City Council Regular Meeting Agenda – December 19, 2023 1 How to Submit Public Comment
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CITY OF SAN GABRIEL
CITY COUNCIL
REGULAR MEETING AGENDA
Tuesday, December 19, 2023 - 6:30 P.M.
City Hall Council Chamber
425 South Mission Drive, San Gabriel, California 91776
Mark Lazzaretto
City Manager
Keith Lemieux
City Attorney
Julie Nguyen
City Clerk
Kevin B. Sawkins
City Treasurer
John R. Harrington
Mayor
John Wu
Vice Mayor
Eric Chan
Council Member
Tony Ding
Council Member
Denise Menchaca
Council Member
AMENDED AGENDA 12/14/2023
Amended Item 4G
City Council Regular Meeting Agenda – December 19, 2023 2 City Council Regular Meeting Agenda
Tuesday, December 19, 2023
• CALL TO ORDER
• PLEDGE OF ALLEGIANCE LED BY: Vice Mayor Wu
• ROLL CALL: Mayor Harrington, Vice Mayor Wu, Council Members Chan, Ding, Menchaca
1. APPROVAL OF AGENDA ORDER
2. PRESENTATIONS
A. INTRODUCTION OF POLICE DEPARTMENT EMPLOYEE
▪ POLICE OFFICER NORI SMITH
B. CITYWIDE COMMUNICATION SURVEY RESULTS
3. PUBLIC COMMENT
4. CONSENT CALENDAR
All items listed under the Consent Calendar are considered routine and recommendations will be approved in one motion unless a member of the City Council or audience requests separate discussion.
A. APPROVAL OF MINUTES
The minutes are a record of the official actions taken at the City Council meeting.
1. Minutes of the City Council Regular Meeting of December 5, 2023.
California Environmental Quality Act (CEQA) Determination: Not a Project as defined in Section 15378 of the State CEQA Guidelines.
Recommended Action: Approval
B. MATERIAL DEMANDS
The most recent Material Demands from the Finance Department are presented to the City Council for review and approval.
City Council Regular Meeting Agenda – December 19, 2023 3 California Environmental Quality Act (CEQA) Determination: Not a Project as defined in Section 15378 of the State CEQA Guidelines.
Recommended Action:
Staff recommends that the City Council approve Material Demands as presented.
C. CASH AND INVESTMENT REPORT – NOVEMBER 2023
In accordance with the City of San Gabriel’s 2023-2024 Adopted Investment Policy (Resolution No. 23-36) and California Government Code Section 53646, the Finance Director is to render an investment report to the City Council, City Treasurer, City Manager, and the City Attorney. The Cash and Investment Report is presented to receive and file in accordance with the City’s adopted 2023-2024 Investment Policy.
California Environmental Quality Act (CEQA) Determination: Not a Project as defined in Section 15378 of the State CEQA Guidelines.
Recommended Action:
Staff recommends that the City Council receive and file the Cash and Investment Report for November 2023.
D. ADDITIONAL FUNDS FOR ADDITIONAL SCOPE OF WORK FOR THE
PICKLEBALL COURT PROJECT AT SMITH PARK IN THE AMOUNT OF $13,200 PLUS A 10% CONTINGENCY
On July 18, 2023, City Council approved $18,300 towards work at Smith Park.
This item is requesting additional funds to the existing contract with Taylor Tennis Courts, Inc. to include installation of four permanent pickleball courts on the east Court and additional pickleball play lines on the west court at Smith Park. The revised quote to complete the additional scope of work at Smith Park is $31,500. Due to the fact that this is an expansion of resources, with the addition of four permanent pickleball courts, this is an eligible expense to Parks Development Impact Fee account.
California Environmental Quality Act (CEQA) Determination: Not a Project as defined in Section 15378 of the State CEQA Guidelines, as installation and resurfacing of tennis/pickleball courts in an existing City Park does not reasonable create a possibility that the work will have any significant affect to the environment.
City Council Regular Meeting Agenda – December 19, 2023 4 Recommended Action:
Staff recommends that the City Council authorize the additional Scope of Work as mentioned in Attachment A of the staff report, increase the purchase order amount by $13,200, plus a 10% Contingency for a total increase of $14,520, from Impact Fund account 124-850-40-97-817, and authorize the City Manager to execute the contracts with Taylor Tennis Courts, Inc. accordingly.
E. PURCHASE OF FOUR 2024 FORD HYBRID MAVERICK TRUCKS USING
SOUTH COAST AIR QUALITY MANAGEMENT DISTRICT (AQMD) FUNDS FOR A TOTAL AMOUNT OF $159,032.88
The Parks Division is in need of an additional vehicle to help with the daily workload between City-owned parks and buildings. One Maverick will be used as a general-purpose vehicle for transporting staff, tools, and materials. Two Mavericks will be assigned to the Public Works Department inspectors for transporting staff and equipment to construction and inspection sites throughout the City. One Ford Maverick will become a pool car and generalduty vehicle at Public Works. Funds are available in the fiscal year 2023-24 approved budget under Account Code 124-800-51-99-767.
California Environmental Quality Act (CEQA) Determination: Not a project as defined in Section 15378 of the state CEQA Guidelines, as acquisition and replacement of city vehicles is not an activity that creates a reasonable possibility of significant impact on the environment.
Recommended Action:
Staff recommends that the City Council waive formal bidding and authorize the Cooperative Purchase Agreement consistent with the piggyback bidding requirements pursuant to Municipal Code Section 34.35 and authorize the City Manager to approve a purchase order with National Auto Fleet Group in the amount not to exceed $159,032.88 from Special Project AQMD budget account 124-800-51-99-767.
F. RESOLUTION NO. 23-71 APPROVING PEDESTRIAN AND BICYCLE SAFETY PROGRAM – OFFICE OF TRAFFIC SAFETY GRANT IN THE AMOUNT OF $55,000 FOR EDUCATION, MATERIAL, AND ILLUMINATED CROSSWALK
AT THE INTERSECTION OF DEL MAR AVENUE AND LIVE OAK STREET AND
RELATED BUDGET ADJUSTMENTS
City Council Regular Meeting Agenda – December 19, 2023 5 The Police Department has received a grant from the Office of Traffic Safety to participate in the Pedestrian and Bicycle Safety Program for Federal Fiscal Year 2023-2024. The grant will reimburse the City for personnel overtime costs incurred to participate in this campaign and for the purchase of related equipment in the sum of $55,000. There is no impact to the general fund with the acceptance of the grant.
California Environmental Quality Act (CEQA) Determination: Not a project as defined in Section 15378 of the state CEQA Guidelines.
Recommended Action:
Staff recommends that the City Council adopt Resolution No. 23-71 approving and accepting the Office of Traffic Safety contract funding outlined in this Staff Report and increasing the revenue budget account #147-3229 by an estimated $55,000 to reflect receipt of the grant funds and increasing the Police Department expenditure budget by $55,000, in various accounts in Fund 147, the Office of Traffic Safety Fund, which will be used for overtime costs and the purchase of any related equipment.
G. AGREEMENT BETWEEN THE CITY OF SAN GABRIEL, RELATED COMPANIES (DEVELOPER), AND THE SAN GABRIEL VALLEY HOUSING TRUST RELATED
TO THE USE OF PERMANENT LOCAL HOUSING ALLOCATION (PLHA) FUNDING FOR THE 405 SOUTH DEL MAR AVENUE PROJECT
The Los Angeles County Development Authority (LACDA), on behalf of Los Angeles County and its participating cities, has applied for funding for the grant program known as the Permanent Local Housing Allocation (PLHA) Program from the California Department of Housing & Community Development. The allocation is based on real estate recording fees, and the City of San Gabriel will be allocated $334,526 from the $18 million grant for the period July 1, 2023- June 30, 2024 (Year 3). The City has already been allocated $480,191 from LACDA for PLHA funding. The City of San Gabriel has the opportunity to utilize this funding opportunity toward eligible housing activities as identified in the PLHA grant guidelines. As such, staff will be utilizing the $814,777 toward the affordable housing project at 405 South Del Mar Avenue. In order to utilize the PLHA grant funding for this project, LACDA has requested an agreement between the City of San Gabriel, Related Companies (Developer), and the San Gabriel Valley Housing Trust (SGVHT).
California Environmental Quality Act (CEQA) Determination: Not a project as defined in Section 15378 of the state CEQA Guidelines.
City Council Regular Meeting Agenda – December 19, 2023 6 Recommended Action:
Staff recommends that the City Council authorize the City Manager to execute an agreement between the San Gabriel Valley Housing Trust, Related Companies, and the City of San Gabriel for the 5-year PLHA Plan grant period subject to City Attorney’s review and approval for legal effect and content.
5. PUBLIC HEARING
A. RESOLUTION NO. 23-72 FISCAL YEAR 2024-25 COMMUNITY
DEVELOPMENT BLOCK GRANT PROGRAMS: BUDGET AND ALLOCATION Each fiscal year, the City of San Gabriel receives an allocation from the Los Angeles County Development Authority for the Community Development Block Grant Program. For the Fiscal Year (FY) 2024-25, the City should expect to receive $293,032 (a 2% reduction from the current year’s allocation) to be used toward developing viable communities and serving low- and moderate- income populations. It is important to note that the final adopted allocations distributed by the Los Angeles County Development Authority may vary slightly since Congress is finalizing the budget at the time of submission of this staff report. The Fiscal Year 2024-25 Community Development Block Grant Program and Budget Plan proposes to allocate the funding to the following programs:
Youth Services Program, Code Enforcement, the Street Improvement Project, and a Graffiti Control Program. There is no fiscal impact for the current year 2023-2024. The Community Development Block Grant funding allocation estimate of $293,032 outlined in this report are for the 2024-25 fiscal year and represents a 2% decrease (approximately $2,567) from the current year allocation.
California Environmental Quality Act (CEQA) Determination: Not a project as defined in Section 15378 of the state CEQA Guidelines, as grant acceptance in and of itself, does not have a potential for any adverse impacts to the environment. Prior to construction, separate environmental review of individual construction projects may be required.
Recommended Action:
Staff recommends that the City Council:
1. Adopt Resolution No. 23-72 authorizing the allocation of Community Development Block Grant funds for FY 2024-25 from Los Angeles County Development Authority for activities and projects described above.
City Council Regular Meeting Agenda – December 19, 2023 7
2. Carry over any Community Development Block Grant funds unspent at the close of FY 2023-24 and recognize the receipt of FY 2024-25 Community Development Block Grant Program funds awarded by Los Angeles County Development Authority to the City in the City FY 2024-25 Budget.
B. AMENDMENT OF AN EXISTING PLANNED DEVELOPMENT OVERLAY
ZONE, DEVELOPMENT OF AN AGREEMENT AND TENTATIVE TRACT MAP / 201-217 SOUTH SAN GABRIEL BOULEVARD / PLANNING CASE NOS.
ZC22-001, AND TMAP22-015 / APPELLANT: EVERARDO GARCIA OF LCRA This is a request to amend an existing Planned Development Overlay Zone over an existing C-1 (Retail Commercial) zoning designation of the subject site, a Development Agreement, and revised Tentative Tract Map No. 73753 to allow for the subdivision of air space for residential condominium units within a mixed-use development. The property is designated General Commercial in the General Plan and zoned Retail Commercial/Planned Development Overlay. The applicant will pay a number of fees to the City, including plan check, permits, and development impact fees. The City will additionally be in receipt of property tax by the sale and improvement of the project site.
California Environmental Quality Act (CEQA) Determination: The proposed project was reviewed for compliance with the California Environmental Quality Act. The City prepared an Initial Study to determine the proposed project’s potential impact on the environment. The City has determined that the project may have a significant effect on the environment, but by implementing the identified mitigation measures, the project’s impacts could be reduced to less than significant levels. Ten mitigation measures have been identified to reduce the potential impact to a less than significant level.
The 30-day public review period of the Initial Study / Mitigated Negative Declaration was initiated on August 24, 2023 and ended on September 22, 2023.
A notice regarding the CEQA comment period was posted with the Los Angeles County Recorder, published in the San Gabriel Sun newspaper, and distributed to the relevant regulatory agencies. Additionally, a notice was mailed to owners and occupants within 500-feet of the project site. A total of three comment letters were submitted to the City during the public comment period. The comment letters and the Lead Agency response to comments received are included in the Final Mitigated Negative Declaration.
Recommended Action:
City Council Regular Meeting Agenda – December 19, 2023 8 The action of the City Council may be to approve, approve with modifications, or deny the Zone Change/Planned Development Overlay, Development Agreement, and Tentative Map applications.
Staff recommends that the City Council:
1. Adopt Resolution No. 23-73 approving the Mitigated Negative Declaration and Mitigation Monitoring and Reporting Program and Planning Case No.
TMAP22-015 (Tentative Track Map); and
2. Waive full reading, introduce Ordinance No. 700 by title only, and waive future reading; and
3. Schedule the second reading and adoption of the Ordinance for the next regular City Council meeting. The Ordinance would then become effective 30 days after adoption.
Alternative Option for Consideration
Option 1 – Should the City Council determine that the proposed project or any part of the proposed project should be denied, the Council should deliberate and provide the required findings, direct staff to return with a Resolution for the DENIAL of Planning Case Nos. ZC22-001, DA22-001, and TMAP22-015 at the regularly-scheduled City Council meeting of January 19, 2024.
Option 2- The City Council could also discuss the proposed project and suggest changes that would allow the project to be approved with modifications.
C. ORDINANCE NO. 699 ANNEXATION AND PRE-ZONING (AXN23-001, GPA23-001, AND ZC23-001) – INTRODUCTION AND FIRST READING / 5623 NORTH GLADYS AVENUE (ASSESSOR PARCEL NUMBER 5374-027- 005) / APPLICANT: ALEX ALVAREZ
This is a request for annexation and pre-zoning for a property located at 5623 N. Gladys Avenue, on the west side of N. Gladys Avenue, between E. Las Tunas Drive and E. Live Oak Street (Assessor Parcel Number 5374-027-005) in Los Angeles County. The pre-zoning would change the General Plan land-use designation from Low-Density Residential to General Commercial and a Zone Change from R-1 (Single-Family Residence) to C-1 (Retail Commercial). Should the request be approved by the City Council via adoption of Ordinance No. 699, the approval would then be forwarded to the Local Agency Formation Commission for the County of Los Angeles for approval. The land-use amendment and zone change would become effective upon approval of the City Council Regular Meeting Agenda – December 19, 2023 9 annexation. The Fiscal Year 2023-24 Adopted Budget includes the cost for required legal publication (Account No. 121-702-00-65-000) and codification (Account No. 121-702-00-22-000) of the ordinance.
California Environmental Quality Act (CEQA) Determination: The proposed amendments would be exempt from the California Environmental Quality Act under Section 15319 (Annexations of Existing Facilities and Lots for Exempt Facilities) of the CEQA Guidelines. Annexations to a city or special district of areas containing existing facilities public or private structures developed to the density allowed by the current zoning or pre-zoning of either the gaining or losing governmental agency which is more restrictive, provided, however, that the extension of utility services to the existing facilities would a capacity to serve only the existing facilities.
Recommended Action:
Staff recommends that the City Council:
1. Conduct the public hearing and discuss proposed ordinance No. 699.
2. Waive full reading and introduce Ordinance No. 699 by title only:
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SAN GABRIEL, CALIFORNIA, APPROVING PLANNING CASE NOS. ANX23-001
(ANNEXATION), GPA23-001 (GENERAL PLAN AMENDMENT), AND ZC23-001 (ZONE CHANGE) FOR THE PROPERTY LOCATED AT 5623 NORTH GLADYS AVENUE, SUBJECT TO THE RECOMMENDED CONDITIONS OF APPROVAL.
3. Waive future reading of the Ordinance and schedule the second reading and adoption of the Ordinance for the next Regular City Council meeting.
The Ordinance would then become effective 30 days after adoption.
Alternative Options for Consideration
The action of the City Council may be to approve, approve with modifications, or deny the Annexation and Pre-Zoning applications.
If the City Council determines that the proposed applications or any part of the applications should be denied, the appropriate motion should be adopted.
6. CONTINUED BUSINESS – None.
7. NEW BUSINESS
City Council Regular Meeting Agenda – December 19, 2023 10 A. AGREEMENT WITH AEF SYSTEMS CONSULTING, INCORPORATED FOR
ENTERPRISE RESOURCE PLANNING ADVISORY SERVICES IN THE AMOUNT OF $47,970
The City currently uses Tyler Eden software for financial management needs, having utilized the system for over 20 years. Recently, Tyler has communicated that support for the Eden system will end beginning in 2027. Consequently, the City will need to procure and fully implement a new enterprise resource planning system before the specified date through agreement with AEF System Consulting. The total cost for the ERP advisory consulting agreement is $47,970.
The 2023-24 general fund budget included $30,000 for this project. Additional budgeted funds will be utilized in the finance department (general fund) to fund the remaining $17,970 of this agreement, and no additional appropriations to the 2023-24 general fund budget are necessary.
California Environmental Quality Act (CEQA) Determination: Not a Project as defined in Section 15378 of the State CEQA Guidelines.
Recommended Action:
Staff recommends that the City Council authorize the City Manager to enter into a professional services agreement with AEF Systems Consulting, Inc. for ERP advisory services.
B. AGREEMENT WITH GRIZZLY ENTERTAINMENT FOR A DRONE SHOW FOR THE 2024 INDEPENDENCE DAY CELEBRATION IN THE AMOUNT OF
$45,000
At the October 3, 2023 City Council Meeting, staff presented an item on special events, including options for the 2024 Independence Day Celebration. The Council indicated that they would like to have a drone show in place of a fireworks show. The total cost for the agreement with Grizzly Entertainment for the quoted July 3rd drone show is $45,000. The budget in the general fund for this Independence Day event is $50,250. While this does not include staffing costs for all departments to work the event, the budget should be enough to cover the drone show and entertainment. Depending on the drone count that the Council decides on, should additional funds be needed for the entertainment and/or auxiliary event costs, staff would ask for additional funding at mid-year budget.
California Environmental Quality Act (CEQA) Determination: Not a Project as defined in Section 15378 of the State CEQA Guidelines.
City Council Regular Meeting Agenda – December 19, 2023 11 Recommended Action:
1. Staff recommends that the Council approve a show with Grizzly Entertainment on Wednesday, July 3 for 350-400 drones, at a cost of $45,000 and discuss the options for location of the show.
2. Staff also recommends that the Council authorize the City Manager to sign the agreement with Grizzly Entertainment.
8. PUBLIC COMMENT
9. CITY MANAGER’S REPORT
10. COUNCIL COMMENTS AND CONFERENCE/MEETING REPORTS
Each Council Member may address the City Council and public on matters of general information and/or concern. This is also the time for Council Members to report on conferences and/or meetings they have attended.
11. CLOSED SESSION – None.
12. ADJOURNMENT
The regular City Council meeting of January 2, 2024, has been cancelled. The next regular City Council meeting will be held on Tuesday, January 16, 2023 at 6:30 P.M.
Information regarding matters to be considered at each meeting will be available on the Friday before the City Council Meeting on the City’s website at www.sangabrielcity.com.
Materials Available for Inspection. You may view agenda items online at www.sangabrielcity.com/agendacenter, or in person at City Hall, 425 South Mission Drive, San Gabriel, CA 91776. Materials related to an item on this Agenda, submitted to the City Council after distribution of the Agenda packet, will be posted on the City website.
Persons with Disabilities
Upon request, this Agenda will be made available in appropriate alternative formats to persons with disabilities, as required by Section 202 of the Americans with Disabilities Act of 1990.
Persons requesting a Translator
Any person requesting translation for the meeting must notify the City Clerk Department at [email protected] at least 48 hours before the meeting.
English
City Council Regular Meeting Agenda – December 19, 2023 12 Translation Services. Upon request, the agenda and any public hearing notice for a project may be translated in either Chinese, Spanish, or Vietnamese. Please direct such a request for translation to the City Clerk Department by emailing [email protected] at least 48 hours before the meeting.
Chinese (Traditional)
翻譯服務。根據要求，項目的議程和任何公開聽證會通知可以翻譯成中文、西班牙文或越
南文。請至少在會議開始前 48 小時發送電子郵件至 [email protected] 將此類翻譯請求
發送至市文員部。
Chinese (Simplified)
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发送至市文员部。
Vietnamese
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Spanish
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