City Council Regular Meeting Agenda – July 16, 2024 1
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CITY OF SAN GABRIEL
CITY COUNCIL
REGULAR MEETING AGENDA
Tuesday, July 16, 2024 - 6:30 P.M.
City Hall Council Chamber
425 South Mission Drive, San Gabriel, California 91776
Mark Lazzaretto
City Manager
Keith Lemieux
City Attorney
Julie Nguyen
City Clerk
Kevin B. Sawkins
City Treasurer
John Wu
Mayor
Denise Menchaca
Vice Mayor
Eric Chan
Council Member
Tony Ding
Council Member
John R. Harrington
Council Member
City Council Regular Meeting Agenda – July 16, 2024 2
City Council Regular Meeting Agenda
Tuesday, July 16, 2024
• CALL TO ORDER
• PLEDGE OF ALLEGIANCE LED BY: Council Member Ding
• ROLL CALL: Mayor Wu, Vice Mayor Menchaca, Council Members Chan, Ding, Harrington
1. APPROVAL OF AGENDA ORDER
2. PRESENTATIONS
A. RECOGNITION OF HAIRSTYLISTS PROVIDING FREE HAIRCUT SERVICE TO
SENIORS
B. LARRY STEVENS 100TH BIRTHDAY RECOGNITION
3. PUBLIC COMMENT
4. CONSENT CALENDAR
All items listed under the Consent Calendar are considered routine and recommendations will be approved in one motion unless a member of the City Council or audience requests separate discussion.
A. APPROVAL OF MINUTES
The minutes are a record of the official actions taken at the City Council meeting.
1. Minutes of the City Council Special Meeting of July 2, 2024.
2. Minutes of the City Council Regular Meeting of July 2, 2024.
California Environmental Quality Act (CEQA) Determination: Not a Project as defined in Section 15378 of the State CEQA Guidelines.
Recommended Action: Approval
B. MATERIAL DEMANDS
The most recent Material Demands from the Finance Department are presented to the City Council for review and approval.
City Council Regular Meeting Agenda – July 16, 2024 3
California Environmental Quality Act (CEQA) Determination: Not a Project as defined in Section 15378 of the State CEQA Guidelines.
Recommended Action:
Staff recommends that the City Council approve Material Demands as presented.
C. CASH AND INVESTMENT REPORT – JUNE 2024
In accordance with the City of San Gabriel’s 2023-2024 Adopted Investment Policy (Resolution No. 23-36) and California Government Code Section 53646, the Finance Director is to render an investment report to the City Council, City Treasurer, City Manager, and the City Attorney. The Cash and Investment Report is presented to receive and file in accordance with the City’s adopted 2023-2024 Investment Policy.
California Environmental Quality Act (CEQA) Determination: Not a Project as defined in Section 15378 of the State CEQA Guidelines.
Recommended Action:
Staff recommends that the City Council receive and file the Cash and Investment Report for June 2024.
D. ORDINANCE NO. 709: AMENDING CHAPTER 153 OF THE SAN GABRIEL
MUNICIPAL CODE TO UPDATE THE SAN GABRIEL MUNICIPAL CODE
RELATING TO EMERGENCY SHELTERS, GROUP HOMES, LOWER BARRIER
NAVIGATION CENTERS, SUPPORTIVE AND TRANSITIONAL HOUSING (ZTA24-003) – SECOND READING AND ADOPTION
Ordinance No. 709 was approved at introduction by a 4-0 vote of the City Council at the July 2, 2024, City Council meeting. If adopted, the Ordinance would become effective 30 days after adoption. The Fiscal Year 2023-2024 Adopted Budget includes the cost for required legal publication (Account No. 121-702-00-65-000) and codification (Account No. 121-702-00-22-000) of the ordinance.
California Environmental Quality Act (CEQA) Determination: The proposed amendments were reviewed for compliance with the California Environmental Quality Act (CEQA). An Initial Study/Negative Declaration (IS/ND) was prepared for the 2021-2029 Housing Element, as required by the California Environmental Quality Act (CEQA), Public Resources Code (PRC) Section 21000 et seq., the CEQA City Council Regular Meeting Agenda – July 16, 2024 4
Guidelines, and the City of San Gabriel Local Guidelines for Implementing CEQA.
The Element establishes objectives, policies, and programs to assist the City in achieving state-mandated housing goals. No formal land use changes or physical development are proposed at this time and future land use and physical development would require separate environmental evaluation.
Recommended Action:
Staff recommends that the City Council waive reading and adopt Ordinance No. 709 entitled, “An Ordinance of the City Council of the City of San Gabriel, California, Approving Planning Case No. ZTA23-004, Amending Title XV, Chapter 153 (Zoning) Relating to Emergency Shelters, Group Homes, Lower Barrier Navigation Center, Supportive and Transitional Housing.” E. PURCHASE OF A NEW NEXTECH IN-ROADWAY WARNING LIGHT
PEDESTRIAN CROSSWALK SYSTEM AT THE INTERSECTION OF DEL MAR AVENUE AND LIVE OAK STREET FOR A TOTAL COST OF $28,612.33 One of the major goals of the Office of Traffic Safety (OTS) is to reduce the number of people killed and injured in crashes involving pedestrians and bicyclists. The grant-funded strategies include the purchase of an illuminated crosswalk at the intersection of Del Mar Avenue and Live Oak Street. An associated goal of OTS is to provide local law enforcement agencies with grant funding in order to purchase the necessary equipment to meet the goals and objectives of the Pedestrian and Bicycle Safety Program. The adopted Fiscal Year 2023-2024 budget includes $55,000 in the Office of Traffic Safety Pedestrian and Bicycle Safety Program (Grant #PS24033), Account No. 147-751- 00-21-146. $28,612.33 from the account will be used to fund the purchase of the new NexTech illuminated crosswalk.
California Environmental Quality Act (CEQA) Determination: Not a Project as defined in Section 15378 of the State CEQA Guidelines.
Recommended Action:
Staff recommends that the City Council authorize the City Manager to approve the purchase of the NexTech System in the amount of $28,612.33 from the Office of Traffic Safety Pedestrian and Bicycle Safety Grant Program Grant, Account No. 147-751-00-21-146.
F. PURCHASE OF PATROL RIFLES FOR THE SAN GABRIEL POLICE
DEPARTMENT FROM LC ACTION POLICE SUPPLY, IN THE AMOUNT OF $23,811.63
City Council Regular Meeting Agenda – July 16, 2024 5
The San Gabriel Police Department purchased Colt M4 Commandos in December of 2005 and April of 2007. These patrol rifles have been in service for more than 18 years. The recommended service life of a moderately-used patrol rifle is approximately 15 years per manufacturer standards. In addition, the Department’s rifles undergo high usage because of the mandated training for all sworn personnel. Funding for the purchase of the new rifles is budgeted in Fiscal Year 2024-2025 under General Funds Special Project Account No. 124- 751-15-99-173. The total purchase price for the new patrol rifles is $23,811.63.
California Environmental Quality Act (CEQA) Determination: Not a Project as defined in Section 15378 of the State CEQA Guidelines.
Recommended Action:
Staff recommends that the City Council authorize the City Manager to approve the purchase of (20) Colt M5 Patrol Rifles, Model No. CM-556-10H-M5A from LC Action Police Supply.
G. SAN GABRIEL POLICE DEPARTMENT OUTDOOR LOCKER PROJECT FOR POLICE OFFICERS’ EQUIPMENT IN THE AMOUNT OF $35,000.00
San Gabriel Police Department (SGPD) officers carry a growing array of specialized equipment and gear in their Police equipment bags, including ammunition, tactical gear, first aid kits, personal protective equipment, and other essential items. Currently, these bags are stored on the lower level of the SGPD station in wooden lockers that were installed over twenty years ago.
These wooden lockers were not designed for commercial and heavy use and have limited space. Many of the lockers have sustained damage beyond repair due to long-time use and wear and tear. The total purchase price for thirty-two lockers is $21,127.11. Public Works staff will prep and pour the raised cement slab, which the lockers will sit on. The weather-resistant self-standing awning has an approximate cost of $13,000.00. The project will not exceed $35,000.00.
The cost of the project will not impact the Police general fund and will be supported by the Development Impact Fund, Account No. 124-751-40-97-610.
California Environmental Quality Act (CEQA) Determination: Not a Project as defined in Section 15378 of the State CEQA Guidelines.
Recommended Action:
Staff recommends that the City Council authorize the City Manager to approve the purchase of thirty-two (32) lockers, Model No. 71024GY-A, from Salsbury City Council Regular Meeting Agenda – July 16, 2024 6
Industries, the purchase of a weather-resistant awning, and for Public Works staff to prep and pour a raised cement slab.
H. FIRST AMENDMENT TO MEMORANDUM OF AGREEMENT WITH THE SAN
GABRIEL VALLEY COUNCIL OF GOVERNMENTS RELATED TO THE
REGIONAL FOOD RECOVERY PROGRAM
The San Gabriel Valley Council of Government (SGVCOG) has established and is administering a Regional Food Recovery Program to maximize resources by enhancing the capacity of local food recovery organizations to recover edible food waste. Additionally, the Program provides outreach and educational activities to promote compliance with Senate Bill 1383. The First Amendment would allow the City to utilize $15,000 of Senate Bill 1383 Local Assistance Grant Program funds to continue supporting the Regional Food Recovery Program implemented by the SGVCOG. There is no fiscal impact to the General Fund.
Additional participation in the Regional Food Recovery expansion will be funded by the City’s awarded funds from CalRecycle’s SB 1383 Local Assistance Grant Program in Budget Account No. 124-800-57-96-584.
California Environmental Quality Act (CEQA) Determination: Not a Project as defined in Section 15378 of the State CEQA Guidelines.
Recommended Action:
Staff recommends that the City Council authorize the City Manager to execute the First Amendment to the Memorandum of Agreement between the City of San Gabriel and the San Gabriel Valley Council of Governments and approve a purchase order for $15,000 with the San Gabriel Valley Council of Governments.
I. PURCHASE OF LUCAS 3 MECHANICAL CPR DEVICE IN THE AMOUNT OF $31,364.12
The Lucas CPR device is a significant improvement for paramedics in the field of emergency medical care. In addition to integration with functions of cardiac monitor-defibrillators, LUCAS provides consistent chest compressions during CPR, maintaining the recommended depth and rate. The device ensures uninterrupted chest compressions, even during patient transport. This consistency is crucial for maintaining blood flow to vital organs and increasing chances of survival. Stryker, Incorporated in cooperation with Fire Department staff, has provided the loan of a Lucas device for use on Rescue Ambulance 51 for nearly 18 months. The cost of acquiring a LUCAS 3 CPR device is $31,364.12 and funds are available in Fire Department Account No. 121-761-00-21-000.
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The purchase price includes accessories such as batteries, charger, and ongoing service.
California Environmental Quality Act (CEQA) Determination: Not a Project as defined in Section 15378 of the State CEQA Guidelines.
Recommended Action:
Staff recommends that the City Council authorize the City Manager or designee to issue a purchase order for one LUCAS CPR device as detailed in Attachment A, under a cooperative purchasing agreement and in compliance with City of San Gabriel Purchasing Policy.
J. RENEWAL OF DIGITAL EMS ELECTRONIC PATIENT CARE RECORD (EPCR)
CONTRACT
As a Public Agency Paramedic Provider Agency, the San Gabriel Fire Department must generate and submit a Patient Care Record (PCR) for each patient contact made in the delivery of emergency medical service. The requirement to submit this data in an electronic format (ePCR) has been in Los Angeles County EMS Agency Policy Ref. 607 since 2009. To meet this requirement the Fire Department has utilized the Digital EMS Solutions, Incorporated Medic Clipboard software package since 2011. The yearly total cost for the Medic Clipboard package is based on the actual number of reports (units) generated. Each report is billed at a rate of $5.50 per unit (PPU) and the San Gabriel Fire Department enjoys a discounted rate of $4.85 per unit. In addition to the PPU, the City pays a fee of $0.10 per PPU to fax run sheets from the system server to the base hospital per Los Angeles County Ref. 607 policy.
The $4.85 PPU charge is recovered as part of the Dispatch Fee charged for each call per the current fee schedule. The total estimated cost per year is $10,817 for Fiscal Year 2024-2025 and $10,766.25 for the subsequent two years through Fiscal Year 2026-2027 and is captured in the Fire Department Contractual Services Account No. 121-761-00-22-000.
California Environmental Quality Act (CEQA) Determination: Not a Project as defined in Section 15378 of the State CEQA Guidelines.
Recommended Action:
Staff recommends that the City Council authorize the Fire Chief to execute a new three-year agreement with Digital EMS Solutions, Inc. to continue providing ePCR and EMS record management at the rates outlined on Attachment “B”.
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5. PUBLIC HEARING – None.
6. CONTINUED BUSINESS – None.
7. NEW BUSINESS
A. APPROVAL OF PLACEMENT OF VETERAN’S MEMORIAL DISPLAY
San Gabriel Veterans’ Memorial Coalition (SGVMC) was established in 2020 for the purpose of honoring San Gabriel’s veterans and working toward the development of a memorial in San Gabriel. Throughout the last two years, staff has met with the group and worked with them to determine a location for the memorial. The group has had various leaders and has worked to identify a design for the memorial. The group initially proposed a location in Smith Park, but more recently has decided on a preferred location in Plaza Park. The selected site is under the palm trees in Plaza Park and is near the locations where we have held the Veterans Day and Memorial Day events.
Approval of the proposed memorial location does not have a fiscal impact.
Should the location be approved, staff has discussed that the City may cover the cost of the Veteran’s Memorial to honor the military branches and SGVMC could fund Phase 2 of the memorial, including names of those who served. Staff will come forward at a future meeting with a proposed Veteran’s Memorial and proposed budget.
California Environmental Quality Act (CEQA) Determination: Not a Project as defined in Section 15378 of the State CEQA Guidelines.
Recommended Action:
Staff recommends that the City Council approve the proposed location in Plaza Park and direct staff to identify an architect or monument company to draft a potential design for both phases of the memorial.
B. ACCEPTANCE OF CANNABIS TAX FUND GRANT PROGRAM (CTFGP) FUNDING IN THE AMOUNT OF $184,978.00 [RESOLUTION NO. 24-38] On behalf of the California Highway Patrol (CHP), the San Gabriel Police Department has been awarded grant funds from the Cannabis Tax Fund Grant Program (CTFGP) in the amount of $184,978. The purpose of the CTFGP is to provide alternative funding sources to augment, but not supplant, current activities and programs. The CHP will allocate funds for the project categories in accordance with the California Code of Regulations Sections 1890.05 through 1890.07, as determined by the CHP. Per the City Council Regular Meeting Agenda – July 16, 2024 9
attached resolution, fund 186 (Other Grants) revenue estimates for Fiscal Year 2024-2025 will be increased by $184,978 as part of the acceptance of the grant funding. Additionally, budget appropriations will be increased to expend the funds, which will be expended out of Special Project Account No. 124-751-57-99-383.
California Environmental Quality Act (CEQA) Determination: Not a Project as defined in Section 15378 of the State CEQA Guidelines.
Recommended Action:
Staff recommends that the City Council approve the following:
1. Increase estimated revenue (transfers in) and appropriations in (Account No. 124-751-57-99-383).
2. Authorize the Police Chief to accept the Cannabis Tax Fund Grant Program funding to purchase the authorized items under the City’s purchasing policy and to administer the program according to the program’s guidelines.
3. Authorize the City Manager to execute the agreement between the City and California Highway Patrol and adopt Resolution No. 24-38 amending the Fiscal Year 2024-2025 Operating Budget.
C. DISCUSSION REGARDING SHORT-TERM RENTALS AND RELATED FEES,
STANDARDS AND REGULATIONS
The City Council requested that staff bring forward a discussion on shortterm rentals within the City of San Gabriel. Short-term rentals (those of less than 30 days) are not fully addressed in the Municipal Code outside of two newly-adopted Codes. The Accessory Dwelling Unit Ordinance allows for tenancy of over 30 days pursuant to State and local laws. Municipal Code Section 153.048 Urban Dwelling Units and Urban Lot Splits prohibits shortterm rentals, which are rental units that provide less than a 30-day tenancy.
The intent of this report is to seek direction from Council regarding potential fees, standards, and regulations that may be imposed on such uses. There are no known fiscal impacts for this project.
California Environmental Quality Act (CEQA) Determination: Not a Project as defined in Section 15378 of the State CEQA Guidelines.
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Recommended Action:
Staff recommends that the City Council discuss the matter of short-term rentals and direct staff to continue to ban short-term rentals and bring back code amendments to modernize our short-term rental ban.
D. HUMAN RESOURCES DEPARTMENT UPDATE
The primary mission of the Human Resources Department is to recruit, develop, and protect the City’s most valuable resource, its employees. The Department manages several organizational programs and functions including insurance and risk management, organizational development, employee recruitment and retention, compensation and benefits, and training and development. This presentation will provide an overview of the duties, accomplishments, ongoing projects, and future objectives of the Department.
California Environmental Quality Act (CEQA) Determination: Not a Project as defined in Section 15378 of the State CEQA Guidelines.
Recommended Action:
This is an informational item only; no action is required.
8. PUBLIC COMMENT
9. CITY MANAGER’S REPORT
10. COUNCIL COMMENTS AND CONFERENCE/MEETING REPORTS
Each Council Member may address the City Council and public on matters of general information and/or concern. This is also the time for Council Members to report on conferences and/or meetings they have attended.
11. CLOSED SESSION – None.
12. ADJOURNMENT
The next regular City Council meeting will be held on Tuesday, August 20, 2024 at 6:30 P.M. Information regarding matters to be considered at each meeting will be available on the Friday before the City Council Meeting on the City’s website at www.sangabrielcity.com.
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Materials Available for Inspection. You may view agenda items online at www.sangabrielcity.com/agendacenter, or in person at City Hall, 425 South Mission Drive, San Gabriel, CA 91776. Materials related to an item on this Agenda, submitted to the City Council after distribution of the Agenda packet, will be posted on the City website.
Persons with Disabilities
Upon request, this Agenda will be made available in appropriate alternative formats to persons with disabilities, as required by Section 202 of the Americans with Disabilities Act of 1990.
Persons requesting a Translator
Any person requesting translation for the meeting must notify the City Clerk Department at [email protected] at least 48 hours before the meeting.
English
Translation Services. Upon request, the agenda and any public hearing notice for a project may be translated in either Chinese, Spanish, or Vietnamese. Please direct such a request for translation to the City Clerk Department by emailing [email protected] at least 48 hours before the meeting.
Chinese (Traditional)
翻譯服務。根據要求，項目的議程和任何公開聽證會通知可以翻譯成中文、西班牙文或越
南文。請至少在會議開始前 48 小時發送電子郵件至 [email protected] 將此類翻譯請求
發送至市文員部。
Chinese (Simplified)
翻译服务。根据要求，项目的议程和任何公开听证会通知可以翻译成中文、西班牙文或越
南文。请至少在会议开始前 48 小时发送电子邮件至 [email protected] 将此类翻译请求
发送至市文员部。
Vietnamese
Dịch vụ Dịch thuật. Theo yêu cầu, chương trình nghị sự và bất kỳ thông báo điều trần công khai nào cho một dự án có thể được dịch sang tiếng Trung, tiếng Tây Ban Nha hoặc tiếng Việt. Vui lòng gửi yêu cầu dịch thuật như vậy tới Phòng Thư ký Thành phố bằng cách gửi email tới [email protected] ít nhất 48 giờ trước cuộc họp.
Spanish
Servicios de traducción. Previa solicitud, la agenda y cualquier aviso de audiencia pública para un proyecto pueden traducirse al chino, español o vietnamita. Dirija dicha solicitud de traducción al Departamento del Secretario Municipal enviando un correo electrónico a [email protected] al menos 48 horas antes de la reunión.
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Questions about this Agenda? Should any person have a question concerning any of the above Agenda items prior to the meeting, please contact the City Clerk at [email protected] during regular office hours.
Any person with a disability who requires a modification or accommodation in order to participate in a meeting should direct such a request to the City Clerk Department by emailing [email protected] at least 48 hours before the meeting, if possible.