City Council Regular Meeting Agenda – February 3, 2026 1 How to Submit Public Comment
Members of the Public who wish to submit public comment may do so using one of the following methods. Public comment is limited to the time allotted, and comment for agenda items 3 and 4 is combined.
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CITY OF SAN GABRIEL
CITY COUNCIL REGULAR MEETING AGENDA
Tuesday, February 3, 2026 - 6:30 P.M.
City Hall Council Chamber
425 South Mission Drive, San Gabriel, California 91776
Mark Lazzaretto
City Manager
Keith Lemieux
City Attorney
Julie Nguyen
City Clerk
Kevin B. Sawkins
City Treasurer
Denise Menchaca
Mayor
Eric Chan
Vice Mayor
Tony Ding
Council Member
Jorge Herrera Avila
Council Member
John Wu
Council Member
Amended 1/29/2026
Item 4J – Corrected Account
Number
City Council Regular Meeting Agenda – February 3, 2026 2 City Council Regular Meeting Agenda
Tuesday, February 3, 2026
• CALL TO ORDER
• PLEDGE OF ALLEGIANCE LED BY: Council Member Herrera Avila • ROLL CALL: Mayor Menchaca, Vice Mayor Chan, Council Members Ding, Herrera Avila, Wu
1. APPROVAL OF AGENDA ORDER
2. PRESENTATIONS
A. BLACK HISTORY MONTH
3. PUBLIC COMMENT
This is the time set aside for members of the public to address the City Council on Consent Calendar items and on items of interest that are not on the Agenda but are within the subject matter jurisdiction of the San Gabriel City Council.
4. CONSENT CALENDAR
All items listed under the Consent Calendar are considered routine and recommendations will be approved in one motion unless a member of the City Council requests separate discussion.
A. APPROVAL OF MINUTES
The minutes are a record of the official actions taken at the City Council meeting.
1. Minutes of the Regular City Council Meeting of January 20, 2026.
California Environmental Quality Act (CEQA) Determination: Not a Project as defined in Section 15378 of the State CEQA Guidelines.
Recommended Action: Approval
B. MATERIAL DEMANDS
The most recent Material Demands from the Finance Department are presented to the City Council for review and approval.
City Council Regular Meeting Agenda – February 3, 2026 3 California Environmental Quality Act (CEQA) Determination: Not a Project as defined in Section 15378 of the State CEQA Guidelines.
Recommended Action:
Staff recommends that the City Council approve Material Demands as presented.
C. FISCAL YEAR 2025-2026 GENERAL FUND BUDGET UPDATE AS OF DECEMBER 31, 2025
This report provides a Fiscal Year 2025-26 budget update for the City’s General Fund as of December 31, 2025. The budget update incorporates the actual revenues received and expenditures that have occurred through December 31, 2025, and projects the financial results for the year ending on June 30, 2026.
There is no fiscal impact related to this item.
California Environmental Quality Act (CEQA) Determination: Not a Project as defined in Section 15378 of the State CEQA Guidelines.
Recommended Action:
Staff recommends that the City Council receive and file the report.
D. REAPPROVAL OF A RESOLUTION UPDATING OUTDATED INFORMATION
RELATED TO AUTHORIZATION FOR EXAMINATION OF SALES AND
TRANSACTIONS AND USE TAX RECORDS [RESOLUTION NO. 26-04] The California Department of Tax and Fee Administration (CDTFA) has requested that the City update its resolution authorizing examination of sales and transactions and use tax records. The proposed resolution consolidates the City’s prior sales tax and transactions and use tax authorizations into a single resolution, updates references from the former State Board of Equalization to CDTFA, and correctly identifies Hinderliter de Llamas & Associates (HdL) as the City’s designated consultant. There is no fiscal impact from adopting this resolution. Authorizing access to CDTFA records ensures that the City and HdL can continue to effectively monitor, forecast, and protect both sales tax and transactions and use tax revenues, which are critical sources of General Fund revenue.
California Environmental Quality Act (CEQA) Determination: Not a Project as defined in Section 15378 of the State CEQA Guidelines.
City Council Regular Meeting Agenda – February 3, 2026 4 Recommended Action:
Staff recommends that the City Council adopt Resolution No. 26-04, authorizing designated City officials and Hinderliter de Llamas & Associates to examine sales and transactions and use tax records pursuant to state law and California Department of Tax and Fee Administration requirements.
E. ORDINANCE NO. 727 AMENDING THE SAN GABRIEL MUNICIPAL CODE RELATING TO PARK HOURS – SECOND READING AND ADOPTION
Ordinance No. 727 would amend the San Gabriel Municipal Code to update the park hours of all City-owned parks, with the exception of Marshall Park. This Ordinance also indicates that hours for specific park activities will be set by Resolution. There is no fiscal impact related to this item.
California Environmental Quality Act (CEQA) Determination: Not a Project as defined in Section 15378 of the State CEQA Guidelines.
Recommended Action:
Staff recommends that the City Council waive full reading and adopt Ordinance No. 727 amending the San Gabriel Municipal Code Section 99 Relating to Park Regulations.
F. CONSIDERATION OF MEMBERSHIP IN THE CALIFORNIA CONTRACT CITIES ASSOCIATION AND ADOPTION OF RESOLUTION NO. 26-03 AMENDING THE FISCAL YEAR 2025-2026 OPERATING BUDGET TO
INCREASE APPROPRIATIONS IN THE GENERAL FUND, CITY COUNCIL DEPARTMENT BY $4,700
The California Contract Cities Association (CCCA) is a Southern Californiafocused municipal advocacy organization that promotes the contracting model, strengthens local control, and provides legislative advocacy, education, and opportunities for collaboration. Membership would support the City Council’s goal of expanding its legislative advocacy, particularly on issues affecting local control, housing, public safety, and city funding. The fiscal impact of joining the CCCA is an annual membership fee of $4,700 for the calendar year 2026. This membership fee will be covered by the General Fund within the City Council budget. Accordingly, the budget will need to be increased by $4,700 and a resolution authorizing this budget increase is included with this item. Should any City Councilmembers wish to attend any CCCA seminars or conferences, funding will be drawn from the existing City Council Meeting and travel line items. No additional travel budget is proposed within this item.
City Council Regular Meeting Agenda – February 3, 2026 5 California Environmental Quality Act (CEQA) Determination: Not a Project as defined in Section 15378 of the State CEQA Guidelines.
Recommended Action:
Staff recommends that the City Council approve membership and payment of dues in the amount of $4,700 for calendar year 2026 to the California Contract Cities Association and adopt Resolution No. 26-03 to appropriate the necessary funds.
G. FIREWORK DISPLAY PERMIT – SAN GABRIEL SUPERSTORE
Pyro Spectaculars, California State Licensed Pyrotechnics Company, has applied for a permit on behalf of the San Gabriel Superstore, for a Firecracker Display on store property in the parking lot on Sunday, February 22, 2026, at 11:00 A.M.
This is a ground effect, and no aerial devices are to be used for this event. The display is to last no more than 30 minutes. Pursuant to San Gabriel Municipal Code Title IX, Sections 96.21 – 96.23, City Council approval is required to issue a permit on approval and recommendation of the Fire Chief for pyrotechnic displays. A fee of $84 is due at the time of permit issuance per the Fiscal Year 25-26 Master Fee Schedule. No Fire Department overtime expense is anticipated for this event.
California Environmental Quality Act (CEQA) Determination: Not a Project as defined in Section 15378 of the State CEQA Guidelines.
Recommended Action:
Staff recommends that the City Council authorize the Fire Chief or Deputy Fire Marshall to issue a Fireworks Permit to Pyro Spectaculars, Incorporated, contingent on the payment of all fees due and meeting the conditions of the application.
H. APPROVAL OF FIVE-YEAR LEASE AGREEMENT WITH CANON USA, INCORPORATED FOR CANON IF-C5140 COPIER IN THE AMOUNT OF $3,625.80 ANNUALLY
The San Gabriel Fire Department relies on a multifunction copier to support daily administrative operations, including report generation, training materials, inspections, and interdepartmental communications. The Department’s current copier is operating under an expired lease agreement with Canon USA that is on a month-to-month lease. To ensure continuity of service and updated equipment, staff evaluated replacement options and determined that entering City Council Regular Meeting Agenda – February 3, 2026 6 into a new lease with Canon USA for a Canon iF-c5140 copier would best meet the Department’s operational needs. The estimated annual cost of the proposed lease agreement is $3,625.80, compared to approximately $2,983.80 under the existing agreement. Funds are available within the Fire Department’s adopted Fiscal Year 2025-2026 operational budget (Acct No. 121-761-00-22- 000) to cover the increased cost with no additional budget appropriation required.
California Environmental Quality Act (CEQA) Determination: Not a Project as defined in Section 15378 of the State CEQA Guidelines.
Recommended Action:
Staff recommends that the City Council waive the formal competitive bidding procedure consistent with Municipal Code Section 34.35(8) and authorize the Fire Chief to enter a new lease in the amount of $302.15 per month, ($3,625.80 annually), with Canon USA, Incorporated for a period of five-years.
I. APPROVAL OF SOLE SOURCE PURCHASE AGREEMENT WITH D4H
TECHNOLOGIES FOR EMERGENCY OPERATIONS CENTER MANAGEMENT SOFTWARE IN THE AMOUNT OF $14,450.00
The San Gabriel Fire Department seeks approval to enter into a software subscription agreement with D4H Technologies for its Advanced Incident Management platform and Advanced Cloud Plan. The proposed subscription will modernize incident management, enhance data accuracy, and streamline operational coordination. The annual subscription cost is $9,950 with an additional $4,500 for the Advanced Cloud Plan, for a total of $14,450.
California Environmental Quality Act (CEQA) Determination: Not a Project as defined in Section 15378 of the State CEQA Guidelines.
Recommended Action:
Staff recommends that the City Council:
1. Approve the purchase agreement with D4H Technologies for the Operations Center – Incidents – Advanced platform and Advanced Cloud Plan in the amount of $14,450, as outlined in the staff report.
2. Authorize the Fire Chief or designee to execute all necessary documents.
City Council Regular Meeting Agenda – February 3, 2026 7 J. REPLACEMENT OF THE POOL HEATER AT THE SMITH PARK AQUATIC
FACILITY BY HASA, INCORPORATED, DBA COMMERCIAL AQUATIC
SERVICES, IN THE AMOUNT OF $34,657.27, INCLUDING A 5%
CONTINGENCY
On January 21, 2026, the pool heater at the Smith Park Aquatic Facility unexpectedly failed to an extent that it cannot be repaired to a reliably safe operating condition. Due to this, all aquatic programs are currently suspended and cannot resume until the heater is replaced. The total cost of the replacement pool heater as proposed by Commercial Aquatic Services is $33,006.92, including labor, materials, tax, testing, testing equipment, travel, delivery and standard parts with a 5% contingency to account for any unexpected issues that may arise, resulting in a total potential fiscal impact of $34,657.27 for Fiscal Year 2025-2026. Funding is available in the Fiscal Year 2025-2026 Capital Improvement Project budget under the project number 5- 11-07 and expenditure Account No. 122-850-57-97-806. The funds will be requested at the completion of the project, from Los Angeles County Regional Parks and Open Space District, through Measure A.
California Environmental Quality Act (CEQA) Determination: The proposed project is exempt from the requirements of the California Environmental Quality Act (CEQA) subject to Section(s) 15301 (Existing Facilities), 15302 (Replacement or Reconstruction), 15303 (New Construction or Conversion of Small Structures), and 15308 (Actions by Regulatory Agencies for Protection of the Environment).
The proposed project is replacing the pool heater at an existing City of San Gabriel Park facility. The size of the park would not change as a result of the proposed project. Improvements to be completed as a result of the proposed project involve existing facilities with negligible or no expansion of the use, replacement, or reconstruction of the existing structures or facilities where the new structure will be located on the same site as the structure replaced and will have substantially the same purpose/capacity, new construction of small structures, and protection of the environment (preservation of publicly-accessible open space/landscapes).
Recommended Action:
Staff recommends that the City Council authorize the City Manager to execute a purchase order with Hasa, Incorporated, doing business as Commercial Aquatic Services in the amount of $33,006.92, plus a 5% contingency, and subject to any revision by the City Attorney.
5. PUBLIC HEARING – None.
6. CONTINUED BUSINESS – None.
City Council Regular Meeting Agenda – February 3, 2026 8
7. NEW BUSINESS
A. FISCAL YEAR 2026-27 BUDGET KICKOFF AND PLANNING DISCUSSION The preparation of the Fiscal Year 2026-2027 budget kicked off on January 28th as department directors were provided budget worksheets to develop the departmental budget request for the upcoming fiscal year. This provides an overview of the budget process, including the overall process to develop the budget, key dates on the budget calendar, and budget priorities. There is no fiscal impact related to the approval of this item.
California Environmental Quality Act (CEQA) Determination: Not a Project as defined in Section 15378 of the State CEQA Guidelines.
Recommended Action:
Staff recommends that the City Council receive and file the report and provide any feedback or direction to staff as appropriate.
8. CITY MANAGER’S REPORT
9. COUNCIL COMMENTS AND CONFERENCE/MEETING REPORTS
10. CLOSED SESSION – None.
11. ADJOURNMENT
The next regular City Council meeting will be held on Tuesday, February 17, 2026, at 6:30 P.M. Information regarding matters to be considered at each meeting will be available on the Friday before the City Council Meeting on the City’s website at www.sangabrielcity.com.
Materials Available for Inspection. You may view agenda items online at www.sangabrielcity.com/agendacenter, or in person at City Hall, 425 South Mission Drive, San Gabriel, CA 91776. Materials related to an item on this Agenda, submitted to the City Council after distribution of the Agenda packet, will be posted on the City website.
Persons with Disabilities. Upon request, this Agenda will be made available in appropriate alternative formats to persons with disabilities, as required by Section 202 of the Americans with Disabilities Act of 1990.
City Council Regular Meeting Agenda – February 3, 2026 9 Persons requesting a Translator. Any person requesting translation for the meeting must notify the City Clerk Department at [email protected] at least 48 hours before the meeting.
English
Translation Services. Upon request, the agenda and any public hearing notice for a project may be translated in either Chinese, Spanish, or Vietnamese. Please direct such a request for translation to the City Clerk Department by emailing [email protected] at least 48 hours before the meeting.
Chinese (Traditional)
翻譯服務。根據要求，項目的議程和任何公開聽證會通知可以翻譯成中文、西班牙文或越
南文。請至少在會議開始前 48 小時發送電子郵件至 [email protected] 將此類翻譯請求
發送至市文員部。
Chinese (Simplified)
翻译服务。根据要求，项目的议程和任何公开听证会通知可以翻译成中文、西班牙文或越
南文。请至少在会议开始前 48 小时发送电子邮件至 [email protected] 将此类翻译请求
发送至市文员部。
Vietnamese
Dịch vụ Dịch thuật. Theo yêu cầu, chương trình nghị sự và bất kỳ thông báo điều trần công khai nào cho một dự án có thể được dịch sang tiếng Trung, tiếng Tây Ban Nha hoặc tiếng Việt. Vui lòng gửi yêu cầu dịch thuật như vậy tới Phòng Thư ký Thành phố bằng cách gửi email tới [email protected] ít nhất 48 giờ trước cuộc họp.
Spanish
Servicios de traducción. Previa solicitud, la agenda y cualquier aviso de audiencia pública para un proyecto pueden traducirse al chino, español o vietnamita. Dirija dicha solicitud de traducción al Departamento del Secretario Municipal enviando un correo electrónico a [email protected] al menos 48 horas antes de la reunión.
Questions about this Agenda? Should any person have a question concerning any of the above Agenda items prior to the meeting, please contact the City Clerk at [email protected] during regular office hours.
Any person with a disability who requires a modification or accommodation in order to participate in a meeting should direct such a request to the City Clerk Department by emailing [email protected] at least 48 hours before the meeting, if possible.