City Council Regular Meeting Agenda – March 19, 2024 1
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CITY OF SAN GABRIEL
CITY COUNCIL
REGULAR MEETING AGENDA
Tuesday, March 19, 2024 - 6:30 P.M.
City Hall Council Chamber
425 South Mission Drive, San Gabriel, California 91776
Mark Lazzaretto
City Manager
Keith Lemieux
City Attorney
Julie Nguyen
City Clerk
Kevin B. Sawkins
City Treasurer
John R. Harrington
Mayor
John Wu
Vice Mayor
Eric Chan
Council Member
Tony Ding
Council Member
Denise Menchaca
Council Member
City Council Regular Meeting Agenda – March 19, 2024 2
City Council Regular Meeting Agenda
Tuesday, March 19, 2024
• CALL TO ORDER
• PLEDGE OF ALLEGIANCE LED BY: Vice Mayor Wu
• ROLL CALL: Mayor Harrington, Vice Mayor Wu, Council Members Chan, Ding, Menchaca
1. APPROVAL OF AGENDA ORDER
2. PRESENTATIONS
A. IRISH AMERICAN HERITAGE MONTH
3. PUBLIC COMMENT
4. CONSENT CALENDAR
All items listed under the Consent Calendar are considered routine and recommendations will be approved in one motion unless a member of the City Council or audience requests separate discussion.
A. APPROVAL OF MINUTES
The minutes are a record of the official actions taken at the City Council meeting.
1. Minutes of the City Council Regular Meeting of March 5, 2024.
California Environmental Quality Act (CEQA) Determination: Not a Project as defined in Section 15378 of the State CEQA Guidelines.
Recommended Action: Approval
B. MATERIAL DEMANDS
The most recent Material Demands from the Finance Department are presented to the City Council for review and approval.
California Environmental Quality Act (CEQA) Determination: Not a Project as defined in Section 15378 of the State CEQA Guidelines.
Recommended Action:
City Council Regular Meeting Agenda – March 19, 2024 3
Staff recommends that the City Council approve Material Demands as presented.
C. CASH AND INVESTMENT REPORT – FEBRUARY 2024
In accordance with the City of San Gabriel’s 2023-2024 Adopted Investment Policy (Resolution No. 23-36) and California Government Code Section 53646, the Finance Director is to render an investment report to the City Council, City Treasurer, City Manager, and the City Attorney. The Cash and Investment Report is presented to receive and file in accordance with the City’s adopted 2023-2024 Investment Policy.
California Environmental Quality Act (CEQA) Determination: Not a Project as defined in Section 15378 of the State CEQA Guidelines.
Recommended Action:
Staff recommends that the City Council receive and file the Cash and Investment Report for February 2024.
D. GENERAL PLAN HOUSING ELEMENT ANNUAL PROGRESS REPORT FOR THE 2023 CALENDAR YEAR
Under the provisions of Government Code Section 65400(b), the Planning Division is required to provide an annual report to the California Department of Housing and Community Development (HCD) and to the Governor’s Office of Planning and Research (OPR) regarding the implementation of the General Plan’s Housing Element and how the City is meeting the regional housing needs for the community. The General Plan Annual Progress Report (APR) is an important tool to facilitate the implementation of the Housing Element and to assist in tracking and monitoring the City’s progress in addressing the regional housing needs allocation (RHNA), including the number of housing units permitted by income level, the status of the programs in the Housing Element, and efforts to remove governmental constraints. There is no fiscal impact related to this item.
California Environmental Quality Act (CEQA) Determination: Not a Project as defined in Section 15378 of the State CEQA Guidelines.
Recommended Action:
City Council Regular Meeting Agenda – March 19, 2024 4
Staff recommends that the City Council receive and file the information contained in this staff report and direct staff to submit the housing report to the State Department of Housing and Community Development (HCD).
E. 2023 GENERAL PLAN IMPLEMENTATION ANNUAL PROGRESS REPORT:
JANUARY 2023 – DECEMBER 2023
Under provisions of Government Code Section 65400(a)(2), the City is required to provide an annual report each April to the City Council and the State Governor’s Office of Planning and Research (OPR) regarding the status of the General Plan and its implementation progress. The Planning Commission reviewed the information at their March 11, 2024 meeting, affirmed the information in the report and recommended it be forwarded to the City Council.
There is no fiscal impact related to this item.
California Environmental Quality Act (CEQA) Determination: Not a Project as defined in Section 15378 of the State CEQA Guidelines.
Recommended Action:
Staff recommends that the City Council receive and file the information contained in this staff report and direct staff to submit the report to the Office of Planning and Research and State Department of Housing and Community Development.
F. ORDINANCE NO. 703 RENEWING AND APPROVING THE SAN GABRIEL POLICE DEPARTMENT’S UPDATED MILITARY EQUIPMENT USE POLICY 707
AND FINDING THAT THE ANNUAL MILITARY EQUIPMENT REPORT IS IN COMPLIANCE WITH GOVERNMENT CODE SECTION 7072(a) – SECOND
READING AND ADOPTION
Adoption of Ordinance No. 703 would renew and update Lexipol Policy 707, approve the annual Military Equipment List as required by Government Code Section 7072(a) and establish a new adoption process for any future changes to the military equipment list. There is no fiscal impact related to this item.
California Environmental Quality Act (CEQA) Determination: Not a Project as defined in Section 15378 of the State CEQA Guidelines.
Recommended Action:
Staff recommends that the City Council waive reading and adopt Ordinance No. 703 entitled “Renewing and Approving the San Gabriel Police Department’s City Council Regular Meeting Agenda – March 19, 2024 5
Updated Military Equipment Use Policy 707 and Finding that the Annual Military Equipment Report is in Compliance with Government Code Section 7072(a), Approving the AB 481 Annual Report and the Updated Policy 707." G. FIRE APPARATUS PURCHASE IN THE AMOUNT OF $960,343.25 [RESOLUTION NO. 24-06]
The San Gabriel Fire Department is seeking approval to purchase a Pierce Enforcer Triple Combination Fire Apparatus, as the replacement for a 2015 apparatus. This purchase, slightly ahead of the normal replacement cycle, is being made on a 46-month delivery time and to avoid price increases due in the summer of 2024. The total purchase price of a Pierce Enforcer Triple Combination Apparatus excluding taxes, fees and performance bond is $992,429.94. A cash pre-payment discount of $123,563 reduces the total amount to $868,866.94. Total acquisition cost of the apparatus, when adding
10.25% sales tax, performance bond and California Tire Fees is $960,343.25. A lease purchase option was offered for a three-year or five-year financing period.
Since funds have been set aside in the City’s Fleet Maintenance Fund to replace Fire Department vehicles, staff are proposing to pay the full amount of the apparatus at the time of signing the purchase agreement, aiming to minimize interest costs. By paying the costs of the apparatus up front, the City is saving interest of up to $172,444.00 based on a rate of 5.77%, effective March 4, 2024.
California Environmental Quality Act (CEQA) Determination: Not a Project as defined in Section 15378 of the State CEQA Guidelines.
Recommended Action:
Staff recommends that the City Council authorize the City Manager to enter into a purchase agreement subject to final approval as to form by the City Attorney, in the amount of $960,343.25 for a Pierce Enforcer Triple Combination Rescue Apparatus and to adopt Resolution No. 24-06.
5. PUBLIC HEARING – None.
6. CONTINUED BUSINESS
A. BUSINESS LICENSE TAX MODERNIZATION
On February 6, 2024, the City Council received the results of the business license tax study along with recommended changes to the code that will modernize the City’s business license tax code and generate a moderate amount of additional tax revenue. Alternative recommended changes to the business City Council Regular Meeting Agenda – March 19, 2024 6
license tax code were also provided. Following discussion, the City Council requested that the item be brought back at a future meeting. This item reintroduces the modernization of the business license tax code for further discussion and direction from the City Council. Staff’s recommendation to the business license tax code will generate an estimated additional revenue of $67,000. Staff’s alternative recommendation, adding a 20% increase to the flat rates, will generate an estimated additional $202,000.
California Environmental Quality Act (CEQA) Determination: Not a Project as defined in Section 15378 of the State CEQA Guidelines.
Recommended Action:
To modernize the tax structure, increase fairness, and generate additional revenue, staff recommends the City Council direct staff to bring back a resolution to place a measure on the November ballot that will ask voter to approve the following changes to the business license tax code:
• Add commercial rental category – assessed at $.75 per $1,000 in gross receipts.
• Remove the $1,050 not-to-exceed provision in the tax code. • Add a provision to annually increase the flat rate taxes by the October consumer price index.
• Modify the coin-operated machines; vending machines category to vending machines and change the tax structure from 6% of the gross receipts to $1.50 per thousand in gross receipts.
• Add a catch-all miscellaneous category – assessed at $.50 per $1,000 in gross receipts.
Alternative Recommendation
As an alternative recommendation, staff recommends, in addition to the changes above, the additional changes:
• Add an increase to the business license tax for the flat rate taxes of 20% of the current flat rate amount.
• Remove the $450 cap for the residential rental classification.
7. NEW BUSINESS
A. FISCAL YEAR 2023-2024 MID-YEAR BUDGET UPDATE [RESOLUTION NO. 24-12]
City Council Regular Meeting Agenda – March 19, 2024 7
The mid-year budget update report examines the financial results of the general fund and Mission Playhouse fund through January 31, 2024. The mid-year financial information is analyzed, budget projections for both revenues and expenditures are updated, and mid-year budget adjustments are proposed. The results of the review are presented to the City Council. As outlined in Resolution No. 24-13, the mid-year adjustments proposed by departments will result in a net increase in general fund appropriations of $3,000. This stems from mid-year departmental budget requests of $944,000, which are off-set by vacancy savings of $941,000. Furthermore, other City funds have requested appropriation increases, $19,000 for Mission Playhouse fund, $10,000 for Proposition C local return fund, and $90,000 for development impact fee fund.
California Environmental Quality Act (CEQA) Determination: Not a Project as defined in Section 15378 of the State CEQA Guidelines.
Recommended Action:
Staff recommends that the City Council receive and file the mid-year budget update report and adopt Resolution No. 24-13 approving mid-year adjustments to Fiscal Year 2023-24 budget and Resolution No. 24-12 approving mid-year departmental staffing adjustments.
B. AGREEMENT WITH CHINATOWN SERVICE CENTER FOR CASE
MANAGEMENT SERVICES IN THE AMOUNT OF $53,328.08 ANNUALLY, AND APPROVAL OF RESOLUTION NO. 24-10 AMENDING FISCAL YEAR 2023-2024 BUDGET TO INCREASE APPROPRIATIONS IN THE AMOUNT OF $18,750
Staff have received requests from City Council, the Human Equity, Access and Relations (HEAR) Commission and community members, to develop a program or service which addresses the essential needs of residents requiring mental health or general assistance and resources. Staff have researched what services are provided by other cities to address this need and have provided potential partnership opportunities that may best serve the residents of San Gabriel. The HEAR Commission reviewed an initial proposal at the January 23, 2024 regular meeting and recommended that the program be moved forward to the City Council for approval. Should the City Council approve the addition of the contracted service, funds would need to be allocated from the General Fund to the Community Services Contractual Services account, 121-850-10-22-000 in the amount of $18,750 for Fiscal Year 2023-2024. The annual cost for the service through Chinatown Service Center is $53,328.08 and $93,750 through YWCA San City Council Regular Meeting Agenda – March 19, 2024 8
Gabriel Valley. Depending on which vendor the City Council approves, staff will include the cost in the Fiscal Year 2024-2025 budget for approval.
California Environmental Quality Act (CEQA) Determination: Not a Project as defined in Section 15378 of the State CEQA Guidelines.
Recommended Action:
Staff recommends that the City Council approve the partnership with Chinatown Service Center to provide case management services to the public, adopt Resolution No. 24-10, authorizing the budget adjustment of $18,750 and authorize the City Manager to execute the professional services agreement with the selected provider.
Alternatives to Staff Recommendations
Should the City Council not wish to approve the staff recommendation, the following options are available:
1. Send the item back to staff to research alternatives and bring the item back to City Council for review.
2. Other options that the City Council determines after discussing the item.
C. CITY COUNCIL REORGANIZATION
The City Council will select a new Mayor and Vice-May for the coming year.
8. PUBLIC COMMENT
9. CITY MANAGER’S REPORT
10. COUNCIL COMMENTS AND CONFERENCE/MEETING REPORTS
Each Council Member may address the City Council and public on matters of general information and/or concern. This is also the time for Council Members to report on conferences and/or meetings they have attended.
11. CLOSED SESSION – None.
12. ADJOURNMENT
The next regular City Council meeting will be held on Tuesday, April 2, 2024 at 6:30 P.M. Information regarding matters to be considered at each meeting will be City Council Regular Meeting Agenda – March 19, 2024 9
available on the Friday before the City Council Meeting on the City’s website at www.sangabrielcity.com.
Materials Available for Inspection. You may view agenda items online at www.sangabrielcity.com/agendacenter, or in person at City Hall, 425 South Mission Drive, San Gabriel, CA 91776. Materials related to an item on this Agenda, submitted to the City Council after distribution of the Agenda packet, will be posted on the City website.
Persons with Disabilities
Upon request, this Agenda will be made available in appropriate alternative formats to persons with disabilities, as required by Section 202 of the Americans with Disabilities Act of 1990.
Persons requesting a Translator
Any person requesting translation for the meeting must notify the City Clerk Department at [email protected] at least 48 hours before the meeting.
English
Translation Services. Upon request, the agenda and any public hearing notice for a project may be translated in either Chinese, Spanish, or Vietnamese. Please direct such a request for translation to the City Clerk Department by emailing [email protected] at least 48 hours before the meeting.
Chinese (Traditional)
翻譯服務。根據要求，項目的議程和任何公開聽證會通知可以翻譯成中文、西班牙文或越
南文。請至少在會議開始前 48 小時發送電子郵件至 [email protected] 將此類翻譯請求
發送至市文員部。
Chinese (Simplified)
翻译服务。根据要求，项目的议程和任何公开听证会通知可以翻译成中文、西班牙文或越
南文。请至少在会议开始前 48 小时发送电子邮件至 [email protected] 将此类翻译请求
发送至市文员部。
Vietnamese
Dịch vụ Dịch thuật. Theo yêu cầu, chương trình nghị sự và bất kỳ thông báo điều trần công khai nào cho một dự án có thể được dịch sang tiếng Trung, tiếng Tây Ban Nha hoặc tiếng Việt. Vui lòng gửi yêu cầu dịch thuật như vậy tới Phòng Thư ký Thành phố bằng cách gửi email tới [email protected] ít nhất 48 giờ trước cuộc họp.
Spanish
Servicios de traducción. Previa solicitud, la agenda y cualquier aviso de audiencia pública para un proyecto pueden traducirse al chino, español o vietnamita. Dirija dicha solicitud de traducción al Departamento del Secretario Municipal enviando un correo electrónico a [email protected] al menos 48 horas antes de la reunión.
City Council Regular Meeting Agenda – March 19, 2024 10 Questions about this Agenda? Should any person have a question concerning any of the above Agenda items prior to the meeting, please contact the City Clerk at [email protected] during regular office hours.
Any person with a disability who requires a modification or accommodation in order to participate in a meeting should direct such a request to the City Clerk Department by emailing [email protected] at least 48 hours before the meeting, if possible.