City Council Regular Meeting Agenda – November 7, 2023
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CITY OF SAN GABRIEL
CITY COUNCIL
REGULAR MEETING AGENDA
Tuesday, April 2, 2024 - 6:30 P.M.
City Hall Council Chamber
425 South Mission Drive, San Gabriel, California 91776
Mark Lazzaretto
City Manager
Keith Lemieux
City Attorney
Julie Nguyen
City Clerk
Kevin B. Sawkins
City Treasurer
John Wu
Mayor
Denise Menchaca
Vice Mayor
Eric Chan
Council Member
Tony Ding
Council Member
John R. Harrington
Council Member
Amended 3/29/2024
Item 2A Change in Title
Item 2C Removed
Item 4I Added
City Council Regular Meeting Agenda – April 2, 2024 2
City Council Regular Meeting Agenda
Tuesday, April 2, 2024
• CALL TO ORDER
• PLEDGE OF ALLEGIANCE LED BY: Vice Mayor Menchaca
• ROLL CALL: Mayor Wu, Vice Mayor Menchaca, Council Members Chan, Ding, Harrington
1. APPROVAL OF AGENDA ORDER
2. PRESENTATIONS
A. RECOGNITION OF OUTGOING AND INCOMING MAYORS AND VICE MAYORS B. CITY’S BIRTHDAY CELEBRATION
3. PUBLIC COMMENT
4. CONSENT CALENDAR
All items listed under the Consent Calendar are considered routine and recommendations will be approved in one motion unless a member of the City Council or audience requests separate discussion.
A. APPROVAL OF MINUTES
The minutes are a record of the official actions taken at the City Council meeting.
1. Minutes of the City Council Regular Meeting of March 19, 2024.
California Environmental Quality Act (CEQA) Determination: Not a Project as defined in Section 15378 of the State CEQA Guidelines.
Recommended Action: Approval
B. MATERIAL DEMANDS
The most recent Material Demands from the Finance Department are presented to the City Council for review and approval.
California Environmental Quality Act (CEQA) Determination: Not a Project as defined in Section 15378 of the State CEQA Guidelines.
City Council Regular Meeting Agenda – April 2, 2024 3
Recommended Action:
Staff recommends that the City Council approve Material Demands as presented.
C. MAYOR’S APPOINTMENTS TO INTERGOVERNMENTAL AGENCIES –
COUNCIL LIAISONS
The Mayor is responsible for appointing members of the City Council to serve on various local and regional committees, as well as liaisons for City initiatives.
In addition, it is necessary for the Council to take formal action to designate the new Mayor to serve as the Delegate to the Los Angeles County Sanitation District Board and Los Angeles County City Selection Committee. There is no fiscal impact related to this item.
California Environmental Quality Act (CEQA) Determination: Not a Project as defined in Section 15378 of the State CEQA Guidelines.
Recommended Action:
Staff recommends that the City Council adopt Resolution No. 24-18 confirming the Mayor’s appointments of Council Members to serve as delegates, alternates and liaisons to outside agencies and Committees.
D. AWARD CONSTRUCTION CONTRACT NO. 23-05 TO HARDY AND HARPER,
INCORPORATED FOR THE ANNUAL STREETS PROGRAM FISCAL YEAR 2023-2024 IN THE AMOUNT OF $2,609,944.64 PLUS A 10% CONTINGENCY As part of the City’s ongoing effort to improve and preserve the quality of our roadways, the Public Works Department has developed the annual streets program for Fiscal Year 2023-2024. This street rehabilitation project will extend the service life by 10 to 20 years, restore the appearance of the pavement and inhibit further deterioration of approximately four road miles with an average Pavement Condition Index of below 20. Los Angeles County Public Works desires to join the City on this year’s Annual Streets Program to repave their owned portions of Broadway and Walnut Grove Avenue. In the event that the Los Angeles County Board does not approve the funding at the May 7, 2024 board meeting, the City will not be obligated to pay for work not done on behalf of Los Angeles County and the contract price will be adjusted downward. Funds are available in the Fiscal Year 2023-2024 approved budget in the amount of $2,815,237.60, which includes a 10% construction contingency.
City Council Regular Meeting Agenda – April 2, 2024 4
California Environmental Quality Act (CEQA) Determination: This project is determined to Categorical Exempt per CEQA Section 15301 – Existing Facilities.
The project will improve the existing condition of local streets. No potential for significant impacts to the environment are anticipated in this project.
Recommended Action:
Staff recommends that the City Council:
1. Approve plans and specifications for the Annual Streets Program Fiscal Year 2023-2024;
2. Award the contract to Hardy and Harper, Incorporated;
3. Authorize the City Manager to execute Construction Contract No. 23-05; and
4. Approve a purchase order in the amount of $2,815,237.60, which includes a 10% construction contingency.
E. AWARD CONSTRUCTION CONTRACT NO. 24-01 TO VIDO SAMARZICH,
INCORPORATED FOR THE SIDWALK AND PEDESTRIAN RAMP
IMPROVEMENT PROJECT FISCAL YEAR 2023-24 IN THE AMOUNT OF $123,880 PLUS A 10% CONTINGENCY [RESOLUTION NO. 24-15]
The Public Works Department is responsible for the maintenance of all public sidewalks and installation of Americans with Disabilities Act (ADA) compliant pedestrian ramps within the City. ADA pedestrian ramps provide a smooth and safe path of travel from the sidewalk to the street for people with disabilities.
There is a substantial backlog of sidewalk maintenance needs and new ramp requests, and staff is seeking assistance from outside contractors. The cost to repair the sidewalks on Gerona Avenue is $47,630 and the cost to construct eight ADA curb ramps is $76,250 plus an additional 10% contingency amount of $12,388 for a total project budget of $136,268.
California Environmental Quality Act (CEQA) Determination: This project is determined to be Categorically Exempt per CEQA Section 15301 – Existing Facilities. The project will replace existing sidewalks and install ADA pedestrian ramps within the public right-of-way facilities. Irrespective of the exemption, no potential for significant impacts to the environment are anticipated from this project.
Recommended Action:
Staff recommends that the City Council:
1. Adopt Resolution No. 24-15 to appropriate additional $21,098 from the TDA Article 3 Fund to account 122-800-44-96-604;
City Council Regular Meeting Agenda – April 2, 2024 5
2. Approve plans and specifications for the Sidewalk & Pedestrian Ramp Improvement Project, Fiscal Year 2023-24;
3. Award contract to Vido Samarzich, Incorporated;
4. Authorize the City Manager to execute Construction Contract No. 24-01; and
5. Approve a purchase order in the amount of $136,268, which includes a 10% construction contingency.
F. FIREWORK DISPLAY PERMIT – SAN GABRIEL COUNTRY CLUB
Pyro Spectaculars, a California State Licensed Pyrotechnics Company, has applied for a permit on behalf of the San Gabriel Country Club, for a Fireworks Display on June 29, 2024, at 9:00 p.m. The display will last for approximately 30 minutes. Pursuant to San Gabriel Municipal Code Title IX, Sections 96.21 – 96.23, City Council approval is required to issue a permit on approval and recommendation of the Fire Chief for pyrotechnic displays. A fee of $79 is due at the time of permit issuance per the Fiscal Year 23-24 Master Fee Schedule.
No Fire Department overtime expense is anticipated for this event.
California Environmental Quality Act (CEQA) Determination: Not a Project as defined in Section 15378 of the State CEQA Guidelines.
Recommended Action:
Staff recommends that the City Council authorize the Fire Chief or Deputy Fire Marshal to issue a Fireworks Permit to Pyro Spectaculars, Incorporated contingent on meeting the conditions of the application.
G. 2022 STATE HOMELAND SECURITY PROGRAM GRANT ACCEPTANCE [RESOLUTION NO. 24-09]
The United States Department of Homeland Security provides grant funding to state and local governments through the State Homeland Security Program (SHSP) administered by the County of Los Angeles as subgrantee. The City of San Gabriel has been awarded grant funds from the 2022 State Homeland Security Program for both the San Gabriel Police and Fire Departments in the amount of $51,363 and $10,000 respectively. Acceptance of the grant funding and authorization to expend those funds on identified qualifying projects would enhance the capabilities of both public safety departments. Budget adjustments to Other Grants fund will be made to revenues and appropriations in the amount of $61,363. Funding for the purchases will be reimbursed through the State Homeland Security Program grant. Initial outlay would be City Council Regular Meeting Agenda – April 2, 2024 6
$61,363, but would be fully reimbursed, with no matching funds. Consequently, there is no fiscal impact to the General Fund.
California Environmental Quality Act (CEQA) Determination: Not a Project as defined in Section 15378 of the State CEQA Guidelines.
Recommended Action:
Staff recommends that the City Council adopt Resolution No. 24-09 to approve the following:
Police Department
1. Budget amendment to increase estimated revenue (account 186-3215) and appropriation (transfers out) in ‘Other Grants Fund by $51,363; and increase estimated revenue (transfers in) and appropriation in Capital/Special Projects Funds (account 124-751-57-99-380) by $51,363;
Fire Department
2. Budget amendment to increase estimated revenue (account 186-3215) and appropriation (transfers out) in ‘Other Grants Fund by $10,000; and increase estimated revenue (transfers in) and appropriation in Capital/Special Projects Funds (account 124-761-57-99-380) by $10,000;
3. Authorize both the Police Chief and Fire Chief to accept the State Homeland Security Program grant and purchase the items under the City’s purchasing policy; and
4. Authorize the City Manager to execute the subrecipient agreement between the City and the County of Los Angeles.
H. GRANT-FUNDED PURCHASE OF RADIO EQUIPMENT IN THE AMOUNT OF $30,114.99
The San Gabriel Fire Department is seeking approval to spend $30,114.99 of previously-awarded State Homeland Security Grant funds on Motorola APX8500 radio equipment. In 2021, the Fire Department received a Homeland Security Grant Program award of $62,000 to fund the purchase of radio equipment. On May 2, 2023, the City Council accepted the grant award and appropriated funds by Resolution No. 23-21. $30,114.99 is a portion of the total amount previously awarded by the 2021 State Homeland Security Program (SHSP) grant cycle and requires no matching funds.
City Council Regular Meeting Agenda – April 2, 2024 7
California Environmental Quality Act (CEQA) Determination: Not a Project as defined in Section 15378 of the State CEQA Guidelines.
Recommended Action:
Staff recommends that the City Council:
1. Adopt Resolution No. 24-20 authorizing State Homeland Security Grant Program-Funded Purchase of certain Motorola Radio Equipment in the Amount of $30,114.99; and
2. Authorize the City Manager to issue a purchase order to Motorola Solutions, Incorporated in an amount not to exceed $30,114.99 for the purchase of three APX8500 mobile radios and accessories detailed in the report in accordance with the City of San Gabriel purchasing policy and conditions of the 2021 State Homeland Security Program Grant award.
I. APPROVAL OF A LETTER OF INTENT AGREEMENT WITH THE TAIWAN
TOURISM ADMINISTRATION LOS ANGELES OFFICE FOR THE ACCEPTANCE
OF A GIFT OF LANTERNS FOR THE SAN GABRIEL LUNAR LANTERN
FESTIVAL
The Taiwan Tourism Administration has generously offered to donate lanterns from the annual Lantern Festival in Taiwan (R.O.C.) to the City of San Gabriel, at no cost to the City. The proposed Letter of Intent Agreement memorialized the terms of the donation. There is no fiscal impact associated with the acceptance of lanterns from the Taiwan Tourism Administration. All shipping costs to receive the donation are being paid for by the Administration.
California Environmental Quality Act (CEQA) Determination: Not a project as defined in Section 15378 of the state CEQA Guidelines, as it has no potential to significantly impact the environment.
Recommended Action:
It is recommended that the City Council approve the attached Letter of Intent Agreement and authorize the Mayor to execute the Agreement.
5. PUBLIC HEARING – None.
6. CONTINUED BUSINESS – None.
7. NEW BUSINESS
City Council Regular Meeting Agenda – April 2, 2024 8
A. DISCUSSION AND DIRECTION ON AMERICAN RESCUE PLAN ACT (ARPA)
RELOCATION GRANTS
In 2023, the City launched a Small Business Assistance Grant Program utilizing the American Rescue Plan Act (ARPA) funds. The program had two components:
General Assistance and Relocation Assistance. The General Assistance grants have been awarded to eligible small businesses. The Relocation Assistance grants have yet to be awarded given the recent direction of City Council to staff to further discuss the program parameters. This report provides a recap of the history of the program, applications received, and outlines the program’s guidelines. Per Council’s request, this item is being presented for further discussion of guidelines and requirements by the Council. The remaining authorized funding for the relocation grants in the amount of $95,000 has been carried forward and is included in the Fiscal Year 2023-24 general fund budget.
California Environmental Quality Act (CEQA) Determination: Not a Project as defined in Section 15378 of the State CEQA Guidelines.
Recommended Action:
Staff is seeking direction from the Council on how to implement the Relocation Assistance Program.
B. DUMPLING AND BEER FESTIVAL: 2023 RECAP AND SELECTING EVENT
PARTNER
The Dumpling and Beer Festival was introduced in 2015 to showcase the culinary aspect of the City and attract tourism to the Mission District. Over the years, the festival has grown into a community event that celebrates diversity and culture through popular food and drink. Each year, the event attracts around 5,000 – 7,000 visitors, and this number continues to grow. This is a ‘receive and file’ report that outlines staff’s extensive planning efforts that contribute to the festival’s yearly success. The timing of the report also presents an opportunity for the City to possibly explore partnering with other non-profit organizations for the event. There is no fiscal impact related to this item.
California Environmental Quality Act (CEQA) Determination: Not a Project as defined in Section 15378 of the State CEQA Guidelines.
Recommended Action:
City Council Regular Meeting Agenda – April 2, 2024 9
Staff recommends that the City Council receive and file the report and discuss the matter of partnerships, specifically as it relates to selecting the non-profit that the City works with for the Festival.
8. PUBLIC COMMENT
9. CITY MANAGER’S REPORT
10. COUNCIL COMMENTS AND CONFERENCE/MEETING REPORTS
Each Council Member may address the City Council and public on matters of general information and/or concern. This is also the time for Council Members to report on conferences and/or meetings they have attended.
11. CLOSED SESSION – None.
12. ADJOURNMENT
The next regular City Council meeting will be held on Tuesday, April 16, 2024 at 6:30 P.M. Information regarding matters to be considered at each meeting will be available on the Friday before the City Council Meeting on the City’s website at www.sangabrielcity.com.
Materials Available for Inspection. You may view agenda items online at www.sangabrielcity.com/agendacenter, or in person at City Hall, 425 South Mission Drive, San Gabriel, CA 91776. Materials related to an item on this Agenda, submitted to the City Council after distribution of the Agenda packet, will be posted on the City website.
Persons with Disabilities
Upon request, this Agenda will be made available in appropriate alternative formats to persons with disabilities, as required by Section 202 of the Americans with Disabilities Act of 1990.
Persons requesting a Translator
Any person requesting translation for the meeting must notify the City Clerk Department at [email protected] at least 48 hours before the meeting.
English
Translation Services. Upon request, the agenda and any public hearing notice for a project may be translated in either Chinese, Spanish, or Vietnamese. Please direct such a request for translation to the City Clerk Department by emailing [email protected] at least 48 hours before the meeting.
City Council Regular Meeting Agenda – April 2, 2024 10
Chinese (Traditional)
翻譯服務。根據要求，項目的議程和任何公開聽證會通知可以翻譯成中文、西班牙文或越
南文。請至少在會議開始前 48 小時發送電子郵件至 [email protected] 將此類翻譯請求
發送至市文員部。
Chinese (Simplified)
翻译服务。根据要求，项目的议程和任何公开听证会通知可以翻译成中文、西班牙文或越
南文。请至少在会议开始前 48 小时发送电子邮件至 [email protected] 将此类翻译请求
发送至市文员部。
Vietnamese
Dịch vụ Dịch thuật. Theo yêu cầu, chương trình nghị sự và bất kỳ thông báo điều trần công khai nào cho một dự án có thể được dịch sang tiếng Trung, tiếng Tây Ban Nha hoặc tiếng Việt. Vui lòng gửi yêu cầu dịch thuật như vậy tới Phòng Thư ký Thành phố bằng cách gửi email tới [email protected] ít nhất 48 giờ trước cuộc họp.
Spanish
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Questions about this Agenda? Should any person have a question concerning any of the above Agenda items prior to the meeting, please contact the City Clerk at [email protected] during regular office hours.
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