City Council Regular Meeting Agenda – June 3, 2025 1
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CITY OF SAN GABRIEL
CITY COUNCIL REGULAR MEETING AGENDA
Tuesday, June 3, 2025 - 6:30 P.M.
City Hall Council Chamber
425 South Mission Drive, San Gabriel, California 91776
Mark Lazzaretto
City Manager
Keith Lemieux
City Attorney
Julie Nguyen
City Clerk
Kevin B. Sawkins
City Treasurer
Denise Menchaca
Mayor
Eric Chan
Vice Mayor
Tony Ding
Council Member
Jorge Herrera Avila
Council Member
John Wu
Council Member
Amended 5/29/2025
Added Item 2C
City Council Regular Meeting Agenda – June 3, 2025 2
City Council Regular Meeting Agenda
Tuesday, June 3, 2025
• CALL TO ORDER
• PLEDGE OF ALLEGIANCE LED BY: Mayor Menchaca
• ROLL CALL: Mayor Menchaca, Vice Mayor Chan, Council Members Ding, Herrera Avila, Wu
1. APPROVAL OF AGENDA ORDER
2. PRESENTATIONS
A. COMMUNITY EMERGENCY RESPONSE TEAM (C.E.R.T.) PROGRAM
COMPLETION RECOGNITION
B. NATIONAL MOSQUITO CONTROL AWARENESS WEEK
C. LGBTQ+ PRIDE MONTH
3. PUBLIC COMMENT
4. CONSENT CALENDAR
All items listed under the Consent Calendar are considered routine and recommendations will be approved in one motion unless a member of the City Council requests separate discussion.
A. APPROVAL OF MINUTES
The minutes are a record of the official actions taken at the City Council meeting.
1. Minutes of the Regular City Council Meeting of May 20, 2025.
California Environmental Quality Act (CEQA) Determination: Not a Project as defined in Section 15378 of the State CEQA Guidelines.
Recommended Action: Approval
B. MATERIAL DEMANDS
The most recent Material Demands from the Finance Department are presented to the City Council for review and approval.
City Council Regular Meeting Agenda – June 3, 2025 3
California Environmental Quality Act (CEQA) Determination: Not a Project as defined in Section 15378 of the State CEQA Guidelines.
Recommended Action:
Staff recommends that the City Council approve Material Demands as presented.
C. RESOLUTION NO. 25-18 APPROVING THE FISCAL YEAR 2025-2026 SENATE BILL 1 ROAD REPAIR AND ACCOUNTABILITY ACT PROJECT LIST Senate Bill 1, also known as the Road Repair and Accountability Act of 2017, provides the City of San Gabriel with access to funds for basic road maintenance, rehabilitation, and safety projects. In Fiscal Year 2025-2026, the City is set to receive an estimated $1,035,094. To qualify for funding under the Act, the City must adopt a list of eligible street improvement projects. The resolution presented for Council’s consideration would adopt the project list and authorize the Public Works Director to file the required documents with the California Transportation Commission to secure the funding. Adoption of Resolution No. 25-18 will allow the City to receive Senate Bill 1 funding estimated by the State of California to be $1,035,094 for Fiscal Year 2025-2026.
California Environmental Quality Act (CEQA) Determination: Not a Project as defined in Section 15378 of the State CEQA Guidelines.
Recommended Action:
Staff recommends that the City Council adopt Resolution No. 25-18 and authorize the Public Works Director to file necessary documentation to satisfy Senate Bill 1 funding requirements and act as the authorized signatory for matters related to Fiscal Year 2025-2026 funding.
D. STATEMENT OF INVESTMENT POLICY 2025-2026 [RESOLUTION NO. 25- 25]
California Government Code Section 53646 requires the annual review of the City’s Investment Policy at a regular meeting of the City Council. The requirement for an annual review of the policy is also stated in the City’s Fiscal Sustainability Policy (adopted April 2019 in the interest of financial accountability). There is no fiscal impact related to this item.
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California Environmental Quality Act (CEQA) Determination: Not a Project as defined in Section 15378 of the State CEQA Guidelines.
Recommended Action:
Staff recommends that the City Council adopt Resolution No. 25-25 adopting the 2025-2026 Statement of Investment Policy.
E. RESOLUTION NO. 25-21 AUTHORIZING STATE HOMELAND SECURITY GRANT PROGRAM – SUPPLEMENTAL AWARD TO PURCHASE THERMAL
IMAGING CAMERAS IN THE AMOUNT OF $38,582.81 AND APPROVE SUCH
PURCHASE
The City of San Gabriel Fire Department was awarded a supplemental grant of $38,521 by the State Homeland Security Grant Program administered by the Federal Emergency Management Agency. The City of San Gabriel is not required to provide matching funds and, if accepted by Council, will purchase updated Thermal Imaging Cameras with the funding from this grant. The total budget for this project is $38,582.81, leaving a difference of $61.81 to be paid from Fire Department Account No. 121-761-00-21-000. The contingency grant is accepted with the condition that the funds be encumbered and invoices are issued by July 1, 2025. Pursuant to City of San Gabriel Purchasing Policy, staff obtained three quotations from authorized suppliers and has determined that Municipal Energy Services, Incorporated meets the requirements for pricing and product availability.
California Environmental Quality Act (CEQA) Determination: Not a Project as defined in Section 15378 of the State CEQA Guidelines.
Recommended Action:
Staff recommends that the City Council adopt Resolution No. 25-21 approving the following:
1. Increase account 186-3212 by $38,521 (revenue account).
2. Increase the Fire Department budget by $38,521 in Account No. 124-761- 57-99-390.
3. Authorize the City Manager to accept the State Homeland Security Grant Program grant and issue a purchase order not to exceed $38,582.81 to purchase the items under the City’s purchasing policy.
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F. APPROVAL OF SOLE SOURCE CONTRACT WITH LOCALITY MEDIA,
INCORPORATED DOING BUSINESS AS FIRE DUE SOFTWARE IN THE AMOUNT OF $20,800
Staff has identified First Due Software as a leading provider of cloud-based software solutions tailored for fire service operations. First Due provides a comprehensive platform that integrates incident response, inspection management, fire prevention data, scheduling, fleet management and mobile data solutions, improving efficiency, data accuracy, and inter-agency coordination. The annual cost for the proposed package is $20,800. After the initial 12-month term, the agreement will renew for an additional 12 months, with the right to cancel with written notice. An escalator clause of up to 5% is included. One-time onboarding and set-up fees totaling $5,760 will be incurred.
Current expenditures for Fire Department software subscriptions total over $15,000 and will sunset as subscriptions expire in July of 2025. The cost of the First Due subscription includes the Community Connect and Fire Prevention modules, not provided by any of the current solutions. Funding for this sole source contract is included in the proposed Fiscal Year 2025-2026 Fire Department budget, and staff has negotiated with the vendor to begin onboarding upon approval and defer payment until after the start of the next Fiscal Year. This item is contingent on the approval of the Fiscal Year 2025-2026 proposed budget. No costs are incurred by the City if the budget is not approved.
California Environmental Quality Act (CEQA) Determination: Not a Project as defined in Section 15378 of the State CEQA Guidelines.
Recommended Action:
Staff recommends that the City Council:
1. Approve a contract with Locality Media, Incorporated doing business as First Due Software, for an annual amount of $20,800 with one-time fees of $5,760.
2. Authorize the Fire Chief or designee to execute all necessary documents.
5. PUBLIC HEARING
A. COMPLIANCE REPORT PURSUANT TO ASSEMBLY BILL 2561
Assembly Bill 2561 (AB 2561) requires public agencies to hold at least one public hearing annually to report agencywide position vacancies, recruitment, City Council Regular Meeting Agenda – June 3, 2025 6
and retention outcomes for the previous year, and discuss any challenges experienced in hiring and retention during the previous year and efforts to address those challenges and increase recruitment and retention outcomes. AB 2561 further requires the hearing and presentation to be made prior to the adoption of the fiscal year budget. This report fulfills the City’s obligations under AB 2561. There is no fiscal impact associated with this report on the City’s vacancies, recruitment, and retention efforts.
California Environmental Quality Act (CEQA) Determination: Not a Project as defined in Section 15378 of the State CEQA Guidelines.
Recommended Action:
Staff recommends that the City Council receive and file this report in compliance with Assembly Bill 2561.
B. ADOPTION OF THE FISCAL YEAR 2025-2026 OPERATING BUDGET,
CAPITAL IMPROVEMENT PROGRAM, AND APPROPRIATIONS LIMIT
The City Council will hold a public hearing to consider adoption of the proposed Fiscal Year 2025-2026 Operating Budget, Capital Improvement Plan (CIP), and Appropriations Limit. The proposed General Fund budget is balanced, with a projected surplus of $933,000. General Fund revenues are estimated at $57,712,000, with proposed expenditures totaling $56,779,000. Across all City funds, total projected revenue is $89,416,000 and total proposed expenditures are $86,542,000. The proposed CIP includes $2,724,000 in new funding to support seven capital projects.
California Environmental Quality Act (CEQA) Determination: Not a Project as defined in Section 15378 of the State CEQA Guidelines.
Recommended Action:
Staff recommends that the City Council conduct a public hearing on the Proposed 2025-2026 operating and capital improvement program budgets, and appropriations limit, and after receiving comments and testimony adopt the following resolutions;
1. Resolution No. 25-24 adopting the 2025-2026 Operating Budget.
2. Resolution No. 25-23 adopting the 2025-2026 Capital Improvement Program Budget.
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3. Resolution No. 25-22 establishing the 2025-2026 Appropriations Limit.
C. ORDINANCE 719: ADOPTION OF CALIFORNIA DEPARTMENT OF
FORESTRY AND FIRE PROTECTION FIRE HAZARD SEVERITY ZONE MAP –
INTRODUCTION AND FIRST READING
The California Department of Forestry and Fire Protection has updated its Fire Hazard Severity Zone maps for State Responsibility Areas and Local Responsibility Areas. In accordance with California Government Code Section 51179, the City of San Gabriel is required to adopt these maps by ordinance.
The Fiscal Year 2024-2025 Adopted Budget includes the cost for required legal publication (Account No. 121-702-00-65-000) and codification (Account No. 121-702-00-22-000) of the ordinance.
California Environmental Quality Act (CEQA) Determination: The adoption of the updated Fire Hazard Severity Zone map is exempt from CEQA Guidelines under Section 15061(b)(3).
Recommended Action:
Staff recommends that the City Council:
1. Conduct the public hearing and discuss proposed Ordinance No. 719.
2. Waive full reading and introduce Ordinance No. 719 by title only:
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SAN GABRIEL,
CALIFORNIA, ADOPTING THE CALIFORNIA DEPARTMENT OF
FORESTRY AND FIRE PROTECTION FIRE HAZARD SEVERITY ZONE MAP
FOR LOCAL RESPONSIBILITY AREAS
3. Schedule second reading and adoption for the next regular meeting of the City Council.
6. CONTINUED BUSINESS – None.
7. NEW BUSINESS
A. ORDINANCE NO. 720 – APPROVING A SERVICE CONTRACT WITH THE LOS
ANGELES COUNTY PUBLIC HEALTH DEPARTMENT
The City of San Gabriel uses the Los Angeles County Public Health Code as the “Health Code” for the City. The Los Angeles County Department of Public City Council Regular Meeting Agenda – June 3, 2025 8
Health has approached all 85 cities within Los Angeles County, including San Gabriel, about updating the agreement that provides updated public health services for cities. Generally, the Los Angeles County Department of Public Health administers local public health services to the City of San Gabriel and other municipalities at no cost. For entities that require a public health permit, the proposed agreement authorizes the County to collect the applicable permit fees directly from the applicant. Specifically, the proposed contract permits the Department of Public Health to charge cost-recovery fees to San Gabriel, or any other city, for the following purposes:
1. Conducting inspections of City-owned or City-operated detention facilities, in accordance with Health and Safety Code Section 101045; and
2. Providing additional public health administrative or inspection services requested by the City that fall outside the scope of the standard services covered under this agreement.
Any costs associated with inspection services specifically requested by the City will be absorbed withing existing budget allocations. Otherwise, the proposed ordinance and the associated Public Services Contract with the Department of Public Health will not result in any fiscal impact. Public health services that do not require specific fees or permits will continue to be provided to the City at no cost. Should the City elect not to utilize the County’s public health services, it would be required to establish an independent Health Department. Doing so would entail substantial financial commitments, including but not limited to costs associated with personnel, equipment, laboratory testing, facilities, and related infrastructure. Although a portion of these expenses could potentially be offset through service fees, a considerable share would remain unfunded, resulting in significant net expenditures for the City of San Gabriel.
California Environmental Quality Act (CEQA) Determination: Not a Project as defined in Section 15378 of the State CEQA Guidelines.
Recommended Action:
Staff recommends that the City Council authorize the City Manager to approve the agreement with Los Angeles County for Public Health Services.
8. CITY MANAGER’S REPORT
9. COUNCIL COMMENTS AND CONFERENCE/MEETING REPORTS
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Each Council Member may address the City Council and public on matters of general information and/or concern. This is also the time for Council Members to report on conferences and/or meetings they have attended.
10. CLOSED SESSION – None.
11. ADJOURNMENT
The next regular City Council meeting will be held on Tuesday, June 17, 2025, at 6:30 P.M. Information regarding matters to be considered at each meeting will be available on the Friday before the City Council Meeting on the City’s website at www.sangabrielcity.com.
Materials Available for Inspection. You may view agenda items online at www.sangabrielcity.com/agendacenter, or in person at City Hall, 425 South Mission Drive, San Gabriel, CA 91776. Materials related to an item on this Agenda, submitted to the City Council after distribution of the Agenda packet, will be posted on the City website.
Persons with Disabilities. Upon request, this Agenda will be made available in appropriate alternative formats to persons with disabilities, as required by Section 202 of the Americans with Disabilities Act of 1990.
Persons requesting a Translator. Any person requesting translation for the meeting must notify the City Clerk Department at [email protected] at least 48 hours before the meeting.
English
Translation Services. Upon request, the agenda and any public hearing notice for a project may be translated in either Chinese, Spanish, or Vietnamese. Please direct such a request for translation to the City Clerk Department by emailing [email protected] at least 48 hours before the meeting.
Chinese (Traditional)
翻譯服務。根據要求，項目的議程和任何公開聽證會通知可以翻譯成中文、西班牙文或越
南文。請至少在會議開始前 48 小時發送電子郵件至 [email protected] 將此類翻譯請求
發送至市文員部。
Chinese (Simplified)
翻译服务。根据要求，项目的议程和任何公开听证会通知可以翻译成中文、西班牙文或越
南文。请至少在会议开始前 48 小时发送电子邮件至 [email protected] 将此类翻译请求
发送至市文员部。
City Council Regular Meeting Agenda – June 3, 2025 10
Vietnamese
Dịch vụ Dịch thuật. Theo yêu cầu, chương trình nghị sự và bất kỳ thông báo điều trần công khai nào cho một dự án có thể được dịch sang tiếng Trung, tiếng Tây Ban Nha hoặc tiếng Việt. Vui lòng gửi yêu cầu dịch thuật như vậy tới Phòng Thư ký Thành phố bằng cách gửi email tới [email protected] ít nhất 48 giờ trước cuộc họp.
Spanish
Servicios de traducción. Previa solicitud, la agenda y cualquier aviso de audiencia pública para un proyecto pueden traducirse al chino, español o vietnamita. Dirija dicha solicitud de traducción al Departamento del Secretario Municipal enviando un correo electrónico a [email protected] al menos 48 horas antes de la reunión.
Questions about this Agenda? Should any person have a question concerning any of the above Agenda items prior to the meeting, please contact the City Clerk at [email protected] during regular office hours.
Any person with a disability who requires a modification or accommodation in order to participate in a meeting should direct such a request to the City Clerk Department by emailing [email protected] at least 48 hours before the meeting, if possible.