City Council Special Meeting Agenda – December 2, 2025 1 How to Submit Public Comment
Members of the Public who wish to submit public comment may do so using one of the following methods. Public comment is limited to the time allotted.
In-Person: Complete a Speaker Card, indicating the agenda item number and submit it to the City Clerk prior to the meeting. Speakers shall be limited to three (3) minutes per person per item. At the Mayor’s discretion, the time limit may be shortened to allow all speakers to address the City Council. Please note that interactions between the City Council, City staff, and the public during meetings are subject to the City’s Rules of Decorum.
Website: Electronic submission of Public Comment is available via the online public comment form at Public Comment. Public Comment submitted electronically by 4:00 P.M. on the meeting day will be forwarded to the City Council before the meeting for their consideration, but will not be read during the meeting. Comments submitted after 4:00 P.M. will be forwarded to Council but may not be received before the meeting.
Watch the Meeting Online
Live broadcasts of the meetings are available using the following link:
City Council Meeting Videos
Denise Menchaca
Mayor
Eric Chan
Vice Mayor
Tony Ding
Council Member
Jorge Herrera Avila
Council Member
John Wu
Council Member
````
CITY OF SAN GABRIEL
CITY COUNCIL
SPECIAL MEETING AGENDA
Tuesday, December 2, 2025 - 7:30 P.M.
City Hall Council Chamber
425 South Mission Drive, San Gabriel, California 91776
Mark Lazzaretto
City Manager
Keith Lemieux
City Attorney
Julie Nguyen
City Clerk
Kevin B. Sawkins
City Treasurer
City Council Special Meeting Agenda – December 2, 2025 2 City Council Special Meeting Agenda
Tuesday, December 2, 2025
• CALL TO ORDER
• PLEDGE OF ALLEGIANCE LED BY: Mayor Menchaca
• ROLL CALL: Mayor Menchaca, Vice Mayor Chan, Council Members Ding, Herrera Avila, Wu
1. APPROVAL OF AGENDA ORDER
2. PRESENTATIONS
A. EMPLOYEE AWARDS AND RECOGNITION
3. PUBLIC COMMENT
4. CONSENT CALENDAR
All items listed under the Consent Calendar are considered routine and recommendations will be approved in one motion unless a member of the City Council or audience requests separate discussion.
A. APPROVAL OF MINUTES
The minutes are a record of the official actions taken at the City Council meeting.
1. Minutes of the Regular City Council Meeting of November 18, 2025.
California Environmental Quality Act (CEQA) Determination: Not a Project as defined in Section 15378 of the State CEQA Guidelines.
Recommended Action: Approval
B. MATERIAL DEMANDS
The most recent Material Demands from the Finance Department are presented to the City Council for review and approval.
California Environmental Quality Act (CEQA) Determination: Not a Project as defined in Section 15378 of the State CEQA Guidelines.
Recommended Action:
City Council Special Meeting Agenda – December 2, 2025 3 Staff recommends that the City Council approve Material Demands as presented.
C. DEVELOPMENT IMPACT FEE COMPLIANCE REPORT REQUIRED PURSUANT TO GOVERNMENT CODE SECTION 66006 FOR FISCAL YEAR 2024-2025 Pursuant to Government Code Section 66006, a local agency which levies a fee subject to Government Code Section 66001 shall make available to the public a report providing the information required by Government Code Section 66006(b)(1) and shall review that information at the next public meeting not less than 15 days after the information has been available to the public. The report was publicly available on the City’s website beginning November 17, 2025. There is no fiscal impact with the acceptance of the report.
California Environmental Quality Act (CEQA) Determination: Not a Project as defined in Section 15378 of the State CEQA Guidelines.
Recommended Action:
Staff recommends that the City Council receive and file the attached Annual Development Impact Fee Compliance Report for Fiscal Year 2024-2025 in accordance with Government Code Section 66006.
D. FISCAL YEAR 2025-2026 GENERAL FUND BUDGET UPDATE AS OF SEPTEMBER 30, 2025
This report provides a fiscal year 2025-26 budget update for the City’s general fund and Mission Playhouse fund as of September 30, 2025. The budget update incorporates the actual revenues received and expenditures that have occurred through September 30, 2025, and projects the financial results for the year ending on June 30, 2026. There is no fiscal impact related to this item.
California Environmental Quality Act (CEQA) Determination: Not a Project as defined in Section 15378 of the State CEQA Guidelines.
Recommended Action:
Staff recommends that the City Council receive and file the report.
E. RESOLUTION NO. 25-54 ACCEPTING $130,000 FOR SELECTIVE TRAFFIC
ENFORCEMENT PROGRAM (STEP) GRANT APPROVAL FOR FISCAL YEAR 2025-2026
City Council Special Meeting Agenda – December 2, 2025 4 The San Gabriel Police Department has received a renewal grant from the Office of Traffic Safety (OTS) to participate in the Selective Traffic Enforcement Program (STEP) for Federal Fiscal Year 2025-2026. The grant will reimburse the City for personnel overtime costs incurred in participating in this campaign and for purchase of related equipment for training in the sum of $130,000. There will be no impact to the General Fund with the acceptance of the grant.
California Environmental Quality Act (CEQA) Determination: Not a Project as defined in Section 15378 of the State CEQA Guidelines.
Recommended Action:
Staff recommends that the City Council:
1. Adopt Resolution No. 25-54, Approving and Accepting the OTS Contract Funding;
2. Increase the Revenue Budget Account #147-3229 by an estimated $130,000 to reflect the receipt of the grant funds;
3. Increase Appropriations in the Police Department Expenditure Budget by $130,000, Account 147-751-00 cost center, which will be used to account for the grant expenditures; and
4. The OTS grant fund revenue budget estimate will increase by $130,000 with a corresponding increase in the expenditure budget of $130,000.
F. APPROVAL OF CONTRACT AGREEMENT WITH RCS INVESTIGATIONS AND
CONSULTING LIMITED LIABILITY COMPANY AND JBANK ENTERPRISE TO
PERFORM BACKGROUND, CLEARANCE CHECKS, AND/OR INTERNAL
AFFAIRS INVESTIGATIONS FOR THE SAN GABRIEL POLICE DEPARTMENT The San Gabriel Police Department is currently using RCS Investigations and Consulting LLC (and JBank Enterprise as a secondary vendor) for its background, clearance checks, and/or internal affairs investigations. This step in the recruiting process is critical in vetting and clearing an applicant for a position with the San Gabriel Police Department. The Department relies on trusted vendors which have proven reliability, functionality, durability, and efficiency. Funds for background investigations and other similar business are currently budgeted in the Police Department’s special projects account #121- 751-00-22-000, with a current allocation of $55,300.
California Environmental Quality Act (CEQA) Determination: Not a Project as defined in Section 15378 of the State CEQA Guidelines.
City Council Special Meeting Agenda – December 2, 2025 5 Recommended Action:
Staff recommends that the City Council authorize the City Manager to enter into an agreement with RCS Investigations and Consulting Limited Liability Company and JBank Enterprise to perform background and/or internal affairs investigations for the San Gabriel Police Department.
G. CYBERSECURITY SUBSCRIPTION AGREEMENT WITH DARKTRACE FOR A TWELVE-MONTH PERIOD IN THE AMOUNT OF $38,335
Cybersecurity is essential to ensuring the uninterrupted operation of City services. The sensitive nature of the Police Department’s Information Technology network—as well as compliance requirements from State and Federal Department of Justice—necessitates an additional layer of security. The annual subscription cost for citywide coverage is $38,335, which has been budgeted in the Fiscal Year 2024–2025 Information Technology Internal Service Fund. The remaining $120,521 quoted on the subscription agreement is for a separate Darktrace solution and will be funded through the California Governor’s Office of Emergency Services grant previously accepted by the City Council on March 4, 2025.
California Environmental Quality Act (CEQA) Determination: Not a Project as defined in Section 15378 of the State CEQA Guidelines.
Recommended Action:
Staff recommends that the City Council authorize the City Manager to enter into a subscription agreement with Darktrace for enhanced cybersecurity protection.
H. AWARD A FIVE-YEAR PROFESSIONAL SERVICES AGREEMENT WITH
NORTH STAR LAND CARE FOR CITYWIDE TREE MAINTENANCE SERVICES, IN THE ANNUAL AMOUNT OF $143,048
The Public Works Department is responsible for maintaining the City’s urban forest, which includes approximately 8,000 street and park trees. In-house staff respond to residential service requests for tree pruning, removal of dead or diseased trees, and emergency removal of hazardous branches or trees.
However, to comply with the Joint Powers Insurance Authority’s recommendation for a four-year tree-pruning cycle, the City requires supplemental support through an external tree maintenance contract. The adopted Fiscal Year 2025–26 budget includes funding to support Citywide Tree Maintenance Services. Specifically, $71,524 has been allocated from the Gas Tax City Council Special Meeting Agenda – December 2, 2025 6 (Tree Maintenance) account 136-800-02-22-056 and the Park Maintenance Contractual account 121-800-05-22-056. This amount represents partial-year funding, as the new maintenance contract is scheduled to begin in January 2026.
California Environmental Quality Act (CEQA) Determination: This action is categorically exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15301, Class 1 – Existing Facilities, as it involves maintenance of existing landscaping and tree care with no expansion of use.
Recommended Action:
Staff recommend that City Council authorize the City Manager to execute a five-year Professional Services Agreement with North Star Land Care for Citywide Tree Maintenance Services and authorize the issuance of a Purchase Order in the amount of $71,524 using the Gas Tax (Tree Maintenance) account 136-800-02-22-056 and the Park Maintenance Contractual account 121-800- 05-22-056. This amount represents partial-year funding, as the new maintenance contract is scheduled to begin in January 2026.
5. PUBLIC HEARING – None.
6. CONTINUED BUSINESS – None.
7. NEW BUSINESS – None.
8. CITY MANAGER’S REPORT
9. COUNCIL COMMENTS AND CONFERENCE/MEETING REPORTS
Each Council Member may address the City Council and public on matters of general information and/or concern. This is also the time for Council Members to report on conferences and/or meetings they have attended.
10. CLOSED SESSION – None.
11. ADJOURNMENT
The next regular City Council meeting will be held on Tuesday, December 16, 2025 at 6:30 P.M. Information regarding matters to be considered at each meeting will be available on the Friday before the City Council Meeting on the City’s website at www.sangabrielcity.com.
City Council Special Meeting Agenda – December 2, 2025 7 Materials Available for Inspection. You may view agenda items online at www.sangabrielcity.com/agendacenter, or in person at City Hall, 425 South Mission Drive, San Gabriel, CA 91776. Materials related to an item on this Agenda, submitted to the City Council after distribution of the Agenda packet, will be posted on the City website.
Persons with Disabilities
Upon request, this Agenda will be made available in appropriate alternative formats to persons with disabilities, as required by Section 202 of the Americans with Disabilities Act of 1990.
Persons requesting a Translator
Any person requesting translation for the meeting must notify the City Clerk Department at [email protected] at least 48 hours before the meeting.
English
Translation Services. Upon request, the agenda and any public hearing notice for a project may be translated in either Chinese, Spanish, or Vietnamese. Please direct such a request for translation to the City Clerk Department by emailing [email protected] at least 48 hours before the meeting.
Chinese (Traditional)
翻譯服務。根據要求，項目的議程和任何公開聽證會通知可以翻譯成中文、西班牙文或越
南文。請至少在會議開始前 48 小時發送電子郵件至 [email protected] 將此類翻譯請求
發送至市文員部。
Chinese (Simplified)
翻译服务。根据要求，项目的议程和任何公开听证会通知可以翻译成中文、西班牙文或越
南文。请至少在会议开始前 48 小时发送电子邮件至 [email protected] 将此类翻译请求
发送至市文员部。
Vietnamese
Dịch vụ Dịch thuật. Theo yêu cầu, chương trình nghị sự và bất kỳ thông báo điều trần công khai nào cho một dự án có thể được dịch sang tiếng Trung, tiếng Tây Ban Nha hoặc tiếng Việt. Vui lòng gửi yêu cầu dịch thuật như vậy tới Phòng Thư ký Thành phố bằng cách gửi email tới [email protected] ít nhất 48 giờ trước cuộc họp.
Spanish
Servicios de traducción. Previa solicitud, la agenda y cualquier aviso de audiencia pública para un proyecto pueden traducirse al chino, español o vietnamita. Dirija dicha solicitud de traducción al Departamento del Secretario Municipal enviando un correo electrónico a [email protected] al menos 48 horas antes de la reunión.
City Council Special Meeting Agenda – December 2, 2025 8 Questions about this Agenda? Should any person have a question concerning any of the above Agenda items prior to the meeting, please contact the City Clerk at [email protected] during regular office hours.
Any person with a disability who requires a modification or accommodation in order to participate in a meeting should direct such a request to the City Clerk Department by emailing [email protected] at least 48 hours before the meeting, if possible.