City Council Regular Meeting Agenda – May 6, 2025 1
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CITY OF SAN GABRIEL
CITY COUNCIL
REGULAR MEETING AGENDA
Tuesday, May 6, 2025 - 6:30 P.M.
City Hall Council Chamber
425 South Mission Drive, San Gabriel, California 91776
Mark Lazzaretto
City Manager
Keith Lemieux
City Attorney
Julie Nguyen
City Clerk
Kevin B. Sawkins
City Treasurer
Denise Menchaca
Mayor
Eric Chan
Vice Mayor
Tony Ding
Council Member
Jorge Herrera Avila
Council Member
John Wu
Council Member
City Council Regular Meeting Agenda – May 6, 2025 2
City Council Regular Meeting Agenda
Tuesday, May 6, 2025
• CALL TO ORDER
• PLEDGE OF ALLEGIANCE LED BY: Council Member Herrera Avila • ROLL CALL: Mayor Menchaca, Vice Mayor Chan, Council Members Ding, Herrera Avila, Wu
1. APPROVAL OF AGENDA ORDER
2. PRESENTATIONS
A. INTRODUCTION OF NEW ECONOMIC DEVELOPMENT MANAGER KAREN KO
B. STROKE AWARENESS MONTH
C. MILITARY APPRECIATION MONTH
D. ASIAN AMERICAN AND PACIFIC ISLANDER HERITAGE MONTH AND
MENTAL HEALTH DAY
E. HISTORIC PRESERVATION MONTH
3. PUBLIC COMMENT
4. CONSENT CALENDAR
All items listed under the Consent Calendar are considered routine and recommendations will be approved in one motion unless a member of the City Council requests separate discussion.
A. APPROVAL OF MINUTES
The minutes are a record of the official actions taken at the City Council meeting.
1. Minutes of the Special City Council Meeting of April 15, 2025.
2. Minutes of the Special City Council Meeting of April 21, 2025.
California Environmental Quality Act (CEQA) Determination: Not a Project as defined in Section 15378 of the State CEQA Guidelines.
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Recommended Action: Approval
B. MATERIAL DEMANDS
The most recent Material Demands from the Finance Department are presented to the City Council for review and approval.
California Environmental Quality Act (CEQA) Determination: Not a Project as defined in Section 15378 of the State CEQA Guidelines.
Recommended Action:
Staff recommends that the City Council approve Material Demands as presented.
C. ORDINANCE NO. 716: AMENDING CHAPTER 153 OF THE SAN GABRIEL
MUNICIPAL CODE RELATING TO HEDGE HEIGHTS IN THE RESIDENTIAL ZONES (ZTA24-004) – SECOND READING AND ADOPTION
The City Council conducted the first reading and introduction of Ordinance No. 716 at the April 15, 2025 meeting. City Council on a 5-0 vote moved the Ordinance to the second reading and adoption at this meeting. If adopted, this Ordinance will update the Code relating to hedge heights in residential zones.
The Ordinance would become effective 30 days after adoption. The Fiscal Year 2024-2025 Adopted Budget includes the cost required for legal publication (Account No. 121-702-00-65-000) and codification (Account No. 121-702-00- 22-000) of the ordinance.
California Environmental Quality Act (CEQA) Determination: The proposed Code Amendment is categorically exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15061(b)(3) because it is covered by the commonsense exemption, where it can be seen with certainty that there is no possibility that the proposed amendment would have a significant effect on the environment, therefore it is not subject to CEQA.
Recommended Action:
Staff recommends that the City Council waive full reading and adopt Ordinance No. 716 entitled, “An Ordinance of the City Council of the City of San Gabriel, California, Amending Title XV, Chapter 153 (Zoning) Relating to Hedge Heights in the Residential Zones.”
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D. ONE-YEAR RENEWAL OF CENTRAL SQUARE PERMITTING SOFTWARE CONTRACT IN THE AMOUNT OF $23,877.87
The Central Square permitting software has been integral to the operation of the Community Development Department, providing efficient processes for permit applications, reviews, and approvals over the past eight years. The cost of the contract renewal, $23,877.87, is budgeted within the Community Development Department’s annual operating budget. There is no additional financial impact or budget adjustment required.
California Environmental Quality Act (CEQA) Determination: Not a Project as defined in Section 15378 of the State CEQA Guidelines.
Recommended Action:
Staff recommends that the City Council:
1. Approve the renewal of the Central Square permitting software contract for one year at a cost of $23,877.87; and
2. Authorize the City Manager or their designee to sign the agreement, subject to City Attorney review and approval.
E. MEMORANDUM OF AGREEMENT WITH THE SAN GABRIEL VALLEY
COUNCIL OF GOVERNMENTS (SGVCOG) FOR PARTICIPATION IN THE
FOOD RECOVERY FOR EQUITY, SUSTAINABILITY, AND HEALTH (FRESH SGV) PROGRAM, UTILIZING $58,710 OF CALRECYCLE’S SENATE BILL (SB) 1383 LOCAL ASSISTANCE GRANT PROGRAM
In 2016, Senate Bill (SB) 1383 was passed by the California State Legislature which implemented statewide targets to reduce the disposal of organic waste and increase the recovery of edible food for human consumption. SB 1383 requires local jurisdictions to establish food recovery programs and strengthen existing food recovery networks. The SGVCOG partnered with SCS Engineers to establish and administer the Food Recovery for Equity, Sustainability, and Health Program San Gabriel Valley (FRESH SGV), aimed at optimizing the recovery of surplus edible food across the region. The initiative helps reduce food waste, combat food insecurity, and support cities in meeting statemandated food recovery requirements. There is no fiscal impact on the General Fund. Participation in the FRESH San Gabriel Valley Program will be funded through the City’s awarded funds from CalRecycle’s SB 1383 Local Assistance Grant Program, specifically in budget account 124-800-57-96-584.
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California Environmental Quality Act (CEQA) Determination: Not a Project as defined in Section 15378 of the State CEQA Guidelines.
Recommended Action:
Staff recommends that the City Council:
1. Authorize the City Manager to execute the Memorandum of Agreement between the City of San Gabriel and the San Gabriel Valley Council of Governments (SGVCOG); and
2. Approve a purchase order for $58,710 with the SGVCOG for participation in the Food Recovery for Equity, Sustainability, and Health Program (FRESH SGV).
F. FIREWORK DISPLAY PERMIT – SAN GABRIEL COUNTRY CLUB
Pyro Spectaculars, a California Sate Licensed Pyrotechnics Company, on behalf of the San Gabriel Country Club, has applied for a permit to conduct a fireworks display on San Gabriel Country Club for a Fireworks Display on Saturday, June 28, 2025, at 9:00 p.m. Pursuant to San Gabriel Municipal Code Title IX, Sections
96.21 – 96.23, City Council approval is required to issue a permit on approval and recommendation of the Fire Chief for pyrotechnic displays. A fee of $79 is due at the time of permit issuance per the Fiscal Year 2024-2025 Master Fee Schedule. No Fire Department overtime expense is anticipated for this event.
California Environmental Quality Act (CEQA) Determination: Not a Project as defined in Section 15378 of the State CEQA Guidelines.
Recommended Action:
Staff recommends that the City Council authorize the Fire Chief or Deputy Fire Marshal to issue a Fireworks Permit to Pyro Spectaculars, Incorporated, contingent on meeting the conditions of the application.
5. PUBLIC HEARING – None.
6. CONTINUED BUSINESS – None.
7. NEW BUSINESS
A. AUTHORIZATION FOR UNMANNED AERIAL VEHICLE (UAV) PROGRAM AND PURCHASE OF UAV EQUIPMENT IN THE AMOUNT OF $28,108.00 [RESOLUTION NO. 25-14]
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The implementation of an Unmanned Aerial Vehicle (UAV) program within the San Gabriel Police Department presents a significant opportunity to enhance law enforcement efficiency, safety, and operational effectiveness. The Department’s UAV program will focus on these benefits and continue to implement innovations as the program grows within industry standards. The costs, flight time, equipment, training, and insurance options vary for the program but are estimated at $28,108.00 for the initial purchase and first year of operations. Funds for this purchase will be made via transfer of $5,900 from account 124-751-15-99-172, which was originally appropriated for the purchase of gas masks that ended up being purchased with grant funds. The remaining $22,208 will be funded through an additional appropriation in the General Fund for Fiscal Year 2024-2025. The project will be paid out of account 124-751-15-99-271. After year one, it will cost approximately $8,000 to $10,000 to maintain the UAV program which will be annually appropriated in the General Fund during the budget process.
California Environmental Quality Act (CEQA) Determination: Not a Project as defined in Section 15378 of the State CEQA Guidelines.
Recommended Action:
Staff recommends that the City Council adopt Resolution No. 25-14 to approve the following:
• Budget amendment to approve $28,108.00 in the Police budget for the purchase of Unmanned Aerial Vehicle (UAV) equipment, training, licensing, and certification.
• Purchase of the Matrice 4T from Advexure (the only local vendor and cost-effective).
• Create line items for the annual cost of UAV Program between $8,000 and $10,000.
B. AGREEMENT WITH DATA TICKET FOR PARKING CITATION MANAGEMENT AND PARKING PERMIT SERVICES FOR AN ANNUAL AMOUNT OF $5,000
PLUS PER CITATION AND PERMIT CHARGES
To modernize parking citation management services and implement a license plate-based parking permit system, the City issued a request for proposals in January 2025. Data Ticket, Incorporated is a highly-experienced vendor serving over 400 California cities. Data Ticket will provide integrated citation management and a web-based parking permit platform, allowing online City Council Regular Meeting Agenda – May 6, 2025 7
applications, payments, and real-time enforcement verification. All Data Ticket platforms include Google translation capabilities. The transition will phase out the City’s existing kiosks over a three-month period with public outreach. The Police Department’s annual budget includes an estimated $75,000 for citation management services, funded by the General Fund. Additionally, the new parking permit solution will be included in the Finance Department’s annual budget, also funded by the General Fund. The estimated annual cost for the parking permit solution is $5,000.
California Environmental Quality Act (CEQA) Determination: Not a Project as defined in Section 15378 of the State CEQA Guidelines.
Recommended Action:
Staff recommends that the City Council authorize the City Manager to execute an agreement with Data Ticket for citation management and parking permit services.
8. CITY MANAGER’S REPORT
9. COUNCIL COMMENTS AND CONFERENCE/MEETING REPORTS
Each Council Member may address the City Council and public on matters of general information and/or concern. This is also the time for Council Members to report on conferences and/or meetings they have attended.
10. CLOSED SESSION – None.
11. ADJOURNMENT
The next regular City Council meeting will be held on Tuesday, May 20, 2025, at 6:30 P.M. Information regarding matters to be considered at each meeting will be available on the Friday before the City Council Meeting on the City’s website at www.sangabrielcity.com.
Materials Available for Inspection. You may view agenda items online at www.sangabrielcity.com/agendacenter, or in person at City Hall, 425 South Mission Drive, San Gabriel, CA 91776. Materials related to an item on this Agenda, submitted to the City Council after distribution of the Agenda packet, will be posted on the City website.
Persons with Disabilities. Upon request, this Agenda will be made available in appropriate alternative formats to persons with disabilities, as required by Section 202 of the Americans with Disabilities Act of 1990.
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Persons requesting a Translator. Any person requesting translation for the meeting must notify the City Clerk Department at [email protected] at least 48 hours before the meeting.
English
Translation Services. Upon request, the agenda and any public hearing notice for a project may be translated in either Chinese, Spanish, or Vietnamese. Please direct such a request for translation to the City Clerk Department by emailing [email protected] at least 48 hours before the meeting.
Chinese (Traditional)
翻譯服務。根據要求，項目的議程和任何公開聽證會通知可以翻譯成中文、西班牙文或越
南文。請至少在會議開始前 48 小時發送電子郵件至 [email protected] 將此類翻譯請求
發送至市文員部。
Chinese (Simplified)
翻译服务。根据要求，项目的议程和任何公开听证会通知可以翻译成中文、西班牙文或越
南文。请至少在会议开始前 48 小时发送电子邮件至 [email protected] 将此类翻译请求
发送至市文员部。
Vietnamese
Dịch vụ Dịch thuật. Theo yêu cầu, chương trình nghị sự và bất kỳ thông báo điều trần công khai nào cho một dự án có thể được dịch sang tiếng Trung, tiếng Tây Ban Nha hoặc tiếng Việt. Vui lòng gửi yêu cầu dịch thuật như vậy tới Phòng Thư ký Thành phố bằng cách gửi email tới [email protected] ít nhất 48 giờ trước cuộc họp.
Spanish
Servicios de traducción. Previa solicitud, la agenda y cualquier aviso de audiencia pública para un proyecto pueden traducirse al chino, español o vietnamita. Dirija dicha solicitud de traducción al Departamento del Secretario Municipal enviando un correo electrónico a [email protected] al menos 48 horas antes de la reunión.
Questions about this Agenda? Should any person have a question concerning any of the above Agenda items prior to the meeting, please contact the City Clerk at [email protected] during regular office hours.
Any person with a disability who requires a modification or accommodation in order to participate in a meeting should direct such a request to the City Clerk Department by emailing [email protected] at least 48 hours before the meeting, if possible.