I
I
I
MINUTES OF AUGUST 20, 2024
REGULAR MEETING OF THE SAN GABRIEL CITY COUNCIL
CALL TO ORDER
Mayor Wu called the regular meeting of the San Gabriel City Council to order at 6:30 P.M. on Tuesday, August 20, 2024, in the Council Chamber at City Hall, 425 South Mission Drive, San Gabriel, California, 91776.
PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was led by Council Member Harrington.
ROLL CALL
Council Members Present:
Council Members Absent:
Staff Members Present:
ANNOUNCEMENTS
Eric Chan, Tony Ding, John R. Harrington, Vice Mayor
Menchaca, and Mayor John Wu.
None.
City Manager Mark Lazzaretto, City Attorney Keith
Lemieux, Community Services Director Rebecca Perez,
Chief City Clerk Sharon Clark, Public Works Director/City Engineer Greg de Vinck, Fire Chief Steven Wallace,
Finance Director William Kaholokula, Community
Development Director Aldo Cervantes, Police Chief
Edward Elizalde, Human Resources Manager My Lam,
and Assistant City Clerk Marilyn Bonus.
Chief City Clerk Clark provided information for the public on how to view the meeting.
1. APPROVAL OF AGENDA ORDER
Hearing no objection, Mayor Wu approved the agenda order.
2. PRESENTATIONS
A. RECOGNITION OF POLICE EXPLORER ISABELLA NAVARRO
Police Chief Elizalde made the presentation and Mayor Wu presented the Certificate of Recognition.
B. STREET PAVEMENT CONDITION INDEX
Public Works Director/City Engineer de Vinck made the presentation.
3. PUBLIC COMMENT
CITY COUNCIL REGULAR MEETING MINUTES Page 1 of 7 August 20, 2024 I
Camelia Vera, resident, provided written comments requesting the addition of chapters on Council Meeting videos and free curbside trees for residents.
Sue Fitzsimmons, resident, invited all to the Village Block Party to be held on August 24, 2024, from 5:00 -10:00 P.M.; and requested reminders to residents that parkways are the responsibility of the renter or owner to maintain.
4. CONSENT CALENDAR
Chief City Clerk Clark presented staff's request for Item 4G to be approved as amended to correct the Resolution Number to 24-48.
Ralph Ramirez, resident, provided written comments in support of Item 4F.
Regarding Item 4N, Field Representative Jayson Hugh, representing Assemblymember Mike Fong, and Victoria Piar spoke in favor of the waiver.
Regarding Item 4K, Steve Vezerian, resident, expressed concern about the condition of the intersection at Walnut Grove Avenue and Broadway. Public Works Director/City Engineer de Vinck and City Manager Lazzaretto responded with additional detail. about the planned intersection improvement project.
Vice Mayor Menchaca recused herself from voting on Item 4E.
A motion was made by Vice Mayor Menchaca, seconded by Council Member Chan, to approve Consent Calendar Items 4A - 4D, 4F, and 4H - 40 as presented, and 4G as amended.
I Motion carried by a vote of 5-0 as follows:
I
AYES:
NOES:
ABSTAIN:
ABSENT:
CHAN, DING, HARRINGTON, MENCHACA, WU
NONE
NONE
NONE
A motion was made by Council Member Harrington, seconded by Council Member Ding, to approve Consent Calendar Item 4E.
fvlotion carried by a vote of 4-0-1-0 as follows:
AYES:
NOES:
ABSTAIN:
ABSENT:
CHAN, DING, HARRINGTON, WU
NONE
MENCHACA
NONE
A. APPROVAL OF MINUTES
The City Council approved:
1. Minutes of the City Council Special Meeting of July 16, 2024.
2. Minutes of the City Council Regular Meeting of July 16, 2024.
B. MATERIAL DEMANDS
The City Council approved July 3, 5, 11, 19, and 29, 2024, Material Demands for the payment of City expenditures.
CITY COUNCIL REGULAR MEETING MINUTES Page 2 of 7 August 20, 2024 I
I
I
C. CASH AND INVESTMENT REPORT- JULY 2024
The City Council received and filed the Cash and Investment Report for July 2024.
D. ADOPTION OF RESOLUTION NOS. 24-46 AND 24-47 SETTING THE RATE AND AMOUNT NECESSARY FOR THE 2024-2025 FISCAL VEAR RETIREMENT LEVY The City Council adopted Resolution No. 24-46, setting the tax rate at 14 cents per $100 assessed valuation, and Resolution No. 24-47, fixing the amount of property taxes to be generated for the City's employees' retirement cost for fiscal year 2024-2025.
E. APPROVAL OF AGREEMENT WITH LA CASA DE SAN GABRIEL COMMUNITY
CENTER FOR THE DUMPLING AND BEER FESTIVAL IN THE AMOUNT OF $3,075
The City Council approved the Agreement with La Casa de San Gabriel Community Center for the 2024 Dumpling and Beer Fest and authorized the City Manager or their designee to execute said agreement.
F. PROFESSIONAL SERVICES AGREEMENT WITH INDIGO CIVIL ENGINEERING
INCORPORATED TO PROVIDE ENGINEERING AND DESIGN SERVICES FOR
VINCENT LUGO PARK ACCESS PATH AND PEDESTRIAN BRIDGE
REPLACEMENT PROJECT FOR $63,160 PLUS A 10% CONTINGENCY
The City Council authorized the City Manager to execute a Professional Services Agreement with Indigo Civil Engineering Incorporated and approved purchase orders for $69,456 which includes a 10% contingency.
G. APPROVAL OF A CONTRACT WITH TAYLOR TENNIS COURTS,
INCORPORATED IN THE AMOUNT OF $20,410 PLUS A $5,000 CONTINGENCY
FOR THE RESURFACING OF THE TENNIS COURTS AT ROOSEVELT
ELEMENTARY SCHOOL AND ADOPTION OF RESOLUTION NO. 24-28 FOR THE INCREASE OF APPROPRIATIONS IN THE AMOUNT OF $14,419 [RESOLUTION NO. 24-28]
The City Council authorized the City Manager to execute a contract with Taylor Tennis Courts, Incorporated in the amount of $20,410 plus a contingency for $5,000 using account number 124-850-18-96-816; and adopted Resolution No. 24-28 to increase appropriations to the special project fund in the amount of $14,419.
H. AMENDMENT AGREEMENT (OPTION 2) WITH LOS ANGELES COUNTY FOR
CATCH BASIN MAINTENANCE WITH NEGLIGIBLE FISCAL IMPACT
The City Council authorized the City Manager to execute an amendment to the Agreement (Option 2) with the Los Angeles County Flood Control District for catch basin maintenance.
I. AWARD AGREEMENT TO ATHENS SERVICES FOR ADDITIONAL BULKY ITEM COLLECTION SUPPORT IN THE AMOUNT OF $88,750
The City Council authorized the City Manager to execute an agreement with Athens Services for additional Bulky Item Collection support (Option 2 of the proposal) and approved a purchase order with Athens Services for $88,750.
CITY COUNCIL REGULAR MEETING MINUTES Page 3 of 7 August 20, 2024 I
I
I
J. MUNICIPAL PROGRAM TRANSFER AGREEMENT WITH THE SAFE, CLEAN
WATER PROGRAM (MEASURE W) FUNDING
The City Council adopted Resolution No. 24-44 and authorized the City Manager to execute the Transfer Agreement between the City, and the Los Angeles Flood Control District to receive Safe, Clean Water Program (Measure W) funding.
K. AWARD CONTRACT NO. 24-02 TO SULLY-MILLER CONTRACTING COMPANY
FOR THE WALNUT GROVE AVENUE AND BROADWAY INTERSECTION
IMPROVEMENT PROJECT, CAPITAL IMPROVEMENT PROJECT NO. 1-08-11 FOR $2,172,641 PLUS A 10% CONTINGENCY
The City Council:
1. Adopted Resolution No. 24-40 to appropriate an additional $1,399,281 from the Measure M fund account 122-800-59-97-706;
2. Approved plans and specifications for the Walnut Grove and Broadway Intersection Improvement Project;
3. Authorized the City Manager to execute Contract No. 24-02 with Sully-Miller Contracting; and
4. Approved a purchase order for $2,172,641 and a purchase order for a 10% construction contingency.
L. ONE-VEAR RENEWAL OF CENTRAL SQUARE PERMITTING SOFTWARE CONTRACT IN THE AMOUNT OF $30,334.49
The City Council approved the renewal of the Central Square permitting software contract for one year at a cost of $30,334.49 and authorized the City Manager or his designee to sign the agreement.
M. ADOPTION OF RESOLUTION NO. 24-45 AMENDING THE AUTHORIZED SCHEDULE OF COMPENSATION AND BENEFITS FOR REGULAR NONREPRESENTED EMPLOYEES, ADJUSTING THE BASE SALARY AND HEALTH
BENEFIT CONTRIBUTION FOR CITY MANAGER IN ACCORDANCE WITH THE
CITY MANAGER EMPLOYMENT AGREEMENT, ADJUSTING THE HEALTH
BENEFIT CONTRIBUTION FOR CITY COUNCILMEMBERS IN ACCORDANCE WITH GOVERNMENT CODE 53208.5, AND INCREASING BUDGET
APPROPRIATIONS FOR INCREASED SALARIES AND BENEFITS
The City Council adopted Resolution No. 24-45, which amends and approves the Authorized Schedule of Compensation and Benefits for the City's non-represented employees for Fiscal Year 2024-2025, effectuates a contractual adjustment to the base salary and maximum health benefit contribution provided to the City Manager, effectuates a statutory adjustment to the maximum health benefit contribution provided to City Councilmembers, and increases General Fund appropriations $496,216, Retirement Fund appropriations $48,243, and various other benefits appropriations $119,622 to cover increased costs to salaries and benefits for Fiscal Year 2024-2025.
N. THEATRE FEE WAIVER REQUEST BY ASSEMBLVMEMBER MIKE FONG FOR PET
WELLNESS DAV EVENT
The City Council approved a full waiver of the Mission Playhouse rental fee in the amount of $2,453 for the October 19, 2024, Pet Wellness Day Event.
CITY COUNCIL REGULAR MEETING MINUTES Page 4 of 7 August 20, 2024 I
I
I
0. APPROVAL OF A THREE-VEAR SUBSCRIPTION TO MICROSOFT OFFICE 365 FOR THE POLICE DEPARTMENT IN AN ANNUAL AMOUNT OF $23,232.52 The City Council authorized the City Manager to enter into a three-year subscription agreement with Microsoft Office 365 for the City's Police Department in an amount not to exceed $69,697.56.
5. PUBLIC HEARING
A. 607 WEST ROSES ROAD - PLANNING CASE NO: GPA21-001, ZC21-001, ZTA21-001, AND LTLA21-009 (GENERAL PLAN AMENDMENT, ZONE
CHANGE, ZONE TEXT AMENDMENT, AND LOT LINE ADJUSTMENT) - APPLICANT: SAN GABRIEL CEMETERY [ORDINANCE NO. 711 -
INTRODUCTION AND FIRST READING] + [RESOLUTION NO. 24-43] Mayor Wu opened the public hearing.
Planning Manager Samantha Tewasart made the staff presentation and San Gabriel Cemetery Board President John Babcock made the applicant presentation.
The following provided written comments in support of the project: Ira (Mike) Matthiessen, resident; Mershie Shaw, resident; Lynn Snowden, resident; and Laurie Wheeler, resident.
Mayor Wu closed the public hearing.
Discussion included the project's benefit to the community.
A motion was made by Vice Mayor Menchaca, seconded by Council Member Harrington, to:
1. Adopt Resolution No. 24-43 certifying the Final Environmental Impact Report, making findings required by the California Environmental Quality Act and adopting a Statement of Overriding Considerations and Mitigation Monitoring and Reporting Program, and approving the project located at 607 West Roses Road;
2. Waive full reading and introduce Ordinance No. 711 by title only, and waive future reading; and
3. Schedule the Second Reading and adoption of the Ordinance for the next regular City Council meeting.
Motion carried by a vote of 5-0 as follows:
AYES:
NOES:
ABSTAIN:
ABSENT:
CHAN, DING, HARRINGTON, MENCHACA, WU
NONE
NONE
NONE
6. CONTINUED BUSINESS - None.
7. NEW BUSINESS
A. ORDINANCE NO. 713 AMENDING TITLE Ill, SECTION 34 OF THE SAN GABRIEL
MUNICIPAL CODE - FINANCE AND REVENUE -INTRODUCTION AND FIRST
READING
Finance Director Kaholokula made the presentation.
CITY COUNCIL REGULAR MEETING MINUTES Page 5 of 7 August 20, 2024 ....
I
I
I
Clarifying discussion included that the no-bid limit was last changed in 2019, and this item would not increase spending amounts, only authority limits.
There was no public comment.
Discussion included efficiencies that would be realized by making this change; the effect of inflation on the authority limits; the proposed limits are in line with neighboring cities; and transparency of the City's budget process.
A motion was made by Vice Mayor Menchaca, seconded by Council Member Chan, to waive reading and introduce by title only Ordinance No. 713 entitled, "An Ordinance of the City Council of the City of San Gabriel, California, Amending Chapter 34 of the San Gabriel Municipal Code Regarding Formal Contract Procedures, Open Market Procedures, Professional and Specialized Services, Purchase of Used Equipment, Award of Contracts, and Disposition of Obsolete and Surplus Equipment;" waive future reading; and schedule the second reading and adoption of the Ordinance for the next regularly-scheduled City Council meeting.
Motion carried by a vote of 5-0 as follows:
AYES:
NOES:
ABSTAIN:
ABSENT:
CHAN, DING, HARRINGTON, MENCHACA, WU
NONE
NONE
NONE
B. GRANT-WRITING SERVICES UPDATE
Community Development Director Cervantes made the presentation.
There was no public comment.
Discussion included appreciation for the grant applications that have been made; application process management; the possibility of a grant for Smith Park pool renovation; coordination between City staff and the consultant for grants found by staff independently; eligibility criteria is specific for each grant; and challenges involved in grant application.
C. DISCUSSION REGARDING THE FARMERS MARKET
Community Development Director Cervantes made the presentation.
Erlinda Romo, resident, commented that more than two fresh food vendors are needed and on the importance of knowing your market.
Discussion included possible locations, days, and times; marketing and visibility; types of vendors and products; fees; consultant agreement wording; seating for customers; being pet and family-friendly; current number of street food vendors in the City; and having a dedicated City staff member to manage the event.
8. PUBLIC COMMENT - None.
9. CITY MANAGER'S REPORT - None.
10. COUNCIL COMMENTS AND CONFERENCE/MEETING REPORTS
CITY COUNCIL REGULAR MEETING MINUTES Page 6 of 7 August 20, 2024 I
I
I
Council Member Chan commented on the City's National Night Out event and reported his attendance at a Chinese American Citizens Alliance monthly dinner meeting.
Council Member Ding reported on his attendance at National Night Out; gave a reminder that Dumpling and Beer is coming up in October; and invited all to pray for San Gabriel, the State of California, and the United States for a peaceful General Election in November 2024.
Vice Mayor Menchaca thanked Police Chief Elizalde and the Police Department for a successful National Night Out event; commended the 3rd Annual Backpack Giveaway; requested consideration of chapters on Council meeting videos; and requested more information on parkway trees in response to a public comment received.
Public Works Director/City Engineer de Vinck responded that any resident can request a parkway tree and if they meet requirements, the City will plant a tree at no charge.
Mayor Wu reported on his trip to Taiwan including the donation of lanterns to San Gabriel and signing a sister-city agreement with Banqiao District, and suggested that San Gabriel be one of the Olympic Athletes' Village sites for the 2028 Olympics.
11. CLOSED SESSION - None.
12. ADJOURNMENT
The meeting was adjourned at 9:53 P.M. in memory of Rosita Hernandez Lugo.
Respectfully submitted:
7 SHARON F. CLARK, Chief City Clerk
Approved this 17th day of September, 2024:
~ HN~
CITY COUNCIL REGULAR MEETING MINUTES Page 7 of 7 August 20, 2024