City Council Regular Meeting Agenda – June 4, 2024 1
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CITY OF SAN GABRIEL
CITY COUNCIL
REGULAR MEETING AGENDA
Tuesday, June 4, 2024 - 6:30 P.M.
City Hall Council Chamber
425 South Mission Drive, San Gabriel, California 91776
Mark Lazzaretto
City Manager
Keith Lemieux
City Attorney
Julie Nguyen
City Clerk
Kevin B. Sawkins
City Treasurer
John Wu
Mayor
Denise Menchaca
Vice Mayor
Eric Chan
Council Member
Tony Ding
Council Member
John R. Harrington
Council Member
Amended 05/31/2024
Added New Business
Item 7E
Removed Item 11A
City Council Regular Meeting Agenda – June 4, 2024 2
City Council Regular Meeting Agenda
Tuesday, June 4, 2024
• CALL TO ORDER
• PLEDGE OF ALLEGIANCE LED BY: Mayor Wu
• ROLL CALL: Mayor Wu, Vice Mayor Menchaca, Council Members Chan, Ding, Harrington
1. APPROVAL OF AGENDA ORDER
2. PRESENTATIONS
A. LGBTQ+ PRIDE MONTH
B. SAN GABRIEL VALLEY MOSQUITO & VECTOR CONTROL DISTRICT (SGVMVCD) PRESENTATION
3. PUBLIC COMMENT
4. CONSENT CALENDAR
All items listed under the Consent Calendar are considered routine and recommendations will be approved in one motion unless a member of the City Council or audience requests separate discussion.
A. APPROVAL OF MINUTES
The minutes are a record of the official actions taken at the City Council meeting.
1. Minutes of the City Council Special Meeting of May 21, 2024.
2. Minutes of the City Council Regular Meeting of May 21, 2024.
California Environmental Quality Act (CEQA) Determination: Not a Project as defined in Section 15378 of the State CEQA Guidelines.
Recommended Action: Approval
B. MATERIAL DEMANDS
The most recent Material Demands from the Finance Department are presented to the City Council for review and approval.
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California Environmental Quality Act (CEQA) Determination: Not a Project as defined in Section 15378 of the State CEQA Guidelines.
Recommended Action:
Staff recommends that the City Council approve Material Demands as presented.
C. STATEMENT OF INVESTMENT POLICY 2024-2025 [RESOLUTION NO. 24- 35]
California Government Code Section 53646 requires the annual review of the City’s Investment Policy at a regular meeting of the City Council. The requirement for an annual policy is also stated in the City’s Fiscal Sustainability Policy (adopted April 2019 in the interest of fiscal accountability).
California Environmental Quality Act (CEQA) Determination: Not a Project as defined in Section 15378 of the State CEQA Guidelines.
Recommended Action:
Staff recommends that the City Council adopt Resolution No. 24-35 adopting the 2024-2025 Statement of Investment Policy.
D. REPLACEMENT OF THE COUNCIL CHAMBER MICROPHONES AND VOTING SYSTEM IN THE AMOUNT OF $28,925.39
The City of San Gabriel started the Council Chamber upgrade project in 2020 which included installation of new sound-processing equipment. The next phase of this project is the replacement of the current microphone and voting system with a modern and more efficient integrated digital audio and voting system. Funds are budgeted and available in the IT internal service special project account 124-707-30-99-099 (Council Chamber Upgrade). The total cost for the proposed agreement is $28,925.39.
California Environmental Quality Act (CEQA) Determination: Not a Project as defined in Section 15378 of the State CEQA Guidelines.
Recommended Action:
Staff recommends that the City Council authorize an award of this project to Sunset Audio/Video in the amount of $28,925.39 and authorize the City Manager to execute associated documents.
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E. AWARD OF PROFESSIONAL SERVICES AGREEMENT FOR AN AMOUNT OF $91,531 WITH MGT CONSULTING FOR A COMPREHENSIVE
CLASSIFICATION AND COMPENSATION STUDY
At the request of each employee group during the last round of labor negotiations, the City agreed to conduct a citywide classification and compensation study. On December 19, 2024, staff released Request for Proposal (RFP) No. 23-20 for a comprehensive classification and compensation study of all 84 full-time positions listed on the City’s authorized position classification and salary schedule. The overall objective of the study is to update the City’s position classification and compensation system (i.e., policies, procedures, and schedules) to meet current regulatory requirements, best practices, organizational needs, and market conditions. The total cost of the project is expected to be no more than $91,531.
California Environmental Quality Act (CEQA) Determination: Not a Project as defined in Section 15378 of the State CEQA Guidelines.
Recommended Action:
Staff recommends that the City Council approve a professional service agreement with MGT Consulting for a comprehensive classification and compensation study and authorize the City Manager to execute the agreement.
F. AGREEMENT WITH THE SAN GABRIEL VALLEY HUMANE SOCIETY FOR ANIMAL CARE AND CONTROL SERVICES FOR FISCAL YEAR 2024-2025 IN THE AMOUNT OF $525,000
The San Gabriel Valley Human Society (SGVHS) has provided animal care and control services to the community for many decades. The City’s most recent agreement with SGVHS, approved by the City Council on May 16, 2023, was an amendment to the agreement dated June 3, 2021, and has a term of one-year.
With the existing amendment set to terminate on June 30, 2024, the SGVHS is requesting a new agreement to continue services for the City for Fiscal Year 2024-2025, with a new compensation amount of $525,000, which has already been included in the proposed budget. Based on prior years, the license fee revenue for FY 2024-2025 is estimated at $39,000.
California Environmental Quality Act (CEQA) Determination: Not a Project as defined in Section 15378 of the State CEQA Guidelines.
Recommended Action:
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Staff recommends that the City Council approve the Agreement with the San Gabriel Valley Humane Society for Fiscal Year 2024-2025 in the amount of $525,000 and authorize the City Manager to execute said agreement.
G. ADOPT RESOLUTION NO. 24-27 APPROVING THE FISCAL YEAR 2024-2025 SENATE BILL 1 ROAD REPAIR AND ACCOUNTABILITY ACT PROJECT LIST
THAT WILL ALLOW THE CITY OF SAN GABRIEL TO RECEIVE AN ESTIMATED $1,009,951
Senate Bill 1 (SB1), also known as Road Repair and Accountability Act of 2017, provides the City of San Gabriel with access to funds for basic road maintenance, rehabilitation, and safety projects. Adoption of Resolution No. 24-27 will allow the City to receive SB1 funding estimated by the State of California to be $1,009,951 for Fiscal Year 2024-2025. To qualify for funding under the Act, the City must adopt a list of eligible street improvement projects.
California Environmental Quality Act (CEQA) Determination: Not a Project as defined in Section 15378 of the State CEQA Guidelines.
Recommended Action:
Staff recommends that the City Council adopt Resolution No. 24-27 and authorize the Public Works Director to file necessary documentation to satisfy Senate Bill 1 funding requirements and act as the authorized signatory for matters related to Fiscal Year 2024-2025 funding.
H. COOPERATIVE AGREEMENT WITH LOS ANGELES COUNTY FOR A TRAFFIC
SIGNAL SYNCHRONIZATION PROJECT ON MAIN STREET/LAS TUNAS
DRIVE FROM HUNTINGTON DRIVE TO GOLDEN WEST AVENUE FOR AN ESTIMATED COST SHARE OF $361,500
On behalf of the City of San Gabriel and with City Council’s approval, the Los Angeles County Department of Public Works (LACDPW) is set to perform a Traffic Signal Synchronization Project (TSSP) on Main Street/Las Tunas Drive arterial street route from Huntington Drive to Golden West Avenue, which is jurisdictionally shared among three cities – Alhambra, San Gabriel, and Temple City. Due to the scope and cost of the project, the County policy requires a Cooperative Agreement to be executed for the TSSP project. The estimated total cost of the project is $3,744,200 with San Gabriel’s estimated share cost to be $361,500. Out of this $361,500 cost to the City, $348,851.02 will be credited through the Federal Surface Transportation Program-Local (STP-L) to City Council Regular Meeting Agenda – June 4, 2024 6
the County in lieu of a cash payment. The remaining balance of $12,648.98 will come from the City’s Traffic Impact Fees fund.
California Environmental Quality Act (CEQA) Determination: Not a Project as defined in Section 15378 of the State CEQA Guidelines.
Recommended Action:
Staff recommends that the City Council adopt Resolution No. 24-36 to appropriate $12,648.98 from the Traffic Impact Fees Fund to account 122-800- 40-97-736; authorize the City Manager to execute the Cooperative Agreement between the City and Los Angeles County and approve the assignment of $348,851.02 available Federal Surface Transportation Program-Local funds to the County in lieu of a cash payment and approve a purchase order with the County for $12,648.98 using Traffic Impact Fees funds from account 122-800- 41-97-736.
I. THEATRE FEE REDUCTION REQUEST BY SAN GABRIEL LION’S CLUB –
THANKS USA CARE FAIR
San Gabriel Lion’s Club has requested a waiver of rental fees for their upcoming community Thanks USA Care Fair event, scheduled to take place on June 22, 2024, in the Mission Playhouse parking lot, Glass Room and lobby. The request is for a $2,900 reduction to reduce their rental cost to $2.50. The current rental subsidy account has sufficient funds to cover a recommended facility rental waiver of $1,615.
California Environmental Quality Act (CEQA) Determination: Not a Project as defined in Section 15378 of the State CEQA Guidelines.
Recommended Action:
Staff recommends that the City Council grant a partial waiver of the San Gabriel Mission Playhouse rental fee in the amount of $1,615 for the June 22, 2024, Lion’s Club Thanks USA Care Fair event.
5. PUBLIC HEARING
A. ADOPTION OF PROPOSED OPERATING BUDGET, CAPITAL IMPROVEMENT
PROGRAM, POSITION CLASSIFICATION AND SALARY SCHEDULE, AND APPROPRIATIONS LIMIT FOR FISCAL YEAR 2024-2025 [RESOLUTION NOS. 24-28, 24-29, 24-30, 24-31]
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The City Council will hold a public hearing to consider the adoption of the proposed operating budget, Capital Improvement Program (CIP), position classification and salary schedule, and appropriations limit for Fiscal Year 2024- 2025. The general fund operating budget is balanced with a surplus of $575,000. Projected general fund revenue is $54,511,000 and proposed general fund expenditures are $53,937,000. The fiscal year 2024-2025 all funds proposed budget and Capital Improvement Program presents $85,484,000 in revenues and $82,446,000 in expenditures. The general fund has total revenues of $54,511,000 and total expenditures of $53,937,000, for a positive net change in fund balance of $575,000. New funding for Capital Improvement programs is proposed in the amount of $3,053,000.
California Environmental Quality Act (CEQA) Determination: Not a Project as defined in Section 15378 of the State CEQA Guidelines.
Recommended Action:
Staff recommends that the City Council conduct a public hearing on the proposed 2024-2025 operating and capital improvement program budgets, position classification and salary schedule, and appropriation limit, and after receiving comments and testimony adopt the following resolutions:
1. Resolution No. 24-28 adopting the 2024-2025 operating budget.
2. Resolution No. 24-29 adopting the 2024-2025 Capital Improvement Program budget.
3. Resolution No. 24-30 adopting the 2024-2025 authorized position classification and salary schedule.
4. Resolution No. 24-31 establishing the 2024-2025 appropriations limit.
6. CONTINUED BUSINESS – None.
7. NEW BUSINESS
A. ADOPT ORDINANCE NO. 708 ADDING SECTION 150.300 TO THE CITY OF
SAN GABRIEL MUNICIPAL CODE SETTING FORTH AN EXPEDITED,
STREAMLINED PERMITTING PROCESS FOR ELECTRIC VEHICLE CHARGING STATIONS AS REQUIRED BY GOVERNMENT CODE SECTION 65850.7 –
INTRODUCTION AND FIRST READING
In 2015, the State of California adopted Assembly Bill 1236 (2015, Chiu, codified as Government Code Section 65850.7), which requires local jurisdictions with a population less than 200,000 residents to adopt an ordinance to create an expedited, streamlined permitting process for electric vehicle charging stations.
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An electric vehicle charging station is any level of electric vehicle supply equipment station that delivers electricity from a source outside an electric vehicle into a plug-in electric vehicle. The proposed ordinance is intended to bring the City of San Gabriel’s Municipal Code up to compliance with State legislation regarding the expediting and streamlining procedures for electric vehicle charging stations. There is no immediate financial impact or budget action necessary because of the recommended action.
California Environmental Quality Act (CEQA) Determination: Not a Project as defined in Section 15378 of the State CEQA Guidelines.
Recommended Action:
Staff recommends that the City Council introduce Ordinance No. 708, adding Section 150.300 to the City of San Gabriel Municipal Code setting forth an expedited, streamlined permitting process for electric vehicle charging stations as required by Government Code Section 65850.7, by title only, waive future reading, and schedule the second reading and adoption for the next regularlyscheduled City Council meeting.
B. APPROVAL OF AN AGREEMENT WITH ACE PARKING MANAGEMENT
INCORPORATED FOR PARKING ENFORCEMENT SERVICES THROUGH JUNE 2027 NOT TO EXCEED $1,249,668 FOR THE THREE-YEAR TERM
The City has been in contract with Inter-Con Security Systems Inc. to provide parking-enforcement services since September 2018. The current contract expires on June 30, 2024. Parking-enforcement officers issue citations related to parking violations and complaints. Additionally, they respond to calls-forservice involving parking-related complaints during hours of service which alleviates the need for patrol officers to respond to these types of calls. Parking enforcement services are currently budgeted in the Police Department’s Contractual Services #121-751-00-22-000 in the amount of $350,000 for FY 2024-2025 due to forecasted cost escalations.
California Environmental Quality Act (CEQA) Determination: Not a Project as defined in Section 15378 of the State CEQA Guidelines.
Recommended Action:
Staff recommends that the City Council authorize the City Manager to enter a three-year contract with Ace Parking, ending on June 30, 2027, with two additional one-year extensions that may be considered at the discretion of the City at the expiration of the three-year period.
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C. FORMATION OF AN AD HOC SUBCOMMITTEE TO EXPLORE POLICIES AND PROGRAMS TO SUPPORT THE SAN GABRIEL LGBTQ+ COMMUNITY
During the City Council meeting on April 16, 2024, the City Council directed staff to schedule an agenda item for the creation of an ad hoc subcommittee to discuss matters related to the San Gabriel LGBTQ+ community. The topics for discussion could include items such as how to recognize Pride Month in San Gabriel and to explore any programs or policies that the City could implement to support the San Gabriel LGBTQ+ community. This agenda item describes the parameters that guide an ad hoc subcommittee, considers the appointment of two City Councilmembers to a new ad hoc subcommittee, and proposes the focus of the new Ad Hoc Subcommittee. There is no fiscal impact associated with a discussion and creation of a City Council subcommittee, other than the staff time involved in supporting the subcommittee. Any future recommendations made to the City Council by the subcommittee will be analyzed for fiscal impact at the time they are considered by the City Council.
California Environmental Quality Act (CEQA) Determination: Not a Project as defined in Section 15378 of the State CEQA Guidelines.
Recommended Action:
Staff recommends that the Mayor appoint two Councilmembers to serve on a Council ad hoc subcommittee until recommendations are forwarded to the full Council or December 31, 2024, whichever comes first, to make recommendations to the full Council on potential programs and policies to support the City’s LGBTQ+ community.
In addition to the recommended actions, the City Council has the following options:
1. Decide to create a standing subcommittee instead of an ad hoc subcommittee and appoint two members to review all future items related to the City’s LGBTQ+ community.
2. Decide not to create a subcommittee at this time.
3. Some other action that the City Council decides based upon discussion at the meeting.
D. CONSIDERATION OF RESOLUTIONS RELATING TO THE CALLING OF SAN GABRIEL’S GENERAL MUNICIPAL ELECTION TO BE HELD ON NOVEMBER 5, 2024 [RESOLUTIONS NOS. 24-32, 24-33, 24-34]
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This item calls the General Municipal Election for November 5, 2024, for the election of two members of the City Council; requests consolidation with the Statewide General Election and sets regulations for candidate statements.
Funding for the November 2024 Consolidated Election is contained in the proposed General Fund Fiscal Year 2024-2025 Budget (Account Nos. 121-702- 00-22-000 and 121-702-00-31-000). The cost of holding the election is estimated at $95,000.
California Environmental Quality Act (CEQA) Determination: Not a Project as defined in Section 15378 of the State CEQA Guidelines.
Recommended Action:
Staff recommends that the City Council adopt the following resolutions:
1. Resolution No. 24-32 calling for the holding of a General Municipal Election on Tuesday, November 5, 2024.
2. Resolution No. 24-33 requesting the Board of Supervisors of the County of Los Angeles to consolidate, administer, manage, and oversee the Election.
3. Resolution No. 24-34 establishing regulations for candidate statements; with or without the option for online candidate statements.
E. CONSIDERATION OF FRIENDSHIP CITY PARTNERSHIP WITH BANQIAO
DISTRICT IN NEW TAIPEI CITY, TAIWAN (REPUBLIC OF CHINA) AS WELL AS
CONSIDERATION OF A CULTURAL EXCHANGE TRIP TO TAIWAN BY SAN
GABRIEL REPRESENTATIVES
The City has been approached by the Hakka Federation of USA with a request to establish a Friendship City Relationship between the City of San Gabriel and the Banqiao District of New Taipei City, Taiwan (Republic of China). Additionally, Mayor Wu has tentatively planned a trip to Taiwan for cultural exchange, disaster preparedness, tourism promotion, economic development, and smart city research with several cities and regions in Taiwan. There is no fiscal impact associated with entering into a Friendship City Agreement with the Banqiao District of New Taipei City. The fiscal impact of a cultural exchange trip to Taiwan is dependent on which option the City Council selects. The impact could range from $0 to $35,000 or more depending upon how many trips are paid for by the City.
California Environmental Quality Act (CEQA) Determination: Not a Project as defined in Section 15378 of the State CEQA Guidelines.
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Recommended Action:
Staff recommends that the City Council:
1. Approve entering into a Friendship City partnership with the Banqiao District of New Taipei City, Taiwan (Republic of China).
2. Authorize the Mayor to execute a Friendship City Agreement on behalf of San Gabriel.
3. Provide direction on funding a trip to Taiwan.
8. PUBLIC COMMENT
9. CITY MANAGER’S REPORT
10. COUNCIL COMMENTS AND CONFERENCE/MEETING REPORTS
Each Council Member may address the City Council and public on matters of general information and/or concern. This is also the time for Council Members to report on conferences and/or meetings they have attended.
11. CLOSED SESSION – None.
12. ADJOURNMENT
The next regular City Council meeting will be held on Tuesday, June 18, 2024 at 6:30 P.M. Information regarding matters to be considered at each meeting will be available on the Friday before the City Council Meeting on the City’s website at www.sangabrielcity.com.
Materials Available for Inspection. You may view agenda items online at www.sangabrielcity.com/agendacenter, or in person at City Hall, 425 South Mission Drive, San Gabriel, CA 91776. Materials related to an item on this Agenda, submitted to the City Council after distribution of the Agenda packet, will be posted on the City website.
Persons with Disabilities
Upon request, this Agenda will be made available in appropriate alternative formats to persons with disabilities, as required by Section 202 of the Americans with Disabilities Act of 1990.
Persons requesting a Translator
Any person requesting translation for the meeting must notify the City Clerk Department at [email protected] at least 48 hours before the meeting.
English
City Council Regular Meeting Agenda – June 4, 2024 12
Translation Services. Upon request, the agenda and any public hearing notice for a project may be translated in either Chinese, Spanish, or Vietnamese. Please direct such a request for translation to the City Clerk Department by emailing [email protected] at least 48 hours before the meeting.
Chinese (Traditional)
翻譯服務。根據要求，項目的議程和任何公開聽證會通知可以翻譯成中文、西班牙文或越
南文。請至少在會議開始前 48 小時發送電子郵件至 [email protected] 將此類翻譯請求
發送至市文員部。
Chinese (Simplified)
翻译服务。根据要求，项目的议程和任何公开听证会通知可以翻译成中文、西班牙文或越
南文。请至少在会议开始前 48 小时发送电子邮件至 [email protected] 将此类翻译请求
发送至市文员部。
Vietnamese
Dịch vụ Dịch thuật. Theo yêu cầu, chương trình nghị sự và bất kỳ thông báo điều trần công khai nào cho một dự án có thể được dịch sang tiếng Trung, tiếng Tây Ban Nha hoặc tiếng Việt. Vui lòng gửi yêu cầu dịch thuật như vậy tới Phòng Thư ký Thành phố bằng cách gửi email tới [email protected] ít nhất 48 giờ trước cuộc họp.
Spanish
Servicios de traducción. Previa solicitud, la agenda y cualquier aviso de audiencia pública para un proyecto pueden traducirse al chino, español o vietnamita. Dirija dicha solicitud de traducción al Departamento del Secretario Municipal enviando un correo electrónico a [email protected] al menos 48 horas antes de la reunión.
Questions about this Agenda? Should any person have a question concerning any of the above Agenda items prior to the meeting, please contact the City Clerk at [email protected] during regular office hours.
Any person with a disability who requires a modification or accommodation in order to participate in a meeting should direct such a request to the City Clerk Department by emailing [email protected] at least 48 hours before the meeting, if possible.