April 15, 2025
TO: City Council
REQUESTED BY: Preston Sullens, Superintendent
APPROVED BY: Robert A. Johnson, City Manager
SUBJECT: Surplus Declaration – Authorization to Auction Vehicles RECOMMENDATION:
Staff recommends that the City Council declare as surplus certain vehicles shown below and direct the City Manager or designated representative to sell the vehicles at auction.
DISCUSSION:
The City maintains a fleet of vehicles necessary to support City operations. While appropriate attention is paid to vehicle maintenance in order to ensure the vehicle life is extended, it is necessary to occasionally surplus vehicles from the fleet as they reach the end of their useful lives or as the City’s operational needs change.
The vehicles below are to be designated as surplus because they have reached the end of their useful life due to years in service, high mileage, high repair and maintenance costs, or have been replaced by newer vehicles.
*The law enforcement vehicles have had the emergency response equipment removed.
Unit Year Make Model VIN Mileage
236253 2008 GMC Canyon 1GTCS199188153532 49,108
23623V 2018 Toyota RAV4 Hybrid JTMRJREV5JD198923 40,194 23623W 2018 Toyota RAV4 Hybrid JTMRJREV1JD198580 34,784 23623Z 2018 Toyota RAV4 Hybrid JTMRJREV5JD198601 34,722 236242 2018 Toyota RAV4 Hybrid JTMRJREVXJD198576 33,849 236243 2018 Toyota RAV4 Hybrid JTMRJREV2JD198586 15,970 23624G* 2006 Dodge Magnum 2D4FV47T36H242162 79,268
23624Q* 2008 Dodge Ram 1500 1D7HA18N58S537698 137,821
23623Q 2008 Ford F-250 1FDNF20538EC83972 87,261
23623R 2008 Ford F-250 1FTSW20588EC83969 104,242
236255 2008 GMC Sierra 1500 1GTEC19C88Z295629 74,419
236259 2012 Ford F-250 1FDBF2A68CEC42995 39,199
Ordinance 22-01 governing bidding, contracting, and purchase of supplies, services, and equipment (commonly known as the “Purchasing Ordinance”), Section 3.08.090 “Surplus supplies and equipment”, dictates that supplies, materials, and equipment which are no longer used or which becomes obsolete can be declared surplus by the purchasing officer (City Manager) who is further authorized to sell such items. Any items of an estimated value of $10,000 or more require a City Council approved declaration.
FISCAL IMPACT:
The City’s vehicle replacement fund will be credited with the proceeds from the vehicle sales.
ATTACHMENTS:
Surplus Declaration and Authorization to Auction