City Council Regular Meeting Agenda – October 21, 2025 1 How to Submit Public Comment
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CITY OF SAN GABRIEL
CITY COUNCIL REGULAR MEETING AGENDA
Tuesday, October 21, 2025 - 6:30 P.M.
City Hall Council Chamber
425 South Mission Drive, San Gabriel, California 91776
Mark Lazzaretto
City Manager
Keith Lemieux
City Attorney
Julie Nguyen
City Clerk
Kevin B. Sawkins
City Treasurer
Denise Menchaca
Mayor
Eric Chan
Vice Mayor
Tony Ding
Council Member
Jorge Herrera Avila
Council Member
John Wu
Council Member
Amended 10/16/2025
Added Item 7B
City Council Regular Meeting Agenda – October 21, 2025 2 City Council Regular Meeting Agenda
Tuesday, October 21, 2025
• CALL TO ORDER
• PLEDGE OF ALLEGIANCE LED BY: Council Member Ding
• ROLL CALL: Mayor Menchaca, Vice Mayor Chan, Council Members Ding, Herrera Avila, Wu
1. APPROVAL OF AGENDA ORDER
2. PRESENTATIONS
A. SAN GABRIEL VALLEY COUNCIL OF GOVERNMENTS PRESIDENT’S
PRESENTATION
B. UNITED AGAINST HATE WEEK
3. PUBLIC COMMENT
4. CONSENT CALENDAR
All items listed under the Consent Calendar are considered routine and recommendations will be approved in one motion unless a member of the City Council requests separate discussion.
A. APPROVAL OF MINUTES
The minutes are a record of the official actions taken at the City Council meeting.
1. Minutes of the Special City Council Meeting of October 7, 2025
2. Minutes of the Regular City Council Meeting of October 7, 2025 California Environmental Quality Act (CEQA) Determination: Not a Project as defined in Section 15378 of the State CEQA Guidelines.
Recommended Action: Approval
B. MATERIAL DEMANDS
The most recent Material Demands from the Finance Department are presented to the City Council for review and approval.
City Council Regular Meeting Agenda – October 21, 2025 3 California Environmental Quality Act (CEQA) Determination: Not a Project as defined in Section 15378 of the State CEQA Guidelines.
Recommended Action:
Staff recommends that the City Council approve Material Demands as presented.
C. CASH AND INVESTMENT REPORT – SEPTEMBER 2025
In accordance with the City of San Gabriel’s 2025-2026 Adopted Investment Policy (Resolution No. 25-25) and California Government Code Section 53646, the Finance Director is to render an investment report to the City Council, City Treasurer, City Manager, and the City Attorney. The Cash and Investment Report is presented to receive and file in accordance with the City’s adopted 2025-2026 Investment Policy.
California Environmental Quality Act (CEQA) Determination: Not a Project as defined in Section 15378 of the State CEQA Guidelines.
Recommended Action:
Staff recommends that the City Council receive and file the Cash and Investment Report for September 2025.
D. FISCAL YEAR 2024-2025 YEAR-END APPROPRIATION ADJUSTMENTS [RESOLUTION NO. 25-47]
As the City’s Fiscal Year 2024-2025 financial books are being closed, it becomes necessary to make budget adjustments prior to the forthcoming audit. These adjustments are necessary to allocate additional funds to general fund departments or other funds that have surpassed their initially-allocated or amended budgets. This report seeks the approval of the City Council for these budget adjustments, which may involve transferring appropriations between general fund departments or appropriating funds to a fund that has exceeded its budgeted appropriations. General fund departments and funds that exceed approved budgets are disclosed in the audited financial statements.
Additionally, this report provides detailed explanations for each of the proposed adjustments.
California Environmental Quality Act (CEQA) Determination: Not a project as defined in Section 15378 of the State CEQA Guidelines.
City Council Regular Meeting Agenda – October 21, 2025 4 Recommended Action:
Staff recommends that the City Council adopt Resolution No. 25-47 approving proposed amendments to the annual budget for Fiscal Year 2024-2025.
E. RESOLUTION UPDATING OUTDATED INFORMATION RELATED TO
AUTHORIZATION FOR EXAMINATION OF SALES AND TRANSACTIONS AND USE TAX RECORDS [RESOLUTION NO. 25-46]
The California Department of Tax and Fee Administration (CDTFA) has requested that the City update its resolution authorizing examination of sales and transactions and use tax records. The proposed resolution consolidates the City’s prior sales tax and transactions and use tax authorizations into a single resolution, updates references from the former State Board of Equalization to CDTFA, and correctly identifies Hinderliter de Llamas & Associates (HdL) as the City’s designated consultant. There is no fiscal impact from adopting this resolution. Authorizing access to CDTFA records ensures that the City and HdL can continue to effectively monitor, forecast, and protect both sales tax and transactions and use tax revenues, which are critical sources of General Fund revenue.
California Environmental Quality Act (CEQA) Determination: Not a Project as defined in Section 15378 of the State CEQA Guidelines.
Recommended Action:
Staff recommends that the City Council adopt Resolution No. 25-46, authorizing designated City officials and Hinderliter de Llamas & Associates to examine sales and transactions and use tax records pursuant to state law and California Department of Tax and Fee Administration requirements.
F. ORDINANCE NO. 723: AMENDING AN EXISTING PLANNED
DEVELOPMENT OVERLAY ZONE AND APPROVING A DEVELOPMENT
AGREEMENT FOR A MIXED-USE DEVELOPMENT AT 201-217 SOUTH SAN GABRIEL BOULEVARD (ZC22-001 AND DA22-001) – SECOND READING
AND ADOPTION
Ordinance No. 723 was introduced and first reading was conducted by a 4-0 vote of the City Council at the October 7, 2025, City Council meeting. Adoption of Ordinance No. 723 would amend an existing Planned Development Overlay Zone and approve a Development Agreement for the mixed-use development known as Rubio Village; if adopted, the ordinance would take effect 30 days after adoption. The Fiscal Year 2025-2026 adopted budget includes the cost for City Council Regular Meeting Agenda – October 21, 2025 5 required legal publication (Account No. 121-702-00-65-000) and codification (Account No. 121-702-00-22-000) of the ordinance.
California Environmental Quality Act (CEQA) Determination: The proposed project was reviewed for compliance with the California Environmental Quality Act (CEQA). The City prepared an Initial Study (IS) to determine the proposed project’s potential impact on the environment. The City has determined that the project may have a significant effect on the environment, but by implementing the identified mitigation measures, the project’s impacts could be reduced to less than significant levels. Ten mitigation measures have been identified to reduce these potential impacts to a less than significant level. The Mitigation Monitoring and Reporting Program (MMRP) contains the full text of the mitigation measures, as well as identifies the responsible party for implementation and timing.
The 30-day public review period of the IS/MND was initiated on September 3, 2025 and ended on October 2, 2025. A notice regarding the CEQA comment period was posted with the Los Angeles County Recorder, published in the San Gabriel Sun newspaper, and distributed to relevant regulatory agencies.
Additionally, a notice was mailed to owners and occupants within 500-feet of the project site. One comment letter was submitted to the City during the public comment period.
Recommended Action:
Staff recommends that the City Council waive reading of the full text and conduct second reading by title only and adopt Ordinance No. 723 entitled, “An Ordinance of the City Council of the City of San Gabriel, California, Repealing Ordinance No. 700 and Approving Planning Case Nos. ZC22-001 and DA22-001, to Amend an Existing Planning Development Overlay Zone and Development Agreement for a Mixed-Use Development located at 201-217 S.
San Gabriel Boulevard.”
G. ORDINANCE NO. 722: EXTENDING A DEVELOPMENT AGREEMENT FOR PLANNING CASE NO. PL16-162 FOR A PLANNED DEVELOPMENT, STREET VACATION, AND TENTATIVE TRACT MAP NO. 80292 FOR A MIXED-USE PROJECT AT 220 SOUTH SAN GABRIEL BOULEVARD – FIRST AMENDMENT TO THE DEVELOPMENT AGREEMENT – SECOND READING AND
ADOPTION
Ordinance No. 722 was introduced and first reading was conducted by title only, by a 4-0 vote of the City Council at the October 7, 2025, City Council meeting. Adoption of Ordinance No. 722 would extend a Development Agreement for a mixed-use development at 220 South San Gabriel Boulevard City Council Regular Meeting Agenda – October 21, 2025 6 for a total term of eight years; if adopted, the ordinance would take effect 30 days after adoption. The Fiscal Year 2025-2026 adopted budget includes the cost for required legal publication (Account No. 121-702-00-65-000) and codification (Account No. 121-702-00-22-000) of the ordinance.
California Environmental Quality Act (CEQA) Determination: The Mitigated Negative Declaration adopted in conjunction with the Project remains valid and in effect and continues to be the proper and legal environmental document for the Project.
Recommended Action:
Staff recommends that the City Council waive full reading, conduct second reading by title only and adopt Ordinance No. 722 entitled, “An Ordinance of the City Council of the City of San Gabriel, California, Extending a Development Agreement for Planning Case No. PL-16-162, a Planned Development, Development Agreement, Street Vacation, and Tentative Tract Map No. 80292 for a Mixed-Use Project at 220 South San Gabriel Boulevard.” H. RESOLUTION NO. 25-45 APPROVING A REQUEST FOR TEMPORARY STREET CLOSURE ON THE 800 BLOCK OF COMMERCIAL AVENUE
The Public Works Department has received a request from Jason De La Torre, owner of the property at 864 Commercial Avenue, seeking approval for a temporary street closure to host a block party in celebration of Ogopogo Brewing’s (Ogopogo) 7th Anniversary. The event is scheduled to take place on Saturday, November 8, 2025, from 12:00 p.m. to 5:00 p.m., along the 800 block of Commercial Avenue. Ogopogo has held multiple street closure events in the past, and the City has not encountered any significant adverse impacts resulting from those prior activities. There is no fiscal impact to the City’s budget associated with this event, as it will be managed using regularly-scheduled staff time.
California Environmental Quality Act (CEQA) Determination: Not a Project as defined in Section 15378 of the State CEQA Guidelines.
Recommended Action:
Staff recommends that the City Council adopt Resolution No. 25-45, authorizing a temporary street closure on the 800 block of Commercial Avenue, from South Gladys Avenue to the end of the cul-de-sac, on Saturday, November 8, 2025, from 12:00 p.m. to 5:00 p.m.
City Council Regular Meeting Agenda – October 21, 2025 7 I. RESOLUTION NO. 25-41 RATIFYING THE MEMORANDUM OF
UNDERSTANDING WITH THE SAN GABRIEL FIREFIGHTERS’ ASSOCIATION FOR JULY 1, 2025, THROUGH JUNE 30, 2027, AND INCREASING GENERAL
FUND AND RETIREMENT FUND APPROPRIATIONS FOR DEPARTMENT
SALARIES AND BENEFITS
In February 2025, the City and San Gabriel Firefighters’ Association (FFA) began negotiations for a successor Memorandum of Understanding (MOU). The most recent MOU between the City and FFA expired on June 30, 2025.
Representatives of the City and FFA have reached an agreement on a two-year successor MOU covering July 1, 2025 through June 30, 2027, which needs to be ratified by the City Council in order to be effective. The two-year MOU with the FFA is expected to have a total cost impact of $1,459,241, of which $491,752 is for Fiscal Year 2025-2026 and $967,490 is for Fiscal Year 2026-2027. A General Fund appropriation of $491,752 is needed to cover increased costs for Department salaries and benefits in Fiscal Year 2025-2026, and a Retirement Fund appropriation of $56,476 to reimburse the General Fund for the increased retirement cost.
California Environmental Quality Act (CEQA) Determination: Not a Project as defined in Section 15378 of the State CEQA Guidelines.
Recommended Action:
Staff recommends that the City Council adopt Resolution No. 25-41, which ratifies the two-year successor MOU between the City and FFA for the period covering July 1, 2025, through June 30, 2027, and appropriates funding in the General Fund and Retirement Fund for increased Department salaries and benefits in Fiscal Year 2025-2026, and authorizes the City’s negotiators to execute the MOU.
J. RESOLUTION NO. 25-42 APPROVING THE AUTHORIZED SCHEDULE OF
COMPENSATION AND BENEFITS FOR REGULAR UNREPRESENTED
EMPLOYEES AND APPROPRIATING GENERAL FUNDS AND RETIREMENT
FUNDS FOR INCREASED SALARIES AND BENEFITS
In April 2025, staff began meeting with the City’s unrepresented employees to update the Authorized Schedule of Compensation and Benefits (ASCB).
Representatives of the City and unrepresented employees have proffered and settled upon a two-year ASCB for the period covering July 1, 2025 through June 30, 2027. The two-year ASCB is expected to have a total cost impact of $1,688,562 of which $629,214 is for Fiscal Year 2025-2026 and $1,059,348 is for Fiscal Year 2026-2027. A General Fund appropriation of $629,214 is needed to City Council Regular Meeting Agenda – October 21, 2025 8 cover the increased costs for unrepresented employee salaries and benefits in Fiscal Year 2025-2026, and a Retirement Fund appropriation of $106,966 to reimburse the General Fund for the increased retirement cost.
California Environmental Quality Act (CEQA) Determination: Not a Project as defined in Section 15378 of the State CEQA Guidelines.
Recommended Action:
Staff recommends that the City Council adopt Resolution No. 25-42, which approves the two-year successor ASCB for the period covering July 1, 2025, through June 30, 2027 and appropriates funding in the General Fund and Retirement Fund for increased salaries and benefits in Fiscal Year 2025-2026.
5. PUBLIC HEARING – None.
6. CONTINUED BUSINESS – None.
7. NEW BUSINESS
A. GENERAL FUND PRELIMINARY FINANCIAL RESULTS FOR THE FISCAL YEAR ENDING JUNE 30, 2025
The Fiscal Year ended on June 30, 2025. This report presents preliminary, unaudited financial results based on staff forecasts and estimates. While actual revenues and expenditures for the concluded Fiscal Year are still subject to audit, staff has prepared projections to provide a timely overview of the General Fund’s financial performance. The audited financial statements are anticipated to be completed by December 31, 2025, and the audit results will be presented to the City Council for review and consideration. There is no Fiscal Impact related to this item.
California Environmental Quality Act (CEQA) Determination: Not a Project as defined in Section 15378 of the State CEQA Guidelines.
Recommended Action:
Staff recommends that the City Council review and file this report.
B. APPROVAL OF A PROFESSIONAL SERVICES AGREEMENT WITH THE LEW EDWARDS GROUP AND FM3 RESEARCH TO PROVIDE BALLOT MEASURE
POLLING AND PUBLIC OUTREACH SERVICES AND AWARD-WINNING BID TO THE LEW EDWARDS GROUP AND FM3 RESEARCH
City Council Regular Meeting Agenda – October 21, 2025 9 The City of San Gabriel continues to evaluate long-term funding strategies to address essential public safety and infrastructure priorities. To assist in this evaluation, retention of The Lew Edwards Group (LEG) and FM3 Research (FM3) is proposed to provide ballot measure feasibility services, including public opinion research and strategic communications support. LEG would serve as the lead consultant, providing overall project coordination and community engagement strategy, while FM3 would conduct statistically valid voter opinion research through a baseline survey and, if desired, a follow-up tracking survey.
Based on the scope of services and election timing, the combined not-toexceed cost is estimated at $171,250 should the city proceed with both surveys and pursue placement of a measure on the November 2026 General Election ballot. Funds for a ballot initiative have been included in the 2025-2026 Fiscal Year budget. Additional funds will be included in the 2026-2027 budget to complete the project. LEG’s standard professional rate is $6,750/month for the duration of the project (typically through the month of the election itself). These costs do not include additional City expenditures typically associated with ballot measure planning, such as information mailings and digital outreach campaigns, which would be determined separately.
California Environmental Quality Act (CEQA) Determination: Not a Project as defined in Section 15378 of the State CEQA Guidelines.
Recommended Action:
Staff recommends that the City Council authorize the City Manager to enter into a Professional Services Agreement with The Lew Edwards Group and FM3 Research to provide ballot measure polling and public outreach services.
8. CITY MANAGER’S REPORT
9. COUNCIL COMMENTS AND CONFERENCE/MEETING REPORTS
10. CLOSED SESSION – None.
11. ADJOURNMENT
The next regular City Council meeting will be held on Tuesday, November 4, 2025, at 6:30 P.M. Information regarding matters to be considered at each meeting will be available on the Friday before the City Council Meeting on the City’s website at www.sangabrielcity.com.
Materials Available for Inspection. You may view agenda items online at www.sangabrielcity.com/agendacenter, or in person at City Hall, 425 South Mission Drive, City Council Regular Meeting Agenda – October 21, 2025 10 San Gabriel, CA 91776. Materials related to an item on this Agenda, submitted to the City Council after distribution of the Agenda packet, will be posted on the City website.
Persons with Disabilities. Upon request, this Agenda will be made available in appropriate alternative formats to persons with disabilities, as required by Section 202 of the Americans with Disabilities Act of 1990.
Persons requesting a Translator. Any person requesting translation for the meeting must notify the City Clerk Department at [email protected] at least 48 hours before the meeting.
English
Translation Services. Upon request, the agenda and any public hearing notice for a project may be translated in either Chinese, Spanish, or Vietnamese. Please direct such a request for translation to the City Clerk Department by emailing [email protected] at least 48 hours before the meeting.
Chinese (Traditional)
翻譯服務。根據要求，項目的議程和任何公開聽證會通知可以翻譯成中文、西班牙文或越
南文。請至少在會議開始前 48 小時發送電子郵件至 [email protected] 將此類翻譯請求
發送至市文員部。
Chinese (Simplified)
翻译服务。根据要求，项目的议程和任何公开听证会通知可以翻译成中文、西班牙文或越
南文。请至少在会议开始前 48 小时发送电子邮件至 [email protected] 将此类翻译请求
发送至市文员部。
Vietnamese
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Spanish
Servicios de traducción. Previa solicitud, la agenda y cualquier aviso de audiencia pública para un proyecto pueden traducirse al chino, español o vietnamita. Dirija dicha solicitud de traducción al Departamento del Secretario Municipal enviando un correo electrónico a [email protected] al menos 48 horas antes de la reunión.
Questions about this Agenda? Should any person have a question concerning any of the above Agenda items prior to the meeting, please contact the City Clerk at [email protected] during regular office hours.
City Council Regular Meeting Agenda – October 21, 2025 11 Any person with a disability who requires a modification or accommodation in order to participate in a meeting should direct such a request to the City Clerk Department by emailing [email protected] at least 48 hours before the meeting, if possible.