City Council Regular Meeting Agenda – May 21, 2024 1
How to Submit Public Comment
Members of the Public who wish to submit public comment may do so using one of the following methods. Public comment is limited to the time allotted.
In-Person: Complete a Speaker Card, indicating the agenda item number and submit it to the City Clerk prior to the meeting. Speakers shall be limited to three (3) minutes per person per item. At the Mayor’ s discretion, the time limit may be shortened to allow all speakers to address the City Council.
Electronic submission of Public Comment is also available via the City’s website as noted below. Public Comment submitted electronically will be read into the record.
Words that would disrupt the meeting, including profanity, obscenity, and discriminatory language, will not be read. Your comments must be received by 5:00 P.M. on meeting day.
Website: Please submit your comments using the online public comment form at Public Comment.
Watch the Meeting Online
Live broadcasts of the meetings are available using the following link:
City Council Meeting Videos
CITY OF SAN GABRIEL
CITY COUNCIL
REGULAR MEETING AGENDA
Tuesday, May 21, 2024 - 6:30 P.M.
City Hall Council Chamber
425 South Mission Drive, San Gabriel, California 91776
Mark Lazzaretto
City Manager
Keith Lemieux
City Attorney
Julie Nguyen
City Clerk
Kevin B. Sawkins
City Treasurer
John Wu
Mayor
Denise Menchaca
Vice Mayor
Eric Chan
Council Member
Tony Ding
Council Member
John R. Harrington
Council Member
City Council Regular Meeting Agenda – May 21, 2024 2
City Council Regular Meeting Agenda
Tuesday, May 21, 2024
• CALL TO ORDER
• PLEDGE OF ALLEGIANCE LED BY: Council Member Harrington • ROLL CALL: Mayor Wu, Vice Mayor Menchaca, Council Members Chan, Ding, Harrington
1. APPROVAL OF AGENDA ORDER
2. PRESENTATIONS
A. INTRODUCTION OF EMPLOYEES
B. RECOGNITION OF PLANNING COMMISSION CHAIRPERSON TOM
KLAWITER FOR 20 YEARS OF SERVICE ON THE PLANNING COMMISSION C. RECOGNITION OF NEW COMMUNITY EMERGENCY RESPONSE TEAM (CERT) MEMBERS
D. RECOGNITION OF OUTSTANDING OLDER AMERICAN – GEORGE CARNEY
3. PUBLIC COMMENT
4. CONSENT CALENDAR
All items listed under the Consent Calendar are considered routine and recommendations will be approved in one motion unless a member of the City Council or audience requests separate discussion.
A. APPROVAL OF MINUTES
The minutes are a record of the official actions taken at the City Council meeting.
1. Minutes of the City Council Special Meeting of May 7, 2024.
2. Minutes of the City Council Regular Meeting of May 7, 2024.
California Environmental Quality Act (CEQA) Determination: Not a Project as defined in Section 15378 of the State CEQA Guidelines.
Recommended Action: Approval
City Council Regular Meeting Agenda – May 21, 2024 3
B. MATERIAL DEMANDS
The most recent Material Demands from the Finance Department are presented to the City Council for review and approval.
California Environmental Quality Act (CEQA) Determination: Not a Project as defined in Section 15378 of the State CEQA Guidelines.
Recommended Action:
Staff recommends that the City Council approve Material Demands as presented.
C. CASH AND INVESTMENT REPORT – APRIL 2024
In accordance with the City of San Gabriel’s 2023-2024 Adopted Investment Policy (Resolution No. 23-36) and California Government Code Section 53646, the Finance Director is to render an investment report to the City Council, City Treasurer, City Manager, and the City Attorney. The Cash and Investment Report is presented to receive and file in accordance with the City’s adopted 2023-24 Investment Policy.
California Environmental Quality Act (CEQA) Determination: Not a Project as defined in Section 15378 of the State CEQA Guidelines.
Recommended Action:
Staff recommends that the City Council receive and file the Cash and Investment Report for April 2024.
D. PROFESSIONAL SERVICES AGREEMENT WITH WILLIAM HEZMALHALCH
ARCHITECTS (WHA) FOR ARCHITECTURAL, URBAN DESIGN, AND
HISTORIC PRESERVATION PROFESSIONAL SERVICES
On January 4, 2021, the City issued a Request for Proposals (RFP 21-01) for a qualified firm to provide architectural, urban design, and historic preservation professional services. The City selected William Hezmalhalch Architects (WHA) as the firm that best met the criteria outlined in the Request for Proposal. WHA has met the performance expectations as outlined in the Scope of Work. Staff recommends a fee at a not-to-exceed amount of $40,000 yearly for a threeyear period, inclusive of all costs and services through June 1, 2027. Funds have City Council Regular Meeting Agenda – May 21, 2024 4
been included in both the current year and proposed 2024-2025 Fiscal Year budgets.
California Environmental Quality Act (CEQA) Determination: Not a Project as defined in Section 15378 of the State CEQA Guidelines.
Recommended Action:
Staff recommends that the City Council approve the Professional Services Agreement with William Hezmalhalch Architects and authorize the City Manager to execute said agreement and issue purchase order in the amount of $40,000.
E. AGREEMENT BETWEEN THE CITY OF SAN GABRIEL AND RELATED
COMPANIES (DEVELOPER), RELATED TO A REIMBURSEMENT PROGRAM
FOR THE PERMANENT LOCAL HOUSING ALLOCATION (PLHA) FUNDING FOR THE 405 S. DEL MAR PROJECT
The Los Angeles County Development Authority (LACDA), on behalf of Los Angeles County and its participating cities, has applied for funding for the grant program known as the Permanent Local Housing Allocation (PLHA) Program from the California Department of Housing & Community Development. The allocation is based on real estate recording fees, and the City of San Gabriel will be allocated $982,382 over a four-year period from the grant. The City of San Gabriel has the opportunity to utilize this funding opportunity toward eligible housing activities as identified in the PLHA grant guidelines. As such, staff will be utilizing the $982,382 toward the affordable housing project at 405 S. Del Mar Avenue. In order to facilitate a reimbursement program between the PLHA grant funds and services rendered by the Related Companies, an agreement between the City of San Gabriel and Related Companies (Developer) is necessary. The City is expected to have access to the $982,382 PLHA reimbursable grant funds through LACDA. The City has already allocated $480,191 from the PLHA fund, which must be expended by December 31, 2024.
The Year 3 funding of $334,526 must be spent by December 2025. By December 2026, $167,665 of the PLHA grant funds must be expended.
California Environmental Quality Act (CEQA) Determination: Not a Project as defined in Section 15378 of the State CEQA Guidelines.
Recommended Action:
City Council Regular Meeting Agenda – May 21, 2024 5
Staff recommends that the City Council authorize the City Manager to execute an agreement between Related Companies, and the City of San Gabriel for the grant agreement.
F. ADOPTION OF RESOLUTION NO. 24-22, RELATED TO PERMANENT LOCAL HOUSING ALLOCATION (PLHA) YEAR 4 FUNDING AND PROPOSED
ELIGIBLE ACTIVITIES
The Los Angeles County Development Authority (LACDA), on behalf of Los Angeles County and its participating cities, will be applying for funding for Year Four of the Permanent Local Housing Allocation (PLHA) Program from the California Department of Housing & Community Development. The allocation is based on real estate recording fees, and it is estimated that the City of San Gabriel will be allocated $167,665 from the $9 million grant for the period of July 1, 2024 – June 30, 2025 (Year Four). The City of San Gabriel has the opportunity to utilize the this funding for the eligible housing activities as identified in the PLHA grant guidelines.
California Environmental Quality Act (CEQA) Determination: Not a Project as defined in Section 15378 of the State CEQA Guidelines.
Recommended Action:
Staff recommends that the City Council adopt Resolution No. 24-22, which approves the following actions:
1. Elect the following eligible activities, subject to the State approval, for Year Four of the 5-Year Permanent Local Housing Allocation grant period:
(1) The predevelopment, development, acquisition, rehabilitation, and preservation of multifamily, residential live-work, rental housing that is affordable to extremely low-, very low-, or moderate-income households, including necessary operating subsidies.
2. Allocate, upon State approval, $167,665 of the Year Four Permanent Local Housing Allocation allocation toward eligible activity #1, and
3. Authorize the City Manager to execute new contracts (and any other required documents) with Los Angeles County Development Authority for the 5-year Permanent Local Housing Allocation Plan grant period and for year Four of the allocation and make adjustments as necessary to reflect the actual allocation of funds to San Gabriel.
City Council Regular Meeting Agenda – May 21, 2024 6
G. PURCHASE OF PROFESSIONAL STANDARDS REPORTING SOFTWARE The Police Department seeks to implement a comprehensive case management software with a forward-facing portal that will assist in documenting, referencing, and storing events such as use of force, pursuits, and complaints.
Additionally, the system will provide management with early intervention opportunities to address training and behavioral issues. The Fiscal Year 2023- 2024 adopted budget for Contractual Services-General, 121-751-00-22-000, included $25,000 to pay for software no longer in use. The savings from terminating this contract can be reallocated to this project, which has an initial cost of $14,500. Once purchased, the annual licensing fee for continued use will be $9,600.
California Environmental Quality Act (CEQA) Determination: Not a Project as defined in Section 15378 of the State CEQA Guidelines.
Recommended Action:
Staff recommends that the City Council authorize the City Manager to enter into an agreement with Versaterm, a global public safety software company, for the product IA Pro software.
H. ALL CITY MANAGEMENT SERVICES CONTRACT RENEWAL FOR CROSSING GUARD SERVICES FOR FISCAL YEAR 2024-2025 IN THE AMOUNT OF $187,545
The City has had a Professional Services Agreement with All City Management Services (ACMS), Incorporated to provide school crossing guard services since 2014. The current contract expires on June 30, 2024. Crossing guard services are currently budgeted in the Police Department’s Contractual Services #121- 751-00-22-000 in the amount of $200,000 for FY 2024-25. The fiscal impact for Fiscal Year 2024-2025 would be $187,545, an increase of $13,881. The new rates reflect the Los Angeles County price increases due to inflation.
California Environmental Quality Act (CEQA) Determination: Not a Project as defined in Section 15378 of the State CEQA Guidelines.
Recommended Action:
Staff recommends that the City Council authorize the City Manager to enter into a one-year agreement Professional Services Agreement with All City Management Services for crossing guard services for an annual amount of not City Council Regular Meeting Agenda – May 21, 2024 7
to exceed $187,545 and then reevaluate their services and other opportunities for services in Fiscal Year 2024-25.
I. ORDINANCE NO. 707 DELETING TITLE III, CHAPTER 33.50-33.57 FROM
THE SAN GABRIEL MUNICIPAL CODE TO DISSOLVE THE HUMAN EQUITY, ACCESS AND RELATIONS (HEAR) COMMISSION – SECOND READING AND
ADOPTION
Adoption of Ordinance No. 707 would dissolve the Human Equity, Access and Relations (HEAR) Commission. There is no fiscal impact related to this item.
California Environmental Quality Act (CEQA) Determination: Not a Project as defined in Section 15378 of the State CEQA Guidelines.
Recommended Action:
Staff recommends that the City Council waive full reading and adopt Ordinance No. 707 entitled, An Ordinance of the City Council of the City of San Gabriel, California, Deleting Title III, Chapter 33, Sections 33.50-33.57 of the San Gabriel Municipal Code to Remove the Human Equity, Access and Relations Commission.
J. COMMUNITY SERVICES COMMISSION 2024 ANNUAL WORKPLAN
The Annual Workplan is intended to guide the work of the Community Services Commission and outline the areas of focus for the Fiscal Year 2024-25. It includes proposed programs and projects that will be implemented and completed throughout the year and into 2025. The Commissioners had an open and constructive dialogue to develop a plan that best fits in alignment with the purpose and scope of the Community Services Commission as well as the City of San Gabriel’s Mission. There is no anticipated fiscal impact related to this item. Should funds be needed to complete any of the projects listed that cannot be absorbed into the existing departmental budget, a separate funding request will be made to the City Council at that time.
California Environmental Quality Act (CEQA) Determination: Not a Project as defined in Section 15378 of the State CEQA Guidelines.
Recommended Action:
Staff recommends that the City Council review and approve the FY 2024-2025 Community Services Commission’s Annual Workplan.
City Council Regular Meeting Agenda – May 21, 2024 8
5. PUBLIC HEARING – None.
6. CONTINUED BUSINESS – None.
7. NEW BUSINESS
A. REQUEST FROM THE FAMILY OF LATE CHIEF ERNIE SALAS TO PLACE A
PLAQUE IN HIS HONOR IN PLAZA PARK
In April 2021, the Native Sons of the Golden West gifted a plaque in honor of the late Chief Ernie Perez Teutimez to his family. His son, Andy Salas, has been in communication with City staff and would like to donate his plaque to the City to be installed. This request was initially reviewed by the Historic Preservation and Cultural Resources Commission (HPCRC), which approved the placement.
Since that time, additional information has been presented. The cost of installation is negligible and will be absorbed by the Public Works Department.
California Environmental Quality Act (CEQA) Determination: Not a Project as defined in Section 15378 of the State CEQA Guidelines.
Recommended Action:
Staff recommends that the City Council review and discuss the following options:
Option 1: Direct staff to place the plaque in the proposed location in Plaza Park.
Option 2: As mentioned during the discussion about the west end of Smith Park, direct staff to propose a monument to be placed in Smith Park denoting the area as open/passive park space to pay tribute to all of the ancestors of the Gabrieleño tribe.
Option 3: Take no action at this time.
8. PUBLIC COMMENT
9. CITY MANAGER’S REPORT
10. COUNCIL COMMENTS AND CONFERENCE/MEETING REPORTS
Each Council Member may address the City Council and public on matters of general information and/or concern. This is also the time for Council Members to report on conferences and/or meetings they have attended.
City Council Regular Meeting Agenda – May 21, 2024 9
11. CLOSED SESSION
A. CONFERENCE WITH LABOR NEGOTIATOR (GOVERNMENT CODE
§54957.6)
City Negotiators – City Manager Lazzaretto, City Attorney Lemieux, and Human Resources/Risk Management Director Macias
Regarding the following Employee Organizations – San Gabriel Police Officers’ Association, San Gabriel Police Management Group, San Gabriel Firefighters’ Association, San Gabriel Fire Management Group and all Unrepresented Employees.
12. ADJOURNMENT
The next regular City Council meeting will be held on Tuesday, June 4, 2024 at 6:30 P.M. Information regarding matters to be considered at each meeting will be available on the Friday before the City Council Meeting on the City’s website at www.sangabrielcity.com.
Materials Available for Inspection. You may view agenda items online at www.sangabrielcity.com/agendacenter, or in person at City Hall, 425 South Mission Drive, San Gabriel, CA 91776. Materials related to an item on this Agenda, submitted to the City Council after distribution of the Agenda packet, will be posted on the City website.
Persons with Disabilities
Upon request, this Agenda will be made available in appropriate alternative formats to persons with disabilities, as required by Section 202 of the Americans with Disabilities Act of 1990.
Persons requesting a Translator
Any person requesting translation for the meeting must notify the City Clerk Department at [email protected] at least 48 hours before the meeting.
English
Translation Services. Upon request, the agenda and any public hearing notice for a project may be translated in either Chinese, Spanish, or Vietnamese. Please direct such a request for translation to the City Clerk Department by emailing [email protected] at least 48 hours before the meeting.
Chinese (Traditional)
翻譯服務。根據要求，項目的議程和任何公開聽證會通知可以翻譯成中文、西班牙文或越
南文。請至少在會議開始前 48 小時發送電子郵件至 [email protected] 將此類翻譯請求
發送至市文員部。
City Council Regular Meeting Agenda – May 21, 2024 10
Chinese (Simplified)
翻译服务。根据要求，项目的议程和任何公开听证会通知可以翻译成中文、西班牙文或越
南文。请至少在会议开始前 48 小时发送电子邮件至 [email protected] 将此类翻译请求
发送至市文员部。
Vietnamese
Dịch vụ Dịch thuật. Theo yêu cầu, chương trình nghị sự và bất kỳ thông báo điều trần công khai nào cho một dự án có thể được dịch sang tiếng Trung, tiếng Tây Ban Nha hoặc tiếng Việt. Vui lòng gửi yêu cầu dịch thuật như vậy tới Phòng Thư ký Thành phố bằng cách gửi email tới [email protected] ít nhất 48 giờ trước cuộc họp.
Spanish
Servicios de traducción. Previa solicitud, la agenda y cualquier aviso de audiencia pública para un proyecto pueden traducirse al chino, español o vietnamita. Dirija dicha solicitud de traducción al Departamento del Secretario Municipal enviando un correo electrónico a [email protected] al menos 48 horas antes de la reunión.
Questions about this Agenda? Should any person have a question concerning any of the above Agenda items prior to the meeting, please contact the City Clerk at [email protected] during regular office hours.
Any person with a disability who requires a modification or accommodation in order to participate in a meeting should direct such a request to the City Clerk Department by emailing [email protected] at least 48 hours before the meeting, if possible.