City Council Regular Meeting Agenda – March 17, 2026 1
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CITY OF SAN GABRIEL
CITY COUNCIL REGULAR MEETING AGENDA
Tuesday, March 17, 2026 - 6:30 P.M.
City Hall Council Chamber
425 South Mission Drive, San Gabriel, California 91776
Teleconference location:
Marriott Marquis Washington, DC, Dahlia Boardroom (2nd Floor) 901 Massachusetts Ave NW, Washington, D.C. 20001
Mark Lazzaretto
City Manager
Keith Lemieux
City Attorney
Julie Nguyen
City Clerk
Kevin B. Sawkins
City Treasurer
Denise Menchaca
Mayor
Eric Chan
Vice Mayor
Tony Ding
Council Member
Jorge Herrera Avila
Council Member
John Wu
Council Member
Amended 3/13/2026
Teleconference Meeting
Location Added
City Council Regular Meeting Agenda – March 17, 2026 2
City Council Regular Meeting Agenda
Tuesday, March 17, 2026
• CALL TO ORDER
• PLEDGE OF ALLEGIANCE LED BY: Vice Mayor Chan
• ROLL CALL: Mayor Menchaca, Vice Mayor Chan, Council Members Ding, Herrera Avila, Wu
1. APPROVAL OF AGENDA ORDER
2. PRESENTATIONS – None.
3. PUBLIC COMMENT
This is the time set aside for members of the public to address the City Council on Consent Calendar items and on items of interest that are not on the Agenda but are within the subject matter jurisdiction of the San Gabriel City Council.
4. CONSENT CALENDAR
All items listed under the Consent Calendar are considered routine and recommendations will be approved in one motion unless a member of the City Council requests separate discussion.
A. APPROVAL OF MINUTES
The minutes are a record of the official actions taken at the City Council meeting.
1. Minutes of the Special City Council Meeting of March 3, 2026.
2. Minutes of the Regular City Council Meeting of March 3, 2026.
California Environmental Quality Act (CEQA) Determination: Not a Project as defined in Section 15378 of the State CEQA Guidelines.
Recommended Action: Approval
B. MATERIAL DEMANDS
The most recent Material Demands from the Finance Department are presented to the City Council for review and approval.
City Council Regular Meeting Agenda – March 17, 2026 3
California Environmental Quality Act (CEQA) Determination: Not a Project as defined in Section 15378 of the State CEQA Guidelines.
Recommended Action:
Staff recommends that the City Council approve Material Demands as presented.
C. CASH AND INVESTMENT REPORT – FEBRUARY 2026
In accordance with the City of San Gabriel’s 2025-2026 Adopted Investment Policy (Resolution No. 25-25) and California Government Code Section 53646, the Finance Director is to render an investment report to the City Council, City Treasurer, City Manager, and the City Attorney. The Cash and Investment Report is presented to receive and file in accordance with the City’s adopted 2025-2026 Investment Policy.
California Environmental Quality Act (CEQA) Determination: Not a Project as defined in Section 15378 of the State CEQA Guidelines.
Recommended Action:
Staff recommends that the City Council receive and file the Cash and Investment Report for February 2026.
D. RENEWAL OF THE GENERAL SERVICES AGREEMENT WITH THE COUNTY
OF LOS ANGELES FOR AS-NEEDED SERVICES
The City’s General Services Agreement (GSA) with Los Angeles County provides the City with access to various essential, cost-effective County services on an as-needed basis when requested by the City, including but not limited to items such as bridge inspection and/or maintenance, and traffic signal maintenance.
The GSA has a five-year term, was most recently renewed on July 1, 2021, and expires on June 30, 2026.
California Environmental Quality Act (CEQA) Determination: Not a Project as defined in Section 15378 of the State CEQA Guidelines.
Recommended Action:
Staff recommends that the City Council adopt Resolution No. 26-08 approving the renewal of the GSA with the County of Los Angeles for a five-year period City Council Regular Meeting Agenda – March 17, 2026 4
commencing July 1, 2026 and ending June 30, 2031, and authorizing the City Manager to execute the GSA.
E. AWARD CONSTRUCTION CONTRACT NO. 25-11 TO GRBCON,
INCORPORATED, FOR THE SEWER MAIN REPLACEMENT PROJECT IN THE AMOUNT OF $1,001,042, PLUS A 10% CONTINGENCY
The 2009 Sewer Master Plan identified approximately $30 million in necessary upgrades and repairs, including upsized replacements to increase the flow capacity of the four sewer main segments included in this project. The March 2016 Consent Judgment between the City and the Regional Water Quality Control Board also mandates these improvements, and recently completed sewer capacity model analyses and physical closed circuit television video (CCTV) inspections confirmed their need. GRBCON, Incorporated is the lowest responsive and responsible bidder for the Sewer Main Replacement Project (CIP 4-23-07) to upgrade sewer line segments at four locations, in the amount of $1,001,042 with up to a 10% contingency, for a total potential cost not to exceed $1,101,146.
California Environmental Quality Act (CEQA) Determination: This project is determined to be Categorical Exempt per CEQA Section 15301 – the project consists of minor alterations to existing public right of way facilities. No potential for significant impacts to the environment are anticipated in this project.
Recommended Action:
Staff recommends that the City Council:
1. Approve the plans and specifications for the Sewer Main Replacement Project (CIP 4-23-01);
2. Adopt Resolution No. 26-09;
3. Award Construction Contract No. 25-11 contract to GRBCON, Incorporated in the amount of $1,001,042 with up to a 10% contingency; and
4. Authorize the City Manager to execute the contract and approve purchase order(s) in an amount not to exceed $1,101,146 total, including the 10% contingency.
F. APPROVAL OF THE USE OF UP TO $18,000 OF ASSET FORFEITURE
FUNDING FOR POLICE DEPARTMENT TRAINING EQUIPMENT AND
COMMUNITY ENGAGEMENT MATERIAL
The San Gabriel Police Department currently has Asset Forfeiture Funds through the Equitable Sharing Program. The requested items will be used City Council Regular Meeting Agenda – March 17, 2026 5
exclusively for Police Department training and community-based events designed to enhance preparedness, reinforce tactical decision-making, and strengthen positive relationships between the department and the community.
These expenditures are intended to support officer safety, skills training and proactive community engagement, all of which are core components of effective public safety services. Use of Asset Forfeiture Funds for these purposes is consistent with the permissible expenditure under state and federal guidelines.
California Environmental Quality Act (CEQA) Determination: Not a Project as defined in Section 15378 of the State CEQA Guidelines.
Recommended Action:
Staff recommends that the City Council:
1. Adopt Resolution No. 26-07 approving the allocation of asset forfeiture funds not to exceed $18,000 for the purchase of law enforcement training equipment and community engagement items; and
2. Authorize the Police Chief or designee to execute related purchases in accordance with City procurement policies.
G. THEATRE FEE WAIVER REQUEST BY UNITED STATES AIR FORCE BAND OF
THE GOLDEN WEST
In conjunction with Memorial Day and the 250-year anniversary of the signing of the Declaration of Independence, the United States Air Force (USAF) Band of the Golden West is planning a community concert of patriotic music, to be held at the Mission Playhouse. They have approached the City requesting a fee waiver. This is a non-ticketed, free to the community event. They are requesting that their total fee be reduced from $6,904.50 to $0.
California Environmental Quality Act (CEQA) Determination: Not a Project as defined in Section 15378 of the State CEQA Guidelines.
Recommended Action:
Staff recommends that the City Council approve staff’s recommendation to grant a full waiver of the San Gabriel Mission Playhouse rental fee in the amount of $6,904.50 for the May 18, 2026, USAF Band of the Golden West concert.
H. APPROVAL OF MEMORANDUM OF UNDERSTANDING WITH SAN GABRIEL
UNIFIED SCHOOL DISTRICT FOR USE OF GABRIELINO HIGH SCHOOL City Council Regular Meeting Agenda – March 17, 2026 6
CAMPUS AND APPROVAL OF AGREEMENT WITH GRIZZLY
ENTERTAINMENT FOR A DRONE, LASER AND DRONE PYROTECHNICS SHOW IN THE AMOUNT OF $67,500 FOR THE INDEPENDENCE DAY
CELEBRATION
The first San Gabriel Independence Day Celebration was hosted on July 3, 2024 at Gabrielino High School. New to the City and the region, the event culminated in a drone show. The following year, the City Council approved the expansion of the show to a drone, laser and light show. The San Gabriel Unified School District (SGUSD) provides the use of the soccer/ baseball field, parking lots and the football field to host the event and launch the drones for the show. The 2026 Independence Day Celebration is scheduled to take place on July 3, 2026 at Gabrielino High School with the same festival-style elements along with a drone, laser and drone show (with drone pyrotechnics for one animation), ending the night.
California Environmental Quality Act (CEQA) Determination: Not a Project as defined in Section 15378 of the State CEQA Guidelines.
Recommended Action:
Staff recommends that the City Council:
1. Authorize the City Manager to execute an agreement with Grizzly Entertainment for a drone, laser and pyrotechnic drone show in the amount of $67,500 for the July 3, 2026, Independence Day Celebration; and
2. Authorize the City Manager to execute a Memorandum of Understanding and any other necessary documents with SGUSD.
Alternatives to the Staff Recommendations:
Should the City Council not wish to approve the staff recommendation, the following options are available:
1. Authorize the City Manager to execute an agreement with Grizzly Entertainment for a drone and laser show only (no pyrotechnic drones) in the amount of $60,000 for the July 3, 2026, Independence Day Celebration, and authorize the City Manager to execute a Memorandum of Understanding and any other necessary documents with SGUSD.
2. Authorize the City Manager to execute an agreement with Grizzly Entertainment for a drone show only (no lasers and no pyrotechnic drones) in the amount of $45,000 for the July 3, 2026, Independence Day Celebration. Additionally, authorize the City Manager to execute a City Council Regular Meeting Agenda – March 17, 2026 7
Memorandum of Understanding and any other necessary documents with SGUSD.
3. Other options the City Council sees fit.
5. PUBLIC HEARING – None.
6. CONTINUED BUSINESS – None.
7. NEW BUSINESS
A. POLICE DEPARTMENT NEEDS ASSESSMENT CONCEPTUAL DESIGN
DISCUSSION
The San Gabriel Police Department building requires critical improvements to provide a safe, efficient, and functional work environment for staff. Built in 1962, the facility is outdated, lacks modern amenities, and no longer meets the standards of a modern police department. The Department has grown substantially over the last several years and a modern facility is needed to keep pace with the evolving landscape and needs of law enforcement. In July 2025, the City contracted Griffin Structures to help prepare a Police Space Needs Assessment Study to evaluate options for constructing a new facility or renovating and/or expanding the existing building. The study evaluated current and future Police Department facility space needs based on industry standards, trends and best practices, and a comprehensive assessment of the existing facility and the Department’s operational needs. Based on this, five general concept alternatives were developed with preliminary cost estimates based upon an analysis of square footage and industry-specific construction cost estimates.
California Environmental Quality Act (CEQA) Determination: Not a Project as defined in Section 15378 of the State CEQA Guidelines.
Recommended Action:
Staff recommends that the City Council:
1. Receive and file this final draft report;
2. Review and discuss it in the broad context of potential future facility options, capital improvement funding needs and related strategy decisions and actions; and
3. Direct staff on any additional general information to be included in the final report.
City Council Regular Meeting Agenda – March 17, 2026 8
B. FISCAL YEAR 2025-2026 MID-YEAR BUDGET UPDATE
The mid-year budget update report reviews the financial performance of the General Fund, Mission Playhouse Fund and the Retirement Fund through January 31, 2026. The General Fund serves as the primary operating fund for the City. This update analyzes revenue and expenditure trends, incorporates additional appropriations since the budget’s adoption, and projects the financial results for the fiscal year ending June 30, 2026. The report also provides explanations for the changes reflected in the mid-year budget update.
California Environmental Quality Act (CEQA) Determination: Not a Project as defined in Section 15378 of the State CEQA Guidelines.
Recommended Action:
Staff recommends that the City Council:
1. Receive and file the mid-year budget update report; and
2. Adopt Resolution No. 26-06 approving mid-year adjustments to the fiscal year 2025-26 budget.
C. ACCEPTANCE OF STRATEGIC PLAN REPORT AND APPROVAL OF
CONTRACT WITH MICHELLE L. FRERIDGE, ESQUIRE, FOR THE
DEVELOPMENT OF A MISSION PLAYHOUSE NONPROFIT IN AN AMOUNT NOT TO EXCEED $5,000
In November 2024, the City worked with Arts Consulting Group to conduct a strategic visioning workshop for the Mission Playhouse and in March 2025, continued the process with approval of a contract for development of a Playhouse strategic plan. Included in this report is a summary of the data collected in the strategic plan development and key recommendations for moving forward.
California Environmental Quality Act (CEQA) Determination: Not a Project as defined in Section 15378 of the State CEQA Guidelines.
Recommended Action:
Staff recommends that the City Council:
1. Accept the draft Strategic Plan as submitted and, subject to approval, include review by the Council Committee of any revisions on the strategic plan priorities table;
City Council Regular Meeting Agenda – March 17, 2026 9
2. Utilizing the City’s standard consultant contract, authorize the City Manager to execute the contract and any other necessary documents with Michelle L. Freridge, Esquire, for the start-up of the Playhouse non-profit, subject to the City Attorney’s review and approval; and
3. Direct staff to bring a contract for a retainer for operational modeling starting with the nonprofit formation, implementation support, etc. with Arts Consulting Group forward at a subsequent meeting.
8. CITY MANAGER’S REPORT
9. COUNCIL COMMENTS AND CONFERENCE/MEETING REPORTS
10. CLOSED SESSION – None.
11. ADJOURNMENT
The next regular City Council meeting will be held on Tuesday, April 7, 2026, at 6:30 P.M. Information regarding matters to be considered at each meeting will be available on the Friday before the City Council Meeting on the City’s website at www.sangabriel.gov.
Materials Available for Inspection. You may view agenda items online at www.sangabrielcity.com/agendacenter, or in person at City Hall, 425 South Mission Drive, San Gabriel, CA 91776. Materials related to an item on this Agenda, submitted to the City Council after distribution of the Agenda packet, will be posted on the City website.
Persons with Disabilities. Upon request, this Agenda will be made available in appropriate alternative formats to persons with disabilities, as required by Section 202 of the Americans with Disabilities Act of 1990.
Persons requesting a Translator. Any person requesting translation for the meeting must notify the City Clerk Department at [email protected] at least 48 hours before the meeting.
English
Translation Services. Upon request, the agenda and any public hearing notice for a project may be translated in either Chinese, Spanish, or Vietnamese. Please direct such a request for translation to the City Clerk Department by emailing [email protected] at least 48 hours before the meeting.
Chinese (Traditional)
翻譯服務。根據要求，項目的議程和任何公開聽證會通知可以翻譯成中文、西班牙文或越
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City Council Regular Meeting Agenda – March 17, 2026 10 Chinese (Simplified)
翻译服务。根据要求，项目的议程和任何公开听证会通知可以翻译成中文、西班牙文或越
南文。请至少在会议开始前 48 小时发送电子邮件至 [email protected] 将此类翻译 请求发送至市文员部。
Vietnamese
Dịch vụ Dịch thuật. Theo yêu cầu, chương trình nghị sự và bất kỳ thông báo điều trần công khai nào cho một dự án có thể được dịch sang tiếng Trung, tiếng Tây Ban Nha hoặc tiếng Việt. Vui lòng gửi yêu cầu dịch thuật như vậy tới Phòng Thư ký Thành phố bằng cách gửi email tới [email protected] ít nhất 48 giờ trước cuộc họp.
Spanish
Servicios de traducción. Previa solicitud, la agenda y cualquier aviso de audiencia pública para un proyecto pueden traducirse al chino, español o vietnamita. Dirija dicha solicitud de traducción al Departamento del Secretario Municipal enviando un correo electrónico a [email protected] al menos 48 horas antes de la reunión.
Questions about this Agenda? Should any person have a question concerning any of the above Agenda items prior to the meeting, please contact the City Clerk at [email protected] during regular office hours.
Any person with a disability who requires a modification or accommodation in order to participate in a meeting should direct such a request to the City Clerk Department by emailing [email protected] at least 48 hours before the meeting, if possible.