City Council Regular Meeting Agenda – December 17, 2024 1 How to Submit Public Comment
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CITY OF SAN GABRIEL
CITY COUNCIL
REGULAR MEETING AGENDA
Tuesday, December 17, 2024 - 6:30 P.M.
City Hall Council Chamber
425 South Mission Drive, San Gabriel, California 91776
Mark Lazzaretto
City Manager
Keith Lemieux
City Attorney
Julie Nguyen
City Clerk
Kevin B. Sawkins
City Treasurer
John Wu
Mayor
Denise Menchaca
Vice Mayor
Eric Chan
Council Member
Tony Ding
Council Member
John R. Harrington
Council Member
City Council Regular Meeting Agenda – December 17, 2024 2 City Council Regular Meeting Agenda
Tuesday, December 17, 2024
• CALL TO ORDER
• PLEDGE OF ALLEGIANCE LED BY: Mayor Wu
• ROLL CALL: Mayor Wu, Vice Mayor Menchaca, Council Members Chan, Ding, Harrington
1. APPROVAL OF AGENDA ORDER
2. PRESENTATIONS
A. RECOGNITION OF RETIRING POLICE DEPARTMENT EMPLOYEES
3. PUBLIC COMMENT
4. CONSENT CALENDAR
All items listed under the Consent Calendar are considered routine and recommendations will be approved in one motion unless a member of the City Council or audience requests separate discussion.
A. APPROVAL OF MINUTES
The minutes are a record of the official actions taken at the City Council meeting.
1. Minutes of the Special City Council Meeting of December 3, 2024.
California Environmental Quality Act (CEQA) Determination: Not a Project as defined in Section 15378 of the State CEQA Guidelines.
Recommended Action: Approval
B. MATERIAL DEMANDS
The most recent Material Demands from the Finance Department are presented to the City Council for review and approval.
California Environmental Quality Act (CEQA) Determination: Not a Project as defined in Section 15378 of the State CEQA Guidelines.
Recommended Action:
City Council Regular Meeting Agenda – December 17, 2024 3 Staff recommends that the City Council approve Material Demands as presented.
C. CASH AND INVESTMENT REPORT – NOVEMBER 2024
In accordance with the City of San Gabriel’s 2024-2025 Adopted Investment Policy (Resolution No. 24-35) and California Government Code Section 53646, the Finance Director is to render an investment report to the City Council, City Treasurer, City Manager, and the City Attorney. The Cash and Investment Report is presented to receive and file in accordance with the City’s adopted 2024-2025 Investment Policy.
California Environmental Quality Act (CEQA) Determination: Not a Project as defined in Section 15378 of the State CEQA Guidelines.
Recommended Action:
Staff recommends that the City Council receive and file the Cash and Investment Report for November 2024.
D. DEVELOPMENT IMPACT FEE COMPLIANCE REPORT REQUIRED PURSUANT TO GOVERNMENT CODE SECTION 66006 FOR FISCAL YEAR 2023-2024 Pursuant to Government Code Section 66006, a local agency which levies a fee subject to Government Code Section 66001 shall make available to the public a report providing the information required by Government Code Section 66006(b)(1) and shall review that information at the next public meeting no less than 15 days after the information has been made available to the public. The report was prepared in compliance with the applicable Government Code sections and is hereby transmitted for City Council approval. The report was publicly available on the City’s website beginning December 2, 2024. There is no fiscal impact with the acceptance of this report.
California Environmental Quality Act (CEQA) Determination: Not a Project as defined in Section 15378 of the State CEQA Guidelines.
Recommended Action:
Staff recommends that the City Council receive and file the attached Annual Development Impact Fee Compliance Report for Fiscal Year 2024-2024 in accordance with Government Code Section 66006.
City Council Regular Meeting Agenda – December 17, 2024 4 E. FOUR-YEAR PROFESSIONAL SERVICES AGREEMENT WITH GOLDEN BELL PRODUCTS, INC. FOR SEWER CHEMICAL TREATMENT SERVICES IN THE AMOUNT OF $76,700
Under the Sewer Consent Judgement entered into between the City and the Regional Water Quality Control Board, San Gabriel is required to adopt and perform a complete sewer maintenance program. Staff seeks to continue the current annual preventative maintenance program with a chemical roach control agent. Golden Bell Products, Inc. has the sole source right for the application of Insecta, the only registered product of its type with an active ingredient labeled for use in sewer manholes. The four-year agreement with Golden Bell Products, Inc. shall not exceed $76,700. The adopted Fiscal Year 2024-2025 budget includes funding for the first year of this Professional Services Agreement in the Sewer budget account 137-800-01-22-000, which is $18,200. The annual costs will fluctuate over the duration of the agreement.
Future Fiscal Year funding will be planned and budgeted accordingly. Certificate of Insurance policies will be updated annually to ensure accurate coverage.
California Environmental Quality Act (CEQA) Determination: Not a Project as defined in Section 15378 of the State CEQA Guidelines.
Recommended Action:
Staff recommends that the City Council authorize the City Manager to execute a four-year Professional Services Agreement with Golden Bell Products, Inc. for chemical treatment services in an amount not to exceed $76,700.
F. APPROPRIATION OF FUNDS TO PAY THE FINAL INVOICE FOR THE
SOUTHERN CALIFORNIA EDISON (SCE) FACILITIES RELOCATION (RULE 20B) PER AGREEMENT, IN THE AMOUNT OF $508,778.48
In February 2020, City Council approved the Southern California Edison (SCE) Facilities Relocation Agreement (Rule 20B) to start constructing the underground overhead electric utility facility on Del Mar Avenue at Valley Boulevard. The final invoice is $508,778.48. Funding for this cost is not included in the FY 2024-2025 adopted budget. Staff is requesting an appropriation of $508,778.48 from the General Fund to account 122-800-15-96-743. Since the City is making the payment for the offsite improvements, there will be less of an offset of transient occupancy tax (TOT) in the future to reimburse the developer for the offsite improvement cost. In the future, if a loan agreement is entered, where the City would loan the funds to the developer and the developer would provide the funds to the City to make the payment, then this payment may not be viewed as an expenditure but rather a loan receivable.
City Council Regular Meeting Agenda – December 17, 2024 5 Prior to this appropriation, the General Fund was projecting a $209,000 surplus.
With this appropriation of $509,000, the General Fund will project a $300,000 deficit which will be taken from the General Fund’s unrestricted reserves.
California Environmental Quality Act (CEQA) Determination: Not a Project as defined in Section 15378 of the State CEQA Guidelines.
Recommended Action:
Staff recommends that the City Council authorize the City Manager to approve a purchase order in the amount of $508,778.48 to pay the final invoice for the Southern California Edison (SCE) Facilities Relocation (Rule 20B) for the underground project on Del Mar at Valley Boulevard; and approve an appropriation of $508,778.48 from the General Fund to account 122-800-15- 96-743.
G. RESOLUTION NO. 24-69 AMENDING THE AUTHORIZED POSITION CLASSIFICATION AND SALARY SCHEDULE TO INCORPORATE THE 2025
STATE MINIMUM WAGE INCREASE, UPDATE THE LIST OF AUTHORIZED
PART-TIME LIMITED-SERVICE POSITIONS, AND ADJUST THE PART-TIME
RECREATION AND AQUATICS PROGRAM POSITION PAY SCHEDULE TO
LOCAL MARKET RATES
On January 1, 2025, the State minimum wage will increase to $16.50 per hour, which represents a 3.13% increase to the current minimum wage. City-wide there are approximately 80 part-time limited-service employees who will be affected by the minimum wage increase, and there approximately 2 part-time Recreation and Aquatics employees who will be affected by the minimum wage increase and market rate adjustments to the part-time Recreation and Aquatics program positions. The minimum wage and market rate adjustments as described in this report are expected to have a combined annual cost impact of $45,145. The cost impact for Fiscal Year (FY) 2024-2025 is $22,573, with the General Fund incurring approximately $8,304 (36.8%) of the total increase. An additional appropriation of $14,269 in general funds and $8,304 in various other special funds is needed to cover the increase to part-time salaries in FY 2024-2025.
California Environmental Quality Act (CEQA) Determination: Not a Project as defined in Section 15378 of the State CEQA Guidelines.
Recommended Action:
City Council Regular Meeting Agenda – December 17, 2024 6 Staff recommends that the City Council adopt Resolution No. 24-69, which amends the City’s authorized Salary Schedule by increasing the pay range of all part-time limited-service positions by the 2025 minimum wage rate increase, updating the list of part-time limited service positions by adding three new positions and retitling two existing positions, and adjusting the pay for the key part-time Recreation and Aquatic program positions to the local market rate, effective December 28, 2024, and increases General Fund appropriations $14,269 and various other special funds $8,304 to cover increase costs to parttime position salaries for Fiscal Year 2024-2025.
5. PUBLIC HEARING
A. FISCAL YEAR 2025-2026 COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAMS BUDGET AND ALLOCATION (RESOLUTION NO. 24-58) Each Fiscal Year (FY), the City of San Gabriel receives an allocation from the Los Angeles County Development Authority (LACDA) for the Community Development Block Grant (CDBG) Program. For the FY 2025-2026, the City should expect to receive $297,581 (a 2.0% increase from the current year’s allocation) to be used toward developing viable communities and serving lowand moderate-income populations. The FY 2025-2026 CDBG Program and Budget Plan proposes to allocate the funding to the following programs: Youth Services Program, Code Enforcement, the Pedestrian Ramp Improvement Program, the Housing Rehabilitation Program, and a Graffiti Control Program.
There is no fiscal impact for the current year, 2024-2025. The CDBG funding allocation estimate of $297,581 outlined in this report is for the 2025-2026 Fiscal year and represents a 2.0% increase (approximately $5,841) from the current year allocation.
California Environmental Quality Act (CEQA) Determination: Not a Project as defined in Section 15378 of the State CEQA Guidelines, as a grant acceptance in of itself does not, does not have a potential for any adverse impacts to the environment.
Prior to construction, separate environmental review of individual construction projects may be required.
Recommended Action:
Staff recommends that the City Council:
1. Adopt Resolution No. 24-58 authorizing the allocation of Community Development Block Grant (CDBG) funds for Fiscal Year (FY) 2025-2026 from City Council Regular Meeting Agenda – December 17, 2024 7 the Los Angeles County Development Authority (LACDA) for activities and projects described above and in Exhibit A of the Resolution.
2. Carry over any CDBG funds unspent at the close of FY 2024-2025 and recognize the receipt of FY 2025-2026 CDBG Program funds awarded by LACDA to the City in the City FY 2025-2026 Budget.
3. Recognize the receipt of an estimated $20,630 of CDBG funds from the Los Angeles County First District Supervisor’s Office if funds are approved by the Board of Supervisors for the After-School Sports Program for youth in grades 6-8.
4. Allocate, in proportioned amounts, any FY 2024-2025 CDBG funds in excess of estimated funds to the Pedestrian Ramp Improvement Project, Code Enforcement Program, Graffiti Control Program, Housing Rehabilitation Program, and/or Youth Services Program.
5. Authorize the City Manager to execute new contracts with LACDA for the allocation of FY 2025-2026 CDBG Program (subject to adjustment to reflect the actual allocation of funds to San Gabriel).
6. CONTINUED BUSINESS – None.
7. NEW BUSINESS
A. PURCHASE OF A MODULAR STRUCTURE IN THE AMOUNT OF $277,507.78 PLUS $65,000 FOR UTILITY INSTALLATIONS AND SITE PREPARATION
WORK AND DISCUSSION OF A MULTI-PHASE EXPANSION PROJECT OF THE SAN GABRIEL POLICE BUILDING [RESOLUTION NO. 24-71]
This proposal introduces the multi-phase plan to renovate and expand the aging Police Department building, which was constructed in 1962 and is no longer able to adequately serve the men and women of the San Gabriel Police Department.
Phase One: This phase will focus on the immediate needs of Department personnel and includes the proposed purchase of a newly-refurbished, modern modular structure to serve as the employees’ temporary locker rooms, showers, and restrooms in the amount of $277,507.78 plus $65,000 for utility installations and site preparation.
Phase Two: This phase will include identifying the current and future needs of the Police facility with a phased development implementation plan. This report City Council Regular Meeting Agenda – December 17, 2024 8 establishes the framework for this phase and opens up the discussion for the Police facility expansion.
The cost to purchase the modular trailer is $277,507.78 and added to that cost is $65,000 for Public Works utility installations and site preparation for the total project costs. The funding for this project will include $100,000 in development fees restricted for Police facilities (171-751-00-99-175); $54,801 (16%) from Police facility development impact fees (124-751-40-99-175); and $187,000 from the general fund (124-751-15-99-175). These funds were not included in the Fiscal Year 2024-2025 budget, and Resolution No. 24-71 is attached to appropriate the funds to the City’s budget.
California Environmental Quality Act (CEQA) Determination: Not a Project as defined in Section 15378 of the State CEQA Guidelines.
Recommended Action:
Staff recommends City Council approve the contract with Mobile Modular Management Corporation to purchase the proposed modular trailer and authorize the City Manager to approve a purchase order for $277,507.78.
Additionally, staff recommends adopting Resolution No. 24-71 authorizing the use of funds to complete the project.
B. RESOLUTION NO. 24-73 DECLARING THE RESULTS AND RECITING THE
FACT OF THE SAN GABRIEL GENERAL MUNICIPAL ELECTION HELD NOVEMBER 5, 2024
On November 5, 2024, a General Municipal Election was held for the purpose of electing two members of the City Council. This item is to declare the results:
The election of Tony Ding and Jorge Herrera Avila as members of the City Council for four-year terms. Funding for the election costs is provided in the approved Elections Budget for Fiscal Year 2024-2025 (Account No. 121-702-00- 22-000). Final figures are not yet available as the invoice from the Los Angeles County Registrar-Recorder has not yet been received.
California Environmental Quality Act (CEQA) Determination: Not a Project as defined in Section 15378 of the State CEQA Guidelines.
Recommended Action:
Staff recommends that the City Council adopt Resolution No. 24-73 reciting the fact of the General Municipal Election held on November 5, 2024, declaring the results and such other matters as provided by law.
City Council Regular Meeting Agenda – December 17, 2024 9 C. RECOGNITION OF OUTGOING COUNCIL MEMBER JOHN R. HARRINGTON D. PRESENTATION OF CERTIFICATES OF ELECTION AND OATH OF OFFICE E. CITY COUNCIL REORGANIZATION
Pursuant to Government Code provisions, following an election, the City Council must take action to select a mayor and vice mayor. The terms of the current mayor and vice mayor may be extended to coincide with non-election year reorganization timing, or reorganization may proceed at this meeting.
There is no fiscal impact related to this item.
California Environmental Quality Act (CEQA) Determination: Not a Project as defined in Section 15378 of the State CEQA Guidelines.
Recommended Action:
Staff recommends that the City Council extend the terms of Mayor Wu and Vice Mayor Menchaca to the April 1, 2025, City Council meeting.
Alternatively, the City Council may direct the Chief City Clerk to proceed with the City Council Reorganization at this time.
8. PUBLIC COMMENT
9. CITY MANAGER’S REPORT
10. COUNCIL COMMENTS AND CONFERENCE/MEETING REPORTS
Each Council Member may address the City Council and public on matters of general information and/or concern. This is also the time for Council Members to report on conferences and/or meetings they have attended.
11. CLOSED SESSION – None.
12. ADJOURNMENT
The regularly scheduled meeting of January 7, 2025, has been cancelled. The next regular City Council meeting will be held on Tuesday, January 21, 2025, at 6:30 P.M.
Information regarding matters to be considered at each meeting will be available on the Friday before the City Council Meeting on the City’s website at www.sangabrielcity.com.
City Council Regular Meeting Agenda – December 17, 2024 10 Materials Available for Inspection. You may view agenda items online at www.sangabrielcity.com/agendacenter, or in person at City Hall, 425 South Mission Drive, San Gabriel, CA 91776. Materials related to an item on this Agenda, submitted to the City Council after distribution of the Agenda packet, will be posted on the City website.
Persons with Disabilities
Upon request, this Agenda will be made available in appropriate alternative formats to persons with disabilities, as required by Section 202 of the Americans with Disabilities Act of 1990.
Persons requesting a Translator
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English
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Vietnamese
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Spanish
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City Council Regular Meeting Agenda – December 17, 2024 11 Questions about this Agenda? Should any person have a question concerning any of the above Agenda items prior to the meeting, please contact the City Clerk at [email protected] during regular office hours.
Any person with a disability who requires a modification or accommodation in order to participate in a meeting should direct such a request to the City Clerk Department by emailing [email protected] at least 48 hours before the meeting, if possible.