City Council Regular Meeting Agenda – June 18, 2024 1
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CITY OF SAN GABRIEL
CITY COUNCIL
REGULAR MEETING AGENDA
Tuesday, June 18, 2024 - 6:30 P.M.
City Hall Council Chamber
425 South Mission Drive, San Gabriel, California 91776
Mark Lazzaretto
City Manager
Keith Lemieux
City Attorney
Julie Nguyen
City Clerk
Kevin B. Sawkins
City Treasurer
John Wu
Mayor
Denise Menchaca
Vice Mayor
Eric Chan
Council Member
Tony Ding
Council Member
John R. Harrington
Council Member
City Council Regular Meeting Agenda – June 18, 2024 2
City Council Regular Meeting Agenda
Tuesday, June 18, 2024
• CALL TO ORDER
• PLEDGE OF ALLEGIANCE LED BY: Vice Mayor Menchaca
• ROLL CALL: Mayor Wu, Vice Mayor Menchaca, Council Members Chan, Ding, Harrington
1. APPROVAL OF AGENDA ORDER
2. PRESENTATIONS
A. JUNETEENTH DAY
3. PUBLIC COMMENT
4. CONSENT CALENDAR
All items listed under the Consent Calendar are considered routine and recommendations will be approved in one motion unless a member of the City Council or audience requests separate discussion.
A. APPROVAL OF MINUTES
The minutes are a record of the official actions taken at the City Council meeting.
1. Minutes of the City Council Special Meeting of June 4, 2024.
2. Minutes of the City Council Regular Meeting of June 4, 2024.
California Environmental Quality Act (CEQA) Determination: Not a Project as defined in Section 15378 of the State CEQA Guidelines.
Recommended Action: Approval
B. MATERIAL DEMANDS
The most recent Material Demands from the Finance Department are presented to the City Council for review and approval.
California Environmental Quality Act (CEQA) Determination: Not a Project as defined in Section 15378 of the State CEQA Guidelines.
City Council Regular Meeting Agenda – June 18, 2024 3
Recommended Action:
Staff recommends that the City Council approve Material Demands as presented.
C. CASH AND INVESTMENT REPORT – MAY 2024
In accordance with the City of San Gabriel’s 2023-2024 Adopted Investment Policy (Resolution No. 23-36) and California Government Code Section 53646, the Finance Director is to render an investment report to the City Council, City Treasurer, City Manager, and the City Attorney. The Cash and Investment Report is presented to receive and file in accordance with the City’s adopted 2023-2024 Investment Policy.
California Environmental Quality Act (CEQA) Determination: Not a Project as defined in Section 15378 of the State CEQA Guidelines.
Recommended Action:
Staff recommends that the City Council receive and file the Cash and Investment Report for May 2024.
D. ATHENS SERVICES REQUEST FOR ANNUAL RATE REVIEW AND
ADJUSTMENTS FOR WASTE SERVICES AND STREET SWEEPING SERVICES AT A MONTHLY COST OF $11,097.67
In accordance with the Sixth Amendment to the contract for services dated July 6, 2021, Athens Services has submitted two requests for City Council’s approval to adjust the rates for street sweeping and waste services in accordance with applicable Consumer Price Indices to take effect on July 1, 2024. The annual budget for street sweeping services is $133,172.04 and is included in the Fiscal Year 2024-2025 budget and will be funded by Gas Tax account 136-800-02-22- 055.
California Environmental Quality Act (CEQA) Determination: Not a Project as defined in Section 15378 of the State CEQA Guidelines.
Recommended Action:
Staff recommends that the City Council:
1. Approve the annual rate adjustments proposed by Athens Services rate schedules that take effect on July 1, 2024; and
City Council Regular Meeting Agenda – June 18, 2024 4
2. Authorize the City Manager to approve a purchase order with Athens Services for $133,172.04 for street sweeping services using the Gas Tax account 136-800-02-22-055.
E. PURCHASE OF A FIRE DEPARTMENT STAFF VEHICLE IN THE AMOUNT OF $71,110
The San Gabriel Fire Department utilizes a variety of vehicles in its fleet to meet emergency response and administrative responsibilities. The proposed new vehicle will replace a 2004 Chevrolet Tahoe that has more than 215,000 miles and has served as the primary emergency vehicle for the past five Fire Chiefs, Fire Prevention, and is currently assigned to a Division Chief. The 2004 vehicle will be returned to the Fleet Department for re-assignment or removal from inventory subject to City of San Gabriel policy. The total purchase price of the vehicle, including tax, documentation and delivery is $71,110.
California Environmental Quality Act (CEQA) Determination: Not a Project as defined in Section 15378 of the State CEQA Guidelines.
Recommended Action:
Staff recommends that the City Council authorize the City Manager to issue a purchase order in the amount of $71,110 to Rotolo Chevrolet for the purchase of one new Chevrolet Tahoe LT.
F. UNIVERSITY OF CALIFORNIA, LOS ANGELES (UCLA) CENTER FOR
PREHOSPITAL CARE CONTRACT
The San Gabriel Fire Department is required as an Advanced Life Support provider in the County of Los Angeles, to maintain an approved Continuing Education and Quality Assurance Program. In 2014, University of California, Los Angeles (UCLA) was contracted to provide these services for a five-year term.
Two contract extensions have been previously approved, and the current agreement is scheduled to expire on July 31, 2024. The proposed new contract provides for service until August 1, 2029. The total of $41,760 per year is billed at a monthly rate of $3,480. The new rate represents an increase of approximately 28% over the previous agreement of $32,769 annually. Under terms of the new agreement, UCLA may increase at an annual rate of no more than 5% per year to cover any increases in cost for services, which has been the standard escalator cap since the inception of the contract. Funding for this contract is budgeted in the 121-761-22-00-000 contractual services account.
City Council Regular Meeting Agenda – June 18, 2024 5
California Environmental Quality Act (CEQA) Determination: Not a Project as defined in Section 15378 of the State CEQA Guidelines.
Recommended Action:
Staff recommends that the City Council authorize the City Manager or Fire Chief to enter into the new Contract for Services Agreement with the UCLA Center for Prehospital Care in the amount of $41,760 annually for the duration of the agreement.
G. ACCEPTANCE OF 2020 STATE HOMELAND SECURITY PROGRAM
SUPPLEMENTAL GRANT AWARD [RESOLUTION NO. 24-37]
The San Gabriel Fire Department (SGFD) has been awarded supplemental funding from the 2020 State Homeland Security Program in the amount of $44,257. The SGFD can use these funds to finance purchases from the Department of Homeland Security Approved Equipment List. Initial outlay is up to $44,257, and will be fully reimbursed, with no matching funds due from the City of San Gabriel. The deadline to use these funds is July 5, 2025.
California Environmental Quality Act (CEQA) Determination: Not a Project as defined in Section 15378 of the State CEQA Guidelines.
Recommended Action:
Staff recommends that the City Council adopt Resolution No. 24-37 approving the following:
1. Increase account 186-3215 by $44,257 (revenue account).
2. Increase the Fire Department Fiscal Year 2023-2024 budget by $44,257 in account 124-761-57-99-380.
3. Authorize the City Manager or Fire Chief to accept the State Homeland Security Program supplemental grant and purchase items from the Department of Homeland Security Approved Equipment List under the City’s purchasing policy.
H. APPROVAL OF LA LAGUNA DE SAN GABRIEL REHABILITATION PROJECT
AND ACCEPTANCE OF NOTICE OF EXEMPTION
On May 16, 2023, the City Council approved the grant funds from Assemblymember Fong for a rehabilitation project for various structures of La Laguna de San Gabriel. In order to complete the required state application for the receipt of the funds, California Environmental Quality Act (CEQA) City Council Regular Meeting Agenda – June 18, 2024 6
determination is required and final approval of the project by the Council. The filing of the Notice of Exemption determination is $75. Since the rehabilitation work was completed on a City resource, the fee will be covered by the Community Services budget.
California Environmental Quality Act (CEQA) Determination: The rehabilitation project completed at La Laguna is exempt from the requirements of CEQA, per Guidelines 15331, Class 31.
Recommended Action:
Staff recommends that the City Council:
1. Find the project is exempt from CEQA pursuant to CEQA Guidelines Section 15331 and authorize the City Manager to file the Notice of Exemption; and
2. Approve the rehabilitation project.
I. UPDATED FACILITIES JOINT AGREEMENT WITH SAN GABRIEL UNIFIED
SCHOOL DISTRICT AND REQUEST FOR AUTHORIZATION TO FUND A
PORTION OF THE PLAYGROUND CONSTRUCTION COSTS FOR COOLIDGE
SCHOOL PARK FROM PARK DEVELOPMENT IMPACT FEES IN THE
AMOUNT OF $100,000
On September 20, 2022, the City Council approved the Amended and Restated Facilities Joint Use Agreement with the San Gabriel Unified School District. The term of the amended agreement was from August 1, 2022 to July 31, 2027. Due to various changes in maintenance and facility usage, staff is bringing the agreement forward for City Council approval. Approval of financial support of $100,000 in park development impact fees account 124-850-40-97-807 is recommended to contribute to the construction of a playground at Coolidge School Park.
California Environmental Quality Act (CEQA) Determination: Not a project as defined in Section 15378 of the state CEQA Guidelines.
Recommended Action:
Staff recommends that the City Council:
1. Review and approve the proposed Amended and Restates Facilities Joint Use Agreement; and authorize the City Manager and Mayor to execute the agreement; and
City Council Regular Meeting Agenda – June 18, 2024 7
2. Authorize the recommended amount of $100,000 in park impact fees account 124-850-40-97-807 to contribute to the construction of a playground at Coolidge School Park.
J. APPROVAL OF MEMORANDUM OF UNDERSTANDING WITH SAN GABRIEL
UNIFIED SCHOOL DISTRICT FOR USE OF GABRIELINO HIGH SCHOOL
CAMPUS FOR INDEPENDENCE DAY CELEBRATION
The City of San Gabriel will hold its Independence Day Celebration on Wednesday, July 3, 2024. The event will include entertainment, games, food trucks and will end with a drone show. The Independence Day Celebration will be held at Gabrielino High School. Any custodial work needed for the City’s use of the property will be billed at $40 per hour. This amount will be covered by the Non-Departmental account for special events.
California Environmental Quality Act (CEQA) Determination: The rehabilitation project completed at La Laguna is exempt from the requirements of CEQA, per Guidelines 15331, Class 31.
Recommended Action:
Staff recommends that the City Council:
1. Approve Gabrielino High School as the location for the Independence Day Celebration; and
2. Authorize the City Manager to sign the Memorandum of Understanding with San Gabriel Unified School District for this purpose.
5. PUBLIC HEARING
A. ADOPT ORDINANCE NO. 708 ADDING SECTION 150.300 TO THE CITY OF
SAN GABRIEL MUNICIPAL CODE SETTING FORTH AN EXPEDITED,
STREAMLINED PERMITTING PROCESS FOR ELECTRIC VEHICLE CHARGING STATIONS AS REQUIRED BY GOVERNMENT CODE SECTION 65850.7. –
SECOND READING AND ADOPTION
Ordinance No. 708 was approved at introduction by a 5-0 vote of the City Council at the June 4, 2024 City Council meeting. If adopted, Ordinance No. 708 would add Section 150.300 to the City of San Gabriel Municipal Code, setting forth an expedited, streamlined permitting process for electric vehicle charging stations as required by the State of California Government Code Section 65870.7. By streamlining the permitting process represents a proactive step in City Council Regular Meeting Agenda – June 18, 2024 8
compliance with California State Assembly Bill 1236. There is no fiscal impact related to this item.
California Environmental Quality Act (CEQA) Determination: Not a Project as defined in Section 15378 of the State CEQA Guidelines.
Recommended Action:
Staff recommends that the City Council:
1. Conduct the public hearing and discuss the proposed Ordinance No. 708.
2. Waive reading and adopt Ordinance No. 708: An Ordinance of the City Council of the City of San Gabriel, California, Setting Forth Procedures for Expediting Permitting Processing for Electric Vehicle Charging Systems.
6. CONTINUED BUSINESS – None.
7. NEW BUSINESS
A. APPROVAL OF A CONTRACT WITH ARTS CONSULTING GROUP IN THE AMOUNT OF $18,000 TO CONDUCT A MISSION PLAYHOUSE STRATEGIC
VISIONING WORKSHOP
In fall of 2020, the City Council reviewed organizational changes for the Mission Playhouse. At that time, it was clear that the Council valued the Playhouse as a historic gem and wanted to maintain management by the City. As a next step and movement toward fundraising for the 100th Anniversary of the theater, staff is seeking to hire Arts Consulting Group (ACG) to conduct a strategic visioning exercise for the Playhouse to help focus the fundraising goals for the City including the possible development of a non-profit. ACG’s fee for the proposed workshop, gathering background information, a comparison study, and stakeholder survey is $16,000 with estimated travel, transport, meals cost of $2,000 for a total of $18,000. Staff is proposing to cover the cost of this with the approved Fiscal Year 2024-2025 Mission Playhouse operating budget, reallocated into the Special Project account 124-712-35-96-819.
California Environmental Quality Act (CEQA) Determination: Not a Project as defined in Section 15378 of the State CEQA Guidelines.
Recommended Action:
Staff recommends that the City Council:
City Council Regular Meeting Agenda – June 18, 2024 9
1. Approve a contract with Arts Consulting Group to conduct the Mission Playhouse Visioning Workshop; and
2. Utilizing the City’s standard consultant contract, authorize the City Manager to execute the contract and any other necessary documents pending review and approval by the City Attorney.
8. PUBLIC COMMENT
9. CITY MANAGER’S REPORT
10. COUNCIL COMMENTS AND CONFERENCE/MEETING REPORTS
Each Council Member may address the City Council and public on matters of general information and/or concern. This is also the time for Council Members to report on conferences and/or meetings they have attended.
11. CLOSED SESSION – None.
12. ADJOURNMENT
The next regular City Council meeting will be held on Tuesday, July 2, 2024 at 6:30 P.M. Information regarding matters to be considered at each meeting will be available on the Friday before the City Council Meeting on the City’s website at www.sangabrielcity.com.
Materials Available for Inspection. You may view agenda items online at www.sangabrielcity.com/agendacenter, or in person at City Hall, 425 South Mission Drive, San Gabriel, CA 91776. Materials related to an item on this Agenda, submitted to the City Council after distribution of the Agenda packet, will be posted on the City website.
Persons with Disabilities
Upon request, this Agenda will be made available in appropriate alternative formats to persons with disabilities, as required by Section 202 of the Americans with Disabilities Act of 1990.
Persons requesting a Translator
Any person requesting translation for the meeting must notify the City Clerk Department at [email protected] at least 48 hours before the meeting.
English
Translation Services. Upon request, the agenda and any public hearing notice for a project may be translated in either Chinese, Spanish, or Vietnamese. Please direct such a request City Council Regular Meeting Agenda – June 18, 2024 10
for translation to the City Clerk Department by emailing [email protected] at least 48 hours before the meeting.
Chinese (Traditional)
翻譯服務。根據要求，項目的議程和任何公開聽證會通知可以翻譯成中文、西班牙文或越
南文。請至少在會議開始前 48 小時發送電子郵件至 [email protected] 將此類翻譯請求
發送至市文員部。
Chinese (Simplified)
翻译服务。根据要求，项目的议程和任何公开听证会通知可以翻译成中文、西班牙文或越
南文。请至少在会议开始前 48 小时发送电子邮件至 [email protected] 将此类翻译请求
发送至市文员部。
Vietnamese
Dịch vụ Dịch thuật. Theo yêu cầu, chương trình nghị sự và bất kỳ thông báo điều trần công khai nào cho một dự án có thể được dịch sang tiếng Trung, tiếng Tây Ban Nha hoặc tiếng Việt. Vui lòng gửi yêu cầu dịch thuật như vậy tới Phòng Thư ký Thành phố bằng cách gửi email tới [email protected] ít nhất 48 giờ trước cuộc họp.
Spanish
Servicios de traducción. Previa solicitud, la agenda y cualquier aviso de audiencia pública para un proyecto pueden traducirse al chino, español o vietnamita. Dirija dicha solicitud de traducción al Departamento del Secretario Municipal enviando un correo electrónico a [email protected] al menos 48 horas antes de la reunión.
Questions about this Agenda? Should any person have a question concerning any of the above Agenda items prior to the meeting, please contact the City Clerk at [email protected] during regular office hours.
Any person with a disability who requires a modification or accommodation in order to participate in a meeting should direct such a request to the City Clerk Department by emailing [email protected] at least 48 hours before the meeting, if possible.