AGENDA
CITY COUNCIL - REGULAR MEETING
TUESDAY, JANUARY 7, 2025
6:30 PM OPEN SESSION
LIVE STREAM LINK: HTTPS://VIMEO.COM/USER115670369
COMMUNITY CENTER
625 S. PICO AVENUE
SAN JACINTO, CA 92583
951-487-7330
City of San Jacinto Page 1 Updated 1/2/2025 7:41 PM
PHIL AYALA, MAYOR
VALERIE VANDEVER, MAYOR PRO TEM
ALONSO LEDEZMA, COUNCILMEMBER
CRYSTAL RUIZ, COUNCILMEMBER
CLARISA SANCHEZ, COUNCILMEMBER
This City Council meeting is being conducted in-person and will be broadcast utilizing Livestream video. The City Council meeting may be observed virtually by joining the link on the City’s website.
Public Comments will only be accepted in person during the meeting or in writing to the City Clerk. Participants viewing the Livestream will not have a comment option.
For those wishing to email public comments for the January 7, 2025, City Council meeting, please submit your comments to be read aloud at the meeting by the City Clerk. Email comments to [email protected]. Please put “PUBLIC COMMENT” in the email subject line.
Email comments on matters not on the agenda must be received before the time the Mayor calls the item for Public Comments. Email comments on the agenda items must be received before the time the Mayor closes public comments on the agenda item. All email comments shall be subject to the same rules as would otherwise govern speaker comments at the Council meeting.
Electronic comments on agenda items for January 7, 2025, may only be submitted via email.
Comments via text and social media (Facebook, Twitter, etc.) will not be accepted.
Reading of Public Comments: The City Clerk will read all email comments, provided that the reading shall not exceed three (3) minutes, or such other time as the Council may provide, consistent with the time limit for speakers at a Council meeting. The email comments submitted shall become part of the record of the Council meeting.
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the office of the City Clerk at 951-487-7330 ext. 339. Notification 48 hours prior to a meeting will enable the City to make reasonable arrangements to ensure accessibility to that meeting [28 CFR 35.102.35.104 ADA Title II].
City of San Jacinto Page 2 Updated 1/2/2025 7:41 PM
1. ORGANIZATION
1.1. Roll Call
1.2. Invocation
1.3. Pledge of Allegiance
1.4. Mayor/Council Member Reports
1.5. Late Items
2. PUBLIC COMMENTS
3. CONSENT CALENDARS
3.A. Consent Calendar - City Council
3.A.1. Waiver of Full Reading of Ordinance(s), and Reading by Title Only
4. DISCUSSION ITEMS
4.1. Warren Road Minor Drainage Improvement Project (SJ-507) (CIP# 24-002) RECOMMENDATION:
Staff recommends that the City Council take the following actions:
1. APPROVE the plans and specifications for the WARREN ROAD MINOR DRAINAGE IMPROVEMENT PROJECT (SJ-507) (CIP# 24-002);
2. AWARD the construction contract to the lowest responsible bidder submitting a responsive bid Wright Construction Engineering for the sum of $331,750;
3. ALLOCATE 13% ($43,127.50) of total bid for administration, inspection, and testing;
4. ALLOCATE 15% ($49,762.50) of total bid for construction contingencies; and
5. AUTHORIZE the City Manager to execute the construction contract.
Department: Engineering
4.2. Selection of Mayor and Mayor Pro Tem
RECOMMENDATION:
Staff recommends that the City Council review the mayoral selection options in this staff report and either:
. Keep the current selection process for Mayor and Mayor Pro Tem adopted via Resolution No. 4042 on October 15, 2024, and take action to confirm Mayor Pro Tem Valerie Vandever as Mayor and Councilmember Alonzo Ledezma as Mayor Pro Tem;
2. Adopt Resolution No. 4055 and amend the current selection process for Mayor and Mayor Pro Tem by appointing a Mayor and Mayor Pro Tem through City of San Jacinto Page 3 Updated 1/2/2025 7:41 PM
nomination of any member of the City Council and three (3) affirmative votes and then take action to select a Mayor and Mayor Pro Tem; or
3. Provide direction to staff and bring this item back at a later date for further discussion.
Department: City Attorney
5. FUTURE REQUESTS FROM CITY COUNCIL TO CITY MANAGER
6. ADJOURNMENT
DOCUMENTS RELATED TO OPEN SESSION AGENDAS (SB343) - Any public record, relating to an open session agenda item, that is distributed within 72 hours prior to the meeting is available for public inspection at the public counter located in the Administration Building of City Hall, 595 S. San Jacinto Avenue, San Jacinto, CA 92583.
I, Julia Espinoza, City Clerk of the City of San Jacinto, do hereby certify that I caused to be posted the foregoing agenda this 02 day of January 2025 as requested by law.
Julia Espinoza, City Clerk
January 7, 2025
TO: City Council
REQUESTED BY: Stuart McKibbin, City Engineer
APPROVED BY: Robert A. Johnson, City Manager
SUBJECT: Warren Road Minor Drainage Improvement Project (SJ-507) (CIP# 24- 002)
RECOMMENDATION:
Staff recommends that the City Council take the following actions:
1. APPROVE the plans and specifications for the WARREN ROAD MINOR DRAINAGE IMPROVEMENT PROJECT (SJ-507) (CIP# 24-002);
2. AWARD the construction contract to the lowest responsible bidder submitting a responsive bid Wright Construction Engineering for the sum of $331,750;
3. ALLOCATE 13% ($43,127.50) of total bid for administration, inspection, and testing;
4. ALLOCATE 15% ($49,762.50) of total bid for construction contingencies; and
5. AUTHORIZE the City Manager to execute the construction contract.
BACKGROUND:
The City of San Jacinto and KB Home Coastal Inc. came to an agreement that KB Home Coastal Inc. would provide a $162,500 fair share contribution in lieu of constructing drainage improvements as a part of their conditions of approval.
Riverside County Flood Control District (RCFCD) agreed to fund the remaining costs for the construction of this drainage channel. The funding agreement between the City and RCFCD will come to the Council at an upcoming meeting.
This project will consist of constructing a new 1500-foot-long concrete channel and installing flexible post lane delineators to provide safer traffic conditions.
This project is exempt from CEQA requirements under CCR 15301(c).
DISCUSSION:
Notice Inviting Bids for WARREN ROAD MINOR DRAINAGE IMPROVEMENT PROJECT (SJ-507) (CIP# 24-002) advertised online on Planet Bids on November 21, 2024. On December 19, 2024, ten bids were received ranging from $331,750 to $537,200. Wright Construction Engineering submitted the lowest responsible and responsive bid for the sum of $331,750.
Wright Construction Engineering has not performed work for the City before, so Engineering contacted the Contractor’s references. The agencies referenced by the Contractor were all satisfied with the Contractor’s work.
4.1 Packet Pg. 4
The project’s general work occurs on a segment of Warren Road beginning on Scott St. and approximately 1500 feet south of Scott St. The general work of this project involves installation of the following proposed drainage improvements and traffic control: concrete channel, concrete drainage apron, and reflective post delineators. The scope of work also includes the removal and replacement of the existing concrete headwall and wingwall found at the north end of the site by Scott St. As part of the work the Contractor shall furnish all labor, technical and professional services, supervision, materials, equipment, tools, and incidentals as required by the Plans, Specifications, and Contract Documents.
City staff recommends the City Council award the construction contract for the sum of $331,750 to Wright Construction Engineering as the lowest responsible bidder submitting a responsive bid.
FISCAL IMPACT:
Approval of this item will not impact the General Fund. The existing developer funds supplemented by RCFCD funds is sufficient to fund construction, construction contingencies, administration, and inspection.
Project Expenditures
Construction Contract $ 331,750.00
Design Cost to Date $ 36,465.00
Contingencies $ 49,762.50
Admin, Inspection, Testing $ 43,127.50
Grand Total: $ 461,105.00
ATTACHMENTS:
SJ-507_Warren Rd_Drainage_Project_2024-11-20
BidResultList (SJ-507)
4.1 Packet Pg. 5
CITY OF SAN JACINTO SEAL APPROVED BY: CITY OF SAN JACINTO BENCHMARK SJ-507 Civil Engineering Planning Project Management Internet: WWW.interwestgrp.com Interwest Consulting Group INTERWEST A SAFEbuilt COMPANY WARREN ROAD DRAINAGE IMPROVEMENTS PROJECT B CK L NA FE SIOM L NA FE SIO TR DER P S R DER P OE. I V IL I NR FO CALI I V IL I NR FO CALI R TS IS GE E AT R TS IS GE E AT F NO. 44553 OC TE N AU R T R A E IN GNE R A E IN GNE E B C I I 1221 S. San Jacinto Avenue San Jacinto, CA 92583 (951) 654-3592 DIG ALERT 1 WARREN ROAD MINOR DRAINAGE IMPROVEMENT PROJECT CITY OF SAN JACINTO, CALIFORNIA 74 15 10 15 215 215 60 79 79 60 74 74 74 (SJ-507) TITLE SHEET UNDERGROUND STRUCTURES PRIVATE ENGINEERING NOTE: 4.1.a Packet Pg. 6
Attachment: SJ-507_Warren Rd_Drainage_Project_2024-11-20 (Warren Road Minor Drainage Improvement Project (SJ-507) (CIP# 24-002)) CITY OF SAN JACINTO SEAL APPROVED BY: CITY OF SAN JACINTO BENCHMARK SJ-507 Civil Engineering Planning Project Management Internet: WWW.interwestgrp.com Interwest Consulting Group INTERWEST A SAFEbuilt COMPANY WARREN ROAD DRAINAGE IMPROVEMENTS PROJECT B CK L NA FE SIOM L NA FE SIO TR DER P S R DER P OE. I V IL I NR FO CALI I V IL I NR FO CALI R TS IS GE E AT R TS IS GE E AT F NO. 44553 OC TE N AU R T R A E IN GNE R A E IN GNE E B C I I 1221 S. San Jacinto Avenue San Jacinto, CA 92583 (951) 654-3592 DIG ALERT 2 DRAINAGE IMPROVEMENTS 4.1.a Packet Pg. 7
Attachment: SJ-507_Warren Rd_Drainage_Project_2024-11-20 (Warren Road Minor Drainage Improvement Project (SJ-507) (CIP# 24-002)) CITY OF SAN JACINTO SEAL APPROVED BY: CITY OF SAN JACINTO BENCHMARK SJ-507 Civil Engineering Planning Project Management Internet: WWW.interwestgrp.com Interwest Consulting Group INTERWEST A SAFEbuilt COMPANY WARREN ROAD DRAINAGE IMPROVEMENTS PROJECT B CK L NA FE SIOM L NA FE SIO TR DER P S R DER P OE. I V IL I NR FO CALI I V IL I NR FO CALI R TS IS GE E AT R TS IS GE E AT F NO. 44553 OC TE N AU R T R A E IN GNE R A E IN GNE E B C I I 1221 S. San Jacinto Avenue San Jacinto, CA 92583 (951) 654-3592 DIG ALERT 3 DRAINAGE IMPROVEMENTS 4.1.a Packet Pg. 8
Attachment: SJ-507_Warren Rd_Drainage_Project_2024-11-20 (Warren Road Minor Drainage Improvement Project (SJ-507) (CIP# 24-002)) CITY OF SAN JACINTO SEAL APPROVED BY: CITY OF SAN JACINTO BENCHMARK SJ-507 Civil Engineering Planning Project Management Internet: WWW.interwestgrp.com Interwest Consulting Group INTERWEST A SAFEbuilt COMPANY WARREN ROAD DRAINAGE IMPROVEMENTS PROJECT B CK L NA FE SIOM L NA FE SIO TR DER P S R DER P OE. I V IL I NR FO CALI I V IL I NR FO CALI R TS IS GE E AT R TS IS GE E AT F NO. 44553 OC TE N AU R T R A E IN GNE R A E IN GNE E B C I I 1221 S. San Jacinto Avenue San Jacinto, CA 92583 (951) 654-3592 DIG ALERT 4 DETAILS 4.1.a Packet Pg. 9
Attachment: SJ-507_Warren Rd_Drainage_Project_2024-11-20 (Warren Road Minor Drainage Improvement Project (SJ-507) (CIP# 24-002))
4.1.a
Packet Pg. 10
Attachment: SJ-507_Warren Rd_Drainage_Project_2024-11-20 (Warren Road Minor Drainage Improvement Project (SJ-507) (CIP# 24-002)) City of San Jacinto
Bid Results for Project WARREN ROAD MINOR DRAINAGE IMPROVEMENT PROJECT (CIP# 24-002) Issued on 11/21/2024
Bid Due on December 19, 2024 2:00 PM (PST)
Exported on 12/20/2024
Line Totals (Unit Price * Quantity)
Item Num Description Unit Quantity
Wright
Construction
Engineering -
Unit Price
Line Total
1 MOBILIZATION LS 1 $28,000.00 $28,000.00
2 WATER POLLUTION CONTROL LS 1 $7,000.00 $7,000.00
3 CLEARING & GRUBBING LS 1 $8,000.00 $8,000.00
4 CONCRETE CHANNEL DITCH CY 160 $1,475.00 $236,000.00
5 CONCRETE CULVERT STRAIGHT HEADWALL DOUBLE
CIRCULAR PIPE PER CALTRANS STD D89A LS 1 $7,000.00 $7,000.00 6 CONCRETE APRON RCFC STD CH333 CY 8 $2,000.00 $16,000.00 7 CLASS 1 FLEXIBLE POST DELINEATORS CALTRANS STD
A73 EA 30 $105.00 $3,150.00
8 REMOVE HEADWALL AND WINGWALLS LS 1 $7,000.00 $7,000.00 9 TRAFFIC CONTROL LS 1 $12,500.00 $12,500.00
10 CONCRETE CULVERT STRAIGHT HEADWALL
SINGULAR PIPE CALTRANS STD D89B LS 1 $7,100.00 $7,100.00 Subtotal $331,750.00
Total $331,750.00
4.1.b
Packet Pg. 11
Attachment: BidResultList (SJ-507) (Warren Road Minor Drainage Improvement Project (SJ-507) (CIP# 24-002)) RE Chaffee
Construction
Inc - Unit
Price
Line Total
NMN
Construction -
Unit Price
Line Total
GCI
Construction,
Inc. - Unit
Price
Line Total
Red Castle
Construction -
Unit Price
$15,000.00 $15,000.00 $11,256.45 $11,256.45 $20,000.00 $20,000.00 $38,696.54 $2,500.00 $2,500.00 $16,531.63 $16,531.63 $9,500.00 $9,500.00 $13,893.36 $22,000.00 $22,000.00 $18,477.19 $18,477.19 $46,000.00 $46,000.00 $16,534.26 $1,375.00 $220,000.00 $1,169.47 $187,115.20 $1,460.00 $233,600.00 $1,549.07 $26,000.00 $26,000.00 $21,882.32 $21,882.32 $17,200.00 $17,200.00 $12,213.33 $880.00 $7,040.00 $1,623.80 $12,990.40 $1,600.00 $12,800.00 $1,841.41 $140.00 $4,200.00 $110.33 $3,309.90 $255.00 $7,650.00 $262.92 $4,600.00 $4,600.00 $19,203.48 $19,203.48 $9,100.00 $9,100.00 $10,831.88 $8,900.00 $8,900.00 $28,874.58 $28,874.58 $17,800.00 $17,800.00 $15,608.99 $26,000.00 $26,000.00 $18,239.32 $18,239.32 $8,500.00 $8,500.00 $11,597.25 $336,240.00 $337,880.47 $382,150.00
$336,240.00 $337,880.47 $382,150.00
4.1.b
Packet Pg. 12
Attachment: BidResultList (SJ-507) (Warren Road Minor Drainage Improvement Project (SJ-507) (CIP# 24-002)) Line Total
Voltaire
Engineering -
Unit Price
Line Total
Bosco
Constructors,
Inc. - Unit
Price
Line Total
Champion's
structures -
Unit Price
Line Total
$38,696.54 $30,000.00 $30,000.00 $24,293.44 $24,293.44 $24,000.00 $24,000.00 $13,893.36 $3,800.00 $3,800.00 $33,459.83 $33,459.83 $9,000.00 $9,000.00 $16,534.26 $72,000.00 $72,000.00 $21,216.89 $21,216.89 $17,000.00 $17,000.00 $247,851.20 $1,800.00 $288,000.00 $1,122.73 $179,636.80 $2,159.00 $345,440.00 $12,213.33 $11,500.00 $11,500.00 $42,195.19 $42,195.19 $18,900.00 $18,900.00 $14,731.28 $450.00 $3,600.00 $4,276.07 $34,208.56 $2,750.00 $22,000.00 $7,887.60 $120.00 $3,600.00 $224.08 $6,722.40 $230.00 $6,900.00 $10,831.88 $4,000.00 $4,000.00 $8,409.77 $8,409.77 $6,500.00 $6,500.00 $15,608.99 $4,500.00 $4,500.00 $59,316.59 $59,316.59 $28,500.00 $28,500.00 $11,597.25 $6,500.00 $6,500.00 $42,196.51 $42,196.51 $20,000.00 $20,000.00 $389,845.69 $427,500.00 $451,655.98 $498,240.00
$389,845.69 $427,500.00 $451,655.98 $498,240.00
4.1.b
Packet Pg. 13
Attachment: BidResultList (SJ-507) (Warren Road Minor Drainage Improvement Project (SJ-507) (CIP# 24-002))
NARROW PATH
ENGINEERING -
Unit Price
Line Total
HZS
Engineering -
Unit Price
HZS
Engineering
$80,660.00 $80,660.00 $10,000.00 $10,000.00
$12,500.00 $12,500.00 $20,000.00 $20,000.00
$15,000.00 $15,000.00 $55,000.00 $55,000.00
$2,200.00 $352,000.00 $2,200.00 $352,000.00
$12,500.00 $12,500.00 $15,000.00 $15,000.00
$625.00 $5,000.00 $2,400.00 $19,200.00
$209.00 $6,270.00 $200.00 $6,000.00
$4,680.00 $4,680.00 $8,000.00 $8,000.00
$34,165.00 $34,165.00 $37,000.00 $37,000.00
$14,400.00 $14,400.00 $15,000.00 $15,000.00
$537,175.00 $537,200.00
$537,175.00 $537,200.00
4.1.b
Packet Pg. 14
Attachment: BidResultList (SJ-507) (Warren Road Minor Drainage Improvement Project (SJ-507) (CIP# 24-002)) January 7, 2025
TO: City Council
REQUESTED BY: Craig Hayes,
APPROVED BY: Robert A. Johnson, City Manager
SUBJECT: Selection of Mayor and Mayor Pro Tem
RECOMMENDATION:
Staff recommends that the City Council review the mayoral selection options in this staff report and either:
. Keep the current selection process for Mayor and Mayor Pro Tem adopted via Resolution No. 4042 on October 15, 2024, and take action to confirm Mayor Pro Tem Valerie Vandever as Mayor and Councilmember Alonzo Ledezma as Mayor Pro Tem;
2. Adopt Resolution No. 4055 and amend the current selection process for Mayor and Mayor Pro Tem by appointing a Mayor and Mayor Pro Tem through nomination of any member of the City Council and three (3) affirmative votes and then take action to select a Mayor and Mayor Pro Tem; or
3. Provide direction to staff and bring this item back at a later date for further discussion.
DISCUSSION:
At the October 15, 2024, City Council meeting, the City Council adopted a mayoral rotation policy via Resolution No. 4042. At the December 17, 2024, City Council meeting, the City Council did not take action on appointing a Mayor or Mayor Pro Tem and directed staff to bring back a resolution at the next City Council meeting that would amend the current selection process for Mayor and Mayor Pro Tem and appoint a Mayor and Mayor Pro Tem through nomination of any member of the City Council and three (3) affirmative votes.
1. State Law and Procedures for Selecting the Mayor
Government Code Section 36801 grants the City Council the authority to select the mayor:
“[t]he city council shall meet at the meeting at which the declaration of the election results for a general municipal election is made…and, following the declaration of the election results and the installation of elected officials, choose one of its number as mayor, and one of its number as mayor pro tempore.”
State law does not prescribe a particular method the City Council must use to select a mayor and mayor pro tempore. Rather, the City Council may select the mayor and mayor pro tempore in the manner it chooses.
4.2 Packet Pg. 15
2. Current Selection Process.
Section 3.1 of the City of San Jacinto Council Orientation and Procedure Handbook (the, “Handbook”) provides the procedures for selecting the Mayor and Mayor Pro Tem. The current selection process for Mayor and Mayor Pro Tem was adopted by the City Council via Resolution No. 4042 on October 15, 2024.
Resolution No. 4042 states that after the November 2024 General Election, the City Council would appoint the current Mayor Pro Tem as Mayor, and the most senior City Council member, who has never served as Mayor or Mayor Pro Tem, as Mayor Pro Tem. If there is no incumbent of the City Council who has never served as Mayor or Mayor Pro Tem, the most senior incumbent member of the City Council would become Mayor Pro Tem. Following these appointments, the selection process would then default to a rotational system where, after each election, the current Mayor Pro Tem would become the Mayor, and the Councilmember at the top of the rotation list would become Mayor Pro Tem.
3. Proposed Method for Selecting a Mayor and Mayor Pro Tem The following is an option for the City Council to consider as it pertains to the selection process for the offices of the Mayor and Mayor Pro Tem. This option is how the City Council selected the Mayor and Mayor Pro Tem prior to the adoption of Resolution No. 4042. The City Attorney’s office has prepared a resolution attached to this staff report if the City Council desires to adopt this option tonight.
With this option, the City Council appoints a Mayor and Mayor Pro Tem through nomination by any member of the City Council. Following these nominations, each nomination must be confirmed by three (3) or more affirmative votes. In the event that no person receives three (3) or more votes for either one of the offices, the process must be repeated, with the two persons receiving the highest number of votes previously being the only nominees for that office seeking to be filled. If, after repeating the selection process, no person receives three (3) affirmative votes for the office, the City Council has the option to either repeat the selection process until the officer has been duly selected or continue the selection to the next regular meeting of the City Council.
FISCAL IMPACT:
No fiscal impact.
ATTACHMENTS
Resolution No. 4042
Resolution No. 4055
ATTACHMENTS:
Resolution No. 4042
San Jacinto - Resolution No. 4055 Mayor Rotation Policy
4.2 Packet Pg. 16
24438.00000\42754870.2
Resolution No. 4042
STATE OF CALIFORNIA ) RESOLUTION NO. 4042
COUNTY OF RIVERSIDE ) ss
CITY OF SAN JACINTO )
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
SAN JACINTO, CALIFORNIA, AMENDING SECTION 3.1
OF THE SAN JACINTO COUNCIL ORIENTATION AND
PROCEDURE HANDBOOK TO ADOPT A POLICY FOR
THE ROTATION OF MAYOR AND MAYOR PRO TEM
WHEREAS, California Government Code Section 36801 provides that the Mayor and Mayor Pro Tem of a general law city are chosen by the City Council; and WHEREAS, Government Code Section 36801 does not require nor provide for any particular procedure for selecting the Mayor and Mayor Pro Tem; and WHEREAS, Section 3.1 of the City of San Jacinto Council Orientation and Procedure Handbook sets forth the current policies and procedures for the nomination and election of the Mayor and the Mayor Pro Tem by the City Council; and WHEREAS, on October 15, 2024, the City Council considered possible alternatives to the current nomination and election procedure, which included the appointment of a Mayor and Mayor Pro Tem based on a rotational system; and WHEREAS, the City Council desires to implement a new policy for the appointment of a Mayor and Mayor Pro Tem based on a rotational system, whereby after the next election, the current Mayor Pro Tem shall be appointed as Mayor, and the most senior incumbent member of the City Council who has never served as Mayor or Mayor Pro Tem shall be appointed as Mayor Pro Tem. Following these appointments, the selection process would then default to a rotational system where, after each election, the current Mayor Pro Tem would become the Mayor, and the next Councilmember at the top of the rotation list would become Mayor Pro Tem.
NOW, THEREFORE, the City Council of the City of San Jacinto hereby finds, determines, and resolves as follows:
SECTION 1. The recitals set forth above are true and correct and are incorporated into this resolution by this reference.
SECTION 2. The City hereby amends Section 3.1 the City of San Jacinto Council Orientation and Procedure Handbook and adopts a new policy for the rotation of Mayor and Mayor Pro Tem, as set forth in Exhibit “A,” attached hereto.
SECTION 3. This Resolution shall be effective as of the date of adoption. The Clerk shall certify the adoption of this Resolution.
4.2.a
Packet Pg. 17
Attachment: Resolution No. 4042 (Selection of Mayor and Mayor Pro Tem) 24438.00000\42754870.2
Resolution No. 4042
PASSED, APPROVED, AND ADOPTED this 15th day of October 2024, by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
CITY OF SAN JACINTO:
________________________
Phil Ayala, Mayor
ATTEST:
_________________________
Julia Espinoza, City Clerk
APPROVED AS TO FORM:
BEST, BEST & KRIEGER LLP
____________________________
Craig P. Hayes, City Attorney
4.2.a
Packet Pg. 18
Attachment: Resolution No. 4042 (Selection of Mayor and Mayor Pro Tem) 24438.00000\42754870.2
Resolution No. 4042
CERTIFICATION
STATE OF CALIFORNIA )
COUNTY OF RIVERSIDE ) ss
CITY OF SAN JACINTO )
I, Julia Espinoza, City Clerk of the City of San Jacinto, DO HEREBY CERTIFY that the foregoing Resolution 4042 was passed, approved, and adopted by the Regular Meeting of the San Jacinto City Council held on the 15th day of October 2024 by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
WITNESS MY HAND AND OFFICIAL SEAL this 15th day of October 2024 _____________________________
Julia Espinoza, City Clerk
4.2.a
Packet Pg. 19
Attachment: Resolution No. 4042 (Selection of Mayor and Mayor Pro Tem) 24438.00000\42754870.2
Resolution No. 4042
A-1
EXHIBIT “A”
AMENDED SECTION 3.1 OF THE CITY OF SAN JACINTO
COUNCIL ORIENTATION AND PROCEDURE HANDBOOK
3. PRESIDING OFFICER
3.1 Presiding Officer
(a) The Mayor shall be the Presiding Officer at all meetings of the Council.
In the absence of the Mayor, the Mayor Pro Tem shall preside. In the absence of both the Mayor and Mayor Pro Tem, the Council shall select a temporary presiding officer to serve until the arrival of the Mayor or the Mayor Pro Tem or until adjournment, whichever first occurs. (b) The Council shall reorganize each year. In even-numbered years, the Council shall reorganize itself by appointing the Mayor and Mayor Pro Tem from its members pursuant to the selection procedure established by this section at the first regular meeting following the official canvass of results of the election, but no later than the fourth Tuesday following the date of said general and municipal election.
In odd-numbered years, at the first meeting in December the Council shall reorganize by appointing one of its members as Mayor and another of its members as Mayor Pro Tem pursuant to the selection procedure established by this section.
In the event the Mayor or Mayor Pro Tem cannot fulfill their term, a Mayor or Mayor Pro Tem shall be appointed pursuant to the selection procedure established by this section to serve the remainder of the current term at any meeting of the City Council.
(c) The City Clerk shall preside at the portion of the Council meeting to appoint the Mayor and Mayor Pro Tem.
(d) Notwithstanding anything in this Section 3.1, when appointing the Mayor and Mayor Pro Tem at the first regular meeting following the official canvass of results of the November 2024 general election, the position of Mayor shall be filled by the current Mayor Pro Tem. The most senior incumbent member of the City Council, who has never served as Mayor or Mayor Pro Tem, shall be appointed as Mayor Pro Tem. If there is no incumbent member of the City Council who has never served as Mayor or Mayor Pro Tem, the most senior incumbent member of the City Council shall become Mayor Pro Tem.
4.2.a
Packet Pg. 20
Attachment: Resolution No. 4042 (Selection of Mayor and Mayor Pro Tem) 24438.00000\42754870.2
Resolution No. 4042
A-2
(e) Following appointments of the Mayor and Mayor Pro Tem after the November 2024 general election, the selection process would then default to a rotational system of who will serve as Mayor and Mayor Pro Tem based, to the extent possible, on the following rules and policies:
a. The position of Mayor shall be filled by the current Mayor Pro Tem. If the Mayor Pro Tem is no longer on the Council, the Council Member at the top of the rotation list would become Mayor.
b. The Council Member at the top of the rotation list would become Mayor Pro Tem.
c. The senior incumbent Council Member would be at the top of the rotation list followed by other incumbent Council Members in order of seniority.
d. In a non-election year, the previous Mayor shall be placed in the rotation below other Council Members, even if the previous Mayor is more senior than the other Council Members.
e. Upon the election or appointment of a new Council Member, the new individual shall be placed at the bottom of the rotation list. In the event of an election of more than one new individual to the City Council, the ranking of order of the new Council Member(s) shall be in relation to the number of votes received at the election.
The individual with the greatest number of votes shall be placed immediately below more senior Council Members including incumbent Council Members who are reelected. The individual with the second greatest number of votes shall be placed below the first and so on. Following an election, the previous incumbent Mayor shall be placed in the rotation above the newly elected Council Member(s) and below other incumbent Councilmembers, including incumbent Councilmembers who are reelected.
Incumbent Councilmembers shall stay in their position in the rotation relative to other incumbents, even after reelection. f. In instances where there are four or five new individuals elected to the City Council, those individuals filling positions with shorter terms remaining shall be placed at the top of the rotation list in order of votes received at the election. Councilmembers with longer terms shall be placed below the shorter-term
Councilmembers on the rotation list in order of votes received at the election.
g. In the event of a tie in seniority between two incumbent Councilmembers of the City Council, the tie shall be broken by flipping a coin.
(f) Voting in the selection of Mayor and Mayor Pro Tem shall be by voice vote administered by the City Clerk.
4.2.a
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Attachment: Resolution No. 4042 (Selection of Mayor and Mayor Pro Tem) 24438.00000\42754870.2
Resolution No. 4042
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(g) The Mayor and Mayor Pro Tem shall serve at the will of the City Council and until their successors have been duly appointed pursuant to subsection (b), (g) and (h) hereof.
(h) The offices of Mayor and/or Mayor Pro Tem shall be deemed vacant upon the happening of any of the following:
(1) The death of the holder of such office;
(2) The loss or resignation from membership on the Council the holder of such office;
(3) The acceptance by the Council of the resignation from such office by the holder thereof;
(4) The majority of Council Members desire to make a change; (5) The recall of the holder of such office.
At its first regular meeting after the occurrence of a vacancy created by one of the foregoing events, the Council shall appoint a successor to such office, pursuant to the selection procedure established by this section.
4.2.a
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Attachment: Resolution No. 4042 (Selection of Mayor and Mayor Pro Tem) 24438.00000\43064998.1
Resolution No. 4055
STATE OF CALIFORNIA ) RESOLUTION NO. 4055
COUNTY OF RIVERSIDE ) ss
CITY OF SAN JACINTO )
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
SAN JACINTO, CALIFORNIA, AMENDING SECTION 3.1 OF
THE SAN JACINTO COUNCIL ORIENTATION AND
PROCEDURE HANDBOOK TO ADOPT A POLICY FOR THE
APPOINTMENT OF MAYOR AND MAYOR PRO TEM
WHEREAS, California Government Code Section 36801 provides that the Mayor and Mayor Pro Tem of a general law city are chosen by the City Council; and WHEREAS, Government Code Section 36801 does not require nor provide for any particular procedure for selecting the Mayor and Mayor Pro Tem; and WHEREAS, Section 3.1 of the City of San Jacinto Council Orientation and Procedure Handbook sets forth the current policies and procedures for the nomination and election of the Mayor and the Mayor Pro Tem by the City Council; and WHEREAS, on January 7, 2025, the City Council considered an alternative to the current nomination and election procedure of Mayor and Mayor Pro Tem based on a rotational system; and
WHEREAS, the City Council desires to implement a new policy for the appointment of a Mayor and Mayor Pro Tem whereby the City Council appoints a Mayor and Mayor Pro Tem through nomination by any member of the City Council. Following these nominations, each nomination must be confirmed by three (3) or more affirmative votes.
NOW, THEREFORE, the City Council of the City of San Jacinto hereby finds, determines, and resolves as follows:
SECTION 1. The recitals set forth above are true and correct and are incorporated into this resolution by this reference.
SECTION 2. The City hereby amends Section 3.1 of the City of San Jacinto Council Orientation and Procedure Handbook and adopts a new policy for the appointment of Mayor and Mayor Pro Tem, as set forth in Exhibit “A,” attached hereto.
SECTION 3. This Resolution shall be effective as of the date of adoption. The Clerk shall certify the adoption of this Resolution.
4.2.b
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Attachment: San Jacinto - Resolution No. 4055 Mayor Rotation Policy (Selection of Mayor and Mayor Pro Tem) 24438.00000\43064998.1
Resolution No. 4055
PASSED, APPROVED AND ADOPTED this 7th day of January 2025, by the following vote:
AYES:
NAYS:
ABSENT:
ABSTAIN:
CITY OF SAN JACINTO:
________________________
Phil Ayala, Mayor
ATTEST:
_________________________
Julia Espinoza, City Clerk
APPROVED AS TO FORM:
BEST, BEST & KRIEGER LLP
____________________________
Craig P. Hayes, City Attorney
4.2.b
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Attachment: San Jacinto - Resolution No. 4055 Mayor Rotation Policy (Selection of Mayor and Mayor Pro Tem) 24438.00000\43064998.1
Resolution No. 4055
CERTIFICATION
STATE OF CALIFORNIA)
COUNTY OF RIVERSIDE) ss
CITY OF SAN JACINTO)
I, Julia Espinoza, City Clerk of the City of San Jacinto , DO HEREBY CERTIFY that the foregoing Resolution 4055 was passed, approved, and adopted the Regular Meeting of the San Jacinto City Council held on the 7 th day of January,
2025, by the following vote:
AYES:
NAYS:
ABSENT:
ABSTAIN:
WITNESS MY HAND AND OFFICIAL SEAL this 7
th day of January 2025
_____________________________
Julia Espinoza, City Clerk
4.2.b
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Attachment: San Jacinto - Resolution No. 4055 Mayor Rotation Policy (Selection of Mayor and Mayor Pro Tem) 24438.00000\43064998.1
Resolution No. 4055
A-1
EXHIBIT “A”
AMENDED SECTION 3.1 OF THE CITY OF SAN JACINTO COUNCIL ORIENTATION AND PROCEDURE HANDBOOK TO READ AS FOLLOWS:
3. PRESIDING OFFICER
3.1 Presiding Officer
(a) The Mayor shall be the Presiding Officer at all meetings of the Council.
In the absence of the Mayor, the Mayor Pro Tem shall preside. In the absence of both the Mayor and Mayor Pro Tem, the Council shall select a temporary presiding officer to serve until the arrival of the Mayor or the Mayor Pro Tem or until adjournment, whichever first occurs. (b) The Council shall reorganize each year. In even-numbered years, the Council shall reorganize itself by appointing the Mayor and Mayor Pro Tem from its members pursuant to the selection procedure established by this section, at the first regular meeting following the official canvass of results of the election, but no later than the fourth Tuesday following the date of said general and municipal election.
In odd numbered years, at the first meeting in December the Council shall reorganize by appointing one of its members as Mayor and another of its members as Mayor Pro Tem.
In the event the Mayor or Mayor Pro Tem cannot fulfill their term, the Council may choose a Mayor or Mayor Pro Tem to serve the remainder of the current term at any meeting of the City Council. (c) The City Clerk shall preside at the portion of the Council meeting to determine the nomination and selection of the Mayor and Mayor Pro Tem.
(d) Nomination for the office of Mayor or Mayor Pro Tem may be made by any member of the Council. Each selection shall be by three (3) or more affirmative votes. In the event that no person receives three or more votes in the selection process for one or both offices, the selection process shall be repeated immediately provided, however, that the two persons receiving the highest number of votes in the preceding selection process shall be the only nominees for the office to filled. If, upon repeating the selection process for Mayor or Mayor Pro Tem, no person has yet received three affirmative votes for such office, the Council may either repeat the selection process until the officer has been duly selected or may continue the selection to the next regular meeting of the Council.
4.2.b
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Attachment: San Jacinto - Resolution No. 4055 Mayor Rotation Policy (Selection of Mayor and Mayor Pro Tem) 24438.00000\43064998.1
Resolution No. 4055
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(e) Voting in the selection of Mayor and Mayor Pro Tem shall be by voice vote administered by the City Clerk.
(f) The Mayor and Mayor Pro Tem shall serve at the will of the City Council and until their successors have been duly appointed pursuant to this subsection.
(g) The offices of Mayor and/or Mayor Pro Tem shall be deemed vacant upon the happening of any of the following:
(1) The death of the holder of such office;
(2) The loss or resignation from membership on the Council the holder of such office;
(3) The acceptance by the Council of the resignation from such office by the holder thereof;
(4) The majority of Council Members desire to make a change; (5) The recall of the holder of such office.
(h) At its first regular meeting after the occurrence of a vacancy created by one of the foregoing events, the Council shall appoint a successor to such office, pursuant to the selection procedure established by this section.
4.2.b
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Attachment: San Jacinto - Resolution No. 4055 Mayor Rotation Policy (Selection of Mayor and Mayor Pro Tem)