AGENDA
CITY COUNCIL - REGULAR MEETING
TUESDAY, JUNE 18, 2024
5:30 PM CLOSED SESSION
6:30 PM OPEN SESSION
LIVE STREAM LINK: HTTPS://VIMEO.COM/USER115670369
COMMUNITY CENTER
625 S. PICO AVENUE
SAN JACINTO, CA 92583
951-487-7330
City of San Jacinto Page 1 Updated 6/18/2024 2:26 PM
PHIL AYALA, MAYOR
VALERIE VANDEVER, MAYOR PRO TEM
ALONSO LEDEZMA, COUNCILMEMBER
CRYSTAL RUIZ, COUNCILMEMBER
BRIAN HAWKINS, COUNCILMEMBER
This City Council meeting is being conducted in-person and will be broadcast utilizing Livestream video. The City Council meeting may be observed virtually by joining the link on the City’s website.
Public Comments will only be accepted in person during the meeting or in writing to the City Clerk. Participants viewing the Livestream will not have a comment option.
For those wishing to email public comments for the June 18, 2024, City Council meeting, please submit your comments to be read aloud at the meeting by the City Clerk. Email comments to [email protected]. Please put “PUBLIC COMMENT” in the email subject line.
Email comments on matters not on the agenda must be received before the time the Mayor calls the item for Public Comments. Email comments on the agenda items must be received before the time the Mayor closes public comments on the agenda item. All email comments shall be subject to the same rules as would otherwise govern speaker comments at the Council meeting.
Electronic comments on agenda items for June 18, 2024, may only be submitted via email.
Comments via text and social media (Facebook, Twitter, etc.) will not be accepted.
Reading of Public Comments: The City Clerk will read all email comments, provided that the reading shall not exceed three (3) minutes, or such other time as the Council may provide, consistent with the time limit for speakers at a Council meeting. The email comments submitted shall become part of the record of the Council meeting.
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the office of the City Clerk at 951-487-7330 ext. 339. Notification 48 hours prior to a meeting will enable the City to make reasonable arrangements to ensure accessibility to that meeting [28 CFR 35.102.35.104 ADA Title II].
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1. ORGANIZATION
1.1. Public Comments on Closed Session Items
1.2. Closed Session
1.2.1. PUBLIC EMPLOYEE PERFORMANCE EVALUATION
Title: City Manager
1.2.2. CONFERENCE WITH LABOR NEGOTIATORS
Agency designated representatives: Craig Hayes, City Attorney Unrepresented employee: City Manager
1.2.3. CONFERENCE WITH REAL PROPERTY NEGOTIATORS
(Government Code § 54956.8)
Property: 280 Bissell Place, APN 435-260-007
City Negotiators: Rob Johnson, City Manager; Craig Hayes, City Attorney Negotiating Party: Jack M. Luiten
Under Negotiation: Price and Terms
1.3. Closed Session Report
1.4. Roll Call
1.5. Invocation
1.6. Pledge of Allegiance
1.7. Mayor/Council Member Reports
1.8. Late Items
2. PUBLIC COMMENTS
3. CONSENT CALENDAR
3.A. Consent Calendar - City Council
3.A.1. Waiver of Full Reading of Ordinance(s), and Reading by Title Only
3.A.2. Minutes of the Regular City Council Meeting of June 4, 2024.
RECOMMENDATION:
Staff recommends that the City Council approve the City Council Regular Meeting Minutes of June 4, 2024.
Department: City Clerk
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3.A.3. Warrants and Disbursements - May 2024
RECOMMENDATION:
Staff recommends that the City Council review and approve the Warrants and Disbursements for the period of May 2024 in the amount of $12,700,804.16.
Department: Finance
3.A.4. Resolutions Regarding the 2024 General Municipal Election RECOMMENDATION:
Staff recommends that the City Council approve and adopt:
1) Resolution No. 4030 of the City Council of the City of San Jacinto, California, calling and giving notice of the holding of a General Municipal Election to be held on Tuesday, November 5, 2024, for the election of certain officers as required by the provisions of the laws of the State of California relating to General Law cities; and requesting assistance from the Riverside County Registrar of Voters in conducting the election.
2) Resolution No. 4031 of the City Council of the City of San Jacinto, California, adopting regulations for Candidates for elective office pertaining to Candidate Statements submitted to the voters at an election to be held on Tuesday, November 5, 2024.
Department: City Clerk
3.A.5. Establishing the Appropriations Limit From Proceeds of Taxes for Fiscal Year 2024-2025
RECOMMENDATION:
Staff recommends that the City Council approve and adopt Resolution No. 4037, establishing the appropriations limit from proceeds of taxes for fiscal year 2024-2025.
Department: Finance
3.A.6. Four (4) Night Road Closure on Shaver Street
RECOMMENDATION:
Staff recommends that the City Council approve the requested road closure along Shaver Street between Minor Street and Las Rosas Drive for a duration of four (4) nights.
Department: Engineering
3.A.7. Approval of Five (5) Year Cooperative Agreement with Riverside County Fire Department
RECOMMENDATION:
Staff recommends that the City Council approve the Five (5) Year Cooperative Agreement with Riverside County Fire Department beginning fiscal year 2024-2025 (7/1/2024) through fiscal year 2028-2029 (6/30/2029).
Department: City Manager
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3.A.8. Professional Services Agreement Renewal with Robin Gilliland Consulting RECOMMENDATION:
Staff recommends that the City Council approve the Professional Services Agreement with Robin Gilliland Consulting for Homeless and At-Risk Population (HARP) services.
Department: City Manager
3.A.9. CityNet Agreement Renewal for Street Outreach and Emergency Shelter RECOMMENDATION:
Staff recommends that City Council approve the FY 2024-2025 professional services agreement with CityNet to provide comprehensive street outreach and emergency hotel services, and authorize the City Manager to sign the agreement.
Department: City Manager
3.A.10.ERF-3-L Grant Agreement with County of Riverside and Workforce Solutions RECOMMENDATION:
Staff recommends that the City Council
1. Accept ERF-3-L Grant funding of $682,753;
2. Authorize the City Manager to sign the necessary ERF-3-L grant agreement;
3. Authorize the City Manager to execute a Professional Services Agreement and necessary documents, subject to minor modifications, review, and approval by the City Attorney with City Net to provide comprehensive street outreach and engagement; and
4. Allocate the funds for street outreach and homeless services.
Department: City Manager
3.A.11.Professional Services Agreement with All Inclusive ADU RECOMMENDATION:
Staff recommends that the City Council approve the Professional Services Agreement (PSA) with All Inclusive ADU, Inc. for the preparation of PreApproved Accessory Dwelling Unit (ADU) plans.
Department: Community Development
3.A.12.Amendment No. 1 to Professional Services Agreement with the Riverside County Department of Animal Services for Animal Control Field and Sheltering Services RECOMMENDATION:
Staff recommends that the City Council:
1. Approve Amendment No. 1 to the Agreement for Animal Control Field and City of San Jacinto Page 5 Updated 6/18/2024 2:26 PM
Shelter Services between the City of San Jacinto and the County of Riverside, dated January 1, 2024.
2. Authorize the City Manager to execute Amendment No. 1 to the Agreement for Animal Control Field and Shelter Services between the City of San Jacinto and the County of Riverside, dated January 1, 2024, subject to modifications, review, and approval by the City Attorney.
Department: Community Development
3.A.13.Professional Services Agreement with Lynn Merrill and Associates for NPDES Compliance Services for Fiscal Years 2024-2025 and 2025-2026.
RECOMMENDATION:
Staff recommends that the City Council approve a two-year Professional Service Agreement with Lynn Merrill and Associates in the amount of $48,595.75 for National Pollutant Discharge Elimination System (NPDES) inspection, consulting, and compliance services.
Department: Storm
4. PUBLIC HEARING
4.1. Proposed Resolution for Landscaping, Lighting, and Park District No. 1 (the “District”) Fiscal Year 2024-2025 Annual Levy of Assessments RECOMMENDATION:
Staff recommends that the City Council approve and adopt Resolution No. 4034, confirming a diagram and assessment and levying the assessment for the District for FY 2024-2025.
Department: Finance
4.2. Resolution for Landscaping, Lighting, and Park District No. 2 Fiscal Year 2024-2025 Annual Levy of Assessments
RECOMMENDATION:
Staff recommends that the City Council adopt Resolution No. 4035, confirming a diagram and assessment and levying the assessment for the District for FY 2024- 2025
Department: Finance
4.3. Resolution No. 4036 for Assessment District 2003-1 FY 2024-2025 Annual Levy RECOMMENDATION:
Staff recommends that the City Council approve and adopt Resolution No. 4036, confirming a diagram and assessment, and levying the assessment for Assessment District 2003-1 for FY 2024-2025.
Department: Finance
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5. DISCUSSION ITEMS
5.1. State Street Improvements from 9th Street to Idyllwild Drive Street Improvement Project Cip#24-001/Arpa (SJ-534) & Shaver Street/San Jacinto Ave. Pavement Rehabilitation (SJ-427)
RECOMMENDATION:
Staff recommends the City Council take the following actions:
1. Approve the plans and specifications for the State Street Improvements from 9th Street to Idyllwild Drive Street Improvement Project CIP #24-001/ARPA (SJ-534) & Shaver Street/San Jacinto Ave. Pavement Rehabilitation (SJ-427);
2. Award the construction contract to the lowest responsible bidder submitting a responsive bid to R.J. Noble Company for the sum of $4,439,230;
3. Allocate 6% of the total bid for administration, inspection, and testing;
4. Allocate 10% of the total bid for construction contingencies;
5. Reject all other bids; and
6. Authorize the City Manager to execute the construction contract.
Department: Engineering
5.2. Adoption of Fiscal Year 2024-2025 Budget
RECOMMENDATION:
Staff recommends that the City Council adopt Resolution No. 4032, adopting Fiscal Year Budget 2024-2025 for the General Fund and all other funds. The Budget of the Successor Agency is also adopted by separate action.
Department: Finance
5.3. Adoption of Successor Agency’s Fiscal Year 2024-2025 Budget RECOMMENDATION:
Staff recommends that the Successor Agency Board adopt Resolution No. SA 24- 01, adopting the Fiscal Year 2024-2025 Operating and Capital Budget for the Successor Agency to the Redevelopment Agency of the City of San Jacinto (SA).
Department: Finance
5.4. Year-End Budget Review
RECOMMENDATION:
Staff recommends that the City Council:
1. Appropriate $582,964 from the General Fund as detailed in Table 4;
2. Approve the purchases and projects detailed in Table 4; and City of San Jacinto Page 7 Updated 6/18/2024 2:26 PM
3. Authorize the City Manager to execute an amendment to the contract with American Asphalt South, Inc., for additional work related to the Corp Yard Repaving Project.
Department: Finance
6. CITY MANAGER UPDATE
7. FUTURE REQUESTS FROM CITY COUNCIL TO CITY MANAGER
8. ADJOURNMENT
DOCUMENTS RELATED TO OPEN SESSION AGENDAS (SB343) - Any public record, relating to an open session agenda item, that is distributed within 72 hours prior to the meeting is available for public inspection at the public counter located in the Administration Building of City Hall, 595 S. San Jacinto Avenue, San Jacinto, CA 92583.
I, Julia Espinoza, City Clerk of the City of San Jacinto, do hereby certify that I caused to be posted the foregoing agenda this 18th day of June, 2024 as requested by law.
Julia Espinoza, City Clerk