City Council Regular Meeting Agenda – July 15, 2025 1
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CITY OF SAN GABRIEL
CITY COUNCIL REGULAR MEETING AGENDA
Tuesday, July 15, 2025 - 6:30 P.M.
City Hall Council Chamber
425 South Mission Drive, San Gabriel, California 91776
Mark Lazzaretto
City Manager
Keith Lemieux
City Attorney
Julie Nguyen
City Clerk
Kevin B. Sawkins
City Treasurer
Denise Menchaca
Mayor
Eric Chan
Vice Mayor
Tony Ding
Council Member
Jorge Herrera Avila
Council Member
John Wu
Council Member
Amended 7/10/2025
Attachment Updated on
Item 4E
Added Council
Comments/Conference
Meeting Reports and City
Manager’s Report
City Council Regular Meeting Agenda – July 15, 2025 2
City Council Regular Meeting Agenda
Tuesday, July 15, 2025
• CALL TO ORDER
• PLEDGE OF ALLEGIANCE LED BY: Council Member Herrera Avila • ROLL CALL: Mayor Menchaca, Vice Mayor Chan, Council Members Ding, Herrera Avila, Wu
1. APPROVAL OF AGENDA ORDER
2. PRESENTATIONS – None.
3. PUBLIC COMMENT
4. CONSENT CALENDAR
All items listed under the Consent Calendar are considered routine and recommendations will be approved in one motion unless a member of the City Council requests separate discussion.
A. APPROVAL OF MINUTES
The minutes are a record of the official actions taken at the City Council meeting.
1. Minutes of the Special City Council Meeting of July 1, 2025.
2. Minutes of the Regular City Council Meeting of July 1, 2025.
California Environmental Quality Act (CEQA) Determination: Not a Project as defined in Section 15378 of the State CEQA Guidelines.
Recommended Action: Approval
B. MATERIAL DEMANDS
The most recent Material Demands from the Finance Department are presented to the City Council for review and approval.
California Environmental Quality Act (CEQA) Determination: Not a Project as defined in Section 15378 of the State CEQA Guidelines.
Recommended Action:
City Council Regular Meeting Agenda – July 15, 2025 3
Staff recommends that the City Council approve Material Demands as presented.
C. CASH AND INVESTMENT REPORT – JUNE 2025
In accordance with the City of San Gabriel’s 2024-2025 Adopted Investment Policy (Resolution No. 24-35) and California Government Code Section 53646, the Finance Director is to render an investment report to the City Council, City Treasurer, City Manager, and the City Attorney. The Cash and Investment Report is presented to receive and file in accordance with the City’s adopted 2024-2025 Investment Policy.
California Environmental Quality Act (CEQA) Determination: Not a Project as defined in Section 15378 of the State CEQA Guidelines.
Recommended Action:
Staff recommends that the City Council receive and file the Cash and Investment Report for June 2025.
D. ADOPTION OF THE 2025 SEWER SYSTEM MANAGEMENT PLAN UPDATE [RESOLUTION NO. 25-30]
This item seeks adoption of the City’s 2025 Sewer System Management Plan (SSMP) Update, as required by the State Water Resources Control Board. The SSMP is designed to ensure the effective management, operation, and maintenance of the City’s sanitary sewer system. There is no significant fiscal impact associated with the approval of the 2025 SSMP.
California Environmental Quality Act (CEQA) Determination: Sewer System Management Plan is exempt from the California Environmental Quality Act (CEQA) pursuant to Title 14, Sections 15061 (b)(3) (common sense exemption), 15301 (existing facilities) and 15308 (regulatory process).
Recommended Action:
Staff recommends that the City Council adopt Resolution No. 25-30 approving the City’s 2025 Sewer System Management Plan (SSMP) Update. The updated SSMP reflects the City’s commitment to providing a reliable and efficient sewer service, protecting public health, and complying with the regulatory requirements set forth by the State Water Resources Control Board (SWRCB).
City Council Regular Meeting Agenda – July 15, 2025 4
E. ADOPTION OF A RESOLUTION APPROVING A LAND AND WATER
CONSERVATION FUND PROGRAM GRANT APPLICATION [RESOLUTION NO. 25-31]
The City of San Gabriel has the opportunity to apply for Land and Water Conservation Fund (LWCF) grant funds through the National Park Service, administered by California Department of Parks and Recreation. With this funding, the state will award approximately $35 million in competitive grants for acquisition or development projects for outdoor recreation opportunities in communities across California. If awarded, the City would use LWCF funding for the renovation of Smith Park Pool and the replacement of the playground at the northeast corner of Smith Park. While there is no fiscal impact at this time as staff is simply requesting approval of the Resolution to apply for the grant funding, should the grant be funded, there is a match requirement of 50% of the awarded amount. Should the grant be funded, the item will be brought back to City Council for acceptance and appropriations of the funds needed to meet the match requirement.
California Environmental Quality Act (CEQA) Determination: Not a Project as defined in Section 15378 of the State CEQA Guidelines.
Recommended Action:
Staff recommends that the City Council adopt Resolution No. 25-31 approving the City’s application for grant funds through the Land and Water Conservation Fund Grant Program.
5. PUBLIC HEARING – None.
6. CONTINUED BUSINESS – None.
7. NEW BUSINESS
A. PROFESSIONAL SERVICES AGREEMENT WITH GRIFFIN STRUCTURES FOR
THE PREPARATION OF A POLICE FACILITY SPACE NEEDS ASSESSMENT STUDY FOR $127,000 PLUS A 10% CONTINGENCY [RESOLUTION NO. 25- 29]
The San Gabriel Police Department building is in need of critical improvements to provide employees with an adequate, efficient, and safe working environment. Public Works staff developed a Request for Proposal for the Police Facility Space Needs Assessment Study Project and following interviews, staff determined that Griffin Structures is the most qualified and cost-effective City Council Regular Meeting Agenda – July 15, 2025 5
firm for this project. The total cost for Griffin Structures to complete the Space Needs Assessment Study is $127,000 with an additional 10% contingency of $12,700, bringing the total project budget to $139,700. Resolution No. 25-29 would appropriate the necessary funds into the City’s Fiscal Year 2025-2026 budget.
California Environmental Quality Act (CEQA) Determination: Not a Project as defined in Section 15378 of the State CEQA Guidelines.
Recommended Action:
Staff recommends that the City Council authorize the City Manager to execute a Professional Services Agreement with Griffin Structures and approve a purchase order in the amount of $127,000, and a purchase order for a 10% contingency using Police Facility Development Impact Fees (Budget Account 124-751-40-96-586). Additionally, staff recommends adoption of Resolution No. 25-29 to appropriate the necessary funds for completion of the project.
B. GENERAL PLAN UPDATE REQUEST FOR PROPOSAL RESPONSES
Pursuant to Government Code Section 65300, each city shall prepare and adopt a comprehensive, long-term general plan for the physical development of a city consisting of a statement of development policies including eight mandatory elements: land use, circulation, housing, conservation, open space, noise, safety, and environmental justice. The City of San Gabriel adopted its general plan in January 1990 and a comprehensive update in 2004. On July 2, 2024, the City Council directed staff to obtain cost estimates for both a comprehensive and focused update. There is no fiscal impact associated with this discussion item, which is informational only. Should the City Council decide to move forward with the General Plan Update, the overall cost would be spread over a two-tothree-year fiscal period and would be funded by the General Fund. A 5% General Plan fee is accessed with every construction permit specifically for General Plan purposes.
California Environmental Quality Act (CEQA) Determination: Not a Project as defined in Section 15378 of the State CEQA Guidelines.
Recommended Action:
Staff recommends that the City Council appoint two City Council Members to interview the three consulting firms along with staff and provide directions to finalize the selection process of the consultant.
City Council Regular Meeting Agenda – July 15, 2025 6
C. MEMORANDUM OF UNDERSTANDING WITH ARTS BRIDGING THE GAP
ON BEHALF OF SAN GABRIEL VALLEY SYMPHONY FOR USE OF THE SAN
GABRIEL MISSION PLAYHOUSE
The City has been approached by a newly-established professional orchestra based in the San Gabriel Valley for a proposed partnership with the San Gabriel Mission Playhouse. San Gabriel Valley (SGV) Symphony is working in conjunction with an established non-profit, Arts Bridging the Gap, for development of this partnership with the Playhouse. While there is no direct fiscal impact for the proposed use, there is a potential for loss of revenue should the concerts not bring in adequate revenue, as expected, to cover the costs of Playhouse use. There is a potential economic benefit to San Gabriel based on artists and audience members visiting San Gabriel’s local restaurants and hotels.
California Environmental Quality Act (CEQA) Determination: Not a Project as defined in Section 15378 of the State CEQA Guidelines.
Recommended Action:
Staff recommends that the City Council:
1. Approve the Memorandum of Understanding with Arts Bridging the Gap on behalf of San Gabriel Valley Symphony, thus approving the waiver of certain costs and post-performance payment; and
2. Authorize the City Manager to execute the Memorandum of Understanding and any other necessary documents pending review and approval by the City Attorney.
Alternatives to Staff Recommendation:
1. Discuss alternate terms to the phased partnership with Arts Bridging the Gap and San Gabriel Valley Symphony.
2. Send the item back to staff to determine additional alternatives.
3. Other options that the City Council determines after discussing the item.
8. CITY MANAGER’S REPORT
9. COUNCIL COMMENTS AND CONFERENCE/MEETING REPORTS
10. CLOSED SESSION – None.
City Council Regular Meeting Agenda – July 15, 2025 7
11. ADJOURNMENT
The next regular City Council meeting will be held on Tuesday, August 19, 2025, at 6:30 P.M. Information regarding matters to be considered at each meeting will be available on the Friday before the City Council Meeting on the City’s website at www.sangabrielcity.com.
Materials Available for Inspection. You may view agenda items online at www.sangabrielcity.com/agendacenter, or in person at City Hall, 425 South Mission Drive, San Gabriel, CA 91776. Materials related to an item on this Agenda, submitted to the City Council after distribution of the Agenda packet, will be posted on the City website.
Persons with Disabilities. Upon request, this Agenda will be made available in appropriate alternative formats to persons with disabilities, as required by Section 202 of the Americans with Disabilities Act of 1990.
Persons requesting a Translator. Any person requesting translation for the meeting must notify the City Clerk Department at [email protected] at least 48 hours before the meeting.
English
Translation Services. Upon request, the agenda and any public hearing notice for a project may be translated in either Chinese, Spanish, or Vietnamese. Please direct such a request for translation to the City Clerk Department by emailing [email protected] at least 48 hours before the meeting.
Chinese (Traditional)
翻譯服務。根據要求，項目的議程和任何公開聽證會通知可以翻譯成中文、西班牙文或越
南文。請至少在會議開始前 48 小時發送電子郵件至 [email protected] 將此類翻譯請求
發送至市文員部。
Chinese (Simplified)
翻译服务。根据要求，项目的议程和任何公开听证会通知可以翻译成中文、西班牙文或越
南文。请至少在会议开始前 48 小时发送电子邮件至 [email protected] 将此类翻译请求
发送至市文员部。
Vietnamese
Dịch vụ Dịch thuật. Theo yêu cầu, chương trình nghị sự và bất kỳ thông báo điều trần công khai nào cho một dự án có thể được dịch sang tiếng Trung, tiếng Tây Ban Nha hoặc tiếng Việt. Vui lòng gửi yêu cầu dịch thuật như vậy tới Phòng Thư ký Thành phố bằng cách gửi email tới [email protected] ít nhất 48 giờ trước cuộc họp.
City Council Regular Meeting Agenda – July 15, 2025 8
Spanish
Servicios de traducción. Previa solicitud, la agenda y cualquier aviso de audiencia pública para un proyecto pueden traducirse al chino, español o vietnamita. Dirija dicha solicitud de traducción al Departamento del Secretario Municipal enviando un correo electrónico a [email protected] al menos 48 horas antes de la reunión.
Questions about this Agenda? Should any person have a question concerning any of the above Agenda items prior to the meeting, please contact the City Clerk at [email protected] during regular office hours.
Any person with a disability who requires a modification or accommodation in order to participate in a meeting should direct such a request to the City Clerk Department by emailing [email protected] at least 48 hours before the meeting, if possible.