca
Council Member
City Council Regular Meeting Agenda – October 3, 2023 2 City Council Regular Meeting Agenda
Tuesday, October 3, 2023
• CALL TO ORDER
• PLEDGE OF ALLEGIANCE LED BY: Council Member Chan
• ROLL CALL: Mayor Harrington, Vice Mayor Wu, Council Members Chan, Ding, Menchaca
1. APPROVAL OF AGENDA ORDER
2. PRESENTATIONS
A. INTRODUCTION OF POLICE OFFICER TUSHAR GULIANI
B. SAN GABRIEL VALLEY MOSQUITO & VECTOR CONTROL DISTRICT UPDATE
3. PUBLIC COMMENT
4. CONSENT CALENDAR
All items listed under the Consent Calendar are considered routine and recommendations will be approved in one motion unless a member of the City Council or audience requests separate discussion.
A. APPROVAL OF MINUTES
The minutes are a record of the official actions taken at the City Council meeting.
1. Minutes of the City Council Special Meeting of September 19, 2023.
2. Minutes of the City Council Regular Meeting of September 19, 2023.
California Environmental Quality Act (CEQA) Determination: Not a Project as defined in Section 15378 of the State CEQA Guidelines.
Recommended Action: Approval
B. MATERIAL DEMANDS
The most recent Material Demands from the Finance Department are presented to the City Council for review and approval.
City Council Regular Meeting Agenda – October 3, 2023 3 California Environmental Quality Act (CEQA) Determination: Not a Project as defined in Section 15378 of the State CEQA Guidelines.
Recommended Action:
Staff recommends that the City Council approve Material Demands as presented.
C. RESOLUTION NO. 23-59 APPROVING A REQUEST FOR TEMPORARY STREET CLOSURE ON THE 800 BLOCK OF COMMERCIAL AVENUE
The Public Works Department received a request from Jason De La Torre, owner of the property located at 864 Commercial Avenue, for a temporary street closure. The purpose of this request is to hold a block party for Ogopogo Brewing’s 5
th Anniversary Celebration. The block party will be held on Saturday, October 21, 2023, on the 800 block of Commercial Avenue from 4:00 p.m. to 9:00 p.m. There is no fiscal impact to the budget for this event.
California Environmental Quality Act (CEQA) Determination: Not a Project as defined in Section 15378 of the State CEQA Guidelines.
Recommended Action:
Staff recommends that the City Council adopt Resolution No. 23-59 authorizing closure on the 800 block of Commercial Avenue from South Gladys Avenue to the end of the cul-de-sac from 4:00 p.m. to 9:00 p.m. on Saturday, October 21, 2023.
D. AWARD OF CONSTRUCTION CONTRACT NO. 23-04 IN THE AMOUNT OF $216,200 PLUS A 10% CONTINGENCY TO PALP, INCORPORATED, DBA
EXCEL PAVING COMPANY FOR THE REHABILITATION OF A STORM DRAIN
LINE LOCATED ON SAINT ALBANS ROAD
A section of the storm drain system located on Saint Albans Road between the existing maintenance manhole at Coolidge Drive and a catch basin located at Roses Road needs replacement due to substantial decay of the existing corrugated steel pipe. The deteriorated pipe has led to several sinkholes in the street and will likely continue to occur if the decay is not addressed. Palp, Incorporated, dba Excel Paving Company, is the lowest responsive bidder for the rehabilitation of a storm drain line located on Saint Albans Road. Funding for the project will be from Measure W funds in the amount of $216,200, plus a 10% contingency of $21,620.
City Council Regular Meeting Agenda – October 3, 2023 4 California Environmental Quality Act (CEQA) Determination: Not a Project as defined in Section 15378 of the State CEQA Guidelines.
Recommended Action:
Staff recommends that the City Council:
1. Approve plans and specifications for the Saint Albans Road Strom Drain Rehabilitation Project;
2. Award the contract to Palp, Inc., dba Excel Paving Company; and
3. Authorize the City Manager to execute Construction Contract No. 23-04 and approve a purchase order in the amount of $237,820 which includes a 10% construction contingency.
E. PROFESSIONAL SERVICES AGREEMENT WITH ARCHITECTURAL
RESOURCES GROUP FOR THE HISTORIC RESOURCES SURVEY PHASE 2 IN THE AMOUNT OF $39,995
On April 5, 2022, the City Council approved a Professional Services Agreement with Architectural Resources Group (ARG) for the preparation of a citywide historic resources survey. ARG has completed the Citywide Historic Resources Survey Report Phase 1. A new agreement with ARG is required, to move forward to Phase 2 of the survey. If approved, as part of Phase 2 of the project, ARG will continue with outreach and education work with the community, and further evaluate and document properties that may qualify to be on the City’s inventory and be designated as a local historic individual resource, resource contributing to a district, and potential historic district(s). Funding for Phase 2 has been approved as part of the Fiscal Year 2023-24 budget in the Community Development Department Contractual Services Account No. 121-810-14-22- 000.
California Environmental Quality Act (CEQA) Determination: Not a Project as defined in Section 15378 of the State CEQA Guidelines.
Recommended Action:
Staff recommends that the City Council approve the Professional Services Agreement with Architectural Resources Group for Phase 2 of the Historic Survey and authorize the City Manager to execute the agreement and issue a purchase order in the amount of $39,995.
5. PUBLIC HEARING – None.
City Council Regular Meeting Agenda – October 3, 2023 5
6. CONTINUED BUSINESS – None.
7. NEW BUSINESS
A. FUND BALANCE RESERVE POLICY AMENDMENT AND ESTABLISHING RESERVE BALANCES FOR FISCAL YEAR 2022-2023
A key component of a well-managed organization is a written policy that provides for prudent fund balance reserve levels. The City’s fund balance reserve policy was established in May 2019 and has been amended multiple times. The proposed amendment to the policy refines the City’s contingency reserve levels as well as adding a commitment of fund balance option to set funds aside for capital replacement and the retiree healthcare liability. Additionally, this report recommends reserve levels for Fiscal Year 2022-23, which is currently under audit. Contingency reserves of 25% will be established in the general fund as well as committing funds for capital replacement and Other Post-Employment Benefits (OPEB) funding for Fiscal Year ended June 30, 2023.
California Environmental Quality Act (CEQA) Determination: Not a Project as defined in Section 15378 of the State CEQA Guidelines.
Recommended Action:
Staff recommends that the City Council adopt the following resolutions:
1. Resolution No. 23-61 Amending the Fund Balance Reserve Policy; and
2. Resolution No. 23-62 Establishing Unassigned General Fund Contingency Reserves and Committing Fund Balance in the General Fund.
B. ADOPTION OF RESOLUTION NO. 23-63 APPROVING THE CITYWIDE
HISTORIC RESOURCES SURVEY REPORT
A citywide historic resource survey is a list of potentially-eligible cultural resources throughout a city. A historic resource survey provides the basis for an inventory of cultural resources. On September 13, 2023, the Historic Preservation and Cultural Resource Commission adopted a resolution recommending the City Council to approve the Citywide Historic Resources Survey Report. There is no fiscal impact related to this item.
This project is exempt from the requirements of the California Environmental Quality Act (CEQA), pursuant to Sections 15061(B)(3) and 15262 of the CEQA Guidelines. This includes a section known as the general rule and exempts City Council Regular Meeting Agenda – October 3, 2023 6 projects where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment.
Recommended Action:
Staff recommends that the City Council adopt Resolution No. 23-63 approving the Citywide Historic Resources Survey Report.
C. COMMUNITY SPECIAL EVENTS 2023-24
Community engagement events or special events are held throughout the year.
During the Budget Study Session and at times during the year, the subject of community special events has come up. The City Council has raised ideas about new or enhanced events. Staff is bringing this item for further discussion and Council direction.
California Environmental Quality Act (CEQA) Determination: Not a Project as defined in Section 15378 of the State CEQA Guidelines.
Recommended Action:
Staff recommends that the City Council discuss the upcoming events for the remainder of 2023 and 2024 and provide direction to staff.
8. PUBLIC COMMENT
9. CITY MANAGER’S REPORT
10. COUNCIL COMMENTS AND CONFERENCE/MEETING REPORTS
Each Council Member may address the City Council and public on matters of general information and/or concern. This is also the time for Council Members to report on conferences and/or meetings they have attended.
11. CLOSED SESSION
A. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION (GOVERNMENT CODE §54956.9 [d][2])
The City Council will meet in a closed session, pursuant to Government Code §54956.9 (d)(2), for the following purpose: Conference with Legal Counsel - Anticipated Litigation. (One Case)
City Council Regular Meeting Agenda – October 3, 2023 7
12.ADJOURNMENT
The next regular City Council meeting will be held on Tuesday, October 17, 2023 at 6:30 P.M. Information regarding matters to be considered at each meeting will be available on the Friday before the City Council Meeting on the City’s website at www.sangabrielcity.com.
Materials Available for Inspection. You may view agenda items online at www.sangabrielcity.com/agendacenter, or in person at City Hall, 425 South Mission Drive, San Gabriel, CA 91776. Materials related to an item on this Agenda, submitted to the City Council after distribution of the Agenda packet, will be posted on the City website.
Persons with Disabilities
Upon request, this Agenda will be made available in appropriate alternative formats to persons with disabilities, as required by Section 202 of the Americans with Disabilities Act of 1990.
Persons requesting a Translator
Any person requesting translation for the meeting must notify the City Clerk Department at [email protected] at least 48 hours before the meeting.
English
Translation Services. Upon request, the agenda and any public hearing notice for a project may be translated in either Chinese, Spanish, or Vietnamese. Please direct such a request for translation to the City Clerk Department by emailing [email protected] at least 48 hours before the meeting.
Chinese (Traditional)
翻譯服務。根據要求，項目的議程和任何公開聽證會通知可以翻譯成中文、西班牙文或越
南文。請至少在會議開始前 48 小時發送電子郵件至 [email protected] 將此類翻譯請求
發送至市文員部。
Chinese (Simplified)
翻译服务。根据要求，项目的议程和任何公开听证会通知可以翻译成中文、西班牙文或越
南文。请至少在会议开始前 48 小时发送电子邮件至 [email protected] 将此类翻译请求
发送至市文员部。
Vietnamese
Dịch vụ Dịch thuật. Theo yêu cầu, chương trình nghị sự và bất kỳ thông báo điều trần công khai nào cho một dự án có thể được dịch sang tiếng Trung, tiếng Tây Ban Nha hoặc tiếng Việt. Vui lòng gửi yêu cầu dịch thuật như vậy tới Phòng Thư ký Thành phố bằng cách gửi email tới [email protected] ít nhất 48 giờ trước cuộc họp.
Spanish
City Council Regular Meeting Agenda – October 3, 2023 8 Servicios de traducción. Previa solicitud, la agenda y cualquier aviso de audiencia pública para un proyecto pueden traducirse al chino, español o vietnamita. Dirija dicha solicitud de traducción al Departamento del Secretario Municipal enviando un correo electrónico a [email protected] al menos 48 horas antes de la reunión.
Questions about this Agenda? Should any person have a question concerning any of the above Agenda items prior to the meeting, please contact the City Clerk at [email protected] during regular office hours.
Any person with a disability who requires a modification or accommodation in order to participate in a meeting should direct such a request to the City Clerk Department by emailing [email protected] at least 48 hours before the meeting, if possible.