February 3, 2026
TO: City Council
REQUESTED BY: Preston Sullens, Superintendent
APPROVED BY: Robert A. Johnson, City Manager
SUBJECT: Fifth Amendment to Landscape and Irrigation Maintenance Agreement with Inland Empire Landscaping
RECOMMENDATION:
That the City Council:
1. AUTHORIZE the recently accepted addendum zones at an additional cost of $129,884.50;
2. AUTHORIZE a 2.9% CPI increase effective March 1, 2026; and
3. AUTHORIZE the City Manager to execute the Fifth Amendment to the Landscape and Irrigation Maintenance Agreement for Inland Empire Landscape, extending service through June 30, 2027, in the total amount of $3,308,660.10.
DISCUSSION:
On October 2018, the City posted a Request for Proposals (“RFP”) for Citywide Landscape and Irrigation Maintenance covering over 150 acres of parks, parkways, and City Rights-of-ways.
On January 22, 2019, City Council approved two contracts to provide landscape and irrigation maintenance; one of the contracts was awarded to Inland Empire Landscape for services west of State Street in the annual amount of $406,641.96 (“Agreement”). The other contract was awarded to Executive Image for services east of State Street for a total annual amount of $235,680. The contracts were effective on March 1, 2019, for an initial three-year term with five possible one-year extensions.
On January 3, 2022, City Council authorized the First Amendments to the 2019 Landscape and Irrigation Maintenance Agreements with Inland Empire Landscape for a not to exceed annual amount of $524,013.96 and with Executive Image for a not to exceed $282,816.00 (“First Amendment”).
On February 7, 2023, City Council authorized the Second Amendment to the 2019 Landscape and Irrigation Maintenance Agreements with Inland Empire Landscape to include additional services at Mountain Avenue West Recharge Facility and various LLPD2 zones and allow a oneyear extension for a not to exceed annual amount of $652,665.96 (“Second Amendment”).
On February 6, 2024, City Council authorized the termination of the Landscape and Irrigation Maintenance Agreement with Executive Image due to deficiencies in the work quality and executed the Third Amendment to the Landscape and Irrigation Maintenance Agreement with Inland Empire Landscape to include the areas of responsibility previously held by Executive Image. As a result, the Inland Empire Agreement was extended one year for a not to exceed annual amount of $1,078,423.61 which included a 4.8% consumer price index (CPI) increase (“Third Amendment”).
On February 18, 2025, City Council authorized the Fourth Amendment to the 2019 Landscape and Irrigation Maintenance Agreement with Inland Empire Landscape to include additional services for various CFD 2020-1 and LLPD2 zones and allow a one-year extension for a not to exceed annual amount of $1,686,290.05 (“Fourth Amendment”).
The current Agreement is set to expire on March 1, 2026. To avoid service interruption and ensure ongoing maintenance, staff is recommending that City Council approve the Fifth and final Amendment and extension to the Agreement extending services through June 30, 2027. This extension will align the Agreement with the City’s fiscal year and provide sufficient time to complete a new competitive bidding process for citywide landscape and irrigation maintenance services.
The proposed Fifth Amendment incorporates additional services for areas of the City that have recently been accepted for long-term maintenance as listed below.for the CFD 2020-1 and LLPD2 zones.
• Addendum # REF – Ramona Exp & Eagle Frontage
• Addendum # Z55UCF – Zone 55 Upperline & Cottonwood Ave • Addendum # CCF – Century Communities
Staff further recommends including a 2.9% CPI increase to the Landscape and Irrigation Maintenance Agreement.
If approved by the City Council, the Fifth Amendment will have a total, not to exceed amount of $3,308,660.10.
FISCAL IMPACT:
The LLPD1 zone generates funding through annual levies on the Riverside County property tax roll, but since there has been no escalation allowed of these levies since the 1980s, excess expenditures are subsidized by the General Fund. The FY 2025-2026 budget includes all projected expenditures for LLPD1.
In contrast, LLPD2 and CFD 2020-1 zones generate independent funding through annual levies on the Riverside County property tax roll. These assessments ensure that each zone remains financially self-sustaining, with revenues covering all associated maintenance and operational costs. The FY 2025-2026 budget includes all projected expenditures for LLPD2 and CFD 2020- 1, with no fiscal impact on the General Fund.
ATTACHMENTS:
IE Landscaping Irrigation Exhibit C-1
Fifth Amendment to Landscape Irrigation Maintenance Agreement - Inland Empire FINAL