City Council Regular Meeting Agenda – January 21, 2025 1 How to Submit Public Comment
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CITY OF SAN GABRIEL
CITY COUNCIL
REGULAR MEETING AGENDA
Tuesday, January 21, 2025 - 6:30 P.M.
City Hall Council Chamber
425 South Mission Drive, San Gabriel, California 91776
Mark Lazzaretto
City Manager
Keith Lemieux
City Attorney
Julie Nguyen
City Clerk
Kevin B. Sawkins
City Treasurer
John Wu
Mayor
Denise Menchaca
Vice Mayor
Eric Chan
Council Member
Tony Ding
Council Member
Jorge Herrera Avila
Council Member
City Council Regular Meeting Agenda – January 21, 2025 2 City Council Regular Meeting Agenda
Tuesday, January 21, 2025
• CALL TO ORDER
• PLEDGE OF ALLEGIANCE LED BY: Vice Mayor Menchaca
• ROLL CALL: Mayor Wu, Vice Mayor Menchaca, Council Members Chan, Ding, Herrera Avila
1. APPROVAL OF AGENDA ORDER
2. PRESENTATIONS
A. INTRODUCTION OF NEW EMPLOYEES – POLICE AND PUBLIC WORKS B. COMMUNITY EMERGENCY RESPONSE TEAM (C.E.R.T.) PROGRAM
COMPLETION RECOGNITION
C. RETIREMENT OF K-9 OFFICER BENTLEY
3. PUBLIC COMMENT
4. CONSENT CALENDAR
All items listed under the Consent Calendar are considered routine and recommendations will be approved in one motion unless a member of the City Council or audience requests separate discussion.
A. APPROVAL OF MINUTES
The minutes are a record of the official actions taken at the City Council meeting.
1. Minutes of the Regular City Council Meeting of December 17, 2024.
California Environmental Quality Act (CEQA) Determination: Not a Project as defined in Section 15378 of the State CEQA Guidelines.
Recommended Action: Approval
B. MATERIAL DEMANDS
The most recent Material Demands from the Finance Department are presented to the City Council for review and approval.
City Council Regular Meeting Agenda – January 21, 2025 3 California Environmental Quality Act (CEQA) Determination: Not a Project as defined in Section 15378 of the State CEQA Guidelines.
Recommended Action:
Staff recommends that the City Council approve Material Demands as presented.
C. CASH AND INVESTMENT REPORT – DECEMBER 2024
In accordance with the City of San Gabriel’s 2024-2025 Adopted Investment Policy (Resolution No. 24-35) and California Government Code Section 53646, the Finance Director is to render an investment report to the City Council, City Treasurer, City Manager, and the City Attorney. The Cash and Investment Report is presented to receive and file in accordance with the City’s adopted 2024-2025 Investment Policy.
California Environmental Quality Act (CEQA) Determination: Not a Project as defined in Section 15378 of the State CEQA Guidelines.
Recommended Action:
Staff recommends that the City Council receive and file the Cash and Investment Report for December 2024.
D. FISCAL YEAR 2024-2025 BUDGET UPDATE AS OF DECEMBER 31, 2024, FOR
THE GENERAL FUND AND MISSION PLAYHOUSE FUND
The budget update incorporates the actual revenue received and expenditures that have occurred through December 31, 2024, and projects the financial results for the year ending on June 30, 2025. There is no fiscal impact related to this item.
California Environmental Quality Act (CEQA) Determination: Not a Project as defined in Section 15378 of the State CEQA Guidelines.
Recommended Action:
Staff recommends that the City Council receive and file the report.
City Council Regular Meeting Agenda – January 21, 2025 4 E. AGREEMENT WITH WILLDAN FINANCIAL SERVICES TO PERFORM A NEXUS STUDY AND UPDATE THE CITY’S DEVELOPMENT IMPACT FEES IN THE AMOUNT OF $70,500
The City issued a Request for Proposals (RFP) to select a firm to analyze and update the City’s development impact fees and conduct a nexus study in accordance with Assembly Bill (AB) 1600 (the California Mitigation Fee Act) and AB 602, effective January 1, 2022. Following the RFP process, City Staff evaluated three proposals and identified Willdan Financial Services as the firm best suited to meet the project’s criteria. The total cost for Willdan Financial Services to prepare a nexus study and update the City’s development impact fees is $70,500. The 2024-2025 General Fund budget includes $60,000 for this project, and the additional $10,500 in funding will come from current appropriations in the General Fund Finance Department budget.
California Environmental Quality Act (CEQA) Determination: Not a Project as defined in Section 15378 of the State CEQA Guidelines.
Recommended Action:
Staff recommends that the City Council authorize the City Manager to enter into a Professional Services Agreement with Willdan Financial Services to perform a nexus study and update the City’s development impact fees.
F. APPROVAL AND ACCEPTANCE OF DONATIONS FOR $10,000 FROM DESERT COMMUNITY FOUNDATION FOR THE PURCHASE OF AN 8-FOOT WURLITZER POST HORN RANK, AND FOR $400 FROM THE BOARD OF SUPERVISORS REVOLVING FUND FOR HOLIDAY PROGRAMMING; AND ADOPTION OF RESOLUTION NO. 24-04 FOR A TOTAL BUDGET INCREASE OF $10,400
The City Council has been requested to accept two different donations for the Community Services Department. One is the acceptance of a donation of $10,000 from the Peter Lloyd Crotty Fund through the Desert Community Foundation for the purchase of an 8-foot Wurlitzer Post Horn Rank for the Mission Playhouse. The second is for the acceptance of a $400 donation from Supervisor Solis for holiday programming. The generous donation from the Desert Community Foundation of $10,000 combined with the previous donation overage of $500 from Mr. Crotty will entirely cover the cost of the 8 Feet Wurlitzer Post Horn Rank (61 pipes), as well as the shipping cost from Century Pipe Organs. There will be no additional installation cost as the installation will be done in-house by Maintenance Leadsperson Josh Fairman and expert Wurlitzer restoration volunteers. The donation of $400 from the Los City Council Regular Meeting Agenda – January 21, 2025 5 Angeles Board of Supervisors will be allocated to the Community Services Department to help offset the costs for the senior holiday programming.
California Environmental Quality Act (CEQA) Determination: Not a Project as defined in Section 15378 of the State CEQA Guidelines.
Recommended Action:
Staff recommends that the City Council:
1. Accept the donation of $10,000 from the Desert Community Foundation into the Donation Account #152-329 and increase appropriations in the Expenditure Account #124-712-35-96-840 for the same amount. Staff further recommends, noting the unique nature this project and the rarity of the equipment needed, that the City Council waive the formal bid process and authorize the purchase of the Wurlitzer Post Horn Rank from Century Pipe Organs. This would be consistent with the San Gabriel Municipal Code Section 34.35 C, which exempts certain specialty items from the normal procurement policies.
2. Accept the donation of $400 from the Los Angeles Board of Supervisors revolving fund into Donation Account #173-3920 and increase appropriations in Community Services expenditures account #173-850-18- 23-048 for the same amount.
3. Adopt Resolution No. 25-04 memorializing the above budget adjustments.
G. PURCHASE OF NEW POLICE MOTORCYCLE IN THE AMOUNT OF
$39,984.02
The Police Department has planned to replace a 2018 BMW motorcycle (with over 160,000 miles on the speedometer) during the Fiscal Year (FY) 2024-2025 budget process. The proposed replacement for the 2018 BMW 1200 is the 2024 Harley Davidson FLTRXP which is more reliable, has lower maintenance costs, and has been tested and proven a reliable police motorcycle. The funding source for the purchase of this motorcycle will be provided by the Office of Traffic Safety (OTS) Selective Traffic Enforcement Program (STEP) Grant #PT25056. The impact to the grant funding is slightly lower than the budgeted amount of $40,000 in the current grant fiscal year.
California Environmental Quality Act (CEQA) Determination: Not a Project as defined in Section 15378 of the State CEQA Guidelines.
City Council Regular Meeting Agenda – January 21, 2025 6 Recommended Action:
Staff recommends that the City Council approve the purchase of one 2024 Harley Davidson from Laidlaw Harley Davidson utilizing Office of Traffic Safety (OTS) Selective Traffic Enforcement Program (STEP) Grant #25056 funds from account #124-751-52-99-201.
H. APPROVAL OF A VEHICLE LEASE AND REPLACEMENT PROGRAM BY
ENTERING INTO A MASTER EQUITY LEASE AGREEMENT WITH
ENTERPRISE FLEET MANAGEMENT AND APPROVAL FOR THE LEASE OF
FOUR PATROL VEHICLES
The Police Department purchases needed replacement police vehicles annually with City funds and utilizes them until their end-of-service lifecycle. Approval of this Master Equity Lease Agreement through Enterprise Fleet Management (EFM) will implement a Vehicle Lease and Replacement Program for the Police Department. The program will allow the Police Department to lease and trade in aging fleet vehicles every three to five years, and to be sold by EFM to offset the costs of the leasing program. The Police Department is also seeking approval to lease four vehicles scheduled and budgeted for fleet replacement in Fiscal Year 2024-2025 under this agreement. Over the 36-month lease period, the total lease payments for the four vehicles are $295,425. The estimated trade-in value of the vehicles at the end of the lease term is $88,000.
California Environmental Quality Act (CEQA) Determination: Not a Project as defined in Section 15378 of the State CEQA Guidelines.
Recommended Action:
Staff recommends that the City Council authorize the City Manager to:
1. Execute the Master Equity Lease Agreement with Enterprise Fleet Management (EFM) for the leasing of new police fleet vehicles and Professional Consulting Services Agreement;
2. Execute an Assignment to Sell Agreement with EFM for the sale of Cityowned vehicles replaced through the lease program.
3. Add, remove, or trade-in fleet vehicles as appropriate with surplus to be sold by EFM pursuant to the Assignment Agreement; and
City Council Regular Meeting Agenda – January 21, 2025 7
4. Approve the leasing of four front-line patrol vehicles and disposition of old police fleet vehicles at the City Manager’s discretion consistent with operational needs and budget allocation.
I. AWARD CONSTRUCTION CONTRACT NO. 24-03 TO ONYX PAVING
COMPANY, INCORPORATED, FOR THE COMMUNITY DEVELOPMENT
BLOCK GRANT (CDBG) LOCAL STREETS SLURRY PROJECT FISCAL YEAR 2024-2025 IN THE AMOUNT OF $414,000 PLUS A 10% CONTINGENCY [RESOLUTION NO. 25-02]
The Community Development Block Grant (CDBG) Local Streets Slurry Seal Project for Fiscal Year 2024-2025 is designated for low-and moderate-income residential areas. This item is seeking Council’s approval to award a Construction Contract No. 24-03 to Onyx Paving Company, Inc. (Contractor) as the lowest responsive bidder for the CDBG Local Streets Slurry Project Fiscal Year 2024-2025. Slurry seal will be applied over 1.40 lane miles of street segments with a pavement condition index between 60 and 80 and repave the parking lot area of the Vincent Lugo Park. Weed removal and crack-sealing work will be performed in advance by City crews. This project is primarily funded through the Los Angeles County CDBG Funds. The required cost for the CDBG Local Streets Slurry Seal Project, Fiscal Year 2024-2025 is $414,000 plus an additional 10% contingency amount of $41,400 for a total project budget of $455,400.
California Environmental Quality Act (CEQA) Determination: This project is determined to be Categorical Exempt per CEQA section 15301 – Existing Facilities.
The project will improve the existing condition of local streets.
Recommended Action:
Staff recommends that the City Council adopt Resolution No. 25-02 to appropriate an additional $55,754 from the Gas Tax Fund to account 122-800- 41-97-704; approve plans and specifications for the Community Development Block Grant Local Streets Slurry Seal Project, Fiscal Year 2024-2025; award the contract to Onyx Paving Company, Incorporated and authorize the City Manager to execute Construction Contract No. 24-03 and approve a purchase order in the amount of $455,400 which includes a 10% construction contingency.
J. AMENDMENT TO CENTRAL SQUARE PERMITTING SOFTWARE CONTRACT TERMS
City Council Regular Meeting Agenda – January 21, 2025 8 The City of San Gabriel Community Development Department seeks Council approval to amend the previously-approved Central Square permitting software contract, transitioning from a generic professional services agreement to a software-specific agreement. This amendment better aligns with the unique requirements of software licensing, data management, and technical support associated with Central Square’s permitting system. There is no change to the previously-approved contract cost of $30,344.49 as a result of this amendment. The updated agreement terms focus on improving service specificity rather than altering the financial commitment. The amount is budgeted within the Community Development Department’s annual operating budget, and no budget adjustment is necessary.
California Environmental Quality Act (CEQA) Determination: Not a Project as defined in Section 15378 of the State CEQA Guidelines.
Recommended Action:
Staff recommends that the City Council approve the amendment to transition the Central Square permitting software contract from a generic professional services agreement to a software-specific agreement and authorize the City Manager or his designee to sign the amended agreement.
5. PUBLIC HEARING
A. ORDINANCE NO. 716 AMENDING CHAPTER 153 OF THE SAN GABRIEL
MUNICIPAL CODE RELATING TO HEDGE HEIGHTS IN THE RESIDENTIAL ZONES (ZTA24-004) – INTRODUCTION AND FIRST READING
At the July 2, 2024, City Council meeting, a comment was provided for the City to consider reviewing its hedge height regulations in the residential zones to either allow for additional heights or to not regulate hedge heights. At the meeting, the City Council voted to place the matter on an agenda for future discussion. On September 17, 2024, the City Council discussed the matter and directed staff to return with an ordinance to remove height limits in the residential zones and maintain maintenance requirements per San Gabriel Municipal Code (SGMC) Section 98.02. The City Council observed the hedge height inconsistencies existing throughout the City and agreed that good maintenance is more important than height.
California Environmental Quality Act (CEQA) Determination: The proposed amendments were reviewed for compliance with the California Environmental Quality Act (CEQA). This project is exempt from the requirements of CEQA, per Guidelines Section 15303, Class 3 (New Construction or Conversion of Small City Council Regular Meeting Agenda – January 21, 2025 9 Structures. Accessory structures including garages, carports, patios, swimming pools, and fences).
Recommended Action:
Staff recommends that the City Council:
1. Conduct the public hearing and discuss proposed Ordinance No. 716;
2. Waive full reading and introduce Ordinance No. 716 by title only:
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SAN GABRIEL, CALIFORNIA, AMENDING CHAPTER 153 (ZONING CODE) OF THE SAN
GABRIEL MUNICIPAL CODE RELATING TO HEDGE HEIGHTS IN
RESIDENTIAL ZONES
3. Waive future reading of the Ordinance and schedule the second reading and adoption of the Ordinance for the next regular City Council meeting.
The Ordinance would then become effective 30 days after adoption.
OTHER OPTIONS FOR CONSIDERATION
The action of the City Council may be to approve, approve with modifications or deny the proposed zone text amendment.
If the City Council determines that the proposed ordinance or any part of the ordinance should be denied, the appropriate motion should be adopted.
B. ORDINANCE NO. 717 AMENDMENT TO CHAPTER 153 OF THE SAN GABRIEL MUNICIPAL CODE RELATING TO DEFINITIONS (ZTA24-005) –
INTRODUCTION AND FIRST READING
Section 153.003 of the San Gabriel Municipal Code (SGMC) provides definitions for terms used throughout the Zoning Code to create consistency in the application of those terms when considering development standards and permitted uses. Due to changes in housing trends, new businesses, and a lack of definitions for terms found in the Zoning Code, staff is proposing this text amendment to improve the understanding and interpretation of zoning regulations. Prior to drafting the new definitions, staff created a list of terms that are not currently found in Section 153.003 of the SGMC and surveyed nearby cities to gain an understanding of how those terms are defined in surrounding areas. Using this information, staff has drafted definitions that are tailored to San Gabriel and applicable to several sections of the Zoning Code.
The Fiscal Year 2024-2025 Adopted Budget includes the cost for required legal City Council Regular Meeting Agenda – January 21, 2025 10 publication (Account #121-702-00-65-000) and codification (Account #121- 702-00-22-000) of the ordinance, if adopted by the City Council.
California Environmental Quality Act (CEQA) Determination: The proposed Zone Text Amendment is categorically exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15061(b)(3) because it is covered by the common-sense exemption, where it can be seen with certainty that there is no possibility that the proposed amendment would have a significant effect on the environment, therefore it is not subject to CEQA.
Recommended Action:
Staff recommends that the City Council:
1. Conduct the public hearing and discuss proposed Ordinance No. 717;
2. Waive full reading and introduce Ordinance No. 717 by title only:
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SAN GABRIEL, CALIFORNIA, AMENDING CHAPTER 153 (ZONING CODE) OF THE SAN
GABRIEL MUNICIPAL CODE RELATING TO DEFINITIONS
3. Waive future reading of the Ordinance and schedule the second reading and adoption of the Ordinance for the next regular City Council meeting.
The Ordinance would then become effective 30 days after adoption.
OTHER OPTIONS FOR CONSIDERATION
The action of the City Council may be to approve, approve with modifications, or deny the proposed zone text amendment.
If the City Council determines that the proposed ordinance or any part of the ordinance should be denied, the appropriate motion should be adopted.
6. CONTINUED BUSINESS – None.
7. NEW BUSINESS
A. SIDEWALK VENDING AND POTENTIAL REGULATIONS DISCUSSION In 2018 and 2022, the State passed Senate Bills 946 and 972, respectively, legalizing sidewalk vending with limited government regulations. Government Code Sections 51038 and 51039 prohibits cities and counties from adopting regulations that restrict sidewalk vendors from certain consent and approvals, and restrict the location for City Council Regular Meeting Agenda – January 21, 2025 11 sidewalk vending. Cities may only adopt restrictions if such activities are found to include health, safety, or welfare concerns. There are no known fiscal impacts for this project.
California Environmental Quality Act (CEQA) Determination: Not a Project as defined in Section 15378 of the State CEQA Guidelines.
Recommended Action:
Staff recommends City Council discuss the matter of sidewalk vending and direct staff to proceed with a Zone Text Amendment to provide regulations for sidewalk vending. The City Council may direct staff to draft an ordinance that addresses specific regulations consistent with Senate Bill 946.
8. PUBLIC COMMENT
9. CITY MANAGER’S REPORT
10. COUNCIL COMMENTS AND CONFERENCE/MEETING REPORTS
Each Council Member may address the City Council and public on matters of general information and/or concern. This is also the time for Council Members to report on conferences and/or meetings they have attended.
11. CLOSED SESSION – None.
12. ADJOURNMENT
The next regular City Council meeting will be held on Tuesday, February 4, 2025, at 6:30 P.M. Information regarding matters to be considered at each meeting will be available on the Friday before the City Council Meeting on the City’s website at www.sangabrielcity.com.
Materials Available for Inspection. You may view agenda items online at www.sangabrielcity.com/agendacenter, or in person at City Hall, 425 South Mission Drive, San Gabriel, CA 91776. Materials related to an item on this Agenda, submitted to the City Council after distribution of the Agenda packet, will be posted on the City website.
Persons with Disabilities
Upon request, this Agenda will be made available in appropriate alternative formats to persons with disabilities, as required by Section 202 of the Americans with Disabilities Act of 1990.
City Council Regular Meeting Agenda – January 21, 2025 12 Persons requesting a Translator
Any person requesting translation for the meeting must notify the City Clerk Department at [email protected] at least 48 hours before the meeting.
English
Translation Services. Upon request, the agenda and any public hearing notice for a project may be translated in either Chinese, Spanish, or Vietnamese. Please direct such a request for translation to the City Clerk Department by emailing [email protected] at least 48 hours before the meeting.
Chinese (Traditional)
翻譯服務。根據要求，項目的議程和任何公開聽證會通知可以翻譯成中文、西班牙文或越
南文。請至少在會議開始前 48 小時發送電子郵件至 [email protected] 將此類翻譯請求
發送至市文員部。
Chinese (Simplified)
翻译服务。根据要求，项目的议程和任何公开听证会通知可以翻译成中文、西班牙文或越
南文。请至少在会议开始前 48 小时发送电子邮件至 [email protected] 将此类翻译请求
发送至市文员部。
Vietnamese
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Spanish
Servicios de traducción. Previa solicitud, la agenda y cualquier aviso de audiencia pública para un proyecto pueden traducirse al chino, español o vietnamita. Dirija dicha solicitud de traducción al Departamento del Secretario Municipal enviando un correo electrónico a [email protected] al menos 48 horas antes de la reunión.
Questions about this Agenda? Should any person have a question concerning any of the above Agenda items prior to the meeting, please contact the City Clerk at [email protected] during regular office hours.
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