City Council Regular Meeting Agenda – May 7, 2024 1
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CITY OF SAN GABRIEL
CITY COUNCIL
REGULAR MEETING AGENDA
Tuesday, May 7, 2024 - 6:30 P.M.
City Hall Council Chamber
425 South Mission Drive, San Gabriel, California 91776
Mark Lazzaretto
City Manager
Keith Lemieux
City Attorney
Julie Nguyen
City Clerk
Kevin B. Sawkins
City Treasurer
John Wu
Mayor
Denise Menchaca
Vice Mayor
Eric Chan
Council Member
Tony Ding
Council Member
John R. Harrington
Council Member
Amended 05/06/2024
New Business Item A was
moved to Public Hearing
Item A
City Council Regular Meeting Agenda – May 7, 2024 2
City Council Regular Meeting Agenda
Tuesday, May 7, 2024
• CALL TO ORDER
• PLEDGE OF ALLEGIANCE LED BY: Council Member Ding
• ROLL CALL: Mayor Wu, Vice Mayor Menchaca, Council Members Chan, Ding, Harrington
1. APPROVAL OF AGENDA ORDER
2. PRESENTATIONS
A. MILITARY APPRECIATION MONTH
B. ASIAN AMERICAN AND PACIFIC ISLANDER HERITAGE MONTH AND
MENTAL HEALTH DAY
C. HISTORIC PRESERVATION MONTH
D. INTRODUCTION OF POLICE DEPARTMENT EMPLOYEES
• EXECUTIVE ASSISTANT LIDIA GOMEZ
• PUBLIC SAFETY DISPATCHER CORINNE AGUILAR
• OFFICER MELISSA BELTRAN
• OFFICER MARTIN MARTINEZ
• OFFICER ADAM TOKUNAGA
3. PUBLIC COMMENT
4. CONSENT CALENDAR
All items listed under the Consent Calendar are considered routine and recommendations will be approved in one motion unless a member of the City Council or audience requests separate discussion.
A. APPROVAL OF MINUTES
The minutes are a record of the official actions taken at the City Council meeting.
1. Minutes of the City Council Special Meeting of April 10, 2024.
2. Minutes of the City Council Regular Meeting of April 16, 2024.
3. Minutes of the City Council Special Meeting of April 24, 2024.
City Council Regular Meeting Agenda – May 7, 2024 3
California Environmental Quality Act (CEQA) Determination: Not a Project as defined in Section 15378 of the State CEQA Guidelines.
Recommended Action: Approval
B. MATERIAL DEMANDS
The most recent Material Demands from the Finance Department are presented to the City Council for review and approval.
California Environmental Quality Act (CEQA) Determination: Not a Project as defined in Section 15378 of the State CEQA Guidelines.
Recommended Action:
Staff recommends that the City Council approve Material Demands as presented.
C. CASH AND INVESTMENT REPORT – MARCH 2024
In accordance with the City of San Gabriel’s 2023-2024 Adopted Investment Policy (Resolution No. 23-36) and California Government Code Section 53646, the Finance Director is to render an investment report to the City Council, City Treasurer, City Manager, and the City Attorney. The Cash and Investment Report is presented to receive and file in accordance with the City’s adopted 2023-24 Investment Policy.
California Environmental Quality Act (CEQA) Determination: Not a Project as defined in Section 15378 of the State CEQA Guidelines.
Recommended Action:
Staff recommends that the City Council receive and file the Cash and Investment Report for March 2024.
D. FOURTH AMENDMENT TO CITY MANAGER EMPLOYMENT AGREEMENT
BETWEEN THE CITY OF SAN GABRIEL AND MARK LAZZARETTO
The proposed Fourth Amendment to the City Manager Employment Agreement would extend the City Manager’s term of employment by an additional five years, to February 5, 2031, and increase the City Manager’s base salary by five percent (5%), to $257,317. Additionally, the annual base salary of City Council Regular Meeting Agenda – May 7, 2024 4
the City Manager shall never be less than 105% of the top range of the base salary of the City’s next-highest paid employee. No change to any other provision of the employment agreement of any kind is proposed. The Fourth Amendment affirms an increase of $12,253 to the City Manager’s annual base salary. The annualized costs are covered in the existing 2024-2025 fiscal year budget.
California Environmental Quality Act (CEQA) Determination: Not a Project as defined in Section 15378 of the State CEQA Guidelines.
Recommended Action:
Staff recommends that the City Council approve the Fourth Amendment to the City Manager Employment Agreement between the City of San Gabriel and Mark Lazzaretto.
E. RESOLUTION NO. 24-24 ADOPTING RETIREE MEDICAL VESTING UNDER SECTION 22904 OF THE PUBLIC EMPLOYES’ MEDICAL AND HOSPITAL
CARE ACT
In November 2022, the City and its five distinct employee bargaining groups mutually agreed upon successor labor agreements. An important part of these agreements was the restructuring of the City’s retiree medical benefit provided by Section 22893 of the Public Employees’ Medical and Hospital Care Act (PEMHCA). Resolution No. 24-24 adopts Section 22904 of the Public Employees’ Medical and Hospital Care Act and establishes a multi-tiered retiree medical benefit system for the City of San Gabriel for employees starting service on January 1, 2023 and after. Resolution No. 24-24 and Section 22904 of PEMHCA are expected to markedly reduce the City’s $44.1 million Other Post Employment Benefits Liability over the next 10-15 years as the number of retiree medical beneficiaries subject to Section 22904 (Tier 3) increases.
California Environmental Quality Act (CEQA) Determination: Not a Project as defined in Section 15378 of the State CEQA Guidelines.
Recommended Action:
Staff recommends that the City Council adopt Resolution No. 24-24, which approves the implementation of Section 22904 of Public Employees’ Medical and Hospital Care Act and establishes a third tier of retiree medical benefits for employees first hired on a full-time basis on or after January 1, 2023, and elected officials who first served as elected officials on or after January 1, 2023.
City Council Regular Meeting Agenda – May 7, 2024 5
F. ORDINANCE NO. 706: AMENDING CHAPTER 153 OF THE SAN GABRIEL
MUNICIPAL CODE TO UPDATE THE SAN GABRIEL MUNICIPAL CODE
RELATING TO NEW STATE LAW FOR ACCESSORY DWELLING UNITS AND JUNIOR ACCESSORY DWELLING UNITS (ZTA24-001) – SECOND READING
AND ADOPTION
Adoption of Ordinance No. 706 would amend Title XV, Chapter 153 (Zoning Code) of the San Gabriel Municipal Code (SGMC) relating to new state law for new accessory dwelling units and junior accessory dwelling units (ZTA24-001).
Ordinance No. 706 was approved at introduction by a 5-0 vote at the City Council at the April 16, 2024, City Council meeting. The Fiscal Year 2023-24 Adopted Budget includes the cost for required legal publication and codification of the Ordinance.
California Environmental Quality Act (CEQA) Determination: The proposed amendments were reviewed for compliance with the California Environmental Quality Act (CEQA). Pursuant to Section 15061(b)(3) of the CEQA Guidelines, the amendment to a Zoning Ordinance is not considered a project as defined in Section 15378 and can be seen with certainty that it will not have a significant effect on the environment. The proposed amendment to the Zoning Ordinance qualifies for this CEQA exemption as there is no possibility that the ordinance will have a significant effect on the environment as it amends the City’s Municipal Code to demonstrate compliance with State Accessory Dwelling Units Law.
Recommended Action:
Staff recommends that the City Council waive reading and adopt Ordinance No. 706 entitled, “An Ordinance of the City Council of the City of San Gabriel, California, Approving Planning Case No. ZTA24-001, Amending Title XV, Chapter 153 (Zoning) Relating to New State Law for Accessory Dwelling Units and Junior Accessory Dwelling Units.”
G. COOPERATIVE AGREEMENT WITH LOS ANGELES COUNTY FOR THE ANNUAL STREETS PROGRAM FISCAL YEAR 2023-2024 AT AN ESTIMATED COST OF $557,015
As part of this year’s Annual Streets Program, the City of San Gabriel plans to repave Broadway and Walnut Grove Avenue which are jurisdictionally shared between the City of San Gabriel and the County of Los Angeles. Due to the scope and cost of the project, the County policy requires a Cooperative Agreement be executed for the joint-agency repaving project. The City’s share is estimated to be $2,052,929.64 and the County’s share is estimated to be $557,015. The County will pay a deposit of $590,000 to the City, covering the City Council Regular Meeting Agenda – May 7, 2024 6
anticipated estimated project cost share of $557,015. Upon the completion of the project, the City will invoice the County for their actual share costs of the project.
California Environmental Quality Act (CEQA) Determination: This project is determined to be Categorical Exempt per CEQA Section 15301 – Existing Facilities. The project will improve the existing condition of local streets. No potential for significant impacts to the environment are anticipated in this project.
Recommended Action:
Staff recommends that the City Council authorize the Mayor of San Gabriel to execute the Cooperative Agreement between the City and Los Angeles County and authorize City staff to invoice Los Angeles County for their actual share costs of the project.
H. APPROVAL OF L.A. METRO EXPRESSLANES NET TOLL REVENUE
REINVESTMENT FUNDS AGREEMENT FOR THE SAN GABRIEL ROADWAY SAFETY IMPROVEMENTS AND BIKE LANE INSTALLATION (CONTRACT NO.
MX202304) FOR $1,269,109 AND APPROVAL OF THE CITY’S LABOR INKIND MATCH OF $162,600 WITH AN ADDITIONAL $80,000 OF MEASURE
R MATCHING FUNDS TO ACQUIRE VIDEO DETECTION SYSTEMS
The Los Angeles County Metropolitan Transportation Authority (LACMTA) awarded the San Gabriel Roadway Safety Improvements and Bike Lane Installation Project with a total project budget of $1,511,709. This project aims to improve bike and pedestrian safety at 13 locations, extend the bike lane on Del Mar Avenue to bridge the gap leading to the City of San Marino, and install 25 Rectangular Rapid Flashing Beacons (RRFB) at 25 existing high-risk crosswalk locations. The City is required to enter into funding agreements with LACMTA to accept $1,269,109 of Net Toll Revenue Reinvestment Funds. The project requires the City to provide $162,600 labor in-kind match, along with $80,000 of Measure R Matching funds.
California Environmental Quality Act (CEQA) Determination: This is not a project as defined in Section 15378 of the State CEQA Guidelines. The project will include the improvement of the existing intersections and addition of additional striping and markings to the existing roadways within the public right-of-way facility.
Irrespective of the exemption, no potential significant impacts to the environment are anticipated from this project.
Recommended Action:
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Staff recommends that the City Council approve the Los Angeles County Metropolitan Transportation Authority Funding Agreement MXL Grant #MX202304 in Toll Revenue Reinvestment funds for the San Gabriel Roadway Safety Improvements and Bike Lane Installation Project, authorize the Mayor to execute the funding agreements on behalf of the City, and approve the City’s labor in-kind match of $162,600 with an additional $80,000 of Measure R Matching funds to acquire video detection systems as part of Capital Improvement Project #2-21-02.
I. MEMORANDUM OF AGREEMENT WITH THE SAN GABRIEL VALLEY
COUNCIL OF GOVERNMENTS APPROVING A PROPORTIONAL SHARE OF THE ADDITIONAL EXPENDITURES RELATED TO THE 2018-2023
MEMORANDUM OF AGREEMENT IN THE AMOUNT OF $8,599.32 FOR
VARIOUS STORMWATER MANAGEMENT PROGRAMS [RESOLUTION NO.
24-23]
The 2018-2023 Memorandum of Agreement between the San Gabriel Valley Council of Government (SGVCOG) and the City, intended for administration and cost sharing in the implementation of monitoring programs, exceeded the original scope of work. The City’s proportional overage share is $8,599.32. In order to reconcile these overages, the SCVCOG will enter into a new agreement with the City to facilitate payment collection.
California Environmental Quality Act (CEQA) Determination: Not a Project as defined in Section 15378 of the State CEQA Guidelines.
Recommended Action:
Staff recommends that the City Council adopt Resolution No. 24-23 to appropriate $8,599.32 from the Safe, Clean Water Program (Measure W) fund to the Stormwater Contractual account 138-800-03-22-000, authorize the City Manager to execute the Memorandum of Agreement with the San Gabriel Valley Council of Governments, and approve a purchase order in the amount of $8,599.32 using account number 138-800-03-22-000.
J. APPROVAL OF MISSION PLAYHOUSE TICKETING SOFTWARE CONTRACT
WITH AUDIENCEVIEW
Since 2016, the City of San Gabriel has used Ticketmaster LLC for ticketing services for the Mission Playhouse. The initial User Agreement had a set term of three years and expired in December of 2019.
City Council Regular Meeting Agenda – May 7, 2024 8
Staff has reviewed options for new ticketing software and recommends the approval of a contract with AudienceView. The proposed agreement is for five years and will be up for renewal in April of 2029.
The report recommends the City Council discontinue the partnership with Ticketmaster and authorize the City Manager to enter into an agreement with AudienceView.
California Environmental Quality Act (CEQA) Determination: Not a Project as defined in Section 15378 of the State CEQA Guidelines.
Recommended Action:
Staff recommends that the City Council approve the AudienceView contract effective immediately and include the related ongoing expenses in the Fiscal Year 2024-25 budget. Staff also recommends that the City Council authorize the City Manager to execute the contract with Card Connect pending approval by the City Attorney.
K. PURCHASE OF NEW POLICE MOTORCYCLE - $39,316.78
Public Works Fleet staff have determined that the 2015 Honda police motorcycle is long overdue for replacement as a viable patrol motorcycle and will likely soon need major repairs. The proposed replacement for the 2015 Honda ST 1300 is the 2024 Harley Davidson FLTRXP which is more reliable, has lower maintenance costs, and has been a tested and proven a more reliable police motorcycle than the older Honda which has been phased out of service at many agencies. Honda has discontinued its production of police motorcycles. This information was confirmed by the 48th Annual Law Enforcement Motorcycle Test and Evaluation program conducted in 2022. The Harley Davidson model received the overall rating of “Above Average” for the evaluation, and no major manufacturer changes have been implemented in 2024.
California Environmental Quality Act (CEQA) Determination: Not a Project as defined in Section 15378 of the State CEQA Guidelines.
Recommended Action:
Staff recommends that the City Council approve the purchase of one 2024 Harley Davidson from Laidlaw Harley Davidson utilizing Office of Traffic Safety Selective Traffic Enforcement Program Grant #24174 funds from account #124- 751-52-99-201.
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5. PUBLIC HEARING
A. PROPOSED CITYWIDE FEE SCHEDULE FOR FISCAL YEAR 2024-2025 [RESOLUTION NO. 24-26]
The citywide fee schedule establishes user fees and charges for various department-related services. User fees and regulatory fees charged by the City may not exceed the estimated reasonable cost to provide the service or regulate the activity. Fees for the use of public property are considered rents.
Rents are set at the discretion of the City and are not limited by cost recovery.
The consumer price index (CPI) for the Los Angeles Metro area, for January 2024, increased by 2.5%. Based on the Fiscal Year 2024-25 forecasted revenues, a 2.5% to general fund fees is estimated to generate approximately an additional $160,000 in general fund revenue.
California Environmental Quality Act (CEQA) Determination: Not a Project as defined in Section 15378 of the State CEQA Guidelines.
Recommended Action:
Staff recommends that the City Council adopt Resolution No. 24-26 updating the Master Fee Schedule for Fiscal Year 2024-25.
6. CONTINUED BUSINESS – None.
7. NEW BUSINESS – None.
8. PUBLIC COMMENT
9. CITY MANAGER’S REPORT
10. COUNCIL COMMENTS AND CONFERENCE/MEETING REPORTS
Each Council Member may address the City Council and public on matters of general information and/or concern. This is also the time for Council Members to report on conferences and/or meetings they have attended.
11. CLOSED SESSION – None.
12. ADJOURNMENT
The next regular City Council meeting will be held on Tuesday, May 21, 2024 at 6:30 P.M. Information regarding matters to be considered at each meeting will be City Council Regular Meeting Agenda – May 7, 2024 10
available on the Friday before the City Council Meeting on the City’s website at www.sangabrielcity.com.
Materials Available for Inspection. You may view agenda items online at www.sangabrielcity.com/agendacenter, or in person at City Hall, 425 South Mission Drive, San Gabriel, CA 91776. Materials related to an item on this Agenda, submitted to the City Council after distribution of the Agenda packet, will be posted on the City website.
Persons with Disabilities
Upon request, this Agenda will be made available in appropriate alternative formats to persons with disabilities, as required by Section 202 of the Americans with Disabilities Act of 1990.
Persons requesting a Translator
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Vietnamese
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Spanish
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City Council Regular Meeting Agenda – May 7, 2024 11
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