24438.00000\40648654.1
1 CITY OF SAN JACINTO
SHORT-FORM SERVICES AGREEMENT
1. Parties and Date. This Agreement is made and entered into this 16th day of December, 2025, by and between the City of San Jacinto, a municipal corporation, organized under the laws of the State of California, with its principal place of business at 595 South San Jacinto Avenue, San Jacinto, California 92583 (“City”) and Craig Orona Consulting, a Sole Proprietorship, with its principal place of business at 2613 Twin Oak Lane, Modesto, CA, 95355 ("Vendor"). City and Vendor are sometimes individually referred to herein as "Party" and collectively as "Parties."
2. Terms and Conditions. The Parties shall comply with the Terms and Conditions attached hereto as Exhibit “A” and incorporated herein by this reference.
3. Scope of Services; Schedule. Vendor shall be solely responsible for providing all materials, labor, tools, equipment, water, light, power, transportation, and superintendence of every nature and all other services and all facilities necessary to execute, complete, and deliver the services as particularly described in the Scope of Services (“Services”) attached hereto as Exhibit “B” and incorporated herein by this reference. The Services shall be completed timely and in accordance with the Schedule of Services set forth in Exhibit “B”.
4. Term. The term of this Agreement shall be from December 16th, 2025 to June 30, 2026, unless earlier terminated as provided herein.
5. Compensation. Vendor shall receive compensation for Services rendered under this Agreement at the rates set forth in Exhibit "C" attached hereto and incorporated herein by this reference. The total compensation shall not exceed Thirty Thousand Dollars ($30,000) per fiscal year (“Agreement Price”). Vendor’s invoices shall include a detailed description of the Services performed. Invoices shall be submitted to City on a monthly basis. City shall review and pay all non-disputed and approved charges on such invoices in a timely manner. Vendor shall submit its final invoice to City within thirty (30) days from the last date of Services performed and failure to do so shall result in a waiver of payment from City.
6. Insurance. In accordance with Section 3 of the Terms and Conditions, Vendor shall, at its expense, procure and maintain for the duration of the Agreement such insurance policies as checked below and provide proof of such insurance policies in a form satisfactory to City.
Commercial General Liability Insurance:
$2,000,000 per occurrence/$4,000,000 aggregate for bodily injury, personal injury, and property damage
Automobile Liability:
$1,000,000 per occurrence for bodily injury and property damage.
Workers’ Compensation:
Statutory Limits / Employer’s Liability $1,000,000 per occurrence Professional Liability (Errors and Omissions):
Errors & Omissions liability insurance $1,000,000 per claim and in the aggregate. 24438.00000\40648654.1
2 SIGNATURE PAGE TO SHORT FORM SERVICES AGREEMENT
BY AND BETWEEN THE CITY OF SAN JACINTO AND
CRAIG ORONA CONSULTING
IN WITNESS WHEREOF, the Parties hereto have executed this Agreement as of the date first written above.
CITY OF SAN JACINTO
APPROVED BY:
Crystal Ruiz, Mayor
ATTEST:
Julia Espinoza, City Clerk
APPROVED AS TO FORM:
Best Best & Krieger LLP
City Attorney
Craig Orona Consulting, a Sole
Proprietorship
Signature
Craig Orona, Owner
24438.00000\40648654.1
Ex. A-1
EXHIBIT A
TERMS AND CONDITIONS FOR SERVICES
1. Compliance with Law. Vendor shall comply with all applicable laws and regulations of the federal, state and local government. Vendor certifies that it fully complies with all requirements and restrictions of state and federal law respecting the employment of undocumented aliens, including, but not limited to, the Immigration Reform and Control Act of 1986, as may be amended from time to time. By its signature hereunder, Vendor certifies that it is aware of the provisions of Section 3700 of the California Labor Code which require every employer to be insured against liability for Workers’ Compensation or to undertake selfinsurance in accordance with the provisions of that Code, and agrees to comply with such provisions before commencing the performance of the Services. Vendor represents that it is an equal opportunity employer and it shall not discriminate against any subcontractor, employee or applicant for employment in violation of state or federal law. Vendor is aware of the requirements of California Labor Code Sections 1720 et seq. and 1770 et seq. (“Prevailing Wage Laws”), which require the payment of prevailing wage rates and the performance of other requirements on certain "public works" and "maintenance" projects. If the work is being performed as part of an applicable "public works" or "maintenance" project, as defined by the Prevailing Wage Laws, and if the total compensation is $1,000, Vendor agrees to fully comply with such Prevailing Wage Laws, including, along with subcontractors, being registered with the Department of Industrial Relations (Labor Code §§ 1725.1; 1771.1). It shall be mandatory upon the Vendor and all subcontractors to comply with all California Labor Code provisions, which include but are not limited to prevailing wages (Labor Code §§ 1771; 1774; 1775), employment of apprentices (Labor Code § 1777.5), certified payroll records (Labor Code §§ 1771.4; 1776), hours of labor (Labor Code §§ 1813; 1815) and debarment of contractors and subcontractors (Labor Code § 1777.1). This Agreement may be subject to compliance monitoring and enforcement.
2. Standard of Care. The Vendor shall perform the Services in accordance with generally accepted professional practices and principles and in a manner consistent with the level of care and skill ordinarily exercised by members of the profession practicing under similar conditions.
3. Insurance. If required by Section 6 of this Agreement, the Vendor shall take out and maintain during this Agreement: A. Commercial General Liability Insurance for bodily injury, personal injury and property damage, at least as broad as Insurance Services Office Commercial General Liability coverage (Occurrence Form CG 0001); B. Automobile Liability Insurance for bodily injury and property damage including coverage for owned, non-owned and hired vehicles, at least as broad as Insurance Services Office Form Number CA 0001 (ed. 10/13) covering automobile liability, Code 1 (any auto); C. Workers’ Compensation; D.
Professional Liability (Errors and Omissions) coverage for a term acceptable to the City. Insurance carriers shall be licensed and authorized to do business in California. Such insurance carrier shall have not less than an "A:VII" rating according to the latest Best Key Rating unless otherwise approved by City. Vendor shall add City, its officers, officials, employees, agents, and volunteers as additional insureds on Vendor’s Commercial General Liability and Automobile Liability. Coverage provided by Vendor shall be primary and any insurance or self-insurance procured or maintained by City shall not be required to contribute with it. All required insurance coverages, except for the professional liability coverage, shall contain or be endorsed to waiver of subrogation in favor of the City, its officials, officers, employees, agents, and volunteers or shall specifically allow Vendor or others providing insurance evidence in compliance with these specifications to waive their right of recovery prior to a loss. Vendor hereby waives its own right of recovery against City, and shall require similar written express waivers and insurance clauses from each of its subconsultants.
4. Indemnification. To the fullest extent permitted by law, Vendor shall defend (with counsel of City’s choosing), indemnify and hold the City, its officials, officers, employees, volunteers, and agents free and harmless from any and all claims, demands, causes of action, costs, expenses, liability, loss, damage or injury of any kind, in law or equity, to property or persons, including wrongful death (collectively, “Claims”), in any manner arising out of, pertaining to, or incident to any acts, errors or omissions, or willful misconduct of Vendor, its officials, officers, employees, subcontractors, consultants or agents in connection with the performance of the Vendor’s Services, the project, or this Agreement, including without limitation the payment of all expert witness fees, attorney’s fees and other related costs and expenses except such loss or damage which is caused by the sole negligence or willful misconduct of the City. Vendor’s obligation to indemnify shall survive expiration or termination of this Agreement and shall not be restricted to insurance proceeds, if any, received by Vendor or the City, its officials, officers, employees, agents, or volunteers. If Vendor’s obligation to defend, indemnify, and/or hold harmless arises out of Vendor’s performance as a “design professional” (as that term is defined under Civil Code § 2782.8), then, and only to the extent required by Civil Code § 2782.8, which is fully incorporated herein, Vendor’s indemnification obligation shall be limited to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Vendor, and, upon Vendor obtaining a final adjudication by a court of competent jurisdiction, Vendor’s liability for such claim, including the cost to defend, shall not exceed the Vendor’s proportionate percentage of fault.
5. Laws; Venue. This Agreement shall be interpreted in accordance with the laws of the State of California. If any action is brought to interpret or enforce any term of this Agreement, the action shall be brought in a state or federal court situated in the County of Riverside, State of California.
6. Termination. The City may terminate the whole or any part of this Agreement for any or no reason by giving three (3) calendar days written notice to Vendor. In such event, City shall be immediately given title and possession to all original field notes, drawings and specifications, written reports and other documents produced or developed for the work. The City shall pay Vendor the reasonable value as determined by City of any portion of the Services completed prior to termination. The City shall not be liable for any costs other than the charges or portions thereof which are specified herein. Vendor shall not be entitled to payment for unperformed Services and shall not be entitled to damages or compensation for termination of the Services. Vendor may terminate its obligation to provide further work under this Agreement upon thirty (30) calendar days written notice to City only in the event of City’s failure to perform in accordance with the terms of this Agreement through no fault of Vendor.
7. Changes. By written notice, City may from time to time, make changes to the Services furnished to City by Vendor. If such change causes an increase or decrease in the Agreement Price or in the time required for performance, Vendor or City shall promptly notify the other party thereof and assert its claim for adjustment within fifteen (15) days after the change is ordered, and an equitable adjustment shall be made.
However, nothing in this clause shall excuse the Vendor from proceeding immediately with the Agreement as changed.
8. Force Majeure. The respective duties and obligations of the Parties hereunder shall be suspended while and so long as performance hereto is prevented or impeded by a Force Majeure Event. The Vendor will not receive an adjustment to the contract price or any other compensation.
A Force Majeure Event shall mean an event that materially affects a party’s performance and is one or more of the following: (1) Acts of God or other natural disasters occurring at the project site; (2) terrorism or other acts of a public enemy; (3) orders of governmental authorities (including, without limitation, unreasonable and unforeseeable delay in the issuance of permits or approvals by governmental authorities that are required for the work); (4) pandemics, epidemics or quarantine restrictions; and (5) strikes and other organized labor action occurring at the project site and the effects thereof on the work, only to the extent such strikes and other organized labor action are beyond the control of Vendor and its subcontractors, of every tier, and to the extent the effects thereof cannot be avoided by use of replacement workers. For purposes of this section, “orders of governmental authorities,” includes ordinances, emergency proclamations and orders, rules to protect the 24438.00000\40648654.1
Ex. A-2
public health, welfare and safety, and other actions of the City in its capacity as a municipal authority. Notwithstanding the foregoing, the City may still terminate this Agreement in accordance with Section 6.
9. Miscellaneous Terms. Vendor shall not assign, sublet, or transfer this Agreement or any rights under or interest in this Agreement without the written consent of the City. This Agreement may not be modified or altered except in writing signed by the Parties. There are no intended third party beneficiaries of any right or obligation of the Parties. This is an integrated Agreement representing the entire understanding of the Parties as to those matters contained herein, and supersedes and cancels any prior oral or written understanding or representations with respect to matters covered hereunder. Since the Parties or their agents have participated fully in the preparation of this Agreement, the language of this Agreement shall be construed simply, according to its fair meaning, and not strictly for or against any Party. The captions of the various paragraphs are for convenience and ease of reference only, and do not define, limit, augment, or describe the scope, content or intent of this Agreement. The unenforceability, invalidity or illegality of any provision(s) of this Agreement shall not render the other provisions unenforceable, invalid or illegal. Notice may be given or delivered by depositing the same in any United States Post Office, certified mail, return receipt requested, postage prepaid, addressed to the Parties to the addresses set forth in this Agreement. Vendor is retained as an independent contractor and is not an employee of the City. No employee or agent of Vendor shall become an employee of City. Vendor warrants that the individual who has signed this Agreement has the legal power, right and authority to make this Agreement and bind the Vendor hereto.
24438.00000\40648654.1
Ex. B-1
EXHIBIT B
SCOPE OF SERVICES; SCHEDULE OF SERVICES
Scope of Services
1. Thought Partnership: Boys & Girls Club Capital Project • Provide insight on national trends, best practices, and facility models used by Boys & Girls Clubs across California and the U.S.
• Offer recommendations on optimal facility size, room layout, spatial flow, activity zones, safety considerations, and programmatic areas.
• Evaluate potential outdoor recreation needs (e.g., sports courts, open field space, shaded areas, access points).
• Support the City in understanding operational and staffing implications of different clubhouse designs.
2. Consultant Liaison Between the City of San Jacinto & BGC Inland Valley • Serve as the primary point of contact to facilitate clear and respectful communication between the City and BGCIV.
• Provide specific support in strengthening collaboration with the CEO, including guidance on communication style, expectations, responsiveness, transparency, and partnership alignment.
• Schedule and facilitate standing coordination meetings. • Provide timely updates, issue tracking, and documentation to avoid misunderstandings and delays.
3. Technical & Development Support for Building a Clubhouse • Help the City and BGCIV understand the full lifecycle of developing a new Boys & Girls Club facility—from concept through construction and occupancy. • Assist in navigating development considerations not typical for Clubs located in school sites or tenant-improvement spaces.
• Provide guidance on:
o Pre-development requirements
o Site planning & design reviews
o Fundraising implications
o Operational readiness
o Long-term sustainability planning
• Support BGCIV in assembling or coordinating with technical experts such as architects, planners, general contractors, and program designers. 24438.00000\40648654.1
Ex. B-2
4. Executive Coaching
• Provide individualized coaching for City leaders and/or BGCIV leadership as appropriate.
• Focus on improving communication, leadership presence, team collaboration, decision-making, and community partnership management.
5. Organizational Development
• Assess BGCIV’s operational readiness for managing a full-scale clubhouse. • Strengthen internal systems, workflows, staffing structure, and organizational culture.
• Support refinement of strategic priorities and readiness for growth.
6. Fund Development Strategy
• Provide guidance on capital campaign readiness, donor cultivation strategies, and grant opportunities.
• Support creation of fundraising messaging and a compelling case for support. • Assist BGCIV in building a Fund Development Roadmap that aligns with facility construction timelines.
7. Board Development
• Provide training and/or coaching for the BGCIV board on governance, fiduciary responsibility, and strategic decision-making.
• Support the development or refinement of governance policies, committee structures, and board recruitment strategies.
Estimated Timeline
Engagement is anticipated to range from 6 to 24 months, depending on facility development stages and partner needs. The initial term is until June 30, 2026, with potential extensions after to ensure success of the project and scope of work. A detailed implementation schedule will be finalized collaboratively.
Deliverables
• Capital Project Thought Partner Briefings
• Project Timeline, Milestones & Status Reports
• Board Development Resources
• In-person visits
• Final Comprehensive Summary & Recommendations
24438.00000\40648654.1
Ex. C-1
EXHIBIT C
COMPENSATION
The consulting fee for the services outlined in this proposal is $23,000.00. Any additional services or revisions outside the scope of this proposal will be discussed and agreed upon in advance prior to a final contract agreement. This fee does not include travel costs such as vehicle mileage, flights, and/or hotel accommodations. Travel costs will be billed by consultant and to be paid by the client.
The anticipated billings are as follows:
$5,000.00 Initial payment due upon signature of contract/agreement $3,000.00/month January 1, 2026 – June 30, 2026
Pricing is flexible for first six-months as well as for future one-year terms and can be calibrated based on intensity of involvement and meeting frequency.