PROJECT 22-010
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REQUEST FOR PROPOSALS
CONSTRUCTION MANAGEMENT SERVICES
FOR
CONSTRUCTION OF GRAND TREATMENT
PLANT AND EQUIPPING OF THE GRAND WELL
Project # 22-010
CITY OF SAN JACINTO
www.sanjacintoca.gov
Schedule
Bid Post Date: June 25, 2025
Mandatory Job Walk: 10:00 am local time on July 10, 2025 Questions Due By: 12:00 pm local time on July 17, 2025
Bids Due By: 2:00 pm local time on July 28, 2025
Award Bid: August 5, 2025
Bids must be submitted through PlanetBids
Electronic Submittal Only at:
https://vendors.planetbids.com/portal/39490/portal-home PROJECT 22-010
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CITY OF SAN JACINTO
REQUEST FOR PROPOSALS
CONSTRUCTION MANAGER SERVICES
INSTRUCTIONS TO PROPOSERS
I. GENERAL.
The City of San Jacinto (“City”) has prepared this Request for Proposals (“RFP”) and is requesting proposals from qualified and interested construction management firms1 (“Proposers”) to provide construction management services for site improvements and construction of Grand well potable water treatment plant, upon the terms and conditions contained herein (the “Project”). All Proposers shall be properly licensed for the performance of the Services in accordance with California law.
The City is requesting proposals for professional construction management services to monitor the day-to-day construction activities throughout the duration of the project. The construction manager will act as a liaison between the project engineers (CivilTec Engineering), treatment equipment manufacturer (Pureflow), general contractor (Pacific Hydrotech, Inc.), and work in the City’s best interest. The project is fully designed and a construction contract has been awarded by the City. The project is anticipated to take 400 working days (Monday – Friday, excluding holidays), commencing in July 2025 with an anticipated completion date of January 2027.
This Project is subject to local, state, and federal regulations and procurement requirements.
II. SCOPE OF SERVICES; PROFESSIONAL SERVICES AGREEMENT.
The scope of services (“Services”) sought under this RFP are set forth in more detail in Exhibit “A”, attached hereto and incorporated herein by this reference.
Notwithstanding the inclusion of such Services in the RFP, the final scope of Services negotiated between City and the successful Proposer shall be set forth in the Professional Services Agreement (“Agreement”) executed by and between City and the successful Proposer. A copy of a draft Agreement is attached hereto as Exhibit “B” and incorporated herein by this reference.
III. PUBLIC WORKS PREVAILING WAGE AND DIR CONTRACTOR REGISTRATION.
Certain labor categories under this project may be subject to prevailing wages as identified in the State of California Labor Code commencing at sections 1720 et seq. and 1770 et seq. If applicable, employees working in these categories at the site must be paid not less than the basic hourly rates of pay and fringe benefits established by the California Department of Industrial Relations (“DIR”). Copies of the State of California wage schedules are available for review at www.dir.ca.gov/dlsr/. In addition, a copy of the prevailing rate of per diem wages will be made available at the City’s office upon request. The successful Proposer shall post a copy of the prevailing wage rates at each job site. It shall be mandatory upon the Proposer to whom the 1Use of the term “firm” shall mean individual proprietorship, partnership, Limited Liability Company, corporation or joint venture.
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Agreement is awarded, and upon any subcontractors, to comply with all Labor Code provisions, which include but are not limited to the payment of not less than the said specified prevailing wage rates to all workers employed by them in the execution of the Agreement, employment of apprentices, hours of labor and debarment of contractors and subcontractors.
Pursuant to Labor Code sections 1725.5 and 1771.1, all contractors and subcontractors that wish to bid on, be listed in a bid proposal, or enter into a contract to perform public work must be registered with the DIR. No proposal will be accepted nor any contract entered into without proof of the Proposer’s and subcontractors’ current registration with the DIR to perform public work. If awarded a contract, the Proposer and its subcontractors, of any tier, shall maintain active registration with the DIR for the duration of the project. Notwithstanding the foregoing, the contractor registration requirements mandated by Labor Code Sections 1725.5 and 1771.1 shall not apply to work performed on a public works project that is exempt pursuant to the small project exemption specified in Labor Code Sections 1725.5 and 1771.1. The contract awarded pursuant to this proposal may also be subject to compliance monitoring and enforcement by the DIR.
IV. REQUESTS FOR CLARIFICATION
All questions, requests for interpretations or clarifications, either administrative or technical must be submitted through PlanetBids. All questions, if answered, will be answered through PlanetBids. Oral statements by any persons should be considered unverified information unless confirmed in writing. To ensure a response, questions must be received through PlanetBids by 12:00pm (PST) on Thursday, July 17, 2025.
V. PROPOSAL REQUIREMENTS.
Proposal responses must adhere to the requirements set forth in this section, both for content and sequence. Failure to adhere to these requirements or the inclusion of conditions, limitations or misrepresentations may be cause for rejection of the submittal. Use 8-1/2” X 11” sheets (foldouts are acceptable for charts, etc.) and font size large enough to be easily legible, but not smaller than 10 point. The original proposal and each subsequent copy must be submitted electronically via PlanetBids and labeled in the following order:
A. Cover Letter. Provide a cover letter and introduction, including the name and address of the organization and individual submitting the proposal, together with the name, address, telephone and fax numbers, and e-mail address of the contact person who will be authorized to represent the organization, and an expression of the Proposer’s ability and desire to meet the requirements of this RFP. The letter must be signed by an individual authorized to bind the firm contractually.
B. Proposer Statement Of Qualifications. Describe the Proposer’s qualifications, resources, and relevant experience in performing assessments and preparing engineering plans for the construction of iron and manganese treatment facilities, as well as the equipping of municipal drinking water wells. Highlight the Proposer’s technical capabilities, past project successes, and familiarity with applicable regulatory requirements. Submit in the order identified below:
1. Executive Summary. An executive summary should briefly describe the Proposer’s qualifications and ability to perform the Services.
2. Qualifications and Experience. The proposal should:
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a. Provide a description of how the Proposer’s experience, technical and professional skills will meet the goals and fulfill the general functions identified in this RFP.
b. Any key staff members who would be involved in the performance of the scope of work. Provide their resumes, describe their experience, and identify their proposed role for the Project. c. State the number of years the firm has conducted business. d. Provide a description of at least three construction management contracts for potable water treatment plants completed within the past five years.
3. References. Proposer shall provide a minimum of three (3) client references, preferably from city, county, or special district government agencies, for whom the Proposer has performed full construction management services for potable water treatment plants within the past five (5) years.
4. Subcontractors. Proposer shall identify functions that are likely to be subcontracted and identify the subcontractor that is anticipated to perform each function, if known at this time.
C. Proposed Method to Accomplish the Work. Describe the technical and management approach to providing the Services to the City. Proposer should take into account the scope of the Project, goals of the City, and general functions required. Include a draft schedule of tasks, milestones, and deliverables that will provide for timely provision of the Project.
In reviewing the scope of work, the Proposer may identify additional necessary tasks and is invited to bring these to the City’s attention within the discussion of its proposed method to accomplish the Project.
D. Certification of Proposal. This section shall state: “The undersigned hereby submits its proposal and, by doing so, agrees to furnish services to the City in accordance with the Request for Proposal (RFP), and to be bound by the terms and conditions of the RFP.” E. Sealed Fee Proposal. Please provide a cost plus fixed fee proposal for the Project. The fee proposal shall be broken down by task and further broken down by staff, subconsultant costs, and expenses for each task. The fee proposal shall include hourly rates for all personnel. The fee proposal must be in a separate file and labeled as such.
VI. PROPOSAL CONSIDERATIONS
A. No Deviations from the RFP. In submitting a proposal in response to this RFP, Proposer is certifying that it takes no exceptions to this RFP including, but not limited to, the Agreement attached hereto as Exhibit “B”. If any exceptions are taken, such exceptions must be clearly noted in the proposal and may be reason for rejection of the proposal. As such, Proposer is directed to carefully review the proposed Agreement and, in particular, the insurance and indemnification provisions therein.
B. Collusion. By submitting a Proposal, each Proposer represents and warrants that its Proposal is genuine and not a sham or collusive or made in the interest of or on behalf of any PROJECT 22-010
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person not named therein; that the Proposer has not directly or indirectly induced or solicited any other person to submit a sham Proposal, or any other person to refrain from submitting a Proposal; and that the Proposer has not, in any manner, sought collusion to secure any improper advantage over any other person submitting a Proposal.
C. Conflicts of Interest. Proposers shall comply with all regulations and laws dealing with conflict of interest disclosure and reporting. Proposers shall not be engaged if a conflict of interest exists.
D. Withdrawal of Proposals. A Proposer may withdraw its proposal before the expiration of the time for submission of proposals by notifying and requesting the City’s representative remove the Proposer’s submission.
E. Financial Health and Reputation. The City reserves the right to consider the financial responsibility and general complexity of each Proposer, as well as its reputation within the industry to determine if the Proposer has the apparent ability to meet and complete successfully the requirements of the work. Upon request, the Proposer shall provide a financial statement, audited if necessary, in addition to any other information requested by the City.
F. Confidentiality of Proposal. Proposals submitted in response to this RFP shall be held confidential by City and shall not be subject to disclosure under the California Public Records Act (Cal. Government Code section 6250 et seq.) until after either City and the successful Proposer have completed negotiations and entered into an Agreement or City has rejected all proposals. All correspondence with the City including responses to this RFP will become the exclusive property of the City and will become public records under the California Public Records Act. The City will have no liability to the Proposer or other party as a result of any public disclosure of any proposal or the Agreement. If a Proposer desires to exclude a portion of its proposal from disclosure under the California Public Records Act, the Proposer must mark it as such and state the specific provision in the California Public Records Act which provides the exemption as well as the factual basis for claiming the exemption. For example, if a Proposer submits trade secret information, the Proposer must plainly mark the information as “Trade Secret” and refer to the appropriate section of the California Public Records Act which provides the exemption as well as the factual basis for claiming the exemption. If a request is made for information marked “Confidential”, “Trade Secret” or “Proprietary” (“Proprietary Information”), the City will provide Proposers who submitted the information with reasonable notice to seek protection from disclosure by a court of competent jurisdiction. Proposer shall have five (5) working days after receipt of such notice to give City written notice of Proposer's objection to the City's release of Proprietary Information. Proposer shall indemnify, defend and hold harmless the City, and its officers, directors, employees, and agents from and against all liability, loss, cost or expense (including attorney's fees) arising out of a legal action brought to compel the release of Proprietary Information. Proposals which indiscriminately identify all or most of the proposal as exempt from disclosure without justification may be deemed unresponsive and disqualified from further participation in this RFP.
VII. EVALUATION CRITERIA
The proposal evaluation criteria includes:
Experience and history of performing similar services for a public agency or private property owner
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Qualified personnel and other resources to meet the scope of services Proposal cost to perform the services
Completeness, thoroughness, clarity, and neatness of proposal References
Proposed method to accomplish the Services
Proper and current licenses and certifications
During the evaluation process, City reserves the right, where it may serve the City's best interest, to request additional information or clarifications from Proposers, or to allow corrections of errors or omissions. It is the City’s intent to select a Proposer best evidencing demonstrated competence and professional qualification to perform the Project. The contract, if awarded, shall be to the most qualified Proposer, which submits the proposal that, in the sole judgment of City, is in the best interest of the City.
Upon selection of a Proposer, the City will endeavor to negotiate a mutually agreeable agreement with the selected Proposer. In the event that the City is unable to reach agreement, the City will proceed, at its sole discretion, to negotiate with the next Proposer selected by the City. The City reserves the right to contract for services in the manner that most benefits the City including awarding more than one (1) contract if desired.
After negotiating a proposed Agreement that is fair and reasonable, City staff will make the final recommendation to the City Council concerning the proposed Agreement. The City Council has the final authority to approve or reject the Agreement.
VIII. SITE EXAMINATION
Proposers must examine the site and become acquainted with all conditions affecting the work.
A mandatory site walk will take place on Thursday, July 10th at 10:00am at the project location, 901 Industrial Way, San Jacinto, CA 92582. In submitting a Proposal, Proposers warrant that they have made such site examination as they deem necessary to determine the condition of the site, its accessibility to materials, workmen and equipment, and to determine the proposer’s ability to protect existing surface and subsurface improvements. Proposers shall also familiarize themselves with all federal, state and local laws, ordinances, rules, regulations, and codes affecting the performance of the work; make such investigations, as it may deem necessary for performance of the Services at its proposal price within the terms of the Agreement; and correlate its observations, investigations, and determinations with the requirements of the Agreement.
IX. SUBMITTAL INSTRUCTIONS
To be considered, City must receive the Proposal through PlanetBids no later than Monday, July 28, 2025 at 2:00pm (PST).
Proposals must be submitted through PlanetBids for consideration. No other method of submitting proposals will be accepted. Proposers may not submit bids by fax, email, telephone or other means; any Proposals received through any means other than PlanetBids will be returned unopened.
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It is solely the responsibility of each Proposer to see that its Proposal is properly submitted to PlanetBids in proper form and prior to the stated closing time. PlanetBids will not accept late Proposals. City will only consider Proposals that have transmitted successfully and have been issued a confirmation number with a time stamp from PlanetBids indicating that the Proposal was submitted successfully. Proposers shall be solely responsible for informing themselves with respect to the proper utilization of PlanetBids, ensuring the capability of their computer system to upload the required documents, and the stability of their internet service. Failure of Proposers to successfully submit an electronic proposal shall be at the Proposer’s sole risk, and no relief will be given for late and/or improperly submitted Proposals.
X. PROTESTS
A. Protest Contents. Protests based on the content of the RFP shall be submitted to the City no later than ten (10) calendar days prior to the scheduled proposal submittal deadline.
If necessary, the proposal submittal deadline may be extended pending a resolution of the protest.
Proposer may protest a contract award if the Proposer believes that the award was inconsistent with City policy or this RFP is not in compliance with law. A protest must be filed in writing with the City (email is not acceptable) within seven (7) business days after receipt of notification of the intended contract award. Any protest submitted after 5 p.m. of the seventh business day after notification of the intended contract award will be rejected by the City as invalid and the Proposer’s failure to timely file a protest will waive the Proposer’s right to protest the contract award. The Proposer’s protest must include supporting documentation, legal authorities in support of the grounds for the protest and the name, address and telephone number of the person representing the Proposer for purposes of the protest. Any matters not set forth in the protest shall be deemed waived.
B. City Review. The City will review and evaluate the basis of the protest provided the protest is filed in strict conformity with the foregoing. The City shall provide the Proposer submitting the protest with a written statement concurring with or denying the protest. Action by the City relative to the protest will be final and not subject to appeal or reconsideration. The procedure and time limits set forth in this section are mandatory and are the Proposer’s sole and exclusive remedy in the event of protest. Failure to comply with these procedures will constitute a waiver of any right to further pursue the protest, including filing a Government Code claim or legal proceedings.
XI. ADDENDA
City reserves the right to revise the RFP prior to the time set to receive proposals. Revisions, if any, will be posted on PlanetBids. Proposers are responsible for ensuring that they have received any and all addenda. Failure to acknowledge receipt of all addenda may result in bid rejection.
XII. GENERAL CONDITIONS
A. Amendments to Proposals. Unless specifically requested by the City, no amendment, addendum or modification will be accepted after a proposal has been submitted to City. If a change to a proposal that has been submitted is desired, the submitted proposal must be withdrawn and the replacement proposal submitted prior to the deadline stated herein for receiving proposals.
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B. Non-Responsive Proposals. A proposal may be considered non-responsive if conditional, incomplete, or if it contains alterations of form, additions not called for, or other irregularities that may constitute a material change to the proposal.
C. Costs for Preparing. The City will not compensate any Proposer for the cost of preparing any proposal, and all materials submitted with a proposal shall become the property of the City. The City will retain all proposals submitted and may use any idea in a proposal regardless of whether that proposal is selected.
D. Cancellation. City reserves the right to cancel this request for proposals at any time prior to contract award without obligation in any manner for proposal preparation, interview, fee negotiation or other associated marketing costs.
E. Price Validity. Prices provided by Proposers are valid for 90 days from the proposal due date. The City intends to award the contract within this time but may request an extension from the Proposers to hold pricing, until negotiations are complete and the contract is awarded.
F. No Commitment to Award. Issuance of request for proposals and receipt of proposals does not commit the City to award a contract. City expressly reserves the right to postpone the proposal for its own convenience, to accept or reject any or all proposals received, to negotiate with more than one Proposer concurrently, or to cancel all or part of this request for proposals.
G. Right to Negotiate and/or Reject Proposals. City reserves the right to negotiate any price or provision, task order or service, accept any part or all of any proposals, waive any irregularities, and to reject any and all, or parts of any and all proposals, whenever, in the sole opinion of City, such action shall serve its best interests and those of the tax-paying public. The Agreement, if any is awarded, will go to the Proposer whose proposal best meets City’s requirements.
END INSTRUCTIONS TO PROPOSERS
24438.00000\42055698.1
Ex. A -1 RFP FOR CM SERVICES
EXHIBIT “A”
PROPOSED SCOPE OF SERVICES
The following is a general summary of the scope of Services for the Project. The scope will be utilized to evaluate the Proposals received as the baseline for comparison. The Proposal should contain pricing associated with fulfilling the following key tasks:
Task 1 – Coordinate construction activities between the project engineers, treatment equipment manufacturer, general contractor, subcontractors, the City, and others.
Task 2 – Maintain field memoranda, transmittals, updated schedules, logs of shop drawing and other submittals, request for information (RFI) logs, change orders, progress payment requests, progress meeting reports, board presentations, daily reports, dates of utility service interruptions, and general progress correspondence.
Task 3 – Coordinate field geotechnical, geologic, and technical personnel to conduct excavation observations, concrete cylinder break tests, and compaction testing.
Task 4 – Coordinate and conduct regular and weekly virtual conference meetings with the City, general contractor, and project engineers.
Task 5 – Maintain the master construction schedule.
Task 6 – Observe on-site construction once construction commences. Observation is not required to be full-time, but if part-time observation is proposed, the observation schedule should be of sufficient time as to quickly identify and respond to issues.
Task 7 – Monitor required best management practices (BMPs) to ensure compliance with California Environmental Quality Act (CEQA) documents and approved Stormwater Pollution Prevention Plan (SWPPP) submittals.
Task 8 – Maintain daily and weekly reports as well as field documentation at the project site.
Task 9 – Obtain, analyze, verify, and process all contractor’s requests for monthly progress pay estimates and final pay request. Obtain conditional and unconditional contractor lien releases and provide certified payroll to the City.
Task 10 – Manage and review claims and change orders submitted by the contractor, verifying them for accuracy, applicability, and necessity.
Task 11 – Provide start up testing, pre-final, and final observation of work placed into service.
Ensure all operational manuals and warranties are reviewed and approved.
Task 12 – Prepare and record the Notice of Completion upon project completion.
Task 13 – Provide a project close out report summarizing the construction activities, final schedule, operation and maintenance manuals, record drawing certification, contractor evaluation, photographs, reports, test results, change orders and miscellaneous documentation. 24438.00000\42055698.1
Ex. B -1 RFP FOR CM SERVICES
EXHIBIT “B”
PROFESSIONAL SERVICES AGREEMENT
PLEASE SEE ATTACHMENTS FOR “PROFESSIONAL SERVICES AGREEMENT”