June 17, 2025
TO: City Council
REQUESTED BY: Travis Randel, Deputy City Manager, Development Services APPROVED BY: Robert A. Johnson, City Manager
SUBJECT: Approval of Fleet Services and Supplies Agreement with the County of Riverside
RECOMMENDATION:
Staff recommends that the City Council approve the Fleet Services and Supplies Agreement (“Agreement”) between the City of San Jacinto and the County of Riverside for fuel services, effective July 1, 2025, upon approval and continuing through June 30, 2030, unless terminated earlier in accordance with the terms set forth in the Agreement.
DISCUSSION:
The City of San Jacinto has utilized fuel services from the County of Riverside’s Purchasing and Fleet Services Department for many years. These services have historically provided a reliable and cost-effective fueling solution for the City’s fleet. However, during recent years, the County’s fueling station in Hemet—the most convenient facility for San Jacinto—was temporarily closed for rehabilitation. During that time, the City transitioned to the Voyager Fleet Card program, which allows City vehicles to purchase fuel at most retail fueling stations, offering greater flexibility and operational convenience.
As of 2025, the County has reopened the Hemet fueling site, restoring access to a local government fleet fueling option. In response, the County is now requiring all political subdivisions to execute a formal Memorandum of Understanding (MOU) in order to continue accessing its fueling and car wash services. The proposed Agreement establishes a framework under which the City can obtain these services on an as-needed basis, without committing to minimum usage thresholds or spending obligations.
Under the terms of the Agreement, the City may utilize designated County fueling and car wash sites, as identified in Exhibits A and B of the Agreement. These services will be billed monthly, in arrears, and are charged at the County’s cost plus a Board-approved per-gallon markup for fuel or a flat fee per car wash. Each City vehicle and/or employee will be issued unique PINs to manage and track transactions.
This Agreement does not obligate the City to exclusively use County fuel services. The City will continue to utilize the Voyager Fleet Card system in parallel, giving departments flexibility to determine the most efficient fueling option based on operational needs. The County Agreement simply expands the available fueling options for City operations for a five-year term.
FISCAL IMPACT:
There is no new fiscal impact associated with this action. Fueling expenses for all departments are already incorporated into the FY2025-26 budget. The Agreement does not impose a minimum expenditure requirement, and all costs will be incurred on an as-used basis. The total value of services under this Agreement is capped at $100,000 per year unless further authorized by the County of Riverside Board of Supervisors. No additional costs will be charged to the General Fund.
ATTACHMENTS:
County of Riverside Fleet FY25/26 Approved Allocation Rates County of Riverside Fleet Services and Supplies Agreement