City Council Regular Meeting Agenda – October 15, 2024 1 How to Submit Public Comment
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CITY OF SAN GABRIEL
CITY COUNCIL
REGULAR MEETING AGENDA
Tuesday, October 15, 2024 - 6:30 P.M.
City Hall Council Chamber
425 South Mission Drive, San Gabriel, California 91776
Mark Lazzaretto
City Manager
Keith Lemieux
City Attorney
Julie Nguyen
City Clerk
Kevin B. Sawkins
City Treasurer
John Wu
Mayor
Denise Menchaca
Vice Mayor
Eric Chan
Council Member
Tony Ding
Council Member
John R. Harrington
Council Member
City Council Regular Meeting Agenda – October 15, 2024 2 City Council Regular Meeting Agenda
Tuesday, October 15, 2024
• CALL TO ORDER
• PLEDGE OF ALLEGIANCE LED BY: Council Member Chan
• ROLL CALL: Mayor Wu, Vice Mayor Menchaca, Council Members Chan, Ding, Harrington
1. APPROVAL OF AGENDA ORDER
2. PRESENTATIONS – None.
3. PUBLIC COMMENT
4. CONSENT CALENDAR
All items listed under the Consent Calendar are considered routine and recommendations will be approved in one motion unless a member of the City Council or audience requests separate discussion.
A. APPROVAL OF MINUTES
The minutes are a record of the official actions taken at the City Council meeting.
1. Minutes of the Regular City Council Meeting of October 1, 2024.
California Environmental Quality Act (CEQA) Determination: Not a Project as defined in Section 15378 of the State CEQA Guidelines.
Recommended Action: Approval
B. MATERIAL DEMANDS
The most recent Material Demands from the Finance Department are presented to the City Council for review and approval.
California Environmental Quality Act (CEQA) Determination: Not a Project as defined in Section 15378 of the State CEQA Guidelines.
Recommended Action:
City Council Regular Meeting Agenda – October 15, 2024 3 Staff recommends that the City Council approve Material Demands as presented.
C. CASH AND INVESTMENT REPORT – SEPTEMBER 2024
In accordance with the City of San Gabriel’s 2024-2025 Adopted Investment Policy (Resolution No. 24-35) and California Government Code Section 53646, the Finance Director is to render an investment report to the City Council, City Treasurer, City Manager, and the City Attorney. The Cash and Investment Report is presented to received and file in accordance with the City’s adopted 2024-2025 Investment Policy.
California Environmental Quality Act (CEQA) Determination: Not a Project as defined in Section 15378 of the State CEQA Guidelines.
Recommended Action:
Staff recommends that the City Council receive and file the Cash and Investment Report for September 2024.
D. FISCAL YEAR 2024-2025 BUDGET UPDATE AS OF SEPTEMBER 30, 2024,
FOR THE GENERAL FUND AND MISSION PLAYHOUSE FUND
This report provides a Fiscal Year 2024-2025 budget update for the City’s general fund and Mission Playhouse fund as of September 30, 2024. The budget update incorporates the actual revenue received and expenditures that have occurred through September 30, 2024, and projects the financial results for the year ending on June 30, 2025. There is no fiscal impact related to this item.
California Environmental Quality Act (CEQA) Determination: Not a Project as defined in Section 15378 of the State CEQA Guidelines.
Recommended Action:
Staff recommends that the City Council receive and file the report.
E. FISCAL YEAR 2023-2024 YEAR-END APPROPRIATION ADJUSTMENTS [RESOLUTION NO. 24-63]
As the City’s Fiscal Year 2023-2024 financial books are being closed, it becomes necessary to make budget adjustments prior to the forthcoming audit. These adjustments are necessary to allocate additional funds to general fund departments or other funds that have surpassed their initially allocated or City Council Regular Meeting Agenda – October 15, 2024 4 amended budgets. This report seeks the approval of the City Council for these budget adjustments, which may involve transferring appropriations between general fund departments or appropriating funds to a fund that has exceeded its budget appropriations. General fund departments and funds that exceed approved budgets are disclosed in the audited financial statements.
Additionally, this report provides detailed explanations for each of the proposed adjustments. Budgeted funds will be adjusted to bring all general fund departments and City funds within approved budgets.
California Environmental Quality Act (CEQA) Determination: Not a Project as defined in Section 15378 of the State CEQA Guidelines.
Recommended Action:
Staff recommends that the City Council adopt Resolution No. 24-63 approving proposed amendments to the annual budget for fiscal year 2023-2024.
F. RESOLUTION NO. 24-53 AMENDING RESOLUTION NO. 14-39, ARTICLE 8.,
DISPATCHER TRAINING BONUS
As the San Gabriel Police Department continues to grow in size and embrace new technology to better serve the community, training new employees is a vital step in their development and, more importantly, in the mission of the organization. To fulfill the training needs of new employees and to have tenured Department employees conduct the training, it is equitable that all Department employees who train to be fairly compensated for this additional responsibility, which is not part of their current job classification or daily responsibilities. The fiscal impact on the San Gabriel Police Department general fund is limited, as the training pay is only applied to full-time employees who are actively training a probationary coworker. The bonus is capped at 5% of the employee’s base salary. Training periods regularly last between four and six months. The cost associated with this amendment is estimated to be $3,600 for the remainder of the fiscal year. Funds are available in the Department budget to absorb this additional cost.
California Environmental Quality Act (CEQA) Determination: Not a Project as defined in Section 15378 of the State CEQA Guidelines.
Recommended Action:
Staff recommends that the City Council adopt Resolution No. 24-53, amending Resolution No. 14-39, Article 8, to include the job classifications of Dispatcher, City Council Regular Meeting Agenda – October 15, 2024 5 Property and Evidence Technician and Records Specialist to change the title for Article 8.
G. PURCHASE OF AIR RESPIRATORS FROM MALLORY SAFETY AND SUPPLY UNDER 2022 STATE HOMELAND SECURITY GRANT PROGRAM IN THE AMOUNT OF $51,390.06
The San Gabriel Police Department was awarded a grant from the 2022 State Homeland Security Program (SHSP) in the amount of $51,363 dedicated to the procurement of Unmanned Aircraft Systems (UAS). Due to an urgent need and priority to replace the current aging air respirators, staff is seeking to utilize this funding towards the purchase of sixty-five air respirators to enhance the safety of our Police Officers. The initial outlay of $51,363 for the air respirators will be fully funded by the 2022 SHSP grant award. The remaining balance of $27.06 will come out of the Department’s budget. The deadline to use these funds is February 2025 and will be reimbursed within 120 days of the submission of a reimbursement request.
California Environmental Quality Act (CEQA) Determination: Not a Project as defined in Section 15378 of the State CEQA Guidelines.
Recommended Action:
Staff recommends that the City Council authorize the City Manager to purchase 65 air respirators equipment using the allocated State Homeland Security Program grant funding.
H. ORDINANCE NO. 710: AMENDING THE VALLEY BOULEVARD SPECIFIC
PLAN RELATING TO GROUND FLOOR OFFICE USE AND ESTABLISHING MINIMUM DENSITIES (SPA24-001) – SECOND READING AND ADOPTION Ordinance No. 710 was introduced by a 5-0 vote of the City Council at the October 1, 2024, City Council meeting. Adoption of Ordinance No. 710 would amend the Valley Boulevard Specific Plan relating to ground floor office use and establish minimum densities intended to implement the goals and programs identified in the 2021-2029 Housing Element. The Fiscal Year 2024- 2025 adopted budget includes the cost for required legal publication (Account No. 121-702-00-65-000) and codification (Account No. 121-702-00-22-000) of the ordinance.
California Environmental Quality Act (CEQA) Determination: The proposed amendments were reviewed for compliance with the California Environmental Quality Act (CEQA). An Initial Study / Negative Declaration (IS/ND) was prepared City Council Regular Meeting Agenda – October 15, 2024 6 for the 2021-2029 Housing Element, as required by CEQA, Public Resources Code (PRC) Section 21000 et seq., the CEQA Guidelines, and the City of San Gabriel Local Guidelines for Implementing CEQA. The IS/ND considered the policies and programs outlined in the Housing Element. The Housing Element establishes the objectives, policies, and programs to assist the City in achieving state-mandated housing goals. No formal land use changes or physical development would require separate environmental evaluation.
Recommended Action:
Staff recommends that the City Council waive reading and adopt Ordinance No. 710 entitled, “An Ordinance of the City Council of the City of San Gabriel, California, Approving Planning Case No. SPA24-001, Amending the Valley Boulevard Specific Plan Relating to ground floor office use and establish minimum densities intended to implement the goals and programs identified in the 2021-2029 Housing Element.”
I. RESOLUTION NO. 24-55 APPROVING A REQUEST FOR TEMPORARY STREET CLOSURE ON THE 800 BLOCK OF COMMERCIAL AVENUE
This item requests a temporary street closure for Ogopogo Brewing’s 6th Anniversary Celebration on Saturday, October 26, 2024, on the 800 block of Commercial Avenue from South Gladys Avenue to the end of the cul-de-sac.
There is no fiscal impact to the budget for this event. Regularly scheduled staff time will be used for this event.
California Environmental Quality Act (CEQA) Determination: Not a Project as defined in Section 15378 of the State CEQA Guidelines.
Recommended Action:
Staff recommends that the City Council adopt Resolution No. 24-55 authorizing a temporary street closure on the 800 block of Commercial Avenue from South Gladys Avenue to the end of the cul-de-sac from 12:00 p.m. to 5:00 p.m. on Saturday, October 26, 2024.
5. PUBLIC HEARING
A. 405 SOUTH DEL MAR AVENUE
PLANNING CASE NO: GPA24-001, ZC24-002, DENSITY BONUS AND
STREET VACATION (GENERAL PLAN AMENDMENT, ZONE CHANGE)
APPLICANT: THE RELATED COMPANIES OF CALIFORNIA, LIMITED LIABILITY COMPANY [ORDINANCE NO. 714]
City Council Regular Meeting Agenda – October 15, 2024 7 The subject request is a General Plan Amendment, Zone Change, Density Bonus, and Street Vacation to allow for the development of a one hundred percent affordable senior housing development at 405 South Del Mar Avenue.
The property is zoned M-1 (Light Manufacturing) and has a General Plan Use Designation of Light Industrial. The project site is 70,307 square feet (1.6 acres) in size, including a 12-foot street vacation totaling 11,392 square feet, and is currently vacant. The Fiscal Year 2024-2025 Adopted Budget includes the cost for required legal publication (Account No. 121-702-00-65-000) and codification (Account No. 121-702-00-22-000) of the ordinance, if adopted by the City Council.
California Environmental Quality Act (CEQA) Determination: This project was reviewed for compliance with the California Environmental Quality Act (CEQA).
This project is exempt from the requirements of CEQA, per Guideline Section 21080.40 (Definitions; affordable housing projects and rezoning exemption).
Technical studies, including traffic, acoustic, and a Phase I and Phase II environmental site assessment were prepared by the applicant team and submitted to the City and Department of Toxic Substances Control for review.
On July 23, 2024, the City submitted letters requesting tribal consultation with the associated tribal representatives by August 22, 2024. The City received a request for consultation from the Gabrielino Band of Mission Indians – Kizh Nation. Consultation concluded on September 3, 2024. The project site has a moderate sensitivity for buried Native American archaeological deposits and cultural materials. Therefore, the potential to tribal cultural resources on-site is moderate. Given the moderate sensitivity of the project site, even with the previous disturbance, there could still be a moderate likelihood of encountering tribal cultural resources during project construction. The Native American Historic Resource Act; Archaeological, Paleontological, and Historic Sites; Native American Historical, Cultural, and Sacred Sites (Public Resources Code Section 5097-5097.994) specifies the procedures to be followed in the event of unexpected discovery of human remains on nonfederal public lands. Adherence to existing State regulations and the procedures in the City’s Historic Preservation and Cultural Resources Ordinance (SGMC Section 153.630); would ensure that potential impacts on tribal cultural resources would be reduced to less than significant levels.
Recommended Action:
The action of the City Council may be to approve, approve with modifications, or deny the General Plan Amendment, Zone Change, Density Bonus, and Street Vacation applications. Staff recommends that the City Council:
City Council Regular Meeting Agenda – October 15, 2024 8
1. Conduct the public hearing and discuss proposed Ordinance No. 714;
2. Waive full reading and introduce Ordinance No. 714 by title only:
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SAN
GABRIEL, CALIFORNIA, APPROVING PLANNING CASE NUMBERS
GPA24-001, ZC24-002, DENSITY BONUS, STREET VACATION TO
ALLOW FOR AN ONE HUNDRED PERCENT AFFORDABLE SENIOR
HOUSING DEVELOPMENT AT 405 SOUTH DEL MAR AVENUE,
SUBJECT TO CONDITIONS OF APPROVAL
3. Waive future reading of the Ordinance and schedule the second reading and adoption of the Ordinance for the next regular City Council meeting. The Ordinance would then become effective 30 days after adoption.
6. CONTINUED BUSINESS
A. CONSIDERATION OF A PROFESSIONAL SERVICES AGREEMENT WITH FARM HABITS FOR THE CERTIFIED FARMER’S MARKET AND BUDGET APPROPRIATION OF AN ADDITIONAL $4,000 FOR MARKETING AND EQUIPMENT [RESOLUTION NO. 24-62]
In late April, the City and Supporting Arms launched the San Gabriel Farmer’s Market. Despite many efforts, the Farmer’s Market was not able to consistently retain vendors, attendance to the event decreased. At the August 20, 2024, City Council meeting, the City Council directed staff to return with an agreement to onboard Farm Habits as the new farmer’s market operator. The Council determined that the closure of Mission Drive adjacent to Blossom Market Food Hall would be the best location to relaunch the market and to host the market on Saturday mornings. At the September 17, 2024, City Council meeting, the Couuncil continued the item to allow time for the owner of Farm Habits to attend the meeting. The intent of this report is to present the City Council with the draft agreement with Farm Habits for consideration and approval and to discuss the next steps toward relaunching the farmer’s market. $25,000 would be needed to cover equipment rental costs as well as advertising and marketing efforts for fiscal year 2024-2025. The fiscal year 2024-2025 includes $21,000 for the farmer’s market special event. To meet the staff recommended $25,000 budget for the event, and additional $4,000 will need to be appropriated to the fiscal year 2024-2025 budget for this special event. The fee waiver, if approved, would reduce the potential revenue by $3,237.
City Council Regular Meeting Agenda – October 15, 2024 9 California Environmental Quality Act (CEQA) Determination: Not a Project as defined in Section 15378 of the State CEQA Guidelines.
Recommended Action:
Staff recommends that the City Council:
1. Review and authorize the Professional Services Agreement with Farm Habits and authorize the City Manager to execute it;
2. Adopt Resolution No. 24-62 for the appropriation of funds; and
3. Approve a fee waiver of all business license fees and taxes for the farmer’s market.
7. NEW BUSINESS
A. CONSIDERATION AND DISCUSSION ON ESTABLISHING A SISTER CITY
BETWEEN THE CITY OF SAN GABRIEL AND HUALIEN COUNTY, TAIWAN
REPUBLIC OF CHINA
In January 2024, the City Council adopted an official City policy to govern how future Sister City requests are handled. In June 2024, the City Council approved a Sister City Agreement with the Banqiao District of New Taipei City in Taiwan Republic of China (R.O.C.). Since that time, Hualien County, Taiwan R.O.C. has shown interest in forming a Sister City with San Gabriel and would like to move forward with drafting a formal agreement.
California Environmental Quality Act (CEQA) Determination: Not a Project as defined in Section 15378 of the State CEQA Guidelines, as it has no reasonable potential for significantly impacting the environment.
Recommended Action:
Staff recommends that the City Council Discuss and provide direction on establishing a Sister City Program with Hualien County, Taiwan R.O.C. to promote cultural diversity. Should the City Council decide to form a Sister City partnership, a draft agreement has been attached to the report for consideration.
B. POLICE DEPARTMENT UPDATE 2024
This item provides an update on Police Department operations, goals, challenges, and objectives.
City Council Regular Meeting Agenda – October 15, 2024 10 California Environmental Quality Act (CEQA) Determination: Not a Project as defined in Section 15378 of the State CEQA Guidelines.
Recommended Action:
This is a presentation item only; no action is required.
8. PUBLIC COMMENT
9. CITY MANAGER’S REPORT
10. COUNCIL COMMENTS AND CONFERENCE/MEETING REPORTS
Each Council Member may address the City Council and public on matters of general information and/or concern. This is also the time for Council Members to report on conferences and/or meetings they have attended.
11. CLOSED SESSION – None.
12. ADJOURNMENT
The next regular City Council meeting will be held on Tuesday, November 19, 2024 at 6:30 P.M. Information regarding matters to be considered at each meeting will be available on the Friday before the City Council Meeting on the City’s website at www.sangabrielcity.com.
Materials Available for Inspection. You may view agenda items online at www.sangabrielcity.com/agendacenter, or in person at City Hall, 425 South Mission Drive, San Gabriel, CA 91776. Materials related to an item on this Agenda, submitted to the City Council after distribution of the Agenda packet, will be posted on the City website.
Persons with Disabilities
Upon request, this Agenda will be made available in appropriate alternative formats to persons with disabilities, as required by Section 202 of the Americans with Disabilities Act of 1990.
Persons requesting a Translator
Any person requesting translation for the meeting must notify the City Clerk Department at [email protected] at least 48 hours before the meeting.
English
Translation Services. Upon request, the agenda and any public hearing notice for a project may be translated in either Chinese, Spanish, or Vietnamese. Please direct such a request City Council Regular Meeting Agenda – October 15, 2024 11 for translation to the City Clerk Department by emailing [email protected] at least 48 hours before the meeting.
Chinese (Traditional)
翻譯服務。根據要求，項目的議程和任何公開聽證會通知可以翻譯成中文、西班牙文或越
南文。請至少在會議開始前 48 小時發送電子郵件至 [email protected] 將此類翻譯請求
發送至市文員部。
Chinese (Simplified)
翻译服务。根据要求，项目的议程和任何公开听证会通知可以翻译成中文、西班牙文或越
南文。请至少在会议开始前 48 小时发送电子邮件至 [email protected] 将此类翻译请求
发送至市文员部。
Vietnamese
Dịch vụ Dịch thuật. Theo yêu cầu, chương trình nghị sự và bất kỳ thông báo điều trần công khai nào cho một dự án có thể được dịch sang tiếng Trung, tiếng Tây Ban Nha hoặc tiếng Việt. Vui lòng gửi yêu cầu dịch thuật như vậy tới Phòng Thư ký Thành phố bằng cách gửi email tới [email protected] ít nhất 48 giờ trước cuộc họp.
Spanish
Servicios de traducción. Previa solicitud, la agenda y cualquier aviso de audiencia pública para un proyecto pueden traducirse al chino, español o vietnamita. Dirija dicha solicitud de traducción al Departamento del Secretario Municipal enviando un correo electrónico a [email protected] al menos 48 horas antes de la reunión.
Questions about this Agenda? Should any person have a question concerning any of the above Agenda items prior to the meeting, please contact the City Clerk at [email protected] during regular office hours.
Any person with a disability who requires a modification or accommodation in order to participate in a meeting should direct such a request to the City Clerk Department by emailing [email protected] at least 48 hours before the meeting, if possible.