February 18, 2025
TO: City Council
REQUESTED BY: Arthur Mullen, Chief of Public Utilities
APPROVED BY: Robert A. Johnson, City Manager
SUBJECT: Fourth Amendment to Landscape and Irrigation Maintenance Agreement with Inland Empire Landscape
RECOMMENDATION:
Staff recommends that the City Council:
1. Authorize the City Manager to execute the Fourth Amendment to the Landscape and Irrigation Maintenance Agreement for Inland Empire Landscape, extending service through March 1, 2026, in the amount of $1,686,290.05 annually
2. Authorize the recently accepted addendums for CFD 2020-1 and LLPD2 zones at an annual cost of $624,961.32.
3. Authorize a 2.29% CPI increase in the amount of $37,151.53, effective March 1, 2025.
DISCUSSION:
In October 2018, the City posted a Request for Proposals (“RFP”) for Citywide Landscape and Irrigation Maintenance covering over 150 acres of parks, parkways, and City Rights-of-ways.
On January 22, 2019, the San Jacinto City Council approved two contracts to provide landscape and irrigation maintenance; one of these contracts was awarded to Inland Empire Landscape in the annual amount of $406,641.96 (“Agreement”). The other was with Executive Image for $235,680. The contract was effective on March 1, 2019, for an initial three-year term with five possible one-year extensions.
On January 3, 2022, the San Jacinto City Council authorized the First Amendment to the 2019 Landscape and Irrigation Maintenance Agreement with Inland Empire Landscape to provide landscaping and irrigation maintenance for a not to exceed annual amount of $524,013.96 (“First Amendment”).
On February 7, 2023, the San Jacinto City Council authorized the Second Amendment to the 2019 Landscape and Irrigation Maintenance Agreement with Inland Empire Landscape to include additional landscaping and irrigation maintenance services at Mountain Avenue West Recharge Facility and various LLPD2 zones and allow a one-year extension for a not to exceed annual amount of $652,665.96 (“Second Amendment”).
On February 6, 2024, the San Jacinto City Council authorized the termination of the Landscape and Irrigation Maintenance Agreement with Executive Image and executed the Third Amendment to the Landscape and Irrigation Maintenance Agreement with Inland Empire Landscape to include the areas of responsibility previously held by Executive Image. As a result, the Inland Empire Agreement was extended one year for a not to exceed the annual amount of $1,078,423.61, which included a 4.8% consumer price index (CPI) increase (“Third Amendment”).
The current contract is set to expire on March 1, 2025. To avoid service interruption and ensure ongoing maintenance, staff recommends that the City Council approve a Fourth Amendment to the Agreement extending service through March 1, 2026.
In addition, the proposed Fourth Amendment incorporates additional work for areas of the City that have recently been accepted for long-term maintenance, as listed below for the CFD 2020-1 and LLPD2 zones at an annual cost of $624,961.32.
• Addendum # ACC – Ano Court Basin - $2,745 per month
• Addendum # ZQBPP – Qeweewish Basin and Booster Station - $4,589.59 per month • Addendum # CFWTU – Cottonwood Frontage by Paseo Park - $9,361 per month • Addendum # CAUA – Cottonwood and Upperline - $997.00 per month • Addendum # Z53HU – Hunal Circle Basin - $10,360.27 per month • Addendum # SPWGB – White Gate/Basin and East Side Vernon - $6,764 per month • Addendum # SPCLBF – Camino Los Baños Frontage - $454 per month • Addendum # 7ACPB – Seven Acre Park and Basin - $13,813 per month • Addendum # Z55JBF – Julian Park Basin and Frontages $2,996.25 per month Staff further recommends including a 2.29% CPI increase of $37,751.53 to the Landscape and Irrigation Maintenance Agreement.
If approved by the City Council, the Fourth Amendment will have a total, not to exceed, annual amount of $1,686,290.05.
FISCAL IMPACT:
The LLPD1 zone generates funding through annual levies on the Riverside County property tax roll, but since there has been no escalation allowed of these levies since the 1980s, excess expenditures are subsidized by the General Fund. The FY 2024-2025 budget includes all projected expenditures for LLPD1.
In contrast, LLPD2 and CFD 2020-1 zones generate enough independent funding through annual levies on the Riverside County property tax roll. These assessments ensure that each zone remains financially self-sustaining, with revenues covering all associated maintenance and operational costs. The FY 2024-2025 budget includes all projected expenditures for LLPD2 and CFD 2020-1 zones, with no fiscal impact on the General Fund.
ATTACHMENTS:
Fourth Amendment to Landscape Irrigation Maintenance Agreement - Inland Empire IE Landscaping Irrigation Exhibit C_2025