City Council Regular Meeting Agenda – April 1, 2025 1
How to Submit Public Comment
Members of the Public who wish to submit public comment may do so using one of the following methods. Public comment is limited to the time allotted.
In-Person: Complete a Speaker Card, indicating the agenda item number and submit it to the City Clerk prior to the meeting. Speakers shall be limited to three (3) minutes per person per item. At the Mayor’s discretion, the time limit may be shortened to allow all speakers to address the City Council.
Website: Electronic submission of Public Comment is available via the online public comment form at Public Comment. Public Comment submitted electronically by 4:00 P.M. on the meeting day will be forwarded to the City Council before the meeting for their consideration, but will not be read during the meeting. Comments submitted after 4:00 P.M. will be forwarded to Council but may not be received before the meeting.
Watch the Meeting Online
Live broadcasts of the meetings are available using the following link:
City Council Meeting Videos
CITY OF SAN GABRIEL
CITY COUNCIL
REGULAR MEETING AGENDA
Tuesday, April 1, 2025 - 6:30 P.M.
City Hall Council Chamber
425 South Mission Drive, San Gabriel, California 91776
Mark Lazzaretto
City Manager
Keith Lemieux
City Attorney
Julie Nguyen
City Clerk
Kevin B. Sawkins
City Treasurer
John Wu
Mayor
Denise Menchaca
Vice Mayor
Eric Chan
Council Member
Tony Ding
Council Member
Jorge Herrera Avila
Council Member
City Council Regular Meeting Agenda – April 1, 2025 2
City Council Regular Meeting Agenda
Tuesday, April 1, 2025
• CALL TO ORDER
• PLEDGE OF ALLEGIANCE LED BY: Vice Mayor Menchaca
• ROLL CALL: Mayor Wu, Vice Mayor Menchaca, Council Members Chan, Ding, Herrera Avila
1. APPROVAL OF AGENDA ORDER
2. PRESENTATIONS
A. RECOGNITION OF FIRE DEPARTMENT PROMOTION
B. RECOGNITION OF RECREATION COORDINATOR JACKIE VILLALVAZO FOR RECEIPIENT OF PROFESSIONAL SERVICE AWARD OF EXCELLENCE – RISING
PROFESSIONAL FROM CALIFORNIA PARKS AND RECREATION SOCIETY
3. PUBLIC COMMENT
4. CONSENT CALENDAR
All items listed under the Consent Calendar are considered routine and recommendations will be approved in one motion unless a member of the City Council requests separate discussion.
A. APPROVAL OF MINUTES
The minutes are a record of the official actions taken at the City Council meeting.
1. Minutes of the Special City Council Meeting of March 18, 2025.
California Environmental Quality Act (CEQA) Determination: Not a Project as defined in Section 15378 of the State CEQA Guidelines.
Recommended Action: Approval
B. MATERIAL DEMANDS
The most recent Material Demands from the Finance Department are presented to the City Council for review and approval.
City Council Regular Meeting Agenda – April 1, 2025 3
California Environmental Quality Act (CEQA) Determination: Not a Project as defined in Section 15378 of the State CEQA Guidelines.
Recommended Action:
Staff recommends that the City Council approve Material Demands as presented.
C. ADOPTION OF RESOLUTION NO. 25-16 APPROVING A 2024 STATE AND
LOCAL CYBERSECURITY GRANT PROGRAM (SLCGP) FROM CALIFORNIA GOVERNOR’S OFFICE OF EMERGENCY SERVICES IN THE AMOUNT OF $219,470 TO ENHANCE CURRENT CYBERSECURITY SOFTWARE
The City of San Gabriel has been awarded funding the amount of $219,470 through the State and Local Cybersecurity Grant Program (SLCGP) administered by California Governor’s Office of Emergency Services (CalOES) for Fiscal Years 2024-2026. This grant will be utilized to enhance the City’s cybersecurity infrastructure by upgrading existing security software and strengthening its overall security posture. There is no fiscal impact to the City’s General Fund.
California Environmental Quality Act (CEQA) Determination: Not a Project as defined in Section 15378 of the State CEQA Guidelines.
Recommended Action:
Staff recommends that the City Council:
1. Authorize the City Manager to sign the Governing Body Form.
2. Authorize the City Manager to designate David Tsuen, IT Manager as the Authorized Agent on CalOES Grants Central System (GCS) website portal.
3. Authorize the City Manager to sign the Purchase Order with Darktrace.
4. Adopt Resolution No. 25-16 approving a 2024 State and Local Cybersecurity Grant Program.
5. PUBLIC HEARING – None.
6. CONTINUED BUSINESS – None.
7. NEW BUSINESS
City Council Regular Meeting Agenda – April 1, 2025 4
A. PROFESSIONAL SERVICES AGREEMENT WITH TYLER TECHNOLOGIES FOR
THE PURCHASE, IMPLEMENTATION, AND SOFTWARE LICENSING AND MAINTENANCE OF TYLER’S ENTERPRISE RESOURCE PLANNING (ERP) SOFTWARE FOR A ONE-TIME COST OF $417,208 AND ANNUAL
SUBSCRIPTION OF $125,169
The City of San Gabriel currently utilizes Tyler Technologies’ Eden system for financial management, which has been in place for over 22 years. However, Tyler has announced that support for Eden will end in February 2027, necessitating the transition to a new Enterprise Resource Planning (ERP) system to avoid operational disruptions. After a thorough evaluation process, which included a comprehensive needs assessment and vendor demonstrations, Tyler Technologies' Enterprise ERP system emerged as the best solution to meet the City’s financial and human resource management needs. The new system will integrate financial management, payroll, human resources, procurement, budgeting, and reporting, improving efficiency and eliminating outdated, paper-based processes. The total one-time implementation cost is $417,208, with an annual subscription fee of $125,169. The implementation will take approximately 18 to 24 months, beginning October 1, 2025.
California Environmental Quality Act (CEQA) Determination: Not a Project as defined in Section 15378 of the State CEQA Guidelines.
Recommended Action:
Staff recommends that the City Council authorize the City Manager to execute a subscription-based software agreement with Tyler Technologies for the Enterprise ERP system.
B. CITY COUNCIL REORGANIZATION
8. CITY MANAGER’S REPORT
9. COUNCIL COMMENTS AND CONFERENCE/MEETING REPORTS
Each Council Member may address the City Council and public on matters of general information and/or concern. This is also the time for Council Members to report on conferences and/or meetings they have attended.
10. CLOSED SESSION – None.
11. ADJOURNMENT
City Council Regular Meeting Agenda – April 1, 2025 5
The next regular City Council meeting will be held on Tuesday, April 15, 2025, at 6:30 P.M. Information regarding matters to be considered at each meeting will be available on the Friday before the City Council Meeting on the City’s website at www.sangabrielcity.com.
Materials Available for Inspection. You may view agenda items online at www.sangabrielcity.com/agendacenter, or in person at City Hall, 425 South Mission Drive, San Gabriel, CA 91776. Materials related to an item on this Agenda, submitted to the City Council after distribution of the Agenda packet, will be posted on the City website.
Persons with Disabilities
Upon request, this Agenda will be made available in appropriate alternative formats to persons with disabilities, as required by Section 202 of the Americans with Disabilities Act of 1990.
Persons requesting a Translator
Any person requesting translation for the meeting must notify the City Clerk Department at [email protected] at least 48 hours before the meeting.
English
Translation Services. Upon request, the agenda and any public hearing notice for a project may be translated in either Chinese, Spanish, or Vietnamese. Please direct such a request for translation to the City Clerk Department by emailing [email protected] at least 48 hours before the meeting.
Chinese (Traditional)
翻譯服務。根據要求，項目的議程和任何公開聽證會通知可以翻譯成中文、西班牙文或越
南文。請至少在會議開始前 48 小時發送電子郵件至 [email protected] 將此類翻譯請求
發送至市文員部。
Chinese (Simplified)
翻译服务。根据要求，项目的议程和任何公开听证会通知可以翻译成中文、西班牙文或越
南文。请至少在会议开始前 48 小时发送电子邮件至 [email protected] 将此类翻译请求
发送至市文员部。
Vietnamese
Dịch vụ Dịch thuật. Theo yêu cầu, chương trình nghị sự và bất kỳ thông báo điều trần công khai nào cho một dự án có thể được dịch sang tiếng Trung, tiếng Tây Ban Nha hoặc tiếng Việt. Vui lòng gửi yêu cầu dịch thuật như vậy tới Phòng Thư ký Thành phố bằng cách gửi email tới [email protected] ít nhất 48 giờ trước cuộc họp.
Spanish
City Council Regular Meeting Agenda – April 1, 2025 6
Servicios de traducción. Previa solicitud, la agenda y cualquier aviso de audiencia pública para un proyecto pueden traducirse al chino, español o vietnamita. Dirija dicha solicitud de traducción al Departamento del Secretario Municipal enviando un correo electrónico a [email protected] al menos 48 horas antes de la reunión.
Questions about this Agenda? Should any person have a question concerning any of the above Agenda items prior to the meeting, please contact the City Clerk at [email protected] during regular office hours.
Any person with a disability who requires a modification or accommodation in order to participate in a meeting should direct such a request to the City Clerk Department by emailing [email protected] at least 48 hours before the meeting, if possible.