City Council Regular Meeting Agenda – August 19, 2025 1 How to Submit Public Comment
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CITY OF SAN GABRIEL
CITY COUNCIL REGULAR MEETING AGENDA
Tuesday, August 19, 2025 - 6:30 P.M.
City Hall Council Chamber
425 South Mission Drive, San Gabriel, California 91776
Mark Lazzaretto
City Manager
Keith Lemieux
City Attorney
Julie Nguyen
City Clerk
Kevin B. Sawkins
City Treasurer
Denise Menchaca
Mayor
Eric Chan
Vice Mayor
Tony Ding
Council Member
Jorge Herrera Avila
Council Member
John Wu
Council Member
Amended 8/14/2025
Added:
• Presentation Item 2A
• City Manager’s Report
• Council Comments and
Conference/Meeting
Reports
City Council Regular Meeting Agenda – August 19, 2025 2 City Council Regular Meeting Agenda
Tuesday, August 19, 2025
• CALL TO ORDER
• PLEDGE OF ALLEGIANCE LED BY: Council Member Wu
• ROLL CALL: Mayor Menchaca, Vice Mayor Chan, Council Members Ding, Herrera Avila, Wu
1. APPROVAL OF AGENDA ORDER
2. PRESENTATIONS
A. RECOGNITION OF GABRIELINO HIGH SCHOOL GIRLS’ BASKETBALL TEAM
FOR WINNING CALIFORNIA INTERSCHOLACTIC FEDERATION-SOUTHERN SECTION (CIF-SS) DIVISION 5A CHAMPIONSHIP
3. PUBLIC COMMENT
4. CONSENT CALENDAR
All items listed under the Consent Calendar are considered routine and recommendations will be approved in one motion unless a member of the City Council requests separate discussion.
A. APPROVAL OF MINUTES
The minutes are a record of the official actions taken at the City Council meeting.
1. Minutes of the Special City Council Meeting of July 15, 2025.
2. Minutes of the Regular City Council Meeting of July 15, 2025.
California Environmental Quality Act (CEQA) Determination: Not a Project as defined in Section 15378 of the State CEQA Guidelines.
Recommended Action: Approval
B. MATERIAL DEMANDS
The most recent Material Demands from the Finance Department are presented to the City Council for review and approval.
City Council Regular Meeting Agenda – August 19, 2025 3 California Environmental Quality Act (CEQA) Determination: Not a Project as defined in Section 15378 of the State CEQA Guidelines.
Recommended Action:
Staff recommends that the City Council approve Material Demands as presented.
C. CASH AND INVESTMENT REPORT – JULY 2025
In accordance with the City of San Gabriel’s 2025-2026 Adopted Investment Policy (Resolution No. 25-25) and California Government Code Section 53646, the Finance Director is to render an investment report to the City Council, City Treasurer, City Manager, and the City Attorney. The Cash and Investment Report is presented to receive and file in accordance with the City’s adopted 2025-2026 Investment Policy.
California Environmental Quality Act (CEQA) Determination: Not a Project as defined in Section 15378 of the State CEQA Guidelines.
Recommended Action:
Staff recommends that the City Council receive and file the Cash and Investment Report for July 2025.
D. RESOLUTION NOS. 25-32 AND 25-33 SETTING THE RATE AND AMOUNT NECESSARY FOR THE 2025-2026 FISCAL YEAR RETIREMENT LEVY The City’s retirement costs are funded by a special property tax levy authorized by the voters in 1948, which requires the City Council to annually establish a tax rate to pay for the state employees’ retirement system cost. Based on the assessed valuation ($7,494,322,933 – an increase of 4.6% over Fiscal Year 2024- 2025 value) prepared by the Auditor Controller and the recommended continued levy of 14 cents per $100 of assessed property value, the amount to be generated is estimated at $10,492,052 for Fiscal Year 2025-2026. Based on the Fiscal Year 2025-26 budget, the Retirement Fund is projected to result in a deficit of about $1.3 million, as retirement costs of $11,970,267 for Fiscal Year 2025-2026 will exceed the combined total of the current retirement fund balance and the retirement tax levy. This shortfall will require temporary borrowing from other funds until the retirement tax revenue is sufficient to cover the retirement cost.
City Council Regular Meeting Agenda – August 19, 2025 4 California Environmental Quality Act (CEQA) Determination: Not a project as defined in Section 15378 of the State CEQA Guidelines.
Recommended Action:
Staff recommends that the City Council adopt Resolution No. 25-32, setting the tax rate at 14 cents per $100 assessed valuation, and Resolution No. 25-33, fixing the amount of property taxes to be generated for the City’s employees’ retirement cost for Fiscal Year 2025-2026.
E. PURCHASE OF VIDEO DETECTION CAMERA SYSTEMS FOR TRAFFICSIGNALIZED INTERSECTIONS FROM ITERIS, INC. FOR $724,011.75, INCLUDING A 10% CONTINGENCY, USING MEASURE R FUNDING
The Public Works Department proposes to procure 142 new video detection camera systems to be installed at 36 traffic-signalized intersections citywide, enhancing the efficiency and effectiveness of traffic signal maintenance operations. Measure R funds will be used and will be reimbursed by Metro in accordance with their quarterly application deadlines and review processes. No General Funds will be used for this purchase. Funds are now available in the Fiscal Year 2025-2026 approved budget. The cost for the purchase order issuance for cameras procurement is $658,192.50 plus a 10% contingency of $65,819.25.
California Environmental Quality Act (CEQA) Determination: This project is determined to be Categorical Exempt per CEQA Section 15301 – the project consists of minor alterations to existing public right of way facilities. No potential for significant impacts to the environment are anticipated in this project.
Recommended Action:
Staff recommends that the City Council award the bid and approve the purchase of video detection camera systems from Iteris, Inc., and authorize the City Manager to execute a purchase order with Iteris, Inc. in the amount of $724,011.75, which includes a 10% contingency.
F. SAN GABRIEL HISTORICAL ASSOCIATION FEE WAIVER REQUEST FOR USE
OF GRAPEVINE ARBOR FOR FUNDRAISER EVENT
The San Gabriel Historical Association (SGHA) is requesting a fee waiver to utilize the Grapevine Arbor for a fundraising event on September 4, 2025. As a volunteer-driven, non-profit organization, the SGHA depends on the success of this event to fund the preservation, maintenance, and hospitality of the City Council Regular Meeting Agenda – August 19, 2025 5 Museum and Hayes House. The SGHA is requesting a waiver of the rental fee as an expression of support for the SGHA’s contributions to San Gabriel’s history and culture. If approved, this item would authorize a $530 rental fee waiver for Fiscal Year 2025-2026.
California Environmental Quality Act (CEQA) Determination: Not a Project as defined in Section 15378 of the State CEQA Guidelines.
Recommended Action:
Staff recommends that the City Council waive the facility rental fee in the amount of $530.
G. THEATRE FEE WAIVER REQUEST BY UNITED CHARITY FOUNDATION FOR CHILDREN’S HOLIDAY PROGRAM
The United Charity Foundation has requested a waiver of rental fees for their upcoming community Children’s Holiday Program, scheduled to take place on November 29, 2025 at the San Gabriel Mission Playhouse. The request is for a $4,775 waiver of Facility Rental, Equipment Usage and Administrative fees, reducing their rental cost to $3,323. Staff recommends a waiver of facility rental and equipment usage costs of $4,025, but not the administrative fees. The current rental subsidy account has sufficient funds to cover the recommended rental waiver of $4,025. However, should the usual request for fee waivers come in throughout the year, a budget adjustment will likely need to be requested if the waivers are approved.
California Environmental Quality Act (CEQA) Determination: Not a Project as defined in Section 15378 of the State CEQA Guidelines.
Recommended Action:
Staff recommends that the City Council grant a waiver of the United Charity Foundation event fee in the amount of $4,025 for the November 29, 2025 Children’s Holiday Program.
H. DONATION OF 2002 PIERCE QUANTUM FIRE ENGINE TO THE GLENDALE
COMMUNITY COLLEGE FIRE ACADEMY
The San Gabriel Fire Department seeks City Council approval to donate a surplus 2002 Pierce Quantum Fire Engine to the Glendale Community College Verdugo Fire Academy. The vehicle is no longer in service and has limited operational value for emergency response, but will provide significant training City Council Regular Meeting Agenda – August 19, 2025 6 benefits to the academy. There is no direct fiscal impact to the City as a result of this donation. The engine has reached the end of its practical service life for San Gabriel operations, and the City avoids future maintenance, upkeep, and storage costs.
California Environmental Quality Act (CEQA) Determination: Not a Project as defined in Section 15378 of the State CEQA Guidelines.
Recommended Action:
Staff recommends that the City Council approve the donation of the 2002 Pierce Quantum Fire Engine to the Glendale Community College Verdugo Fire Academy and authorize the Fire Chief or designee to execute any required documents subject to final review and approval by the City Attorney to complete the donation.
I. APPROVAL OF THREE-YEAR SOFTWARE LICENSE AGREEMENT WITH BLAZESTACK, INC. IN THE AMOUNT OF $13,241.00
The San Gabriel Fire Department Arson Division is seeking approval for a threeyear software license agreement with Blazestack, Inc. The software will support the Fire Department’s ongoing efforts to modernize operations and improve service delivery through a robust, cloud-based case management and report writing solution. The total cost of the three-year license agreement is $13,241.00. The fiscal impact for Fiscal Year 2025-2026 is $4,200 which is captured in the current budget. Future payments will be included in and submitted for approval in subsequent budget processes. No additional appropriation is necessary. The pricing per year is as follows: Year 1: $4,200, Year 2: $4,410, Year 3: $4,631. The three-year license will allow the City to avoid annual renewal fluctuations and lock in current pricing.
California Environmental Quality Act (CEQA) Determination: Not a Project as defined in Section 15378 of the State CEQA Guidelines.
Recommended Action:
Staff recommends that the City Council approve the three-year software license agreement with Blazestack, Inc. and authorize the Fire Chief or designee to execute the Subscription License Agreement at attached to the Staff Report.
J. PURCHASE OF TWO LUCAS 3 MECHANICAL CARDIOPULMONARY
RESUSCITATION (CPR) DEVICES IN THE AMOUNT OF $76,468.11 City Council Regular Meeting Agenda – August 19, 2025 7 The Fire Department presently has one LUCAS 3 device on RA51 and is seeking to add an additional LUCAS 3 mechanical CPR adjunct to each fire engine, augmenting the inventory of life-saving equipment and enhancing service to the community. The cost of acquiring two LUCAS 3 CPR devices is $76,468.11, inclusive of all equipment, training, service plan, taxes and shipping.
California Environmental Quality Act (CEQA) Determination: Not a project as defined in Section 15378 of the State CEQA Guidelines.
Recommended Action:
Staff recommends that the City Council authorize the City Manager or designee to issue a purchase order to Stryker Sales, Limited Liability Company for two LUCAS CPR Devices, under a cooperative purchasing agreement and in compliance with the City of San Gabriel Purchasing Policy.
K. ACCEPTANCE OF TRAFFIC RECORDS IMPROVEMENT PROJECT (TRIP) FUND GRANT IN THE AMOUNT OF $24,800.00
The San Gabriel Police Department has been awarded grant funds from the Traffic Records Improvement Project (TRIP) in the amount of $24,800.00. The purpose of the TRIP Grant is to provide alternative funding sources to augment, but not supplant, current activities and programs. The TRIP Grant is designed to allocate funds towards the purchase of equipment and software for electronic reporting of crash data, citation reporting data and collection, improving the compatibility of crash and/or citation data with the state and national data systems, enhancing the ability to analyze trends in crashes, crash outcomes, and contributing factors. Fund 147 (Office of Traffic Safety Grants) revenue estimates for Fiscal Year 2025-2026 will be increased by $24,800.00 as part of the acceptance of the grant funding. Additionally, budget appropriations will be increased to expend the funds.
California Environmental Quality Act (CEQA) Determination: Not a project as defined in Section 15378 of the State CEQA Guidelines.
Recommended Action:
Staff recommends that the City Council approve the following:
1. Increase estimated revenue (transfers in) and appropriation in (Account No. 147-3229).
City Council Regular Meeting Agenda – August 19, 2025 8
2. Authorize the Police Chief to accept the Traffic Records Improvement Project funding to purchase the authorize item under the City’s purchasing policy and to administer the program according to the program’s guidelines.
5. PUBLIC HEARING – None.
6. CONTINUED BUSINESS – None.
7. NEW BUSINESS
A. APPEAL OF THE TRANSIENT OCCUPANCY TAX CALCULATION BY
CHAMPION MOTEL
Champion Motel has exercised its right to appeal the decision of the Finance Director’s determination of the amount of Transient Occupancy Tax (TOT) owed to the City for the quarters ending September 30, 2024, December 31, 2024 and March 31, 2025. Based on the Finance Director’s decision, the TOT liability for the 3 delinquent quarters is $19,107.75 – 18 of the 20 units occupied at a daily rate of $33.33. If Champion Motel’s contention of only 8 of 20 units occupied, using the same daily rate of $33.33, then the TOT liability for the 3 delinquent quarters will be $6,379.65, a difference of $12,728.09.
California Environmental Quality Act (CEQA) Determination: Not a Project as defined in Section 15378 of the State CEQA Guidelines.
Recommended Action:
Staff recommends that the City Council conduct the appeal by Champion Motel and determine whether to uphold the Finance Director’s determination, with costs, modify it or grant the appeal and establish the Transient Occupancy Tax debt at $6,379.65.
B. DRAFT HISTORIC RESOURCES SURVEY REPORT PHASE 2 [RESOLUTION NO. 25-35]
The Draft Historic Resources Survey Report Phase 2 includes the boundary lines for potential Historic Districts and Planning Districts. On July 30, 2025, the Historic Preservation and Cultural Resource Commission considered the Draft Citywide Historic Resources Survey Report Phase 2 at a duly-noticed public hearing. The Historic Preservation and Cultural Resources Commission unanimously voted to recommend that the City Council adopt the Citywide City Council Regular Meeting Agenda – August 19, 2025 9 Historic Resources Survey Report Phase 2. The Fiscal Year 2025-2026 Adopted Budget includes the cost for required legal publication and codification.
California Environmental Quality Act (CEQA) Determination: This project is exempt from the requirements of the California Environmental Quality Act (CEQA) pursuant to Sections 15061(B)(3) and 15262 of the CEQA Guidelines. This includes a section known as the general rule and exempts projects where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment.
Recommended Action:
Staff recommends that the City Council adopt Resolution No. 25-35 approving the Citywide Historic Resources Survey Report Phase 2.
C. ORDINANCE NO. 721 AMENDING THE SAN GABRIEL MUNICIPAL CODE RELATING TO THE TRANSIENT OCCUPANCY TAX – INTRODUCTION
This item introduces Ordinance No. 721, which makes an administrative update to the San Gabriel Municipal Code to reflect the increase in City’s Transient Occupancy Tax (TOT) rate from 10% to 12%, as approved by voters in the March 5, 2013 election. This update is administrative in nature and ensures the Municipal Code aligns with the tax rate already in effect. There is no new fiscal impact associated with this action, as the 12% TOT rate has already been in effect since voter approval in 2013.
California Environmental Quality Act (CEQA) Determination: Not a Project as defined in Section 15378 of the State CEQA Guidelines.
Recommended Action:
Staff recommends that the City Council:
1. Waive full reading and introduce Ordinance No. 721 by title only:
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SAN GABRIEL, CALIFORNIA, AMENDING SAN GABRIEL MUNICIPAL CODE SECTION 35.057
RELATING TO THE TRANSIENT OCCUPANCY TAX
2. Schedule the second reading and adoption for the next regular meeting of the City Council.
City Council Regular Meeting Agenda – August 19, 2025 10 D. APPROVAL TO ENTER INTO A MULTI-YEAR CONTRACT WITH PEREGRINE,
A SOLE-SOURCE DATA MIGRATION SYSTEM, AND AWARD A CONTRACT TO SUN RIDGE RIMS, INC. IN RESPONSE TO RFP NO. 25-07 [RESOLUTION NO. 25-34]
The San Gabriel Police Department is seeking approval to enter into a multiyear lease purchase agreement with Sun Ridge, Inc. an emergency service Computer-Aided Dispatch and Record Management System (CAD RMS) platform in response to published RFP #25-07, and to enter into a multi-year contract with Peregrine Technologies, a sole-source law enforcement CAD/RMS data-integration platform. A migration/integration platform is required prior to implementing a new CAD/RMS system. The City will enter into a five-year software and equipment lease purchase agreement for the Sun Ridge Systems, Inc. CAD/RMS system. The total cost, financed at an interest rate of 5%, is $509,710, with annual payments of $101,942. At the conclusion of the five-year term, the City will own the software licenses and will continue to pay an annual support fee, which is subject to an annual increase between 2% and 6%.
Additionally, there will be a one-time cost of $7,550 that will be added to the first year for an import link software for RIMS (software suite) to Crossroads (traffic collision, data, and report program) which includes installation and annual support.
California Environmental Quality Act (CEQA) Determination: Not a Project as defined in Section 15378 of the State CEQA Guidelines.
Recommended Action:
Staff recommends that the City Council:
1. Authorize the City Manager to execute a five-year Professional Services Agreement with Sun Ridge Systems, Inc.
2. Authorize the City Manager to execute a three-year Professional Services Agreement with Peregrine.
3. Authorize the City’s IT Department to purchase the required servers in an amount not to exceed $45,000.00
4. Adopt Resolution No. 25-34 to appropriate the necessary funds for completion of the project.
8. CITY MANAGER’S REPORT
City Council Regular Meeting Agenda – August 19, 2025 11
9. COUNCIL COMMENTS AND CONFERENCE/MEETING REPORTS
10. CLOSED SESSION – None.
11. ADJOURNMENT
The next regular City Council meeting will be held on Tuesday, September 16, 2025, at 6:30 P.M. Information regarding matters to be considered at each meeting will be available on the Friday before the City Council Meeting on the City’s website at www.sangabrielcity.com.
Materials Available for Inspection. You may view agenda items online at www.sangabrielcity.com/agendacenter, or in person at City Hall, 425 South Mission Drive, San Gabriel, CA 91776. Materials related to an item on this Agenda, submitted to the City Council after distribution of the Agenda packet, will be posted on the City website.
Persons with Disabilities. Upon request, this Agenda will be made available in appropriate alternative formats to persons with disabilities, as required by Section 202 of the Americans with Disabilities Act of 1990.
Persons requesting a Translator. Any person requesting translation for the meeting must notify the City Clerk Department at [email protected] at least 48 hours before the meeting.
English
Translation Services. Upon request, the agenda and any public hearing notice for a project may be translated in either Chinese, Spanish, or Vietnamese. Please direct such a request for translation to the City Clerk Department by emailing [email protected] at least 48 hours before the meeting.
Chinese (Traditional)
翻譯服務。根據要求，項目的議程和任何公開聽證會通知可以翻譯成中文、西班牙文或越
南文。請至少在會議開始前 48 小時發送電子郵件至 [email protected] 將此類翻譯請求
發送至市文員部。
Chinese (Simplified)
翻译服务。根据要求，项目的议程和任何公开听证会通知可以翻译成中文、西班牙文或越
南文。请至少在会议开始前 48 小时发送电子邮件至 [email protected] 将此类翻译请求
发送至市文员部。
Vietnamese
Dịch vụ Dịch thuật. Theo yêu cầu, chương trình nghị sự và bất kỳ thông báo điều trần công khai nào cho một dự án có thể được dịch sang tiếng Trung, tiếng Tây Ban Nha hoặc City Council Regular Meeting Agenda – August 19, 2025 12 tiếng Việt. Vui lòng gửi yêu cầu dịch thuật như vậy tới Phòng Thư ký Thành phố bằng cách gửi email tới [email protected] ít nhất 48 giờ trước cuộc họp.
Spanish
Servicios de traducción. Previa solicitud, la agenda y cualquier aviso de audiencia pública para un proyecto pueden traducirse al chino, español o vietnamita. Dirija dicha solicitud de traducción al Departamento del Secretario Municipal enviando un correo electrónico a [email protected] al menos 48 horas antes de la reunión.
Questions about this Agenda? Should any person have a question concerning any of the above Agenda items prior to the meeting, please contact the City Clerk at [email protected] during regular office hours.
Any person with a disability who requires a modification or accommodation in order to participate in a meeting should direct such a request to the City Clerk Department by emailing [email protected] at least 48 hours before the meeting, if possible.