City Council Regular Meeting Agenda – May 20, 2025 1
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CITY OF SAN GABRIEL
CITY COUNCIL REGULAR MEETING AGENDA
Tuesday, May 20, 2025 - 6:30 P.M.
City Hall Council Chamber
425 South Mission Drive, San Gabriel, California 91776
Mark Lazzaretto
City Manager
Keith Lemieux
City Attorney
Julie Nguyen
City Clerk
Kevin B. Sawkins
City Treasurer
Denise Menchaca
Mayor
Eric Chan
Vice Mayor
Tony Ding
Council Member
Jorge Herrera Avila
Council Member
John Wu
Council Member
Amended 5/15/2025
Removed Item 5B
City Council Regular Meeting Agenda – May 20, 2025 2
City Council Regular Meeting Agenda
Tuesday, May 20, 2025
• CALL TO ORDER
• PLEDGE OF ALLEGIANCE LED BY: Council Member Wu
• ROLL CALL: Mayor Menchaca, Vice Mayor Chan, Council Members Ding, Herrera Avila, Wu
1. APPROVAL OF AGENDA ORDER
2. PRESENTATIONS
A. STROKE AWARENESS MONTH
3. PUBLIC COMMENT
4. CONSENT CALENDAR
All items listed under the Consent Calendar are considered routine and recommendations will be approved in one motion unless a member of the City Council requests separate discussion.
A. APPROVAL OF MINUTES
The minutes are a record of the official actions taken at the City Council meeting.
1. Minutes of the Special City Council Meeting of May 6, 2025.
2. Minutes of the Regular City Council Meeting of May 6, 2025.
3. Minutes of the Special City Council Meeting of May 8, 2025.
California Environmental Quality Act (CEQA) Determination: Not a Project as defined in Section 15378 of the State CEQA Guidelines.
Recommended Action: Approval
B. MATERIAL DEMANDS
The most recent Material Demands from the Finance Department are presented to the City Council for review and approval.
California Environmental Quality Act (CEQA) Determination: Not a Project as defined in Section 15378 of the State CEQA Guidelines.
City Council Regular Meeting Agenda – May 20, 2025 3
Recommended Action:
Staff recommends that the City Council approve Material Demands as presented.
C. CASH AND INVESTMENT REPORT – APRIL 2025
In accordance with the City of San Gabriel’s 2024-2025 Adopted Investment Policy (Resolution No. 24-35) and California Government Code Section 53646, the Finance Director is to render and investment report to the City Council, City Treasurer, City Manager, and the City Attorney.
California Environmental Quality Act (CEQA) Determination: Not a Project as defined in Section 15378 of the State CEQA Guidelines.
Recommended Action:
Staff recommends that the City Council receive and file the Cash and Investment Report for April 2025.
D. PROFESSIONAL SERVICES AGREEMENT WITH MOSS LEVY AND
HARTZHEIM FOR AUDITING SERVICES IN THE AMOUNT OF $107,930
OVER A THREE-YEAR TERM
The City of San Gabriel is required to undergo annual independent financial audits in accordance with Government Auditing Standards. The current agreement for auditing services has concluded, necessitating the selection of a qualified certified public accounting firm to conduct the City’s audits. Moss Levy and Hartzheim (MLH) submitted the most competitive proposal and brings extensive municipal audit experience, strong references, and a successful history of working with the City. The total cost of the proposed three-year agreement is $107,930. The annual contract amount has been incorporated into the City’s annual General Fund operating budget for auditing services and does not require additional appropriations at this time.
California Environmental Quality Act (CEQA) Determination: Not a Project as defined in Section 15378 of the State CEQA Guidelines.
Recommended Action:
Staff recommends that the City Council authorize the City Manager to execute a three-year agreement, with two optional one-year extensions, with Moss Levy and Hartzheim, LLP for professional auditing services.
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E. REPLACEMENT OF THE FUEL TANK FOR THE EMERGENCY GENERATOR
LOCATED AT THE PUBLIC WORKS FACILITY BY AFFORDABLE GENERATOR SERVICES, INCORPORATED AT A TOTAL COST OF $34,219.69
The emergency generator at the Public Works Facility has not been properly maintained for a long period of time, further contributing to its declining performance and need for frequent repairs. To ensure the facility remains equipped with a dependable backup power source to the fuel station and power to the building, staff recommends replacing the generator base fuel tank. The adopted Fiscal Year 2024-2025 budget included $25,000 from the Fleet Services Budget Account No. 124-800-37-99-730 for the purchase of a new generator base fuel tank. However, given the nature of the expense not being fleet related, the expenditure is more appropriately categorized as a facility-related cost rather than a Fleet Services expense and will need to be paid from the General Fund. These budgeted funds in Fleet Services will be released from appropriation. The total cost of the replacement tank, including sales tax, is $34,219.69.
California Environmental Quality Act (CEQA) Determination: Not a Project as defined in Section 15378 of the State CEQA Guidelines.
Recommended Action:
Staff recommends that the City Council authorize the City Manager to approve a purchase order with Affordable Generator Services, Incorporated for the replacement of the emergency generator base fuel tank located at the Public Works Facility, at a total cost of $34,219.69. Given the nature of the expense, staff recommends utilizing General Fund dollars from Budget Account No. 124- 800-15-99-730 to cover the purchase, ensuring proper financial alignment with the intended purpose of the expenditure.
F. COUNTYWIDE HOUSEHOLD HAZARDOUS COLLECTION PROGRAM SITING
LIABILITY AGREEMENT WITH LOS ANGELES COUNTY
The County of Los Angeles and the Sanitation District of Los Angeles have scheduled Saturday, July 19, 2025, to co-host the Annual Countywide Household Hazardous and Electronic Waste Collection Event at the Mission Playhouse Parking Lot in San Gabriel. There is no fiscal impact associated with executing this Agreement.
California Environmental Quality Act (CEQA) Determination: Not a Project as defined in Section 15378 of the State CEQA Guidelines.
City Council Regular Meeting Agenda – May 20, 2025 5
Recommended Action:
Staff recommends that the City Council authorize the City Manager to execute the Countywide Household Hazardous Waste Collection Program Siting Liability Agreement.
5. PUBLIC HEARING
A. PROPOSED CITYWIDE FEE SCHEDULE FOR FISCAL YEAR 2025-2026 The citywide fee schedule establishes user fees and charges for various department services. On an annual basis, the citywide fee schedule is reviewed and updated based on a combination of department input and the consumer price index in the Los Angeles Metro area. The proposed updated citywide fee schedule for Fiscal Year 2025-2026 is presented to the City Council for review, direction, and consideration of adoption. Based on the Fiscal Year 2025-2026 forecasted revenues, a 3.3% increase to the General Fund fees is estimated to generate an additional $211,000 in General Fund revenue.
California Environmental Quality Act (CEQA) Determination: Not a Project as defined in Section 15378 of the State CEQA Guidelines.
Recommended Action:
Staff recommends that the City Council adopt Resolution No. 25-19 updating the Master Fee Schedule for Fiscal Year 2025-2026.
6. CONTINUED BUSINESS – None.
7. NEW BUSINESS
A. COMPREHENSIVE CLASSIFICATION AND COMPENSATION STUDY REPORT During the last round of the labor negotiations, the City agreed to conduct a comprehensive classification and compensation study for Fiscal Year 2024- 2025. In June 2024, staff selected MGT Consulting Group (MGT) to conduct the study. Over the last several months, MGT conducted an in-depth, comprehensive study of the City’s classification, compensation, and fringe benefit programs. The objectives of the study were to review and update the City’s full-time position classification and compensation systems and provide information pertaining to the City’s market standing for compensation and fringe benefits. The Classification and Compensation Report is provided for informational purposes only. Any salary and fringe benefit increases and/or City Council Regular Meeting Agenda – May 20, 2025 6
additions made in accordance with the recommendations made in the report will have a substantial cost impact and must be fully assessed before the City commits to implementing any such increases and/or additions.
California Environmental Quality Act (CEQA) Determination: Not a Project as defined in Section 15378 of the State CEQA Guidelines.
Recommended Action:
Staff recommends that the City Council receive and file the Comprehensive Classification and Compensation Study Report for informational purposes.
8. CITY MANAGER’S REPORT
9. COUNCIL COMMENTS AND CONFERENCE/MEETING REPORTS
Each Council Member may address the City Council and public on matters of general information and/or concern. This is also the time for Council Members to report on conferences and/or meetings they have attended.
10. CLOSED SESSION – None.
11. ADJOURNMENT
The next regular City Council meeting will be held on Tuesday, June 3, 2025, at 6:30 P.M. Information regarding matters to be considered at each meeting will be available on the Friday before the City Council Meeting on the City’s website at www.sangabrielcity.com.
Materials Available for Inspection. You may view agenda items online at www.sangabrielcity.com/agendacenter, or in person at City Hall, 425 South Mission Drive, San Gabriel, CA 91776. Materials related to an item on this Agenda, submitted to the City Council after distribution of the Agenda packet, will be posted on the City website.
Persons with Disabilities. Upon request, this Agenda will be made available in appropriate alternative formats to persons with disabilities, as required by Section 202 of the Americans with Disabilities Act of 1990.
Persons requesting a Translator. Any person requesting translation for the meeting must notify the City Clerk Department at [email protected] at least 48 hours before the meeting.
City Council Regular Meeting Agenda – May 20, 2025 7
English
Translation Services. Upon request, the agenda and any public hearing notice for a project may be translated in either Chinese, Spanish, or Vietnamese. Please direct such a request for translation to the City Clerk Department by emailing [email protected] at least 48 hours before the meeting.
Chinese (Traditional)
翻譯服務。根據要求，項目的議程和任何公開聽證會通知可以翻譯成中文、西班牙文或越
南文。請至少在會議開始前 48 小時發送電子郵件至 [email protected] 將此類翻譯請求
發送至市文員部。
Chinese (Simplified)
翻译服务。根据要求，项目的议程和任何公开听证会通知可以翻译成中文、西班牙文或越
南文。请至少在会议开始前 48 小时发送电子邮件至 [email protected] 将此类翻译请求
发送至市文员部。
Vietnamese
Dịch vụ Dịch thuật. Theo yêu cầu, chương trình nghị sự và bất kỳ thông báo điều trần công khai nào cho một dự án có thể được dịch sang tiếng Trung, tiếng Tây Ban Nha hoặc tiếng Việt. Vui lòng gửi yêu cầu dịch thuật như vậy tới Phòng Thư ký Thành phố bằng cách gửi email tới [email protected] ít nhất 48 giờ trước cuộc họp.
Spanish
Servicios de traducción. Previa solicitud, la agenda y cualquier aviso de audiencia pública para un proyecto pueden traducirse al chino, español o vietnamita. Dirija dicha solicitud de traducción al Departamento del Secretario Municipal enviando un correo electrónico a [email protected] al menos 48 horas antes de la reunión.
Questions about this Agenda? Should any person have a question concerning any of the above Agenda items prior to the meeting, please contact the City Clerk at [email protected] during regular office hours.
Any person with a disability who requires a modification or accommodation in order to participate in a meeting should direct such a request to the City Clerk Department by emailing [email protected] at least 48 hours before the meeting, if possible.