1 City Council Regular Meeting Agenda – October 17, 2023 2017
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CITY OF SAN GABRIEL
CITY COUNCIL
REGULAR MEETING AGENDA
Tuesday, October 17, 2023 - 6:30 P.M.
City Hall Council Chamber
425 South Mission Drive, San Gabriel, California 91776
Mark Lazzaretto
City Manager
Keith Lemieux
City Attorney
Julie Nguyen
City Clerk
Kevin B. Sawkins
City Treasurer
John R. Harrington
Mayor
John Wu
Vice Mayor
Eric Chan
Council Member
Tony Ding
Council Member
Denise Menchaca
Council Member
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City Council Regular Meeting Agenda – October 17, 2023 2 City Council Regular Meeting Agenda
Tuesday, October 17, 2023
• CALL TO ORDER
• PLEDGE OF ALLEGIANCE LED BY: Council Member Ding
• ROLL CALL: Mayor Harrington, Vice Mayor Wu, Council Members Chan, Ding, Menchaca
1. APPROVAL OF AGENDA ORDER
2. PRESENTATIONS
A. WEST CALIFORNIA ACADEMY OF ART AND DESIGN EDUCATION ART
DONATION TO THE POLICE DEPARTMENT
3. PUBLIC COMMENT
4. CONSENT CALENDAR
All items listed under the Consent Calendar are considered routine and recommendations will be approved in one motion unless a member of the City Council or audience requests separate discussion.
A. APPROVAL OF MINUTES
The minutes are a record of the official actions taken at the City Council meeting.
1. Minutes of the City Council Regular Meeting of October 3, 2023.
California Environmental Quality Act (CEQA) Determination: Not a Project as defined in Section 15378 of the State CEQA Guidelines.
Recommended Action: Approval
B. MATERIAL DEMANDS
The most recent Material Demands from the Finance Department are presented to the City Council for review and approval.
California Environmental Quality Act (CEQA) Determination: Not a Project as defined in Section 15378 of the State CEQA Guidelines.
City Council Regular Meeting Agenda – October 17, 2023 3 Recommended Action:
Staff recommends that the City Council approve Material Demands as presented.
C. CASH AND INVESTMENT REPORT – SEPTEMBER 2023
In accordance with the City of San Gabriel’s 2023-2024 Adopted Investment Policy (Resolution No. 23-36) and California Government Code Section 53646, the Finance Director is to render an investment report to the City Council, City Treasurer, City Manager, and the City Attorney. The Cash and Investment Report is presented to receive and file in accordance with the City’s adopted 2023-24 Investment Policy.
California Environmental Quality Act (CEQA) Determination: Not a Project as defined in Section 15378 of the State CEQA Guidelines.
Recommended Action:
Staff recommends that the City Council receive and file the Cash and Investment Report for September 2023.
D. FISCAL YEAR 2022-23 YEAR-END APPROPRIATION ADJUSTMENTS As the City’s Fiscal Year 2022-23 financial books are being closed, it becomes necessary to make budget adjustments prior to the forthcoming audit. These adjustments are necessary to allocate additional funds to general fund departments or other funds that have surpassed their initially-allocated or amended budgets. These budget adjustments may involve transferring appropriations between general fund departments or appropriating funds to a fund that has exceeded is budgeted appropriations. General fund departments and funds that exceed approved budgets are disclosed in audited financial statements.
California Environmental Quality Act (CEQA) Determination: Not a Project as defined in Section 15378 of the State CEQA Guidelines.
Recommended Action:
Staff recommends that the City Council adopt Resolution No. 23-66 approving proposed amendments to the annual budget for Fiscal Year 2022-
23. City Council Regular Meeting Agenda – October 17, 2023 4 E. APPROVAL OF FINAL PARCEL MAP NO. 74404, A 2-UNIT
CONDOMINIUM DEVELOPMENT PROJECT LOCATED AT 321 W.
GLENDON WAY
The development project located at 321 West Glendon Way is a 2-unit condominium on a 9,734-square-foot lot. Staff and RKA Consulting Group Incorporated (RKA), the City’s contract consultant for land surveying, have reviewed the Final Parcel Map and determined that it is in compliance with the State Subdivision Map Act, Conditions of Approval, and the City’s ordinances regarding subdivision. There is no fiscal impact related to this item.
California Environmental Quality Act (CEQA) Determination: The project has been reviewed for compliance with the California Environmental Quality Act (CEQA), and is exempt from CEQA based on Section 15332, Class 32 exemption (In-Fill Development).
Recommended Action:
Staff recommends that the City Council approve Final Parcel Map No. 74404, authorize its filing with the Los Angeles County Recorder and authorize the City Manager to execute the Subdivision Agreement on behalf of the City.
F. RESOLUTION NO. 23-64 APPROVING A REQUEST FOR TEMPORARY STREET CLOSURE ON THE 800 BLOCK OF COMMERCIAL AVENUE
The Public Works Department received a request from Jason De La Torre, owner of the property located at 864 Commercial Avenue, for a temporary street closure. The purpose of this request is to hold a private event on Saturday, November 11, 2023, on the 800 block of Commercial Avenue from 2:00 p.m. to 10:00 p.m. Ogopogo has had multiple prior street closure events; the City has not experienced any significant adverse issues from those prior events. There is no fiscal impact related to this item.
California Environmental Quality Act (CEQA) Determination: Not a Project as defined in Section 15378 of the State CEQA Guidelines.
Recommended Action:
Staff recommends that the City Council adopt Resolution No. 23-64 authorizing closure on the 800 block of Commercial Avenue from South Gladys Avenue to the end of the cul-de-sac from 2:00 p.m. to 10:00 p.m. on Saturday November 11, 2023.
City Council Regular Meeting Agenda – October 17, 2023 5 G. POLICE DEPARTMENT PURCHASE OF NEW POLICE MOTORCYCLE IN THE AMOUNT OF $39,125.47
One of the frontline police motorcycles has over 135,000 miles of use. It is being operated far beyond the normal service life and is exhibiting significant mechanical issues. The Police Department has budgeted to replace a 2018 BMW motorcycle in this Fiscal Year (FY) 2023-2024. The Police Department has budgeted approximately $40,000 for the purchase of a new Police Motorcycle. The quote provided by Long Beach BMW Motorcycle reflects the best possible price for a fully-outfitted 2024 BMW RT1250. The current quote reflects the total price including tax as well as the motorcycle helmet and radio installation for a price of $39,125.47.
California Environmental Quality Act (CEQA) Determination: Not a Project as defined in Section 15378 of the State CEQA Guidelines.
Recommended Action:
Staff recommends that the City Council authorize the Chief of Police to utilize “piggyback” pricing from Los Angeles County Sheriff’s contract #PO-SH23008318-1 for the purchase of one 2024 BMW RT1250 at a cost of $39,125.47 from Long Beach BMW Motorcycles utilizing capital outlay funds from account #124-751-37-99-201.
H. OFFICER WELLNESS AND MENTAL HEALTH GRANT ACCEPTANCE AND
EXPENDITURE
The City of San Gabriel, Police Department, has been awarded grant funds by the Board of State and Community Corrections (BSCC) in the amount of $32,997.89 to improve officer wellness and mental health throughout the organization. The funds provided from the Wellness and Mental Health grant will pay for memberships at health and fitness clubs. There will be no impact on the regular budget of the Police Department.
California Environmental Quality Act (CEQA) Determination: Not a Project as defined in Section 15378 of the State CEQA Guidelines.
Recommended Action:
Staff recommends that the City Council authorize the City Manager to accept the BSCC Award of $32,997.89; and adopt Resolution No. 23-58 amending the Fiscal Year 2022-23, Other Grants Fund 186. The expenditure account to City Council Regular Meeting Agenda – October 17, 2023 6 appropriate the budget is #124-751-57-96-174 for the Officer Wellness and Mental Health Grant Program.
I. 2020 STATE HOMELAND SECURITY PROGRAM – PART 2 GRANT
ACCEPTANCE AND EXPENDITURE AUTHORIZATION IN THE AMOUNT OF $14,447
The City of San Gabriel has been awarded and accepted grant funds from the 2020 State Homeland Security Program (SHSP) for Fire Departments in the amount of $62,000. The Fire Departments has been able to use these funds towards projects from the Department of Homeland Security Approved Equipment List. An additional amount of $14,447 was granted this year, which could be used to complete purchasing and issuance of protective equipment for Fire Department personnel.
California Environmental Quality Act (CEQA) Determination: Not a Project as defined in Section 15378 of the State CEQA Guidelines.
Recommended Action:
Staff recommends that the City Council adopt Resolution No. 23-65 authorizing the following:
1. Increase estimated revenue (account 186-3215) and appropriation (transfers out) in “other Grants” Fund by $14,447; and increase estimated revenue (transfers in) and appropriation in Capital/Special Projects Funds (account #124-761-57-99-380) by $14,447.
2. Authorize the Fire Chief to use the additional SHSP grant money, in the amount of $14,447 to purchase qualifying equipment under the City’s purchasing policy.
5. PUBLIC HEARING – None.
6. CONTINUED BUSINESS – None.
7. NEW BUSINESS
A. PICKLEBALL DISCUSSION - OPTIONS FOR THE ADDITION OF PICKLEBALL
COURTS IN SAN GABRIEL
During the July 18, 2023 City Council Meeting, staff presented a construction contract for a new pickleball court at Smith Park. At that meeting, public comments and a petition were presented speaking against the construction of City Council Regular Meeting Agenda – October 17, 2023 7 the new court. After much deliberation, the City Council requested to have the item come back at a future meeting. The item was presented again at the August 15, 2023 meeting and again there were many public comments about the item. Council requested that the item come back with potential options at a future meeting. Should the Council choose Alternative 1, the cost of resurfacing and painting of the courts has already been approved by the City Council. If, after further evaluation, there is a need for expansion of the court (i.e. extending the court) to accommodate four pickleball courts, staff will bring that forward to the City Council for approval of the enhancements to the court. Should the City Council choose Option 2 or 3 for the construction of a pickleball court at another location, staff would bring an item forward to include construction/resurfacing costs for the approved location.
ALTERNATIVES
Alternative 1: Continue with the courts as existing. When resurfacing the courts, as already approved by Council, resurface one for tennis play only and one with four permanent pickleball courts for pickleball play only. Staff will evaluate the court spacing to place four pickleball courts on the tennis court and, if needed, will bring an item back to the Council for expansion of the court. Sound barriers would also be placed on the courts at Smith. Should the pool expansion move forward, staff recommends evaluating the site to potentially add a pickleball court to the east of the current courts and moving the pool further east.
Alternative 2: Convert both of the existing courts at Smith Park to permanent pickleball courts (eight courts). Staff will evaluate the court spacing to place eight pickleball courts on the courts and, if needed, will bring an item back to the Council for expansion of the courts. Sound barriers would also be placed on the courts at Smith. Should the pool expansion move forward, staff recommends evaluating the site to potentially add a tennis court or additional pickleball court to the east of the current courts and moving the pool further east.
Alternative 3: Locate permanent pickleball courts next to the existing basketball courts in Smith Park.
Alternative 4: Locate two permanent pickleball courts in Lugo Park with possible options.
Alternative 5: This option would be to continue with the courts as existing, not adding additional courts. Current courts at Smith Park and Washington School City Council Regular Meeting Agenda – October 17, 2023 8 Park would be resurfaced as previously approved by the City Council, but no courts would be added.
California Environmental Quality Act (CEQA) Determination: Depending on the alternative selected by the Council, project is exempt under following exemptions: Class 1 (e)(2)(A)(B) Existing Facilities, Class 3 New Construction of Small Structures or Class 11 Accessory Structures.
Recommended Action:
Staff recommends that the City Council proceed with Alternative 1.
B. IMPACT FEE CALCULATION REVISION, ORDINANCE NO. 697 –
INTRODUCTION AND FIRST READING
In 2004, the City Council adopted Chapter 154 of the San Gabriel Municipal Code to establish Development Impact Fees for new development. In 2015, the City adopted Resolution No. 24-38, which increased the Open Space and Recreation Development Impact Fees and how the impact fee calculations are applicable to residential additions. The City adopted new regulations for Accessory Dwelling Units (ADU) in 2020. The City estimates a revenue reduction of $30,000 from non-ADU residential projects and a revenue increase of $180,000 from ADU projects based upon Fiscal Year 2022/2023 issued permits. These fees are recorded in the development impact fee fund, and there is no impact to the general fund.
California Environmental Quality Act (CEQA) Determination: Not a Project as defined in Section 15378 of the State CEQA Guidelines.
Recommended Action:
Staff recommends that that City Council waive full reading and introduce by title only Ordinance No. 697: An Ordinance of the City Council of the City of San Gabriel, California, Amending Title XV Chapter 154 (Development Impact Fees) in Order to Amend the Impact Fees Proration Rate Calculation Formula, which would revise the current impact fee calculation methodology for nonADU additions and new single-family dwellings and ADUs over 750 square feet to be as follows:
Non-ADU additions and New Single-Family Dwellings:
(Added square feet)/1,000 multiplied by the residential impact fees up to 100% or 50% if an existing dwelling is removed. No exemption for projects under 25% of the original dwelling size.
City Council Regular Meeting Agenda – October 17, 2023 9 ADUs over 750 square feet:
(Square feet above 750 square feet)/250 multiplied by the residential impact fees up to the limit imposed by state law. Note that ADUs in San Gabriel have a maximum size of 1,000 square feet and all new primary dwelling impact fees are the same regardless of size. Establish a new primary dwelling base size of 1,000 square feet for calculation reference of full single family unit impact fees.
The second reading and adoption will be scheduled at the next regular Council Meeting.
8. PUBLIC COMMENT
9. CITY MANAGER’S REPORT
10. COUNCIL COMMENTS AND CONFERENCE/MEETING REPORTS
Each Council Member may address the City Council and public on matters of general information and/or concern. This is also the time for Council Members to report on conferences and/or meetings they have attended.
11. CLOSED SESSION – None.
12. ADJOURNMENT
The next regular City Council meeting will be held on Tuesday, November 7, 2023 at 6:30 P.M. Information regarding matters to be considered at each meeting will be available on the Friday before the City Council Meeting on the City’s website at www.sangabrielcity.com.
Materials Available for Inspection. You may view agenda items online at www.sangabrielcity.com/agendacenter, or in person at City Hall, 425 South Mission Drive, San Gabriel, CA 91776. Materials related to an item on this Agenda, submitted to the City Council after distribution of the Agenda packet, will be posted on the City website.
Persons with Disabilities
Upon request, this Agenda will be made available in appropriate alternative formats to persons with disabilities, as required by Section 202 of the Americans with Disabilities Act of 1990.
Persons requesting a Translator
Any person requesting translation for the meeting must notify the City Clerk Department at [email protected] at least 48 hours before the meeting.
City Council Regular Meeting Agenda – October 17, 2023 10 English
Translation Services. Upon request, the agenda and any public hearing notice for a project may be translated in either Chinese, Spanish, or Vietnamese. Please direct such a request for translation to the City Clerk Department by emailing [email protected] at least 48 hours before the meeting.
Chinese (Traditional)
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南文。請至少在會議開始前 48 小時發送電子郵件至 [email protected] 將此類翻譯請求
發送至市文員部。
Chinese (Simplified)
翻译服务。根据要求，项目的议程和任何公开听证会通知可以翻译成中文、西班牙文或越
南文。请至少在会议开始前 48 小时发送电子邮件至 [email protected] 将此类翻译请求
发送至市文员部。
Vietnamese
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Spanish
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Questions about this Agenda? Should any person have a question concerning any of the above Agenda items prior to the meeting, please contact the City Clerk at [email protected] during regular office hours.
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