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MINUTES OF DECEMBER 3, 2024
SPECIAL MEETING OF THE SAN GABRIEL CITY COUNCIL
CALL TO ORDER
Mayor Wu called the special meeting of the San Gabriel City Council to order at 7:33 P.M. on Tuesday, December 3, 2024, in the Council Chamber at City Hall, 425 South Mission Drive, San Gabriel, California, 91776.
PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was led by Council Member Harrington.
ROLL CALL
Council Members Present:
Council Members Absent:
Staff Members Present:
ANNOUNCEMENTS
Eric Chan, Tony Ding, John R. Harrington, Vice Mayor
Menchaca, and Mayor John Wu.
None.
City Manager Mark Lazzaretto, Assistant City Attorney
Martin Koczanowicz, Fire Chief Steven Wallace, Human
Resources/Risk Management Director Edward Macias,
Finance Director William Kaholokula, Community
Development Director Aldo Cervantes, Police Chief
Edward Elizalde, Acting Public Works Director Szeka
Cheng, Assistant Community Services Director Matthew
Morales-Stevens, and Assistant City Clerk Marilyn
Bonus.
Assistant City Clerk Bonus provided information for the public on how to view the meeting.
1. APPROVAL OF AGENDA ORDER
Hearing no objection, Mayor Wu approved the Agenda Order.
2. PRESENTATIONS I A. EMPLOYEE AWARDS AND RECOGNITION
City Manager Lazzaretto made the presentation.
3. PUBLIC COMMENT
Chloe Dang, resident, commented on the benefits of diversity in San Gabriel and proposed the creation of a committee to explore the logistics of creating a minority business accelerator in the City.
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4. CONSENT CALENDAR
Staff requested that Item 4F be approved as amended to change the company name from Roofing Plus Construction, Inc., to Eco Systems in the first WHEREAS of Resolution No. 24-67.
Council Member Chan pulled Item 4G for separate discussion.
A motion was made by Council Member Chan, seconded by Vice Mayor Menchaca, to approve Consent Calendar Items 4A - 4E as presented, and 4F as amended.
Motion carried by a vote of 5-0 as follows:
AYES:
NOES:
ABSTAIN:
ABSENT:
CHAN, DING, HARRINGTON, MENCHACA, WU
NONE
NONE
NONE
Regarding Item 4G, discussion included the existing policy that excludes travel costs from being funded by the City; travel cost as an investment to build good will; fiduciary duty to the residents; benefits to the City of receiving lanterns through the Sister City program; benefits to the City of City Manager Lazzaretto traveling to Taiwan; value of and balancing benefits to each party; clarification that travel expenses would be only for the City Manager; clarification that any donation or reimbursement of travel expenses should be given to the City, not to an individual, and relevant findings that must be present; and travel budget as part of a Sister City policy.
A motion was made by Vice Mayor Menchaca, seconded by Mayor Wu, to adopt Resolution No. 24-70 as amended, to amend the 2024-2025 budget to approve Citypaid expenses for a trip to Taiwan for the City Manager in the amount of $5,500.
Motion failed by a vote of 2-2- 7 as follows:
AYES:
NOES:
ABSTAIN:
ABSENT:
MENCHACA, WU
CHAN, HARRINGTON
DING
NONE
A. APPROVAL OF MINUTES
The City Council approved the following:
1. Minutes of the Special City Council Meeting of November 19, 2024.
2. Minutes of the Regular City Council Meeting of November 19, 2024.
B. 2025 CITY COUNCIL MEETING SCHEDULE
The City Council approved the 2025 City Council meeting schedule.
C. MATERIAL DEMANDS
The City Council approved November 8 and 15, 2024, Material Demands for the payment of City expenditures.
D. ADOPT RESOLUTION NO. 24-68 DESIGNATING THE CITY MANAGER,
FINANCE DIRECTOR, AND ASSISTANT FINANCE DIRECTOR AS AUTHORIZED CITY COUNCIL SPECIAL MEETING MINUTES Page 2 of 4 December 3, 2024 I
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AGENTS ON CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES FORM 130
The City Council adopted Resolution No. 24-68 designating the City Manager, Finance Director, and Assistant Finance Director as the Authorized Agents for the State of California Governor's Office of Emergency Services to execute for and on behalf of the City of San Gabriel to obtain federal financial assistance for existing and future grant programs.
E. AWARD OF CONTRACT FOR NEW RECREATION MANAGEMENT SOFTWARE
PROVIDER
The City Council authorized the City Manager to execute the professional services agreement for recreation management software services with CivicPlus, LLC.
F. APPROVAL OF A CONTRACT WITH ECO SYSTEMS IN THE AMOUNT OF $30,000 PLUS A $6,000 CONTINGENCY FOR THE ROOFING REPAIR AT SMITH PARK POOL [RESOLUTION NO. 24-67]
The City Council authorized the City Manager to execute a contract with Eco Systems in the amount of $30,000 plus a contingency of $6,000 using account number 122-850-15-97-608 (Smith Park Pool Facility Roof Repair/Replacement); and adopted Resolution No. 24-67 to appropriate $36,000 from the General Fund to account number 122-850-15-97-608 for the above-mentioned project, as amended to change the company name from Roofing Plus Construction, Inc., to Eco Systems in the first WHEREAS of the Resolution.
G. ADOPTION OF RESOLUTION NO. 24-70 AMENDING THE 2024-2025 BUDGET TO ADD $10,500 TO THE SISTER CITY ITEM LINE, AND APPROVAL OF CITYPAID TRAVEL EXPENSES TO TAIWAN (REPUBLIC OF CHINA) TO SELECT LANTERNS FOR THE 2026 SAN GABRIEL LUNAR LANTERN FESTIVAL AND TO
VISIT SAN GABRIEL SITER CITY OF BANQIAO DISTRICT, NEW TAIPEI CITY This item was not approved.
5. PUBLIC HEARING - None.
6. CONTINUED BUSINESS - None.
7. NEW BUSINESS - None.
8. PUBLIC COMMENT - None.
9. CITY MANAGER'S REPORT
City Manager Lazzaretto recognized former Public Works Director/City Engineer Greg de Vinck for his years of service to the City and commented that many of the employee award recipients were beneficiaries of his tutelage.
The City Council highly-commended Mr. de Vinck's service to the City and wished him well in his new position as Public Works Director for the City of Pasadena.
10. COUNCIL COMMENTS AND CONFERENCE/MEETING REPORTS
Council Member Chan reported on his attendance at Rosemead's Public Safety Center remodel groundbreaking event and a San Gabriel Historical Association dinner CITY COUNCIL SPECIAL MEETING MINUTES Page 3 of 4 December 3, 2024 I
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fundraiser; and commended the great job by the Community Services Department on City events.
Council Member Ding reported on his attendance at the Mosque's food distribution to seniors, Rosemead Public Safety station event, San Gabriel Historical Association dinner, and San Gabriel's holiday tree-lighting event.
Vice Mayor Menchaca reported on her attendance at the City's holiday tree-lighting event and made suggestions for future enhancements, and commended La Casa and Mosque food donations.
Council Member Harrington requested that the City add pie tin decorations by children to the tree-lighting event.
Mayor Wu reported on his attendance at the Haka Federation of USA event for seniors and Southern California Council of Chinese Schools award ceremony.
11. CLOSED SESSION - None.
12. ADJOURNMENT
The meeting was adjourned at 9:00 P.M.
Respectfully submitted:
Approved this 17th day of December, 2024:
JO~
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