City Council Regular Meeting Agenda – November 19, 2024 1 How to Submit Public Comment
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CITY OF SAN GABRIEL
CITY COUNCIL
REGULAR MEETING AGENDA
Tuesday, November 19, 2024 - 6:30 P.M.
City Hall Council Chamber
425 South Mission Drive, San Gabriel, California 91776
Mark Lazzaretto
City Manager
Keith Lemieux
City Attorney
Julie Nguyen
City Clerk
Kevin B. Sawkins
City Treasurer
John Wu
Mayor
Denise Menchaca
Vice Mayor
Eric Chan
Council Member
Tony Ding
Council Member
John R. Harrington
Council Member
City Council Regular Meeting Agenda – November 19, 2024 2 City Council Regular Meeting Agenda
Tuesday, November 19, 2024
• CALL TO ORDER
• PLEDGE OF ALLEGIANCE LED BY: Council Member Ding
• ROLL CALL: Mayor Wu, Vice Mayor Menchaca, Council Members Chan, Ding, Harrington
1. APPROVAL OF AGENDA ORDER
2. PRESENTATIONS
A. NATIVE AMERICAN HERITAGE MONTH
B. LUNG CANCER AWARENESS MONTH
3. PUBLIC COMMENT
4. CONSENT CALENDAR
All items listed under the Consent Calendar are considered routine and recommendations will be approved in one motion unless a member of the City Council or audience requests separate discussion.
A. APPROVAL OF MINUTES
The minutes are a record of the official actions taken at the City Council meeting.
1. Minutes of the Special City Council Meeting of October 15, 2024.
2. Minutes of the Regular City Council Meeting of October 15, 2024.
3. Minutes of the Special City Council Meeting of October 25, 2024.
4. Minutes of the Special City Council Meeting of November 9, 2024.
California Environmental Quality Act (CEQA) Determination: Not a Project as defined in Section 15378 of the State CEQA Guidelines.
Recommended Action: Approval
B. MATERIAL DEMANDS
The most recent Material Demands from the Finance Department are presented to the City Council for review and approval.
City Council Regular Meeting Agenda – November 19, 2024 3 California Environmental Quality Act (CEQA) Determination: Not a Project as defined in Section 15378 of the State CEQA Guidelines.
Recommended Action:
Staff recommends that the City Council approve Material Demands as presented.
C. CASH AND INVESTMENT REPORT – OCTOBER 2024
In accordance with the City of San Gabriel’s 2024-2025 Adopted Investment Policy (Resolution No. 24-35) and California Government Code Section 53646, the Finance Director is to render an investment report to the City Council, City Treasurer, City Manager, and the City Attorney. The Cash and Investment Report is presented to receive and file in accordance with the City’s adopted 2024-2025 Investment Policy.
California Environmental Quality Act (CEQA) Determination: Not a Project as defined in Section 15378 of the State CEQA Guidelines.
Recommended Action:
Staff recommends that the City Council receive and file the Cash and Investment Report for October 2024.
D. APPROVAL OF A THREE-YEAR SUBSCRIPTION TO MICROSOFT OFFICE 365
FOR ALL CITY DEPARTMENTS, EXCEPT FOR POLICE, IN AN ANNUAL AMOUNT OF $62,045.75
The current license agreement for Microsoft 365, which covers a range of productivity tools essential for daily operations, is set to expire at the end of December 2024. The proposed annual cost for Microsoft 365 subscription is $62,045.75 per year, which includes all City Departments except Police. The payment is due on a year-to-year basis and the pricing is locked in for the threeyear subscription period. Funds have been appropriated in the Fiscal Year 2024- 2025 Information Technology Internal Service Fund for this purchase. Annually, an adjustment is made for the actual subscriptions utilized.
California Environmental Quality Act (CEQA) Determination: Not a Project as defined in Section 15378 of the State CEQA Guidelines.
Recommended Action:
City Council Regular Meeting Agenda – November 19, 2024 4 Staff recommends that the City Council authorize the City Manager to enter into a three-year subscription agreement with Microsoft Office for Office 365, which includes all City Departments except for Police.
E. RESOLUTION AUTHORIZING THE ACCEPTANCE OF A $40,000 GRANT
FROM THE CALIFORNIA ENERGY COMMISSION FOR THE CALIFORNIA AUTOMATED PERMIT PROCESSING (CALAPP) PROGRAM [RESOLUTION NO. 24-62]
The City of San Gabriel has been awarded a $40,000 grant from the California Energy Commission to implement SolarAPP+, and automated platform for processing residential solar permits. The funds will allow the streamlining of the City’s solar permitting process, in line with Senate Bill 379. If appropriated, funds will be allocated to the Community Development Department for use in implementing SolarAPP+ and integrating it with the City’s existing permitting software. This is a State reimbursement grant, so initial expenses will be drawn from the City’s General Fund, with reimbursement expected upon project completion.
California Environmental Quality Act (CEQA) Determination: Not a Project as defined in Section 15378 of the State CEQA Guidelines.
Recommended Action:
Staff recommends that the City Council adopt Resolution No. 24-62 authorizing the City Manager, or their designee, to execute the grant agreement with the California Energy Commission, accept the $40,000 in California Automated Permit Processing Program grant funds, and amend the 2024-2025 Fiscal Year budget to appropriate the funds accordingly.
F. BUDGET APPROPRIATION REQUEST FOR $40,000 IN CONTRACTUAL BUILDING INSPECTION SERVICES [RESOLUTION NO. 24-64]
Due to a significant number of current development projects, as well as increasing community needs, the City requires additional building inspection services to maintain an uninterrupted level of service in the Building and Safety Division. In February of this year, the City executed a Professional Services Agreement with RKA Consulting Group and VCA Code Group. To date, contract Building Inspectors hired through this agreement have worked with staff and project teams to ensure construction projects and permits move forward while maintaining community safety. Should the City Council approve the appropriation request, funding would be allocated from the General Fund to City Council Regular Meeting Agenda – November 19, 2024 5 the Building and Safety Division General Contractual Services Fund (121-810- 16-22-000) in the amount of $40,000 for Fiscal Year 2024-2025.
California Environmental Quality Act (CEQA) Determination: Not a Project as defined in Section 15378 of the State CEQA Guidelines.
Recommended Action:
Staff recommends that the City Council:
1. Approve Resolution No. 24-64, increasing appropriations by $40,000 in the general fund for the costs of contractual building inspection services.
2. Authorize the City Manager, or designee, to execute an agreement with VCA Code Group and RKA Consulting Group to provide building inspection services.
G. ORDINANCE NO. 714: APPROVING A GENERAL PLAN AMENDMENT,
ZONE CHANGE, DENSITY BONUS, AND STREET VACATION FOR A ONE
HUNDRED PERCENT AFFORDABLE SENIOR HOUSING DEVELOPMENT AT 405 S. DEL MAR AVENUE (GPA24-001, ZC24-001) – SECOND READING
AND ADOPTION
Adoption of Ordinance No. 714 would amend the General Plan Land Use from Light Industrial to High Density Residential, Zoning from M-1 (Light Manufacturing) to R-3 (Multiple Family Residence), and approve a Density Bonus and Street Vacation for a one hundred percent affordable senior housing development at 405 S. Del Mar Avenue. The Fiscal Year 2023-2024 Adopted Budget includes the cost for required legal publication (Account No. 121-702- 00-65-000) and codification (Account No. 121-702-00-22-000) of the ordinance.
California Environmental Quality Act (CEQA) Determination: This project was reviewed for compliance with the California Environmental Quality Act (CEQA).
This project is exempt from the requirement of CEQA, per Guideline Section 21080.40 (Definitions; affordable housing projects and rezoning exemption).
Technical studies, including traffic, acoustic, and a Phase I and Phase II environmental site assessment were prepared by the applicant team and submitted to the City and Department of Toxic Substances Control for review.
On July 23, 2024, the City submitted letters, requesting tribal consultation with the associated tribal representatives by August 22, 2024. The City received a request for consultation from the Gabrielino Band of Mission Indians – Kizh City Council Regular Meeting Agenda – November 19, 2024 6 Nation. Consultation concluded on September 3, 2024. The project site has a moderate sensitivity for buried Native American archaeological deposits and cultural materials. Therefore, the potential to tribal cultural resources on-site is moderate. Given the moderate sensitivity of the project site, even with the previous disturbance, there could still be a moderate likelihood of encountering tribal cultural resources during project construction. The Native American Historic Resource Act; Archeological, Paleontological, and Historical Sites; Native American Historical, Cultural, and Sacred Sites (Public Resources Code Section 5097-5097.994) specifies the procedures to be followed in the event of the unexpected discovery of human remains on nonfederal public lands. Adherence to existing State regulations and the procedures in the City’s Historic Preservation and Cultural Resources Ordinance (SGMC Section 153.630); would ensure that potential impacts on tribal cultural resources would be reduced to less than significant levels.
Recommended Action:
Staff recommends that the City Council waive reading and adopt Ordinance No. 714 entitled, “An Ordinance of the City Council of the City of San Gabiel, California, Approving a General Plan Amendment, Zone Change, Density Bonus, and Street Vacation for a one hundred percent affordable senior housing development at 405 S. Del Mar Avenue.”
H. REQUEST FOR SECOND AMENDMENT TO PROFESSIONAL SERVICES
AGREEMENT WITH ARCHITECTURAL RESOURCES GROUP (ARG) FOR
PREPARATION OF HISTORIC RESOURCES SURVEY PHASE 2
The Community Development Department is requesting a Second Amendment to an existing Professional Services Agreement with Architectural Resources Group for preparation of a citywide Historic Resources Survey Phase 2. The project is nearing completion, but additional time is needed for the completion of the Historic Resources Survey Phase 2 Report. No additional funds are requested as a part of this term extension. Funds have already been allocated as part of Fiscal Year 2024-2025.
California Environmental Quality Act (CEQA) Determination: Not a Project as defined in Section 15378 of the State CEQA Guidelines.
Recommended Action:
Staff recommends that the City Council:
City Council Regular Meeting Agenda – November 19, 2024 7
1. Approve the Second Amendment to the Professional Services Agreement with Architectural Resources Group to extend the term of the agreement till March 3, 2025; and
2. Authorize the City Manager to execute the amendment with Architectural Resources Group for preparation of a citywide Historic Resources Survey Phase 2.
I. JOINT TAX TRANSFER RESOLUTION CITY OF SAN GABRIEL ANNEXATION 5623 N. GLADYS AVENUE (ASSESSOR PARCEL NUMBER 5374-027-005) [RESOLUTION NO. 24-65]
Consideration of a Joint Tax Transfer Resolution accepting the negotiated exchange of property tax revenue resulting from the annexation of property located at 5623 N. Gladys Avenue from the County of Los Angeles to the City of San Gabriel. The City would receive the base of $1,060 in the property tax revenue from this property tax transfer into the City, and this base may grow by 2% annually (Account No. 121-3111).
California Environmental Quality Act (CEQA) Determination: The proposed Joint Tax Transfer would be exempt from the California Environmental Quality Act (CEQA) under Section 15319 (Annexations of Existing Facilities and Lots for Exempt Facilities) of the CEQA Guidelines. Annexations to a city or special district of areas containing existing facilities public or private structures developed to the density allowed by the current zoning or pre-zoning of either the gaining or losing governmental agency whichever is more restrictive, provided, however, that the extension of utility services to the existing facilities would a capacity to serve on the existing facilities.
Recommended Action:
Staff recommends that the City Council adopt Resolution No. 24-65:
A RESOLUTION OF THE BOARD OF SUPERVISORS, AS THE GOVERNING
BODY OF THE COUNTY OF LOS ANGELES, THE CONSOLIDATION FIRE
PROTECTION DISTRICT OF LOS ANGELES COUNTY, THE LOS ANGELES
COUNTY FLOOD CONTROL DISTRICT, THE CITY COUNCIL OF THE CITY OF
SAN GABRIEL, THE BOARD OF DIRECTORS OF THE COUNTY SANITATION DISTRICT NO. 15 OF LOS ANGELES COUNTY AND THE UPPER SAN
GABRIEL VALLEY MUNICIPAL WATER DISTRICT, APPROVING AND
ACCEPTING THE NEGOTIATED EXCHANGE OF PROPERTY TAX REVENUE
RESULTING FROM THE ANNEXATION OF TERRITORY KNOWN AS
ANNEXATION 2022-09 TO THE CITY OF SAN GABRIEL
City Council Regular Meeting Agenda – November 19, 2024 8
OTHER OPTIONS FOR CONSIDERATION
The action of the City Council may be to approve; approve with modifications; or deny the Joint Tax Transfer application.
If the City Council determines that the proposed application or any part of the application should be denied or modified, the appropriate motion should be adopted, including identifying any issues of concern with the Joint Tax Transfer Resolution, direct staff to modify the Resolution, and continue that the matter to the next regularly scheduled City Council meeting; or not adopt the Joint Tax Transfer Resolution, which would halt the Local Agency Formation Commission for the County of Los Angeles (LAFCO) process.
J. APPROVAL OF CONTRACT WITH ECO SYSTEMS IN THE AMOUNT OF $66,500 PLUS A $13,300 CONTINGENCY FOR THE ROOFING PROJECT AT THE POLICE STATION [RESOLUTION NO. 24-56]
The existing roof at Police Station hasn’t been replaced in over 20 years and is in urgent need of repairs due to a history of multiple leaks every year. Staff reached out to several local roofing companies for quotes and received responses from three with ECO Systems being the lowest responsive bidder.
The total project cost is $66,500 plus a contingency of $13,300. A fiscal year 2024-2025 General Fund appropriation increase in the amount of $79,800 is proposed to fund the project. Resolution No. 24-56 requests a General Fund appropriation increase of $79,800 to cover the required project budget for the roofing work at the Police Station. Special Project fund account 122-751-15- 97-608 (Police Facility Roof Repair/Replacement) will be utilized to account for the project costs.
California Environmental Quality Act (CEQA) Determination: This item is not a Project as defined in Section 15378 of the State CEQA Guidelines, as re-roofing of existing roof at Police Station does not reasonably create a possibility that the work will have any significant affect to the environment.
Recommended Action:
Staff recommends that the City Council authorize the City Manager to execute a contract with ECO Systems in the amount of $66,500, plus a $13,300 contingency, using account number 122-751-15-97-608 (Police Facility Roof Repair/Replacement). Additionally, staff recommends the City Council adopt Resolution No. 24-56 to increase General Fund appropriations in the amount of $79,800 for this project.
City Council Regular Meeting Agenda – November 19, 2024 9 K. MEMORANDUM OF AGREEMENT WITH THE SAN GABRIEL VALLEY
COUNCIL OF GOVERNMENTS FOR THE 2025 ACTIVE STREETS MISSIONTO-MISSION EVENT, TOTALING $15,000 WITH A MAXIMUM REIMBURSEMENT OF $10,000 [RESOLUTION NO. 24-57]
On Sunday, June 22, 2025, from 3:00 P.M. to 8:00 P.M., the cities of San Gabriel, Alhambra and South Pasadena will be jointly hosting an open streets event, called 2025 Active Streets Mission-to-Mission. Each city is responsible for a proportional in-kind match or local fund match of the total event cost. San Gabriel’s required match is $15,000, which will likely be covered by the cost of staff attending planning meetings and staffing the event. The City will track expenses and staff time related to this event to satisfy the requirement. In addition to the $15,000 City contribution, up to $10,000 of related expenses beyond the $15,000 City’s share will be reimbursed to the City by the Metro grant administered through the SGVCOG. The attached Resolution No. 24-57 requests an appropriation of $15,000 from the TDA local return fund to the special project fund, Account No. 124-800-44-96-603 (Mission-to-Mission Project), to cover the required $15,000 in-kind match.
California Environmental Quality Act (CEQA) Determination: This item is not a Project as defined in Section 15378 of the State CEQA Guidelines, as due to its short duration, it has no potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment.
Recommended Action:
Staff recommends that the City Council authorize the City Manager to execute the final version of the Memorandum of Agreement between the San Gabriel Valley Council of Governments and the cities of San Gabriel, Alhambra, South Pasadena for the 2025 Active Streets Mission-to-Mission (Attachment A), once all three agencies mutually agree to the terms subject to the City Attorney’s approval. Additionally, staff recommends the City Council adopt Resolution No. 24-57 to appropriate $15,000 from the Transportation Development Act local return fund to the special project fund, Account No. 124-800-44-96-603 (Mission-to-Mission Project) for the above-mentioned event.
L. PURCHASE OF NEW DRIVING UNDER THE INFLUENCE/DRUG
RECOGNITION EXPERT VEHICLE - $59,924.04
The Police Department is looking to purchase Driving Under the Influence/Drug Recognition Expert (DUI/DRE) equipment for this Fiscal Year (FY) 2024-2025.
The vehicle will help the Police Department in DRE/DUI enforcement. This staff City Council Regular Meeting Agenda – November 19, 2024 10 report is to request that City Council approve the amount of $59,924.04 to purchase a 2024 Chevrolet Silverado 1500 4WD Trail Boss utilizing funds from the Cannabis Tax Fund Grant as previously approved.
California Environmental Quality Act (CEQA) Determination: Not a Project as defined in Section 15378 of the State CEQA Guidelines.
Recommended Action:
Staff recommends that the City Council approve the purchase of one 2024 Chevrolet Silverado 1500 4WD Trail Boss Vehicle from Sierra Chevrolet of Monrovia utilizing Cannabis Tax Fund Grant #17920 funds from account #124- 751-57-99-383.
M. 2023 STATE HOMELAND SECURITY PROGRAM GRANT ACCEPTANCE [RESOLUTION NO. 24-60]
The City of San Gabriel has been awarded grant funds from the 2023 State Homeland Security Program for both the San Gabriel Police and Fire Departments in the amount of $90,000 and $1,300 respectively. Both are able to use these funds towards projects from the Department of Homeland Security Approved Equipment List and also to provide training. Budget adjustments to the Other Grants fund will be made to revenues and appropriations in the amount of $91,300. Funding for the purchases will be reimbursed through the State Homeland Security Program (SHSP) grant. Initial outlay would be $91,300, but would be full reimbursed, with no matching funds. There is no fiscal impact to the General Fund.
California Environmental Quality Act (CEQA) Determination: Not a Project as defined in Section 15378 of the State CEQA Guidelines.
Recommended Action:
Staff recommends that the City Council adopt Resolution No. 24-60 to approve the following:
Police Department
1. Budget amendment to increase estimated revenue (account 186-3215) and appropriation (transfers out) in ‘Other Grants Fund by $90,000; and increase estimated revenue (transfers in) and appropriation in Capital/Special Projects Funds (account 124-751-57-99-380) by $90,000.
Fire Department
City Council Regular Meeting Agenda – November 19, 2024 11
2. Budget amendment to increase estimated revenue (account 186-2315) and appropriation (transfers out) in ‘Other Grants Fund by $1,300; and increase estimated revenue (transfers in) and appropriation in Capital/Special Projects Funds (account 124-761-57-99-380) by $1,300.
3. Authorize both the Police Chief and Fire Chief to accept the State Homeland Security Program grant and purchase the items under the City’s purchasing policy.
4. Authorize the City Manager to execute the subrecipient agreement between the City and the County of Los Angeles.
N. APPROVAL OF A MEMORANDUM OF UNDERSTANDING WITH LAPD
ACADEMY TO TRAIN POLICE RECRUITS AT A COST OF $3,000 PER RECRUIT The San Gabriel Police Department (SGPD) utilizes various police academies in Southern California to train San Gabriel Police Recruits. The San Gabriel Police Department is requesting the approval of a Memorandum of Understanding (MOU) between the Los Angeles Police Department’s Police Academy and the San Gabriel Police Department to meet its training needs. The SGPD Fiscal Year 2024-2025 adopted budget includes funding for police academy tuition and related expenses utilizing account 121-751-00-45-033. The current tuition fees for the Los Angeles Police Department Police Academy are $3,000.00 per recruit. This cost is consistent with other police academy tuition fees.
California Environmental Quality Act (CEQA) Determination: Not a Project as defined in Section 15378 of the State CEQA Guidelines.
Recommended Action:
Staff recommends that the City Council approve the Memorandum of Understanding between the Los Angeles Police Department Police Academy and the San Gabriel Police Department, which will allow San Gabriel Police Recruits to attend this academy on an as-needed basis and authorize the Police Chief to execute the agreement and any other necessary documents.
O. THEATRE RENTAL FEE WAIVER REQUEST BY JEFFERSON MIDDLE SCHOOL Jefferson Middle School is planning a youth holiday concert to be held at the Mission Playhouse on December 12, 2024, with rehearsals on December 11, has requested a fee waiver. The event is free and open to the community. The school is requesting a waiver of the building rental fees of $1,100, the parking buyout fee of $2,550, and the building rental for rehearsal day, reducing their City Council Regular Meeting Agenda – November 19, 2024 12 total fees from $13,848.55 to $9,486.55. The current rental subsidy account has sufficient funds to cover this amount.
California Environmental Quality Act (CEQA) Determination: Not a Project as defined in Section 15378 of the State CEQA Guidelines.
Recommended Action:
Staff recommends that the City Council grant a waiver to Jefferson Middle School of the Playhouse building rental fee in the amount of $1,100 for the December 12, 2024, performance day.
P. THEATRE RENTAL FEE WAIVER REQUEST BY OLYMPIA PHILHARMONIC
SOCIETY
Olympia Philharmonic Society is planning a youth orchestra concert at the Mission Playhouse on January 19, 2025, has requested a fee waiver. They are requesting that the total fee be reduced from $7,150.50 to $4,820.05. The event will be presented to the community at no charge for admission. The current rental subsidy account has sufficient funds to cover this amount.
California Environmental Quality Act (CEQA) Determination: Not a Project as defined in Section 15378 of the State CEQA Guidelines.
Recommended Action:
Staff recommends that the City Council approve staff’s recommendation to grant a waiver of the San Gabriel Mission Playhouse rental fee in the amount of $2,330.00 for the January 19, 2025, performance day.
Q. APPROVAL OF CONTRACT WITH ROOFING PLUS CONSTRUCTION INC. IN THE AMOUNT OF $28,750 PLUS A $6,000 CONTINGENCY FOR THE
ROOFING REPAIR AT SMITH PARK POOL
The existing roof at Smith Park Pool is more than 20 years old and is in need of roofing repairs due to severe leaking. The roof leaks in several areas and has affected the daily activity of the pool staff and users inside the building, especially during heavy rains. Public Works staff contacted professional roofing companies to obtain quotes for the roof repair. With the City Council’s approval staff aims to have the repair completed prior to the rainy season. Staff has requested approval from LA County Regional Park and Open Space District (RPOSD) to use the City’s allocation for this project. It is anticipated that RPOSD will approve the expenditure which will cover the project costs. In order to move City Council Regular Meeting Agenda – November 19, 2024 13 forward with this project, staff is requesting an appropriation of $34,750 (repair costs plus contingency) from the General Fund to the special project fund, Account No. 122-850-15-97-608 to cover the required project budget for the roofing work at Smith Park Pool.
California Environmental Quality Act (CEQA) Determination: Not a Project as defined in Section 15378 of the State CEQA Guidelines.
Recommended Action:
Staff recommends that the City Council authorize the City Manager to execute a contract with Roofing Plus Construction Inc. in the amount of $28,750 plus a contingency of $6,000 using Account Number 122-850-15-97-608 (Smith Park Pool Facility Roof Repair/Replacement). Additionally, staff recommends the City Council adopt Resolution No. 24-67 to appropriate $34,750 from the General Fund to Account Number 122-850-15-97-608 for the above-mentioned project.
R. APPROVAL AND ACCEPTANCE OF DONATIONS TOTALING $7,500 FROM
THE CALIFORNIA COMMUNITY FOUNDATION FUND AND THE ADOPTION OF RESOLUTION NO. 24-59 FOR A BUDGET INCREASE OF $7,500 FOR TWO
PRODUCTIONS AT THE MISSION PLAYHOUSE
San Gabriel Mission Playhouse staff are recommending that the City Council accept donations totaling $7,500 from the Friends of the Mission Playhouse account managed by the California Community Foundation (CCF) to offset costs of hosting two community productions. Staff have worked diligently with various third parties on a presentation of the Amanda Castro Band and a Will and Co production of A Christmas Carol. While staff anticipates offsetting most of the costs through ticketing, concessions and parking fees, additional funding is necessary to ensure these events do not rely on funding from the Mission Playhouse fund.
Staff anticipates expenditures totaling $12,750 from the Mission Playhouse Special events account, 152-712-32-27-047. Revenue from ticket sales, concessions and parking is anticipates at $14,390 for the two proposed events.
Additionally, donations from the Friends of the Mission Playhouse Donation fund as distributed by California Community Foundation totaling $7,500, this will offset the Mission Playhouse fund’s costs for the creation of thew new event offerings, if accepted by the City Council. Should the City Council accept the donations, an additional $7,500 will need to be appropriated to the Mission Playhouse Special Events account number 152-712-32-27-047 by adopting Resolution No. 24-59.
City Council Regular Meeting Agenda – November 19, 2024 14 California Environmental Quality Act (CEQA) Determination: Not a Project as defined in Section 15378 of the State CEQA Guidelines.
Recommended Action:
Staff recommends the City Council accept the donation totaling $7,500 from California Community Foundation and adopt Resolution No. 24-59 to adjust the budget accordingly.
5. PUBLIC HEARING – None.
6. CONTINUED BUSINESS
A. DISCUSSION REGARDING A FUTURE FARMERS’ MARKET
In late April, the City and Supporting Arms launched the San Gabriel Farmers’ Market. Despite many efforts, the Farmers’ Market was not able to consistently retain vendors, and attendance to the event decreased. At the August 20, 2024, City Council meeting, the City Council directed staff to return with an agreement to onboard Farm Habit as the new farmers market operator. The Council determined that the closure of Mission Drive adjacent to Blossom Market Food Hall would be the best location to relaunch the market and to host the market on Saturday mornings. At the September 17, 2024, City Council meeting, the Council continued the item to allow time for the owner of Farm Habit to attend the meeting. Prior to the scheduled October 15, 2024, City Council, staff received information from Farm Habit that resulted in removing the item from the agenda. The intent of this report is to request further direction from the City Council regarding the City’s approach for the farmers’ market.
There is no fiscal impact related to this staff report.
California Environmental Quality Act (CEQA) Determination: Not a Project as defined in Section 15378 of the State CEQA Guidelines.
Recommended Action:
Staff recommends that the City Council discuss the matter related to farmers’ market and direct staff to seek proposal from existing qualified market operators.
7. NEW BUSINESS
City Council Regular Meeting Agenda – November 19, 2024 15 A. RIDESG MICRO TRANSIT UPDATE, RECOMMENDATIONS FOR SERVICE ADJUSTMENTS AND APPROVAL OF RESOLUTION NO. 24-66 TO AMEND THE FISCAL YEAR 2024/25 BUDGET TO INCREASE EXPENDITURES BY $110,000 TO INCREASE VEHICLE SERVICE HOURS
The City of San Gabriel operates an on-demand micro transit program, RideSG.
The program allows residents and visitors alike to travel anywhere within the City of San Gabriel. Additional benefits are available through the RideSG Plus membership for residents 62 years of age and older and residents with a disability. Since the inception of the program staff have worked diligently to transition residents from the dial-a-ride service to RideSG and make incremental adjustments to the program to increase user satisfaction and service efficiency. However, given the unique and expansive service offered, the demand has now exceeded service capacity. Should the City Council approve the revisions to the service parameters and increase vehicle service hours, funds would need to be allocated from Proposition A to the RideSG expenditure account, 180-850-49-81-000 in the amount of $110,000 for fiscal year 2024/25.
This would bring the total fiscal year 2024/25 allocation from $577,851 to $687,851. Annually, Proposition A expenditure costs will increase by $264,000 per year, most likely increasing annually for the rising cost of labor. Every other year, the City exchanges Proposition A dollars for unrestricted General Fund dollars at an exchange rate of .75/1. Adding these additional costs will decrease the amount available of Proposition A funds available to exchange for General Fund dollars.
California Environmental Quality Act (CEQA) Determination: Not a Project as defined in Section 15378 of the State CEQA Guidelines.
Recommended Action:
Staff recommends City Council:
1. Approve the programmatic changes to the RideSG service, including reductions in the RideSG Plus service area;
2. Adopt Resolution No. 24-66, authorizing the budget adjustment of $110,000 to cover the additional vehicle service hours from December 2024 through April 2025; and
3. Authorize the City Manager to execute the amended professional services agreement with Transdev, reflecting the updated fee schedule.
City Council Regular Meeting Agenda – November 19, 2024 16 Alternatives to the Staff Recommendations:
1. Make no changes to the program.
2. Send the item back to staff to research alternatives and bring the item back to City Council for review.
3. Other options that the City Council determines after discussing the item.
8. PUBLIC COMMENT
9. CITY MANAGER’S REPORT
10. COUNCIL COMMENTS AND CONFERENCE/MEETING REPORTS
Each Council Member may address the City Council and public on matters of general information and/or concern. This is also the time for Council Members to report on conferences and/or meetings they have attended.
11. CLOSED SESSION – None.
12. ADJOURNMENT
The next regular City Council meeting will be held on Tuesday, December 17, 2024 at 6:30 P.M. Information regarding matters to be considered at each meeting will be available on the Friday before the City Council Meeting on the City’s website at www.sangabrielcity.com.
Materials Available for Inspection. You may view agenda items online at www.sangabrielcity.com/agendacenter, or in person at City Hall, 425 South Mission Drive, San Gabriel, CA 91776. Materials related to an item on this Agenda, submitted to the City Council after distribution of the Agenda packet, will be posted on the City website.
Persons with Disabilities
Upon request, this Agenda will be made available in appropriate alternative formats to persons with disabilities, as required by Section 202 of the Americans with Disabilities Act of 1990.
Persons requesting a Translator
Any person requesting translation for the meeting must notify the City Clerk Department at [email protected] at least 48 hours before the meeting.
English
Translation Services. Upon request, the agenda and any public hearing notice for a project may be translated in either Chinese, Spanish, or Vietnamese. Please direct such a request City Council Regular Meeting Agenda – November 19, 2024 17 for translation to the City Clerk Department by emailing [email protected] at least 48 hours before the meeting.
Chinese (Traditional)
翻譯服務。根據要求，項目的議程和任何公開聽證會通知可以翻譯成中文、西班牙文或越
南文。請至少在會議開始前 48 小時發送電子郵件至 [email protected] 將此類翻譯請求
發送至市文員部。
Chinese (Simplified)
翻译服务。根据要求，项目的议程和任何公开听证会通知可以翻译成中文、西班牙文或越
南文。请至少在会议开始前 48 小时发送电子邮件至 [email protected] 将此类翻译请求
发送至市文员部。
Vietnamese
Dịch vụ Dịch thuật. Theo yêu cầu, chương trình nghị sự và bất kỳ thông báo điều trần công khai nào cho một dự án có thể được dịch sang tiếng Trung, tiếng Tây Ban Nha hoặc tiếng Việt. Vui lòng gửi yêu cầu dịch thuật như vậy tới Phòng Thư ký Thành phố bằng cách gửi email tới [email protected] ít nhất 48 giờ trước cuộc họp.
Spanish
Servicios de traducción. Previa solicitud, la agenda y cualquier aviso de audiencia pública para un proyecto pueden traducirse al chino, español o vietnamita. Dirija dicha solicitud de traducción al Departamento del Secretario Municipal enviando un correo electrónico a [email protected] al menos 48 horas antes de la reunión.
Questions about this Agenda? Should any person have a question concerning any of the above Agenda items prior to the meeting, please contact the City Clerk at [email protected] during regular office hours.
Any person with a disability who requires a modification or accommodation in order to participate in a meeting should direct such a request to the City Clerk Department by emailing [email protected] at least 48 hours before the meeting, if possible.