January 7, 2025
TO: City Council
REQUESTED BY: Stuart McKibbin, City Engineer
APPROVED BY: Robert A. Johnson, City Manager
SUBJECT: Warren Road Minor Drainage Improvement Project (SJ-507) (CIP# 24- 002)
RECOMMENDATION:
Staff recommends that the City Council take the following actions:
1. APPROVE the plans and specifications for the WARREN ROAD MINOR DRAINAGE IMPROVEMENT PROJECT (SJ-507) (CIP# 24-002);
2. AWARD the construction contract to the lowest responsible bidder submitting a responsive bid Wright Construction Engineering for the sum of $331,750;
3. ALLOCATE 13% ($43,127.50) of total bid for administration, inspection, and testing;
4. ALLOCATE 15% ($49,762.50) of total bid for construction contingencies; and
5. AUTHORIZE the City Manager to execute the construction contract.
BACKGROUND:
The City of San Jacinto and KB Home Coastal Inc. came to an agreement that KB Home Coastal Inc. would provide a $162,500 fair share contribution in lieu of constructing drainage improvements as a part of their conditions of approval.
Riverside County Flood Control District (RCFCD) agreed to fund the remaining costs for the construction of this drainage channel. The funding agreement between the City and RCFCD will come to the Council at an upcoming meeting.
This project will consist of constructing a new 1500-foot-long concrete channel and installing flexible post lane delineators to provide safer traffic conditions.
This project is exempt from CEQA requirements under CCR 15301(c).
DISCUSSION:
Notice Inviting Bids for WARREN ROAD MINOR DRAINAGE IMPROVEMENT PROJECT (SJ-507) (CIP# 24-002) advertised online on Planet Bids on November 21, 2024. On December 19, 2024, ten bids were received ranging from $331,750 to $537,200. Wright Construction Engineering submitted the lowest responsible and responsive bid for the sum of $331,750.
Wright Construction Engineering has not performed work for the City before, so Engineering contacted the Contractor’s references. The agencies referenced by the Contractor were all satisfied with the Contractor’s work.
The project’s general work occurs on a segment of Warren Road beginning on Scott St. and approximately 1500 feet south of Scott St. The general work of this project involves installation of the following proposed drainage improvements and traffic control: concrete channel, concrete drainage apron, and reflective post delineators. The scope of work also includes the removal and replacement of the existing concrete headwall and wingwall found at the north end of the site by Scott St. As part of the work the Contractor shall furnish all labor, technical and professional services, supervision, materials, equipment, tools, and incidentals as required by the Plans, Specifications, and Contract Documents.
City staff recommends the City Council award the construction contract for the sum of $331,750 to Wright Construction Engineering as the lowest responsible bidder submitting a responsive bid.
FISCAL IMPACT:
Approval of this item will not impact the General Fund. The existing developer funds supplemented by RCFCD funds is sufficient to fund construction, construction contingencies, administration, and inspection.
Project Expenditures
Construction Contract $ 331,750.00
Design Cost to Date $ 36,465.00
Contingencies $ 49,762.50
Admin, Inspection, Testing $ 43,127.50
Grand Total: $ 461,105.00
ATTACHMENTS:
SJ-507_Warren Rd_Drainage_Project_2024-11-20
BidResultList (SJ-507)