San Joaquin City Council
July 10, 2023

SAN JOAQUIN CITY COUNCIL MEETING

SAN JOAQUIN SENIOR CENTER
21991 COLORADO AVE (B)

SAN JOAQUIN, CA
MONDAY JULY 10, 2023
6:00 P.M.

MEMBERS OF THE COUNCIL WILL BE IN ATTENDANCE AT THE MEETING.

MEMBERS OF THE PUBLIC MAY ATTEND AND PARTICIPATE IN THIS MEETING

IN PERSON OR BY ZOOM OR SUBMIT WRITTEN COMMENTS AT CITY HALL OR BY EMAIL PRIOR TO THE MEETING AT [email protected].

ZOOM INFORMATION:
https://us02web.zoom.us/j/3346334838?pwd=eTZuUm9qamYwUUlvRTBiaTU3SkN2QT09 MEETING ID: 334 633 4838
PASSCODE: 501917
TELEPHONE NUMBER: 1-669-900-9128
The City Council welcomes you. All attendees are advised that pagers, cell phones, and any other communication devices should be powered off upon entering the Council meeting.

The City Council may consider and act on an agenda item in any order it deems appropriate. Actual timed items may be heard later but not before the time set on agenda. Persons interested in an item listed on the agenda are advised to be present throughout the meeting to ensure their presence when the item is called.

For each agenda item considered by the Council there will first be a staff presentation followed by a presentation from the involved individuals. Public comments from those in attendance will then be taken. All public comments will be limited to three minutes per person. ______________________________________________________________ 21900 Colorado Avenue, P.O. Box 758, San Joaquin, CA 93660 (559) 693-4311, (559) 693-2193 (fax), www.cityofsanjoaquin.org

1. CALL TO ORDER – PLEDGE OF ALLEGIANCE – ROLL CALL

Julia Hernandez Mayor
Adam Flores Mayor Pro Tem
Cristina Covarrubia Councilmember
Abel Lua Councilmember
Martha Mejia Councilmember

2. APPROVAL OF AGENDA–

3. PRESENTATION–
A. SUBJECT: Presentation by representatives from Ascent as a Study Session for Public Input on the Multi-Jurisdictional Housing Element (Enclosure P. 1 Informational Only) B. SUBJECT: Presentation by City Planner Eric VonBerg on updates to and outreach on the Safety and Environmental Justice elements of the General Plan. (Enclosure P. 27 Informational Only)

4. PROCLAMATION–

5. CONSENT CALENDAR–
All items listed under Consent Calendar are considered to be routine and will be enacted by one motion. For discussion of any Consent Item, it will be considered separately at the request of any member of the City Council or any person in the audience - A. SUBJECT: Minutes of the Regular City Council Meeting of June 6, 2023 and the Special Meeting of June 28, 2023. (Enclosure P. 36 Action Item) RECOMMENDATION: Council approve the Minutes of the Regular City Council Meeting of June 6, 2023 and the Special Meeting of June 28, 2023.

B. SUBJECT: Warrants #’s 054280-054330. (Enclosure P. 41 Action Item) RECOMMENDATION: Council approve Warrant #’s 054280-054330 as presented.

C. SUBJECT: Resolution No. 2023-26, Accepting Completion of Manning Avenue Pavement Rehabilitation, Project No. 20-CDBG-12059, Authorizing the City Clerk to File a Notice of Completion with Fresno County, and Authorizing the City Manager to Make Final Payment of Retention Monies to Bush Engineering, Inc. (Enclosure P. 47 Action Item)
RECOMMENDATION: Council adopt Resolution No. 2023-26, accepting completion of the Manning Avenue Pavement Rehabilitation, Project No. 20-CDBG- 12059, authorizing the City Clerk to file a Notice of Completion with Fresno County, and authorizing the City Manager to make final payment of retention monies to Bush Engineering, Inc.

D. SUBJECT: Request to have the City Manager send a Letter of Authorization for participation in the Oil Payment Program (OOP) Cycle 14. (Enclosure P. 52 Action Item) RECOMMENDATION: Council authorize the City Manager to send a Letter of Authorization for participation in the Oil Payment Program (OOP) cycle 14.

6. SHERIFF REPORT– (Enclosure P.53 )- Informational Only

7. CITY MANAGER REPORT- Informational Only

8. CITY ATTORNEY REPORT– Informational Only

9. COUNCILMEMBER COMMUNICATIONS/ANNOUNCEMENTS/AGENDA
ITEMS–
This portion of the meeting is reserved for the Mayor and Councilmembers (i) to make brief reports on boards, committees, and other public agencies, and at public events, (ii) to initiate new matters and to request updates, (iii) and to initiate new agenda items.

Under this section the Council may take action only on items specifically agendized and which meet other requirements for actions.

10. PUBLIC FORUM–

This part of the meeting is for members of the public to address the City Council regarding items that are not listed on the agenda and within the subject matter jurisdiction of the City Council of the City of San Joaquin. If you wish to comment on an item which is not on the agenda, you may do so at this time and each speaker is limited to three (3) minutes.

Speakers are asked, but not required, to state their name and address and to use the microphone. The Council is prohibited by law from taking action on items not on the agenda. Discussion shall be limited to referring the item to staff and possible scheduling on a future council agenda.

11. PUBLIC HEARINGS–

12. PLANNING COMMISSION–

13. OLD BUSINESS–

14. NEW BUSINESS–
A. SUBJECT: Fresno County Rural Transit Agency (FCRTA) to provide information on the City of San Joaquin participating in the Micro-Transit Program. (No enclosure) RECOMMENDATION: Council provide direction and consensus to staff on participating in the FCRTA Micro-Transit Program.

B. SUBJECT: Council consideration of Resolution No. 2023-27, to consolidate positions and reorganize tasks, establishing the Assistant City Manager/City Clerk position and the Finance Director position; and Resolution No. 2023-28, authorizing the number of employee positions and titles, rescinding prior resolutions. (Enclosure P. 54 Action Item) RECOMMENDATION: Council adopt Resolution No. 2023-27, approving Job Descriptions for the positions of Assistant City Manager/City Clerk and Finance Director, establishing the salary schedule for these positions, and eliminating the Utilities Clerk position; and adopting Resolution No. 2023-28, authorizing the number of employe positions and titles, rescinding prior resolutions.

C. SUBJECT: Council consideration of Resolution No. 2023-29, approving to disburse Onetime Premium Pay to Qualifying Employees from State and Local Fiscal Recovery Funds (SLFRF). (Enclosure P. 66 Action Item)
RECOMMENDATION: Council adopt Resolution No. 2023-29, approving the disbursement of hazard pay for qualifying employees for work performed up to April 10, 2023.

D. SUBJECT: Council consideration of Resolution No. 2023-30, approving the Fifth Amendment to Employment Agreement with City Manager. (Enclosure P. 69 Action Item) RECOMMENDATION: Council adopt Resolution No. 2023-30, approving a Fifth Amendment to Employment Agreement with City Manager

15. CLOSED SESSION–

16. ADJOURN MEETING–
NOTICE OF ADA COMPLIANCE: If you or anyone in your party needs assistance in order to attend the City Council meeting, or if you require auxiliary aids or services, e.g. hearing aids or signing services to make a presentation to the City Council, the City is Happy to assist you. Please contact City Office at (559) 693-4311 ext. 2200 so such aids or services can be arranged. Request may also be made by email to the Acting City Clerk at [email protected] or mailed to San Joaquin City Hall, P.O. Box 758, San Joaquin, CA 93660. Accommodations should be requested as early as possible as additional time may be required in order to provide the request accommodation is suggested.

NOTICE OF AVAILABILITY OF AGENDA MATERIALS: Any writings or documents provided to a majority of the City Council regarding within 72 hours of the meeting regarding any items on this agenda will be made available for public inspection at the City Clerk’s Office located at City Hall21900 Colorado Avenue during normal business hours and on the City’s website at www.cityofsanjoaquin.org

CERTIFICATION OF POSTING
I, Matt Flood, Acting City Clerk of the City of San Joaquin, do hereby declare that the foregoing agenda for the San Joaquin City Council regular meeting of Monday, July 10, 2023 was posted at the following locations: City Hall, 21900 Colorado Avenue, San Joaquin Senior Center, 21991 Colorado Ave (B) and US Post Office 8667 Ninth Street on Friday, July 7, 2023 by 4:00 P.M. ** NEXT REGULAR COUNCIL MEETING IS SCHEDULED FOR AUGUST 1, 2023**

STAFF REPORT TO COUNCIL
July 10, 2023
TO: City of San Joaquin City Council
FROM: Elizabeth Nunez, City Manager
SUBJECT: Fresno County Multi-Jurisdictional Housing Element Update City Council Study Session
RECOMMENDATION: Informational Item only for City Council and the public to receive an overview on the Draft Housing Element and provide input to submittal to the State Department of Housing and Community Development (HCD) regarding the proposed Fresno County MultiJurisdictional Housing Element Update and the City of San Joaquin Housing Element.

Purpose
To provide an overview and announce the availability of the City’s Draft Housing Element and to receive council and public input prior to submittal to the State Department of Housing and Community Development (HCD).

Housing Element Overview
The Fresno County Multi-Jurisdictional Housing Element consists of one of eight mandated elements of the General Plan. The Housing Element consists of a plan to accommodate the jurisdiction’s “fair share” of the regional housing needs assessment (RHNA) as provided by the State.

The subject Housing Element will consist of the 6th Cycle Planning Period from December 31, 2023 to December 31, 2031. The adoption deadline for this Planning Period is December 31, 2023.

It must be updated every 8 years and approved by HCD.

Fresno COG RHNA
Regional Housing Needs Assessment (RHNA) is determined first by the State projecting future housing needs at various income levels and allocates units to Councils of Governments (COGs) Statewide. Each COG develops a methodology approved by HCD to evaluate factors for distribution of units to each jurisdiction. Cities and counties are allocated these estimated units and need to accommodate enough land at appropriate densities to achieve their RHNA goals.

The Fresno COG (FCOG) was required to allocate 58,298 units for the FCOG RHNA. The City of San Joaquin was allocated 200 of those units. The following exhibit depicts this distribution:
1 2
Housing Element Outreach
Housing Element Outreach is being done in order to allow the City of San Joaquin and its citizensa an opportunity to provide their input on their housing element and RHNA distribution. The following table outlines the events to date and when those events took place:

Housing Element Programs
The Housing Element includes six (6) goals, 36 policies, and 23 programs. The new additions and proposed changes to the 6th Cycle Planning Period programs were made as a result of public 2 Fresno COG RHNA Jurisdiction
San Joaquin, <1%7 SI elma, 3%
Sanger, 3%\ 1
Reedley, 3%
~ Unincorporated Fresno County , 4%
Clovis
Coalinga
Firebaugh
8,977
566
443
15%
1%
1%
1%
63%
1%
2%
2%
1%
1%
1%
3%
3%
Parlier, 1%_
Orange Cove, 1%
Mendota, 1%~
Kingsburg, 2%~
Kerman, 2%/ j
Huron, 1%J
Dates
Summer/Fall 2022
August 10, 2022
October 4, 2022
October 25, 2022
November 15, 2022
April 25, 2023
July 10, 2023
Fowler 339
Coalinga, 1% Fresno City 36,866
Huron 319 --..__ Firebaugh, 1% Kerman 1,063
Fowler, 1% Kingsburg 882
Mendota 642
Orange Cove 469
Parlier 733
Reedley 1,463
Fresno City, 63% Sanger 1 494
San Joaquin 200 <1%
Selma 1,492 3%
Unincorporated
Fresno County 2,350 4%
Source: FCOG Sixth Cycle RHNA Fino/ MethodologY, July 2022 Activity
Stakeholder Consultations
Community Event (National Night Out Back to School BBQ) City Council Study Session (Intro to Housing Element process) Regional Stakeholder Focus Group #1
Regional Stakeholder Focus Group #2
Regional Stakeholder Focus Group #3
City Council Study Session (Present draft Housing Element) 3 comments received, along with changes in State Law, such as SB 166 and AB 686 to promote housing.

Schedule
The following table depicts the scheduled timeline for adoption of the subject Housing Element, which also includes today’s City Council Meeting:

The anticipated timeline for adoption is Spring of 2024. 3 Task Timeline
2023
Release Public Review Draft (30 days)
Submit Draft to HCD (90-day review)
Submit Draft to HCD (2nd review, 60-days)
2024
City Council Adoption Hearings
June 30, 2023 - July 30, 2023
August 2023
December 2023
Spring 2024
Fresno County Multi-Jurisdictional
Housing Element Update
City Council Study Session
Meeting Date: July 10, 2023
4 FRESNO COUNCIL 0 F G O V E R N M E N T S
Fresno County Multi-Jurisdictional Housing Element Update | City of San Joaquin 2 Agenda
Housing Element Overview
Housing Element Outreach
Meeting the RHNA
Assessment of Fair Housing
Housing Element Programs
Schedule
5 Fresno County Multi-Jurisdictional Housing Element Update | City of San Joaquin 3 Purpose
» To provide an overview of the Draft Housing Element and to receive input prior to submittal to the State Department of Housing and Community Development (HCD).
6 Fresno County Multi-Jurisdictional Housing Element Update | City of San Joaquin 4 Housing Element Overview
» One of the eight mandated elements of the General Plan » Must be updated every 8 years
» Adoption Deadline: December 31, 2023
 6th Cycle Planning Period: December 31, 2023 – December 31, 2031  5th Cycle Planning Period: December 31, 2015 – December 31, 2023 » Plan for accommodating the jurisdiction’s “fair share” of the regional housing need (RHNA)
7 Fresno County Multi-Jurisdictional Housing Element Update | City of San Joaquin 5 Housing Element Contents
Regional
Housing
Element
• Introduction
• Public Outreach & Engagement
• Housing Needs Assessment
• Regional Assessment of Fair Housing
• Opportunities for Residential Development
• Housing Constraints
• Goals & Policies
Local
Appendix:
1M
• 1M-0: Summary of Needs and Conditions
• 1M-1: Action Plan
• 1M-2: Sites Inventory
• 1M-3: Local Assessment of Fair Housing
• 1M-4: Constraints
• 1M-5: Review of Past Accomplishments
• 1M-6: Public Outreach & Engagement
8 Fresno County Multi-Jurisdictional Housing Element Update | City of San Joaquin 6 Housing Element Outreach
Dates Activity
Summer/Fall 2022 Stakeholder Consultations
August 10, 2022 Community Event (National Night Out Back to School BBQ) October 4, 2022 City Council Study Session (Intro to Housing Element process) October 25, 2022 Regional Stakeholder Focus Group #1
November 15, 2022 Regional Stakeholder Focus Group #2
April 25, 2023 Regional Stakeholder Focus Group #3
July 10, 2023 City Council Study Session (Present draft Housing Element) 9 Meeting the
Regional Housing Needs Allocation
(RHNA)
10 Fresno County Multi-Jurisdictional Housing Element Update | City of San Joaquin 8 How is the RHNA Determined?
State Role
The State projects
future housing needs
at various income levels
and allocates units to
COGs Statewide
Regional Role
The COG develops a
methodology to evaluate
factors for distribution of units
to each jurisdiction;
methodology approved by HCD
FCOG RHNA = 58,298 units
Local Role
Cities and counties are allocated
units. They must then find ways to
accommodate – enough land at
appropriate densities
San Joaquin RHNA = 200 units
11 •
1111
Fresno County Multi-Jurisdictional Housing Element Update | City of San Joaquin 9 Clovis, 15%
Coalinga , 1%
Firebaugh, 1%
Fowler, 1%
Fresno City, 63%
Huron, 1%
Kerman, 2%
Kingsburg, 2%
Mendota, 1%
Orange Cove, 1%
Parlier, 1%
Reedley, 3%
Sanger, 3%
San Joaquin, <1% Selma, 3% Unincorporated Fresno County , 4% Jurisdiction RHNA
Allocation
RHNA
Allocation
Percentage
Clovis 8,977 15%
Coalinga 566 1%
Firebaugh 443 1%
Fowler 339 1%
Fresno City 36,866 63%
Huron 319 1%
Kerman 1,063 2%
Kingsburg 882 2%
Mendota 642 1%
Orange Cove 469 1%
Parlier 733 1%
Reedley 1,463 3%
Sanger 1,494 3%
San Joaquin 200 <1%
Selma 1,492 3%
Unincorporated
Fresno County 2,350 4%
Fresno COG RHNA
Source: FCOG Sixth Cycle RHNA Final Methodology, July 2022 12 Fresno County Multi-Jurisdictional Housing Element Update | City of San Joaquin 10 San Joaquin’s 6th Cycle RHNA
*Based on 2022 HCD Income Limits for a four-person household in Fresno County Source: FCOG Sixth Cycle RHNA Final Methodology, July 2022 Income Level Income Range*
2015-2023
RHNA
(units)
2023-2031
RHNA
(units)
Percent
Change
Very Low Income
(<50% of AMI) ≤$38,950 103 39 -62%
Low Income
(51-80% of AMI) $38,951- $62,300 36 28 -22%
Moderate Income
(81-120% of AMI) $62,301 - $80,300 35 36 +3%
Above Moderate Income
(>120% of AMI) >$80,300 204 97 -52%
TOTAL 378 200 -47%
Total of 67
LowerIncome Units
13 ---- I
Fresno County Multi-Jurisdictional Housing Element Update | City of San Joaquin 11 Sites Inventory
Lower Moderate Above
Moderate Total
2023-2031 RHNA 67 36 97 200
Approved Projects 114 6 19 139
Capacity on Vacant Sites 116 43 80 239
Total Capacity 230 49 99 378
Surplus +163 +13 +2 +178
Source: Table 1M-2.8, RHNA Summary, City of San Joaquin (2023-2031) 14 (/)
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W Parlier Ave
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IJ1)
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- Future Opportunity Site
Zon ing District
- Main Street Commercial (C -MS}
c::::::J Sing le-Fam ily Residential (R-1)
Mult i-Family Residential (R-3)
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01, c:,'- ~-'l ':>\. c;\. ,....-s- GD 1--., '6,e>.: cf' :i,~ 0-'l 113 ~ 1f/ ":,~ 1--.,
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W Springfield Ave
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600
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1,200
Feet
Assessment of Fair
Housing
15 Fresno County Multi-Jurisdictional Housing Element Update | City of San Joaquin 13 Fair Housing Assessment
Income Distribution
Demographic Characteristics
Disabilities
Familial Status
Overcrowding
Housing Costs
Homelessness
Housing Conditions
Transit Availability
Job Opportunities
Environmental Health
School Quality
Patterns of Integration & Segregation
Access to Opportunities
Displacement Risk
16 Fresno County Multi-Jurisdictional Housing Element Update | City of San Joaquin 14 Fair Housing Findings for City of San Joaquin
» Racially/ethnically concentrated area of poverty
 Concentration of agricultural workers
 High levels of linguistic isolation
» Poor housing mobility and disproportionate housing needs citywide  Need for deeply affordable housing to match extremely low- and very low-income housing needs
 Stagnant growth in housing supply, low vacancy rate
» Limited access to opportunity and resources
 Limited transit connectivity and distance from major urban centers  Low school performance
17 Housing Element
Programs
18 Fresno County Multi-Jurisdictional Housing Element Update | City of San Joaquin 16 2023 – 2031 Housing Element
» The Housing Element Includes:
 6 goals
 36 policies
 23 programs
» Proposed changes to the
programs were made as a result
of public comments received,
along with changes in State Law.

An aspiration or vision for
something to achieve
Guides day-to-day decisions on
housing
Identifies specific steps the City
will take to achieve housing
objectives
Goals
Policies
Programs
19 Fresno County Multi-Jurisdictional Housing Element Update | City of San Joaquin 17 Continued/Modified Programs
Program 1: Regional Collaboration on Housing Opportunities Program 3: Provision of Adequate Sites
Program 4: Water and Wastewater Services
Program 5: Lot Consolidation
Program 6: Affordable Housing Incentives
Program 7: Support Funding for Farmworkers
Program 10: Preservation of At-Risk Housing Units
Program 11: Encourage and Facilitate Accessory Dwelling Units Program 13: Zoning Code Amendments
Program 17: Fresno County Housing Assistance Rehabilitation (HARP) Program 18: Fresno County Rental Rehabilitation Program (RRP) Program 19: Code Enforcement
Program 20: Fresno County Homebuyer Assistance Program
Program 21: Housing Choice Vouchers
20 Fresno County Multi-Jurisdictional Housing Element Update | City of San Joaquin 18 New Programs
Program 2: Homeless/Unhoused Needs
Program 8: Farmworker Preference in New Affordable Housing Program 9: Extremely Low-Income Households
Program 12: Replacement Units
Program 14: Reasonable Accommodations and Universal Design Program 15: Objective Design and Development Standards
Program 16: Transparency for Residential Development Regulation and Costs Program 22: Housing Discrimination Monitoring and Referral Program 23: Improve Access to Resources
21 Fresno County Multi-Jurisdictional Housing Element Update | City of San Joaquin 19 Programs to Address State Law
» Transitional and Supportive Housing:
 Allow 100% affordable projects that include a
portion of units for supportive housing as a
permitted use without discretionary review in
zones where multifamily and mixed-use
developments are permitted.
» Emergency Shelters:
 Allow emergency shelters in a zoning district that
allows residential uses by right.
» ADUs:
 Allow up to 3 ADUs per single-family lot,
consistent with updated interpretation of State
law.
» Low-Barrier Navigation Centers:
 Allow low-barrier navigation centers by right in
zones that allow for mixed-use and nonresidential
zones permitting multifamily uses.
» Single Room Occupancy Units:
 Define single-room occupancy units and identify
at least one zone where they will be permitted.
» Group Homes:
 Allow group homes, regardless of size or state
licensure, in all zones that permit residential uses
of the same type, in accordance with the City’s
definition of family.

Program 13: Zoning Code Amendments
22 Fresno County Multi-Jurisdictional Housing Element Update | City of San Joaquin 20 Programs to Address State Law
» SB 166: Requires local governments to maintain enough land to meet the RHNA.  Program 3 – Provision of Adequate Sites for Housing
» AB 686: Requires local governments to include programs to affirmatively further fair housing.
 Program 22 – Housing Discrimination
 Program 23 - Improve Access to Resources
23 Schedule
24 Fresno County Multi-Jurisdictional Housing Element Update | City of San Joaquin 22 Schedule
Task Timeline
2023
Release Public Review Draft (30 days) June 30, 2023 – July 30, 2023 City Council Meeting July 10
Submit Draft to HCD (90-day review) August 2023
Submit Draft to HCD (2nd review, 60-days) December 2023 2024
City Council Adoption Hearings Spring 2024
WE ARE
HERE
25 Thank you
26 STAFF REPORT TO COUNCIL
July 10, 2023
TO: City of San Joaquin City Council
FROM: Elizabeth Nunez, City Manager
SUBJECT: Safety Element and Environmental Justice Element Preparation and Outreach RECOMMENDATION: Informational Item only for City Council and the public to receive an overview and provide feedback regarding the Safety Element and Environmental Justice Element preparation and outreach. Specifically, gain input from City Council on next steps and ideas for public outreach and engagement.

Environmental Justice Overview
The State of California defines Environmental Justice (EJ) as: “The fair treatment and meaningful involvement of all people regardless of race, color, national origin, or income with respect to development, implementation, and enforcement of environmental laws, regulations, and policies.” Per Senate Bill 1000 (2016), the City’s Environmental Justice Element will define goals and policies for EJ communities in San Joaquin to reduce unique or compounded health risks, promote civic engagement in public decision-making processes, and prioritize improvements and programs.

Environmental Justice Element Review
Policies in the EJ Element are arranged by the following topics:
• Pollution and Air Quality
• Public Facilities and Accessibility
• Food Access
• Safe and Sanitary Homes
• Physical Activity and Community Health
• Civic Engagement
Safety Element Update
The Safety Element describes the natural and manmade hazards that could impact people and property in the City.

The City of San Joaquin is updating its Safety Element due to State Law requiring Safety Elements to be updated at the same time as Housing Element updates, as well as new information on impacts resulting from climate change need to be added to the Safety Element.

Hazards that could impact City of San Joaquin include:
• Climate Hazards of Extreme Heat, Air Quality, Inland Flooding, and Drought • Hazardous Materials
27 2
The Safety Element will create policies around these hazards to protect community assets as well as adapt the community to climate change.

Next Steps

1. Outreach to the Community to acquire community input.

2. City to incorporate comments from the public into the documents.

3. Public Review of Environmental Justice and Safety Elements

4. City Council Adoption (Late Fall 2023).
28 Environmental
Justice Element
29 What is Environmental Justice?
• The State of California defines Environmental Justice (EJ) as:
“The fair treatment and meaningful
involvement of all people regardless
of race, color, national origin, or
income with respect to development,
implementation and enforcement of
environmental laws, regulations and
policies.”
30 2
Environmental Justice Element
• Per Senate Bill 1000 (2016), the City’s Environmental Justice Element will define goals and policies for disadvantaged communities in Huntington Park to:

Reduce
Unique or
Compounded
Health Risks
Promote Civic
Engagement
in Public
DecisionMaking
Processes
Prioritize
Improvements
and Programs
31 3
r ~
0 ~
' .,,
Environmental Justice Element
Review
Policies are arranged by the following topics:

Pollution and
Air Quality
Public Facilities
and
Accessibility
Food Access
Safe and
Sanitary Homes
Physical
Activity and
Community
Health
Civic
Engagement
32 4
Safety Element
33 Safety Element Update
• The Safety Element describes the natural and manmade hazards that could impact people and property in the City.
• The City of San Joaquin is updating its Safety Element because:
 State law requires safety elements to be updated at the same time as housing element updates.
 New information on impacts resulting from climate change will be added to the Safety Element.
6 Hazards that could impact City of San Joaquin include:
 Climate Hazards of Extreme Heat, Air Quality, Inland
Flooding, and Drought
 Hazardous Materials
The Safety Element will create policies around these hazards to protect community assets as well as adapt the community to climate change
34 What’s next?
7 • Outreach to the Community to get their input
• City to incorporate comments from the public into the documents • Public Review of EJ and Safety Elements
• City Council Adoption
Questions or Comments?
35 SAN JOAQUIN CITY COUNCIL

REGULAR MEETING MINUTES
TUESDAY JUNE 6, 2023

1. CALL TO ORDER – PLEDGE OF ALLEGIANCE – ROLL CALL
The Meeting was called to order and the pledge of allegiance led by Mayor Hernandez at 6:04pm.

Mayor Julia Hernandez Present
Mayor Pro Tem Adam Flores Present
Councilmember Cristina Covarrubia Present
Councilmember Abel Lua Present
Councilmember Martha Mejia Present

2. APPROVAL OF AGENDA –
A motion was made by Mayor Pro Tem Flores to approve the agenda, seconded by Councilmember Mejia. Motion passed 5-0.

3. PRESENTATIONA. SUBJECT- Presentation by Westlands Water District to present and recognize the 2023 High School Scholarship Recipient.

Item was continued due to recipient not attending.

B. SUBJECT- Presentation by Fresno Regional Workforce Development Board.

Members of the FRDB provided information on programs offered and took questions from the Council and public.

4. PROCLAMATIONA. SUBJECT- Consideration and approval of Proclamation honoring Deputy Jaime Mendoza of the Fresno County Sheriff’s Department.

RECOMMENDATION- Council to approve Proclamation honoring Deputy Jaime Mendoza of the Fresno County Sheriff’s Department.

Mayor Hernandez read the proclamation and presented it to Deputy Mendoza. ______________________________________________________________ 21900 Colorado Avenue, P.O. Box 758, San Joaquin, CA 93660 (559) 693-4311, (559) 693-2193 (fax), www.cityofsanjoaquin.org 36 5. CONSENT CALENDAR -
A. SUBJECT: Meeting Minutes May 2, 2023
RECOMMENDATION: Council approve Meeting Minutes of May 2, 2023 as presented– (Enclosure P. 2-5 Action Item)
B. SUBJECT: Warrants #’s 054171-054274
RECOMMENDATION: Council approve Warrant #’s 054171-054274 as presented- (Enclosure P. 6-17Action Item)
Mayor Pro Tem Flores made a motion to approve the Consent Calendar, seconded by Councilmember Lua. Motion passed 5-0.

6. SHERIFF REPORT – (P. 18)- Informational Only
Deputy Vasquez summarized his report.

7. CITY MANAGER REPORT - Informational Only
City Manager Nunez summarized her report

8. CITY ATTORNEY REPORT – Informational Only

9. COUNCILMEMBER COMMUNICATIONS/ANNOUNCEMENTS/AGENDA ITEMS - Councilmember Lua requested information from the CM about the Godwin Center.

Councilmember Covarrubia commented on the internet options in San Joaquin not being sufficient
Mayor Pro Tem Flores reported on his and Councilmember Covarrubia’s recent attendance at the GPUSD Board Meeting, and updated the Council on the search for a new superintendent
Mayor Hernandez informed the public about an upcoming meeting with the Fresno County Rural Transit Agency in Biola, including services that could be brought to San Joaquin and surrounding communities; an event on the renaming of Ventura Street to Cesar Chavez in Fresno; and a recent community event held in San Joaquin with Congressman Adam Schiff.

10. PUBLIC FORUM -
Eva Luna of Nueva Alianza and other members of the public requested an interpreter for Council meetings.
37 Discussion by Council and staff was held regarding the burdensome cost of interpreters for a community as small as San Joaquin; what other cities do for similar issues; and the need to come up with a viable solution that meets the community’s needs.

11. PUBLIC HEARINGSA. Public Hearing Regarding Annual Levy for Landscape of Assessment District No. 92- 3 SUBJECT- Conduct Public Hearing and consider approval of Resolution No. 2023-21.

Confirming Diagram and Assessment for the Annual Levy for 2023-2024 of Assessment District. No. 92-3.

RECOMMENDATION- Council approve Resolution No. 2023-21 Confirming Diagram and Assessment for the Annual Levy for 2023-2024 of Assessment District No. 92-03. (Enclosure P. 19-22 Action Item)
The City Manager summarized the report and Mayor Hernandez opened the hearing to the public.

Questions from the public were received related to the cost to each property owner within the District.

Mayor Hernandez closed the hearing and a motion was made by Mayor Pro Tem Flores to approve the item, seconded by Mayor Hernandez. Motion passed 5-0.

12. PLANNING COMMISSION13. OLD BUSINESS14. NEW BUSINESS – A. SUBJECT- Consideration adopting Resolution No. 2023-22. A resolution approving Senate of California Transpiration Commission Senate Bill (SB) 1 proposed List form.

RECOMMENDATION- Council adopt Resolution No. 2023-22Approving the City of San Joaquin FY 2023/2024 List of Eligible Projects for Funding from the Road Maintenance and Rehabilitation Account (RMRA) Created By Senate Bill 1: Road Repair and Accountability Act of 2017, and Authorizing the City Manager to File with the California Transportation Commission the Project List and Annual Expenditure Report for FY 2023/2024 RMRA Funding. (Enclosure P. 23-29 Action Item) A motion was made by Mayor Hernandez to approve the item, seconded by Mayor Pro Tem Flores. Motion passed 5-0.
38 B. SUBJECT- Consideration and approval of Resolution No. 2023-23. Authorizing Participation in and Approving the Amended and Restated Join Exercise of Powers Agreement of the First Risk Management Services Joint Powers Authority.

RECOMMENDATION- Council approve Resolution No. 2023-23. Authorizing Participation in and Approving the Amended and Restated Joint Exercise of Powers Agreement of The Fire Risk Management Services Joint Powers Authority. (Enclosures P. 30- 53 Action Item)
A motion was made by Mayor Pro Tem Flores to approve the item, seconded by Mayor Hernandez. Motion passed 5-0.

C. SUBJECT- Consideration and approval Resolution No. 2023-24. Continuing Expenditures and Revenues in Accordance with the FY 2022-23 City Budget in Lieu of Timely FY 2023- 2024 Budget
RECOMMENDATION- Council approval of Resolution No. 2023-24. Approving Continuing Expenditures and Revenues in Accordance with Fiscal Year 2022-2023 City Budget in Lieu of the Timely Fiscal Year 2023-2024 Budget. (Enclosure P. 54-56 Action Item) A motion was made by Mayor Pro Tem Flores to approve the item, seconded by Councilmember Lua. Motion passed 5-0.

D. SUBJECT- Consideration and discussion Rescheduling the Regular City Council Meeting of July 4, 2023 to an alternative date.

RECOMMENDATION- Council approve rescheduling the regular City Council Meeting of July 4, 2023 to an alternative date. (Enclosures P. Action Item) A motion was made by Mayor Pro Tem Flores to hold the Regular Meeting on Monday, July 10, 2023, seconded by Mayor Hernandez. Motion passed 5-0.

15. CLOSED SESSION –
A. Conference with Labor Negotiators pursuant to Government Code §54957.6 Agency Representatives: Mayor Hernandez and Councilmember Covarrubia Unrepresented Employee: City Manager
The Council entered into Closed Session at 7:23pm.

At 9:06pm, the Council returned to Open Session.

No reportable action was taken.

16. ADJOURN MEETING
At 9:07pm, a motion was made and unanimously voted upon to adjourn. 39 ______________________________________________________________ 21900 Colorado Avenue, P.O. Box 758, San Joaquin, CA 93660 (559) 693-4311, (559) 693-2193 (fax), www.cityofsanjoaquin.org

SAN JOAQUIN CITY COUNCIL

SPECIAL MEETING MINUTES
WEDNESDAY JUNE 28, 2023

1. CALL TO ORDER - PLEDGE OF ALLEGIANCE – ROLL CALL
The meeting was called to order and the pledge of allegiance led at 10:00am by Mayor Hernandez.

Mayor Julia Hernandez Present
Mayor Pro Tem Adam Flores Present
Councilmember Cristina Covarrubia Present
Councilmember Abel Lua Absent
Councilmember Martha Mejia Present

2. APPROVAL OF AGENDA
A motion was made by Mayor Pro Tem Flores to approve the agenda, seconded by Councilmember Mejia. Motion passed 4-0 (absent: Lua).

3. PUBLIC COMMENTS ON THIS AGENDA. THE SOLE BUSINESS TO BE CONDUCTED IS LISTED BELOW. MEMBERS OF THE PUBLIC WILL HAVE AN OPPORTUNITY TO ADDRESS THE CITY COUNCIL ON THE ITEM(S) LISTED:

No comments from the public were offered.

4. NEW BUSINESS
A. Report and Recommendation- Consideration and Approval of Resolution No. 2023-25, accepting an informal bid and awarding the contract to Salem Engineering, Inc. for construction testing and inspection services for Sutter Avenue Paving Improvements, Railroad to Manning, Federal Aid Project No. RSTPCML-5245(019) and authorizing the City Manager to execute the agreement. (Enclosure P. 1 Action Item) A motion to approve was made by Mayor Pro Tem Flores, seconded by Mayor Hernandez.

Motion passed 4-0 (absent: Lua).

5. ADJOURN MEETING –
At 10:05am, a motion was made by Mayor Pro Tem Flores to adjourn, seconded by Councilmember Mejia. Motion passed 4-0 (absent: Lua).
40 41

CITY OP SAN JOAQUIN
Automatic Check Listing/Update
EPORT.: Jun 28 23 Wednesday
UN .•.. : Jun 28 23 Time: 11 :36
un By. : Cindy Torres Control Date.: 06/28/23 Cash Account No,,: 999 10110 Invoice Actual
Date Period
nvoice No Description
Discount Gross
Due Date Fiscal Tm G/L Account No Amount
Check fl,: 054280 Check Date.: 06/28/23 Vendor I,D,: ALHOl (SPARKLETTS) 81060123- DRINKING WATER FOR CITY HALL 06/28/23 06-23 A 100 39025 06/28/23 12-23

89.03 Discount
Amount
.oo
Check fl,: 054281 Check Date.: 06/28/23 Vendor I.D.: ATROO (ATR MOBILE EQUIPMENT REPAIR INC) 00000128-. REPAIR STREET SWEEPER FOR PUBLIC WORKS DEPARTMENT 06/27/23 06-23 A 100 39025 2517.86 .oo 06/28/:!3 12-2-3 00000205- REPAIR DISK FOR PUBLIC WORKS DEPARTMENTS 06/21/23 06-23 A 100 39025 '192.65 .oo 06/28/23 12-23 ----------- ---------- •• Vendor's Subtota·1 -----> 3310.51 .00 PAGE:

ID ii:

CTL,:
001
PY-CL
SAN
Net
Amount

89.03 2517. 86
192.65
----------- 3310,51
-------------------------------------------------------------------------------------------------------------------------------- , __ Check#.: 054282 Check Date.: 06/28/23 Vendor l,D,: BADOO (BADGER METER INC.) 80128059- BEACON SERVICES FOR WATER METERS FOR MAY 2023 06/28/23 06-23 A 100.39025 06/28/23 12-23
674.62 .00 674.62
----------------------------------------------------------------------------------------------------------------------------------- Check n.' 054283 Check Date,: 06/28/23 AG13664- WATER ANALYSIS
AG13670- WATER ANALYSIS
Vendor I.D.: BSKOl (BSK ASSOCIATES
06/27/23 06-:!3 A 100 39025
06/28/23 12-23
06/27/23 06-'-23 A 100 39025
06/28/23 12-23
** Vendor's Subtotal ----->

ENGINEERS)
199.00
100.00
299.00
.oo
• 00
.oo
199.00
100.00
299.00
------------------------------------------ -------- ---------.------------------------------------------------------ Check#,: 054284 Check Date,: 06/28/23 Vendor l.D.: CALlO (CALIFORNIA WATER SERVICES) 051484IN- WATER & WASTEWATER TREATMENT FACILITY PLANT OPER. 06/27/23 06-23 A 100 39025 06/28/23 12-23
12095, 92 .oo 12095.92
----------------------------------------------------------------------------------------------------------------------------------- Check #.: 054285 Check Date.: 06/28/23 Vendor I.D,: COAOO (COASTAL MEDICAL SERVICES) 24690- DRUG SCREEN TEST FOR ENRIQUETA AVALOS 06/28/23 06-23 A 100 39025 06/28/23 12-23
57,95 .oo 57.95
-------------------- - -- - ' --- ---- ------------------- Check#.: 054286 Check Date.: 06/28/23 Vendor I.D.: COUN4 (FRESNO COUNCIL OF GOVERNMENTS) C30628- INVOICE 81630/81984 MULTI.-JURISDICTIONAL HOUSING 06/28/23 06-23 A 100 39025 06/28/23 12_-23
24366.63 24366.63
--------------------------------------------------------------------------------------------·--------------------------------------- Check#.: 054287 Check Date.: 06/28/23 Vendor I.D.: CSGOO (CSG CONSULTANTS, INC) 51399- PROFESSIONAL CODE ENFORCEMENT SERVICES 06/27/23 06-23 A 100 39025 06/28/.33 12-23
2300, 00 .oo 2300.00
----------------------------------------------------------------------------------------------------------------------------------- Check#.: 054288 Check Date.; 06/28/23 Vendor I.D,: DEPAS (DEPARTMENT OF JUSTICE ACCOUNTING OFFICE) 662509- FINGERPRINTS FOR NEW EMPLOYEE ENRIQUETA AVALOS 05/28/23 06-23 A 100 39025 06/28/23 12-23

32.00 Check #.: ·054289 Check Date,: 06/28/23 Vendor I.D.: DGCOO (DG CALIFORNIA _SOLAR, LLC) 796447- INVOICE FOR SOLAR METER ENERGY FOR CITY FACILITIES 06/28/23 06-23 A 100 39025 06/28/23 12-23
11822. 60
.oo 32, 00
.00 11822.60
----------------------------------------------------------------------------------------------------------------------------------- Check#.: 054290 Check Date.: 06/28/23 Vendor I.D.: FIRST (FIRST NATIONAL BANK OMAHA} C30628- PURCHASE SUPPLIES AND MATSON ALARM SERVICES 06/28/23 06-23 A 100 39025 220.48 . 00 220.48 06/28/23 12-23
CC30628- PURCHASE FOOD, SUPPLIES, ZOOM SERVICES & ADOBE 06/28/23 06-23 A 100 39025 551.44 .oo 557.44 06/28/23 12-23
.. ----------- ---------- ----------- Vendor 1 a Subtotal -----> '177.92 .oo 7TI. 92 Check #.' 054291 Check Date, : 06/28/23 Vendor I.D. l FREOl (FRESNO COUNTY TREASURER) MAY-2023- LAW ENFORCEMENT SERVICES FOR MAY 2023 06/28/23 06-23 A 100 39025 8333,33 .OD 8333. 33 06/28/23 12-23
,PRIL2023- LAW ENFORCEMENT SERVICES FOR APRIL 2023 06/28/23 06-23 A 100 39025 8333.33 .oo 8333.33 06/28/23 12-23
1JNE-2023- LAW ENFORCEMENT SERVICES FOR JUNE 2023 06/28/23 06-23 A 100 39025 8333,33 .oo 8333,33 06/28/23 12-23
----------- ---------- ----------- .. Vendor•s Subtotal -----> 24999.99 .oo 24999.99 42 l!il'UKT. : Jun ;, ll ;.u wee1nese1ay
UN .... : Jun 28 23 Time: 11:36
un By,: Cindy Torres
l.!l'l'Y OF SAN JOAQUIN
Automatic Check Listing/Update
Control Date.: 06/28/23 Cash Account No,,: 999 10110
Invoice Actual
Date Period
Discount Gross
nvoice No Description Due Date Fiscal Tm G/L ~ccount No Amount Check IL: 054292 Check Date-.: 06/28/23 Vendor I.D.: FRES2 (FRESNO COUNTY TREASURER) S020520- CONTRACT POLICE SERVICES FOR GOLDEN PLAINS UNIFIED 06/27/23 06-23 A 100 39025 06/28/23 12-23
S020632- CONTRACT POLICE SERVICES FOR GOLDEN PLAINS UNIFIED 06/27/23 06-23 A 100 39025 06/28/23 12-23
MAY-2023- CONTRACT POLICE SERVICES FOR MAY 2023 06/28/23 06-23 A 100 39025 06/28/23 12-23
PRIL2023- CONTRACT POLICE SERVICES FOR APRIL 2023 06/28/23 06-23 A 100 39025 06/28/23 12-23
UNB-2023- CONTRACT POLICE SERVICES FOR JUNE 2023 06/28/23 06-23 A 100 39025 06/28/23 12-23
** Vendor's Subtotal ----~>
Check#.: 054293 Check Date,: 06/28/23 Vendor I,D,: FROOl (FRONTIER) C30628- TELEPHONE SERVICES FOR 559,693.3093 & 559,846.8083 06/28/23 06-~3 A 100 39025 06/28/23 12-23
Check #.: 054294 Check D8.te.: 06/28/23 Vendor I.D.; E'R002 (FRONTIER) C30627- TELEPHONE SERVICES FOR 559,693.2051 06/27/23 06-23 A 100 39025 06/28/23 12-23
16557.12
16557. 12
8483. BO
8483.80
8483. BO
58565.64
202,-46
331.00
Discount
Amount
.00
• 00
.oo
• 00
. 00
• 00
• 00
. 00
PAGE:

ID fl:

CTL,:
002
PY-CL
SAN
Net
Amount
16557.12
16557.12
8483.80
8483,80
8483,80
58565.64
202,46
331.00
----------------------------------------------------------------------------------------------------------------------------------- Check ff,: 054295 Check Date.1 06/28/23 Vendor I.D.1 FR004 (FRONTIER) C30628- TELEPHONE SERVICES FOR 559,693.2509 06/28/23 06-23 A 100 39025 06/28/23 12-23

58.22 .oo 58 .22
----------------------------------------------------------------------------------------------------------------------------------- Check u.: 054296 Check Date.: 06/28/23 Vendor I,D,; FR005 (FRONT+ER) C30628- TELEPHONE SERVICES FOR 559.693.0082 06/28/23 06-23 A 100 39025 06/28/23 12-23
352, OB .oo 352.08
----------------------------------------------------------------------------------------------------------------------------------- Check i.: 054297 Check Date.: 06/28/23 Vendor I.D.: GAROO (GARCIA TIRE & AUTO REPAIR) 15840- REPAIR FLAT TIRE FOR PUBLIC WORKS DEPARTMENTS
1-6098- REPAIR FLAT TIRE FOR TUATARA (PUBLIC WORKS DEPT.) 06/27/23
06/28/23
06/27/23
06/2"8/23
06-23 A 100 39025
12-23
06-23 A 100 39025
12-2·3
** Vendor's Subtotal----->

68. 25

12.00 80.25
.oo
.oo
• 00
68 .25

12.00 80.25
----------------------------------------------------------------------------------------------------------------------------------- 14809-

14.810-
14812-
14813-
1481.4-
1481.5-
1481.6-
14817-
14818-
14819-
14820-
14821-
14822-
14823-
Check#.: 054298 Check Date.: 06/28/23 Vendor I.D.: GOUOl (GOUVEIA ENGINEERING INC) PROJECT: 310,09 COUNCIL CHAMBERS REMODEL 06/27/23
06/28/23
PROJECT: 310,10 CITY ·HALL BUILDING EVALUATION 06/27/23 06/28/23
PROJECT: 310,11 ENCROACHMENT PERMITS 06/27/23
06/28/23
PROJECT: 325.01 PUBLIC WORKS GENERAL 06/27/23
06/28/23
PROJECT: 330.04 SSMP UPDATE 06/27/23
06/28/23
PROJECT: 340,4 GROUNDWATER MONITORING REPORTING 06/27/23 06/28'/23
PROJECT: 340.06-lOA WELL 3 & 5 MAGANESE TREA™ENT 06/27/23 06/28/23
PROJECT: 340.llC TASK 3 CON 2020 CDBG WATERLINE 06/27/23 06/28/23
PROJECT: 340.128 TASK II-WELLi6 18-CDBG-12917 06/27/23
06/28/23
PROJECT: 340.12C TASK III-WELL #6 18-CDBG-12917 06/27/23 06/28/23
PROJECT: 345.01 STREETS MISCELLANEOUS 06/27/23
0-6/28/23
PROJECT: 345.llC RSTPCML-5245(019)SUTTER AVE PAVNG 06/27/23 06/28/23
PROJECT: 345,12 SPEED SURVEY 06/27/23
06/28/23
PROJECT: 390,02 ASSESSMENTS FOR LLMD 06/27/23
06/28/23
PROJECT: 395.11 CDBG APPLICATIONS 06/27/23
06/28/23
06-23 A ldO 39025
12-23
06-23 A 100 39025
12-23
06-23 A 100 39025
12-23
06-23 A 100 39025
12-23·
06-23 A 100 39025
12-23
06-23. A 100 39025
12-23
06-23 A 100 39025
12-23
06-23 A 100 39025
12-23
06-23 A 100 39025
12-23
06-23 A 100 39025
12-23
06-23 A 100 3902~
12-23
06-23 A 100 39025
12-23
06-23 A 100 39025
12-23
06-23 A 100 39025
12-23
06-23 A 100 39025
12-23
** Vendor's Subtotal----->
11178.94
3321.88
244 .13
157.50
3013.50
1793.00
2170,00
5365.63
1687.50
9507.68
1241.63
8706.44

81.38 231. 00
1202, 25
49902,46
.00
• 00
.oo
.00
• 00
. 00
.00
.00
.00
.00
. 00
• 00
.00
.00
.00
.00
111 78, 94
3321. 88
244 .13
157.50
3013.50
1793.00
2170.00
5365.63
1687,50
9507,68
1241,63
8706,44
81,38
231.00
1202,25
49902,46
43 ,:,~V.r<.J. •: l.JUII .ltl ,l_j WtlUlll:lt;UO.Y \...1-ll UL' ~&~ <JU/\\.,!U.ll)j PAGE: 003 UN,, •. : Jun 28 23 Time: 11 t36 Automatic Check Listing/Update ID #: PY-CL un By.: Cindy Torres Control Date. : 06/28/23 Cash Account No,,: 999 10110 CTL.: SAN Invoice Actual
Date Period
Discount Gross Discount Net
nvoice No Description Due Date Fiscal Tm G/L Account No Amount Amount Amount ---- -- ---- -------------------------------------------------- -------- -------------- ----------- ·······---···-·····--- Check #1.: 054299 Check Date. : 06/28/2°3 Vendor I.D.: HARRl (HARRALSON MACHINE WORKS) 53043· PURCHASE SUPPLIES FOR PUBLIC WORKS DEPARTMENTS 06/27/23 06-23 A 100 3:1025 360.24 . 00 360,24 06/28/23 12-23 80095402- PURCHASE SUPPLIES FOR PUBLIC WORKS DEPARTME:NTS 06/27/23 06-23 A 100 39025 21.57 . 00 21.57 06/28/23 12-23
80095593- PURCHASE SUPPLIES FOR PUBLIC WORKS DEPARTMENTS 06/27/23 06-23 A 100 39025 23. 99 .oo 23.99 06/:rn /23 12-23
80095594- PURCHASE SUPPLIES FOR PUBLIC WORKS DEPARTMENTS 06/27/'J.3 06-23 A 100 39025 1,77 .oo 1.77 06/'J.8/23 . 12-23
80095673- PURCHASE SUPPLIES FOR PUBLIC WORKS DEPARTMENTS 06/'J.7/').3 06-23 A 100 39025 43,65 .00 43,65 06/28/23 12-23 B0095715· PURCHASE SUPPLIES FOR PUBLIC WORKS DEPARTMENTS 06/27/23 06-23 A 100 39025 24.76 .oo 24, 76 06/28/23 l'J-23
80095764- PURCHASE SUPPLIES FOR PUBLIC WORKS DEPARTMENTS 06/27/23 06-23 A 100 39025 4.09 .oo 4.09 06/28/23 12-23
B0095770- PURCHASE SUPPLIES FOR PUBLIC WORKS DEPARTMENTS 06/27/23 06-23 A 100 39025 10.74 .oo 10,74 06/2B/B 12-23 80095785· PURCHASE SUPPLIES FOR PUBLIC WORKS DEPARTMENTS 06/27/33 06-23 A 100 39025 58.24 .oo 58 .24 06/28/23 12 ·'J.3
80095789- PURCHASE SUPPLIES FOR PUBLIC WORKS DEPARTMENTS 06/27/23 06-23 A 100 39025 20,79 .00 20, 79 06/28/23 12·23
80095895- PURCHASE SUPPLIES FOR PUBLIC WORKS DEPARTMENTS 06/27/23 06-23 A 100 39025 45.31 .oo 45.31 06/28/23 12-23
80095912- PURCHASE SUPPLIES FOR PUBLIC WORKS DEPARTMENTS 06/27/23 06-23 A 100 39025 11.33 .00 11,33 06/28/23 12-23
80095921- PURCHASE SUPPLIES FOR PUBLIC WORKS DEPARTMENTS 06/27/23 06-23 A 100 39035 33.98 .00 33.98 06/28/23 12-23
80096100- PURCHASE SUPPLIES FOR PUBLIC WORKS DEPARTMENTS 06/27/23 06-23 A 100 39025 7.35 • 00 7, 35 06/38/23 13-23
80096217- PURCHASE SUPPLIES FOR ~LIC WORKS DEPARTMENTS 06/27/23 06-23 A 100 39025 23,65 .00 23.65 06/28/23 12-23
.. ----------- ---------- ----------- Vendor's Subtotal -----> 690.46 .oo 690.46 -------------------------------------------------------------------------------------------------------------------· --------------- Check#.: 054300 Check Date.: 06/28/23 Vendor I.D.: IMAOO (IMAGE 2000) 607867- INVOICE FOR MAY 2023 FOR COST PER COPY 06/28/23 06-23 A 100 39025 06/2B/23 12-23
Check#.: 054301 Check Date.: 06/28/23 Vendor I.D.: JOR37 (JORGENSEN COMPANY) 60731B3- ANSUL KIT SYSTEM SEMI ANNUAL SERVICES FOR VFW HALL 06/27/23 06-23 A 100 39025 06/28/23 12-23
203.92
241,27
Check#.: 054302 Check Date.: 06/28/23 Vendor I.D.: MID02 (MID VALLEY DISPOSAL INC,) ,PRIL2033- CONTRACT SERVICES FOR SOLID WASTE FOR APRIL 2023 06/28/23 06-33 A 100 39025 06/28/23 12-23
19652.18
.oo 203.92
.oo 241.27
.oo 19652 .18
----------------------------------------------------------------------------------------------------------------------------------- Check#.: 054303 Check Date.: 06/28/33 Vendor I.D,: MOUOO (MOUNTAIN VALLEY PEST CONTROL) •15405202· PEST CONTROL FOR CITY FACILITIES 06/27/23 06-23 A 100 39025 06/28/33 12-23
275,00
Check#.; 054304 Check Date.: 06/28/23 Vendor I.D.: PATOO (PATTON SHEET METAL WORKS, INC.) 153790· REPAIR A/C FOR LEO CANTU COMMUNITY CENTER 06/27/23 06-23 A 100 39025 06/28/23 12-23
Check#,: 054305 Check Date.: 06/28/33 Vendor I,D,: PGEOO (PGE C30627· UTILITIES SERVICES FOR 23599 MANNING AVENUE 06/27/23 06-23 A 100 39025 06/28/23 12-23
3566.17
14124.98
Check~.: 054306 Check Date,; 06/28/23 Vendor I,D.: PGEOl (PACIFIC GAS AND ELECTRIC) C30628· UTILITIES SERVICES FOR CITY FACILITIES 06/28/23 06-23 A 100 39025 06/28/23 12-23
Check#.: 054307 Check Date,; 06/2B/23 Vendor I,D.: PGE05 (PGE C30627- lITILlTIES SERVICES FOR B599 EIGHTH STREET 06/27/23 06-23 A 100 39025 06/28/23 12-23
10576,43
504,22
• 00 275.00
.oo 3566.17
.00 14124.98
.oo 10576,43
.00 504.22
44 L:.LTI Ul<" t;AN UUAUU!N
Automatic Check Listing/Update
~t'Vi'l.i. : uu11 J.tl ,u weanesaay
UN, •.. : Jun 28 23 Time: lll36
un By. : Cindy Torres Control Date.: 06/28/23 Cash Account No.,: 999 10110 Invoice Actual
Date Period
Discount Gross
nvoice No Description Due Date Fiscal Tm G/L Account No Amount Check#.: 054308 Check Date,: 06/28/23 Vendor l,D,: PGEl2 (PG&E C30628- UTILITIES SERVICES FOR WATER TANK 06/28/23 06-23 A 100 39025 06/28/23 12-23
5789.85
Discount
Amount
,00
PAGE:

ID #:

CTL,:
004
PY-CL
SAN
Net
Amount
5789,85
Check#.: 054309 Check Date.: 06/28/23 Vendor I,D.: PITOl (PITNEY BOWES GLOBAL FINANCIAL SERVICE LL) 06139946- LEASE FOR RELAY 1000 INSERTING SYSTEM 06/27/23 06/28/23
06-23 A 100 39025
12-;23
416,93 , DD
Check#.: 054310 Check Date.: 06/28/23 yendor I.D.: PITNl (PITNEY BOWES GLOBAL FINANCIAL SERVICES L) 06112605- LEASE FOR POSTAGE METER BEND PRO C AUTO 06/28/23 06-23 A 100 39025 06/28/23 12-23
449.12 , DD
IJ16.93
449 .. 12
----------------------------------------------------------------------------------------------------------------------------------- Check #.: 054311 Check Date.: 06/28/23 48857- PROFESSIONAL PLANNING SERVICES
48858- PROFESSIONAL PLANNING SERVICES
Vendor I ."D.: RINOO (RINCON CONSULTANTS, INC.)
06/27/23 06-23 A !DD 39025 2666. 74
06/28/23 12-23
06/27/23 06-23 A 100 39025 1387.00
06/28/23 12-23
** Vendor's Subtotal-----> 4053,74
.OD
,00
.DD
2666, 74
1387.00
IJ053.74
----------------------------------------------------------------------------------------------------------------------------------- Check#.: 054312 Check Date.: 06/28/23 Vendor I.D,: SEB03 (SEBASTIAN) 10753604- SECURITY ALARM FOR CITY HALL 06/28/23 06-23 A 100 39025 06/28/23 12-23
349.75 ,DO 349.75
-------------------------------------------------------------·--------------------------------------------------------------------- Check#.: 054313 Check Date.: 06/28/23 Vendor I,D,: SEB05 (SEBASTIAN) 10754268- HIGH SPEED INTERNET FOR CITY HALL 06/2B/23 06-23 A 100 39025 06/2B/23 12-23
139. 95 .DD 139. 95
----------------------------------------------------------------------------------------------------------------------------------- Check#.: 054314 Check Date.: 06/28/23 Vendor I.D,: SEB06 (SEBASTIAN) 10755711- WIRELESS BROADBAND/HIGH SPEED INTERNET@ PW 06/2B/23 06-23 A 100 39025 06/28/23 12-23
149.90 ,DO 149.90
----------------------------------------------------------------------------------------------------------------------------------- Check#.: 054315 Check Date.: 06/28/23 Vendor I,D.: SEB07 (SEBASTIAN) 10754244- WIRELESS BROAEAND/HIGH SPEED INTERNET@ VFW HALL 06/28/23 06-23 A 100 39025 06/28/23 12.:.23
79, 95 ,DD 79,95
----------------------------------------------------------------------------------------------------------------------------------- Check#.: 054316 Check Date,: 06/28/23 Vendor I,D.: SEB08 (SEBASTIAN) 10754027- WIRELESS BROADBAND/HIGH ·SPEED INTERNET@ LCCC 06/28/23 06-23 A 100 39025 06/28/23 12-23
139.95 ,00 139,95
----------------------------------------------------------------------------------------------------------------------------------- Check#.: 054317 Check Date,: 06/28/23 Vendor I.D.: SEB09 (SE~ASTIAN) 10755765- WIRELESS BROADBAND/HIGH SPEED INTERNET@ SC 06/2'8/23 06-23 A 100 39025 06/2B/23 12-23
Check#.: 054318 Check Date.: 06/28/23 Vendor I.D.: SPAOO (SPARKLETTS) 179060923- DRINKING WATER FOR PUBLIC WORKS DEPARTMENTS 06/2B/23 06-23 A 100 39025 06/28/23 12-23
109,80
130. 98
Check#.: 054319 Check Date.: 06/28/23 Vendor I.D.: SPE04 (SPECIALTY HOSE XPRESS) 517B4- PURCHASE SUPPLY FOR STREET SWEEPER 06/27/23 06-23 A 100 39025 06/28/23 12-23
B7 .40
Check#,: 054320 Check Date.: 06/2B/23 Vendor l,D,: THEOS (THE COUNTY OF FRESNO) MAY-2023- SURCHARGES FOR MAY 2023 06/27/23 06-23 A 100 39025 06/28/23 12-23

40.50 , DD 109.80
,OD 130.9B
.DO 87 ,40
, DD 40.50
45 ,-.-v..:..1_.: UU!l .,,:tj ,l,j l'H!Ulll:ltlUi:I.Y
JN, •.. : Jun 28 23 Time: 11:36
.m By. : Cindy Torres
l,;.l'l"l Ul' 1::iM UUAl,JU.LJ',1
Automatic Check Listing/Update
Control Date.: 06/28/23 Cash Account No.,; 999 10110
Invoice Actual
Date Period
Discount Gross
:ivoice No Description Due Date Fiscal Tm G/L Account No Amount Check fl.: 054321 Check Date.: 06/28/23 V:endor I.D.: TSAO! (TSA CONSULTING GROUP) C30628- PAYROLL PERIOD 6/16/23 DEDUCTION FOR RETIREMENT 06/28/23 06-23 A 100 39025 JOO.DO 06/28/23 12-23
CC30628- PAYROLL PERIOD 6/2/23 DEDUCTION FOR RETIREMENT 06/28/23 06-23 A 100 39025 300,00 06/28/23 12-23
.. ----------- Vendor's Subtotal -----;:,, 600.00
Check ff.: 054322 Check Date.: 06/28/23 Vendor I.D,; TUR02 (TURBO riATA SYSTEMS, INC) 40449- PROFESSIONAL SERVICES FOR CITATIONS
Check ff,: 054323 Check Date. : 06/28/23
80000882- UNIFORMS SERVICES FOR PUBLIC WORKS DEPARTMENTS 80002328- UNIFORM SERVICES FOR PUBLIC WORKS DEPARTMENTS 20479672- UNIFORMS SERVICES FOR PUBLIC WORKS DEPARTMENTS 20480933- UNIFORMS SERVICES FOR PUBLIC WORKS DEPARTMENTS 20482230- UNIFORMS SERVICES FOR PUBLIC WORKS DEPARTMENTS 20483525- UNIFORMS SERVICES FOR PUBLIC WORKS DEPARTMENTS 06/27/23 06-23 A 100 39025
06/28/23 12-23
Vendor I. D. : UNI08 (UNIFIRST
06/27/23 06-23 A 100 39025
06/28/23 12-23
06/27/23 06-23 A 100 39025
06/28/23 12-23
06/27/23 06-23 A 100 39025
06/28/23 12-23
06/27/23 06-23 A 100 39025
06/28/23 12-23
06/27 /23 06-23 A 100 39025
06/28/23 12-23
06/27/23 06-23 A 100 39025
06/28/23 12-23
249,79

CORPORATION)
120.24
120.24
119.15
119 .15
119,15
119.15
.. ----------- Vendor's Subtotal -----::, 717.08
Discount
Amount
.oo
.00
---------- , 00
.00
. 00
.00
. 00
, 00
.00
.oo
---------- .po
PAGE:

ID fl:

CTL,:
005
PY-CL
SAN
Net
Amount
300,00
300.00
----------- 600,00
249,79
120,24
120, 24
119.15
119,15
119.15
119,15
-----·----- 717.08
------------------------------------------ - ---------------------------------------- .---------------------------------- Check#.: 054324 Check Date.: 06/28/23 Vendor I.D.: USPOO (UNITED STATES POSTAL) C30628- ANNUAL RENEWAL P.O. BOX 758 06/28/23 06-23 A 100 39025 06/28/23 12-23
178.00 .00 178.00
----------------------------------------------------------------------------------------------------------------------------------- Check #.1 054325 Check Date.: 06/28/23 Vendor I.D,: VER03 (VERIZON WIRELESS) 35590938- WIRELESS CELLPHONES FOR STAFF AND COUNCIL MEMBERS 06/28/23 06-23 A 100 39025 06/28/23 12-23
800.40 .oo 800,40
----------------------------------------------------------------------------------------------------------------------------------- Check #.' 054326 Check Date. : 06/28/23· Vendor I.D.: WESTl (WEST HI.LLS OIL) 255091- PURCHASE DIESEL FOR PUBLIC WORKS DEPARTMENTS 06/28/23 06-23 A 100 39025 62. 62 .00 62,62 06/28/23 12-23
255126- PURCHASE GASOLINE FOR PUBLIC WORKS DEPARTMENTS 06/28/23 06-23 A 100 39025 1299.43 .00 1299.43 06/28/23 12-23
255241- PURCHASE DIESEL FOR PUBLIC WORKS DEPARTMENTS 06/27/23 06-23 A 100 39025 250.45 , 00 250.45 06/28/23 12-23
255399- PURCHASE GASOLINE AND DIESEL FOR PUBLIC WORKS DEPT 06/27 /23 06-23 A 100 39025 2688.90 • 00 2688.90 06/28/23 12-23
.. ----------- ---------- ----------- Vendor's Subtotal -----::, 4301.40 ,00 4301. 40 ----------------------------------------------------------------------------------------------------------------------------------- Check j,: 054327 Check Date.: 06/28/23 Vendor I.D.: \AOOl (ACCESS INVESTOR GROUP LLC, OOC30601- MQ CUSTOMER REFUND FOR ACC0006 06/28/23 06-23 A 100 39025 06/28/23 12-23
Check #.: 054328 Check Date.: 06/28/23 Vendor I.D.: \A002 (ALLAN, ANA SILVA OOC30601- MO CUSTOMER REFUND FOR ALL0002 06/28/23 06-23 A 100 39025 06/28/23 12-23

92.04 178.02
Check U.: 054329 Check Date.: 06/28/23 Vendor I.D,: \MOOS {MENDOZA, MARCELINO & CARINA OOC30601- MO CUSTOMER REFUND FOR MEN0022 06/28/23 06-23 A 100 39025 06/28/23 12-23

7.37 .00
.00
.00
Check#.: 054330 Check Date.: 06/28/23 Vendor I,D,: \MOll (MORALES, FRANCISCO/ANNA VALENZUELA OOC30601- MO CUSTOMER REFUND FOR MOR0027 06/28/23 06-23 A 100 39025 06/28/23 12-23
** Total Checks Paid-----::,

35.78 .00
259250.61 .00
92,04
178.02

7.37 35,78
259250. 61
46 UUH 60 ,<.:, l'<t,._Jlll:!t:l\.ld.,l' I...J.lI VI:' ~IU~ UVi~\.IU.LL~ Automatic Check Listing/Update
PAGE: .UN •... : Jun 28 23 Time: 11:36 .un By. : Cindy Torres General Ledger Accounts Summary for June 28, 2023 Accounting Period is June, 2023
ID JI:

CTL.:
006
PY-CL
SAN
G/L Account No Total Amount
-------------- ------------- 100 20000 74651.24 105 20000 20256.28 201 20000 25,00
20, 20000 817.25 205 20000 1972, 91
210 20000 5795.08 221 20000 24999.99
280 20000 588.15 500 20000 21707, 19
510 20000 30706.46
"' 20000 2170,00
863 20000 5j6s.63
864 20000 11195 .18
866 20000 11178, 94
871 20000 39114. 87
875 20000 8706.44
999 10110 -259.250. 61
ct, G/L Account No Total Amount -------------- ------------- 210 100 20000 232.61 215 100 20000 462.07 Extension
------------- 74651. 24
94907.52
94932.52
95749.77
97722.68
103517.76
128517.75
129105,90
150813.09
181519.55
183689,55
189055 ."10
200250.36
21142 9, 30
250544,17
259250;61
.00
Extension
------------- 232.61
694.68
FUND Description ACCT Description DEPT Description

GENERAL FUND

REFUSE-COMMERCI

MEAS C/STREET

MEAS C/FLEX

GAS TAX
LTF STRTB/ROADS AB 1913/COPS

LANDSCAPE MAINT
WATER
SEWER
DWSRF 1010034
20-CDB'G-120:S9
19-CDBG-12917
(ARPA) CLFRF
PUB SAFETY $2M

SUTTER RSTP

CASH CLEARING
Accounts Payable
Accounts Payable
Accounts Payable
Accounts Payable
Accounts Payable
Accounts Payable
Accounts Payable
Accounts Payable
Accounts Payable
Accounts Payable
Accounts Payable
Accollhts· Payable
Accounts Payable
Accounts Payable
Accounts Payable
Accounts Payable
Cash-Checking/United
FUND Description ACCT Description DEPT Description
---------------- ---------------- ---------------- GENERAL FUND

GENERAL FUND
Accounts Payable
Accounts Payable

STAFF REPORT
Date: July 10, 2023
TO: Mayor and Councilmembers
FROM: Mario Gouveia, City Engineer
REVIEWED BY: Elizabeth Nunez, City Manager
SUBJECT:

Resolution No. 2023-26, Accepting Completion of Manning Avenue Pavement Rehabilitation, Project No. 20-CDBG-12059, Authorizing the City Clerk to File a Notice of Completion with Fresno County, and Authorizing the City Manager to Make Final Payment of Retention Monies to Bush Engineering, Inc.

RECOMMENDATION:

1. Adopt Resolution No. 2023-26, Accepting completion of Manning Avenue Pavement Rehabilitation, Project No. 20-CDBG-12059

2. Authorize the City Clerk to file a Notice of Completion with Fresno County

3. Authorize the City Manager to make final payment of retention monies to Bush Engineering, Inc.

BACKGROUND:

The City of San Joaquin “City” was awarded a Community Development Block Grant (CDBG) in 2020 to construct waterline improvements at various locations in the south side of the city. The waterline project was completed in March of 2022 and included pavement improvements to 9th Street, Pine Street, and portions of Manning Avenue east of Pine Street. At the completion of the project, there was additional funding remaining from the grant that could be utilized to construct additional surface improvements within the project limits.

The City of San Joaquin advertised the Manning Avenue Pavement Rehabilitation Project No. 20- CDBG-12059 on March 1, 2023, March 8, 2023, March 15, 2023 and received a total of six (6) bids that were opened on March 30, 2023. Bush Engineering, Inc. submitted the lowest responsive and responsible bid and was awarded a contract for $153,335.00.

DISCUSSION:

The project’s construction phase started on May 15, 2023 and the major work consisted of pavement planing and placing approximately 720 tons of asphalt concrete, replacing traffic striping, and adjusting existing utility covers to grade on Manning Avenue in the City of San Joaquin.

The Contractor completed all work and a final inspection has been performed and the work was found to be in compliance with the plans and specifications. Therefore, the work should be accepted as complete and a Notice of Completion filed with Fresno County. If no claims are filed 47 within 35 days after recordation, the retention in the amount of $9,151.27 should be paid to Bush Engineering, Inc.

ANALYSIS:

The final construction contract cost inclusive of all authorized work was $183,025.31.

A summary of the contract costs are as follows:

Original Contract Award $ 153,335.00
Change Order No. 1 $ 2,430.99
Change Order No. 2 (Balancing Change
Order)
$ 27,259.32
Final Construction Cost $ 183,025.31
FISCAL IMPACT:

Construction of this project is funded using a Community Development Block Grant.

ATTACHMENTS:

1. Resolution No. 2023-26

2. Notice of Completion
48

RESOLUTION NO. 2023-26

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN JOAQUIN

ACCEPTING COMPLETION OF MANNING AVENUE PAVEMENT
REHABILITATION PROJECT NO. 20-CDBG-12059, AUTHORIZING THE CITY

CLERK TO FILE A NOTICE OF COMPLETION WITH FRESNO COUNTY, AND

AUTHORIZING THE CITY MANAGER TO MAKE FINAL PAYMENT OF
RETENTION MONIES TO BUSH ENGINEERING, INC.

WHEREAS, the City advertised the Manning Avenue Pavement Rehabilitation Project No. 20CDBG-12059 on March 1, 2023; and
WHEREAS, the City received and publicly opened bids on March 30, 2023; and WHEREAS, the City Council awarded a contract to Bush Engineering, Inc. in the amount of $153,335.00, on April 10, 2023; and
WHEREAS, two change orders were issued during the course of the Project, increasing the contract price by $29,690.31, for a total contract amount of $183,025.31; and WHEREAS, the Public Works Department and City Engineer have completed a final inspection of the Project and recommend final acceptance; and
WHEREAS, upon approval of the final acceptance of the Project by the City Council, the City Clerk will record a Notice of Completion with Fresno County and the City Manager will release the retention monies due the Contractor 35 days after the recording date.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of San Joaquin hereby:

1. Accepts the Manning Avenue Pavement Rehabilitation, Project No. 20-CDBG-12059 as complete; and

2. Authorizes the City Clerk to record a Notice of Completion with Fresno County; and

3. Authorizes the City Manager to make final payment of retention monies to Bush Engineering, Inc. 35 days after the recording date.

Passed and adopted this 10th day of July, 2023, by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:
49

___________________________
Julia Hernandez, Mayor
of the City of San Joaquin
ATTEST:

I, Matt Flood, Acting City Clerk, hereby certify that the forgoing resolution was regularly introduced, passed and adopted at a regular meeting of the City Council of the City of San Joaquin this 10th day of July 2023.
___________________________
Matt Flood, Acting City Clerk
of the City of San Joaquin
50 RECORDING REQUESTED BY:

City Clerk
City of San Joaquin
WHEN RECORDED RETURN TO:

City of San Joaquin
21900 Colorado Avenue
San Joaquin, CA 93660

NOTICE OF COMPLETION
NOTICE IS HEREBY GIVEN:

1. That the interest of estate stated in paragraph 3 below in the real property hereinafter described is owned by the following:

NAME STREET AND NO. CITY STATE
City of San Joaquin 21900 Colorado Avenue San Joaquin California (if more than one owner of the interest stated, the name and address of each must be inserted)

2. That the full name and address of the owner of said interest or estate, if there is only one owner, and the full names and addresses of all the co-owners who own said interest or estate as joint tenants, as tenants in common or otherwise, if there is more than one owner, are set forth in the preceding paragraph.

3. That the nature of the title of said owner, or if more than one, then of said owner and co-owner is: In Fee.

4. That on the 26th day of May, 2023 a work of improvement on the real property hereinafter described was completed.

5. That the name of the original contractor, if any for such work of improvement was:

Bush Engineering, Inc.
(If no contractor for work of improvement as a whole, insert “No Contractor”)

6. That the real property herein referred to is situated in the City of San Joaquin, County of Fresno, State of California, and is described as follows:

Manning Avenue, San Joaquin, CA
I declare under penalty of perjury under the laws of the State of California that the foregoing is true and correct.

By:

Date Signature of Owner
Elizabeth Nunez, City Manager
Print Name

VERIFICATION
I understand, state:

I am the person who signed the foregoing notice. I have read the above notice and know its contents, and the facts stated therein are true of my own knowledge.

I declare under penalty of perjury under the laws of the State of California that the foregoing is true and correct.

Executed at San Joaquin, California City of San Joaquin This day of July, 2023. Owner
By:

Elizabeth Nunez, City Manager
51 ______________________________________________________________ 21900 Colorado Avenue, P.O. Box 758, San Joaquin, CA 93660 (559) 693-4311, (559) 693-2193 (fax), www.cityofsanjoaquin.org July 10, 2023
Department of Resources Recycling and Recovery (CalRecycle) 1001 “I” Street
P.O. Box 4025
Sacramento, CA 95812-4025
Dear CalRecycle:

RE: Letter of Authorization for Oil Payment Program, Cycle 14 (OPP14) I am the City Manager for the City of San Joaquin. I am authorized to contractually bind the City of San Joaquin. Pursuant to this authority, I hereby authorize the County of Fresno to submit a regional application and to act as Lead Agency on behalf of the City of San Joaquin. The County of Fresno is hereby authorized to execute all documents necessary to implement the project and secure payment under the OPP14 program. This authorization is and shall remain effective until the end of the OPP14 performance period, which is June 30, 2025.

Sincerely,
Elizabeth Nunez
City Manager
City of San Joaquin
(559) 693-4311
52 Area 1 - San Joaquin CAD (Monthly View)
Calls for Service - Per Hour
18 6
4 7
2 3
5 4
1 8
11 16
10 11
16 15
12 32
26 19
25 30
20 22
0 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 Time of Day
0 10
20 30
# of CAD Events
Calls for Service - Type
Call for Service Type # of CAD Events
VEHICLE STOP 61
PATROL CHECKS 56
9-1-1 EMERGENCY UNKNOWN 38
DIRECTED PATROL CHECK 27
AMBULANCE REQUEST 21
CITIZEN ASSIST 17
FOLLOW-UP 14
COPS ACTIVITY IN SCHOOLS 6
DISTURBANCE 6
SUBJECT CHECK 6
VEHICLE CHECK 5
PROBATION/PAROLE SEARCH 5
MISC. INVESTIGATION 4
AUDIBLE BURGLAR ALARM 4
CASE 4
DOMESTIC VIOLENCE 3
GRAND THEFT 3
GRAND THEFT AUTO 3
FIRE 3
EQUIPMENT REPAIR 2
ANIMAL COMPLAINT 2
INFORMATION 2
MENTALLY UNSTABLE PERSON 2
PUBLIC HAZARD 2
OTHER AGENCY ASSIST 2
OUT OF CONTROL JUVENILE 1
PETTY THEFT 1
PRIOR PROBLEM 1
REPORTS 1
RESTRAINING ORDER VIOLATION 1
FRAUD 1
MISSING PERSON 1
NOISE NUISANCE 1
NON-SPECIFIED FELONY CRIME 1
NON-SPECIFIED MISDEMEANOR 1
OFFICER SAFETY BOL 1
ATTEMPT PICK UP 1
ADMINISTRATIVE MEETING 1
CHECK WELFARE 1
DETAIL-SPECIAL DETAIL 1
DOMESTIC DISTURBANCE 1
HIT AND RUN VEHICLE 1
HOUSE CHECK 1
IDENTITY THEFT 1
WANTED FELON 1
SUSPICIOUS ACTIVITY 1
SUSPICIOUS VEHICLE 1
THREATENING CALL 1
UNWANTED SUBJECT 1
VANDALISM 1
Totals 323
Calls for Service - By Day
Day of Week # of CAD Events
Thursday 62
Wednesday 58
Friday 56
Tuesday 45
Saturday 41
Monday 36
Sunday 25
Totals 323
Total Calls for Service
323
San Joaquin
0 100
200
300
# of CAD Events
Shots Fired Calls
Call Type # of CAD Events
Totals
No Results
26 Total Reports
Traffic Accidents
Call Type # of CAD Events
HIT AND RUN VEHICLE 1
Totals 1
Generated on July 1, 2023 at 4:00 PM UTC
53 - -------
-
1111
1111
1111
-
•
-
• •
■
■
■
■ I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
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I
I
I
I
I
I
I
I
I
I
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-
I V
I

STAFF REPORT TO COUNCIL
July 10, 2023
TO: Mayor and Council
FROM: Elizabeth Nunez, City Manager
SUBJECT: Council Approval to Consolidate Positions and Reorganize Tasks, Establishing the Assistant City Manager/City Clerk Position and the Finance Director Position Recommendation:

Council adopt Resolution No. 2023-27 Approving Job Descriptions for the positions of Assistant City Manager/City Clerk and Finance Director, establishing the salary schedule for these positions, and eliminating the Utilities Clerk position; and adopting Resolution No. 2023-28 authorizing the number of employee positions and titles, rescinding prior resolutions.

Executive Summary
Staff is requesting Council adopt a Resolution that would shift tasks to different management positions within the office to accommodate a reorganization and a Resolution authorizing number of employee position and titles and rescinding prior resolutions. Approval of these resolutions results in the following:

1. Creates two new positions: Assistant City Manager/City Clerk and Finance Director

2. Eliminates three positions: Assistant City Manager/Finance Officer, City Clerk/Human Resources Officer and Utilities Clerk
The Assistant City Manager/Finance Officer would move into the Assistant City Manager/City Clerk position and recruitment would be pursued for the Finance Director position.

With this reorganization staff projects savings of approximately $12,000 per fiscal year.

Background
The City recently experienced two vacancies in key positions that allowed for evaluation of current responsibilities in those positions. In June the City Clerk/Human Resources and Finance Clerk positions became vacant and both of these positions had not been filled. An in-house recruitment was opened for the Finance Clerk position and an offer was extended and accepted by an in-house employee (Utilities Clerk), and the City Clerk/Human Resources position is the subject of the item that is being brought forth today. With the Utilities Clerk accepting the Finance Clerk position, the Utilities Clerk position is now vacant.

Staff is proposing to have the current Assistant City Manager continue to perform the duties of the City Clerk, including human resources and shift the finance responsibilities. A separate position would be created to focus specifically on finance and grant management, with the title of Finance Director. The Utilities Clerk position would be eliminated; as the primary responsibility of Utilities Clerk is embedded in the Finance Clerk job description. Due to consolidating 4 positions to 3, staff projects savings of approximately $12,000 per fiscal year. 54 RESOLUTION NO. 2023-27

A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF SAN JOAQUIN APPROVING JOB DESCRIPTIONS FOR NEWLYCREATED POSITIONS OF ASSISTANT CITY MANAGER/CITY CLERK AND

FINANCE DIRECTOR, ESTABLISHING THE SALARY SCHEDULES FOR THOSE

POSITIONS, AND ELIMINATING THE ASSISTANT CITY MANAGER/FINANCE

OFFICER, CITY CLERK/HUMAN RESOURCES OFFICER, AND UTILITIES CLERK

POSITIONS
WHEREAS, the City Council of the City of San Joaquin is authorized and empowered to make decisions that preserve the health and safety of the community; and WHEREAS, the City of San Joaquin staff has had two vacancies of positions vital for the administration and management of City Hall; and
WHEREAS, in smaller cities, when there are vacancies of department heads or other vital administration, a reorganization is often required to leverage the abilities and capabilities of the remaining staff, as well as projecting optimal scenarios for those positions yet to be filled; and WHEREAS, City staff has put forth a reorganization proposal that would increase the number of financially-trained and experienced employees to serve the City; and WHEREAS, a full-time Finance Director is an especially important position due to the large amount of grant funding the City receives which requires considerable expertise and time to administer; and
WHEREAS, pursuant to CalPERS and CCR 570.5 guidelines, the City Council must approve and adopt adjustments made to the salary schedule including when the City creates a position.

NOW, THEREFORE, the City Council of the City of San Joaquin resolves as follows:

1. The foregoing recitals are true and correct and are incorporated by reference.

2. The Council approves the elimination of the Assistant City Manager/Finance Officer, City Clerk/Human Resources Officer, and the Utilities Clerk positions.

3. The Council approves the creation of the Assistant City Manager/City Clerk and Finance Director positions.

4. The Council approves (i) the job descriptions and salary schedule for the Assistant City Manager/City Clerk and Finance Director positions as set forth in Exhibit A which is attached hereto and incorporated by reference, and (ii) the salary schedule for the two positions which are attached as Exhibit B.
55 5. This resolution is effective upon adoption.

The foregoing resolution was adopted at a regular meeting of the City Council of the City of San Joaquin the 10th day of July 2023 and passed at said meeting by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

____
Julia Hernandez, Mayor
ATTEST:
_______________________________
Matt Flood, Acting City Clerk
56 City of San Joaquin Job Description
Position Title: Assistant City Manager/City Clerk Updated July 2023 Reports To: City Manager
Classification: Exempt
Hours: Full-time
Position Summary
This position is responsible for directing City Operations and ensuring the completion of performance objectives established by the City Manager; supervising subordinate departments; managing operating budgets; and resolving concerns or conflicts within the City government or with the general public.

This position is also responsible for acting as the custodian of all municipal documents and records, and is responsible for recording, filing, and coordinating the City’s official transactions, in addition to administering the recordkeeping of City Council records, including ordinances, resolutions, and Council meeting proceedings, and for overseeing the City’s legislative and electoral process. This position is also responsible for the administration of human resources for City.

Essential Functions and Secondary Functions
Essential Functions

1. In conjunction with the City Manager and department heads, develop and implement the goals, long-range plans, and policies for the City.

2. Assist in the development and presentation ordinances, rules, and procedures to the City Council and City Manager; carry out the City Manager’s directives regarding implementation of these ordinances, rules, and procedures, and resolve conflicts as they arise.

3. Coordinate and direct the activities and operation of subordinate departments, including the Public Works Department and office employees. Evaluate the performance of direct reports, and oversee performance evaluation in subordinate departments.

4. Prepare and distribute agendas and other materials prior to each City Council meeting. Attend City Council meetings and make a record of the proceedings; prepare official minutes of City Council meetings and City Council activities. Manage and coordinate responses to requests from the City Council or City Manager.

5. Coordinate and manage the proper retention of City records; develop and maintain recordkeeping and retention policies. Sign, seal, notarize, certify, and record official City documents.

6. Ensure compliance with conflict of interest laws and FPPC regulations. Serve as filing officer for all Statements of Economic Interest and other disclosures for City employees, advisory group members, candidates, and campaign committees. Administer oaths.

7. Coordinate municipal elections; provide information to potential candidates on filing procedures, disclosure requirements, and campaign statements.

8. Process, publish, and/or certify official and legal documents and postings in accordance to legal requirements. Accept and/or process legal documents served to the City.

9. Serve as the point of contact for City employees and the public on questions regarding City ordinances, resolutions, and City Council activities.

10. Develop and implement City’s human resources systems including personnel policies and procedures including updating personnel policies and procedures; recruitment and selection; resolving employee issues; overseeing compensation and classification system; overseeing and coordinating training and benefits administration including annual enrollment activities; overseeing the performance management system; providing supervisory support; and supporting City Manager and supervisors with employee discipline issues.

11. Overseeing and managing the City’s grants and Human Resources department. 57 Qualifications
Any combination of education and experience that would likely provide the required knowledge, skills and abilities as listed below is qualifying.

Education and Certifications
• High school diploma or equivalent is required.
• Completion of a bachelor’s degree with an emphasis in public administration, business administration, or related field is required.
• Valid driver’s license is required.
• Notary Public license and Professional in Human Resources (PHR) certification is preferred.

Experience
• A minimum of three to five years of experience and/or training in municipal government management is required. Supervisory experience, preferably in a municipal setting, is required. • Prior experience as the director of a city department or as the assistant city manager is preferred. • Prior experience in municipality/non-profit or human resources/benefits administration is preferred.

Knowledge, Skills, and Abilities
• Knowledge of:

1. City planning and development.

2. Grant writing.

3. State and federal laws regarding municipal recordkeeping

4. Municipal code requirements related to permitting, zoning, environmental review, variance procedures, and other related factors.

5. General planning, and basic property and construction terminology.

6. Employee benefits and worker’s compensation.
• Skill in:

1. Proficient use of Microsoft Office, including Word, Excel, and Publisher.

2. Proofing and formatting documents.

3. Basic research techniques used in the collection, analysis, and application of building inspection and planning data.
• Able to:

1. Speak and write in Spanish is preferred.

2. Effectively communicate, both orally and in writing.

3. Collaborate effectively on detailed, long-term projects.

4. Interact with peers and the public professionally, courteously, and tactfully.

5. Maintain the highest degree of confidentiality regarding employee and City information.

6. Perform basic math and financial calculations.

7. Read and interpret blueprints and other planning documentation.

8. Interpret, explain, and apply knowledge of municipal code requirements and federal, state, and local laws and regulations.

Physical Requirements
The physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.
• While performing the essential functions of the job, the employee is regularly required to sit, stand, and walk; reach, both above and below the shoulder; and write, type, and otherwise engage in repetitive hand movement and fine hand coordination. The employee must occasionally bend, squat, kneel, twist, and climb. • The employee must regularly lift and/or move up to 15 lbs., and occasionally lift/move up to 25 lbs. • Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception and ability to adjust focus, and visual acuity sufficient to read a computer screen and paper documents.
• Acute hearing is necessary for telephone and in-person communication with peers, vendors, and the public. 58 Working Conditions
The work environment characteristics described here are representative of those that an employee encounters while performing the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.
• This position requires minimal travel within the City of San Joaquin. • This position occasionally requires attendance and City meetings outside of normal business hours. • This position functions primarily in a controlled office environment. • The noise level is normally light, with noise associated with business office equipment.

I have read the responsibilities and requirements of the job, and understand and agree to them. I further understand that the position is At-Will, the duties and responsibilities herein describe the general nature of the job and are subject to change or modification by my supervisor with or without notice. My supervisor may add, delete, assign, transfer, or alter duties as necessary or deemed appropriate.

Signature Date Signature Date
Printed Name Printed Name
Employee Supervisor
59 City of San Joaquin Job Description
Position Title: Finance Director Updated July 2023
Reports To: Assistant City Manager
Classification: Exempt
Hours: Full-time
Position Summary
This position is responsible for City’s finances including (i) daily long-term financial activities which include cash management, payroll, utility billing and collection, and grant solicitation, reporting, and administration and (ii) long-term financial responsibilities associated with policy development and implementation, financial audits, and budgeting.

The position manages a variety of finance-related FLSA non-exempt staff.

Essential Functions and Secondary Functions
Essential Functions

1. Forecast administrative expenditures, including those for staffing and supplies, and approve expenditures and budgetary adjustments as appropriate.

2. Oversee and coordinate day-to-day finance activities, including those associated with accounting, cash management, payroll, utility billing and collection, grant reporting and administration, and loan servicing.

Monitor and approve expenditures

3. Directs and participates in all financial management and financial information system activities; manages and coordinates the City’s investment portfolio, administers debt financing; reviews, evaluates and recommends improvements to administrative and financial internal control systems and procedures; directs and participates in the preparation of specific studies, fiscal and budgetary analyses and projections.

4. Develops and manages all aspects of the City’s budget including preparation, submission to the Council, maintenance, reporting, and audits and considers expenditure trends and forecasts of City and special revenues; monitors and approves expenditures; discusses and resolves budget issues with appropriate staff; implements adjustments as appropriate and necessary.

5. Manages the City’s grants, including submitting applications for the acquisition of grant funding, reporting and other compliance measures, and overseeing staff and contractors assisting with grants.

Secondary Functions

1. Represent the City before business/community groups and promote the interests of the City to these groups.

2. Attend City Council, Commission, Committee, and Board meetings as required; provide assistance to and respond to inquiries from these councils and committees as required. 60 Qualifications
Any combination of education and experience that would likely provide the required knowledge, skills and abilities as listed below is qualifying.

Education and Certifications
• High school diploma or equivalent is required.
• Completion of a bachelor’s degree with an emphasis in Finance, Public Administration, Business Administration, or related field is required.
• Valid driver’s license is required.

Experience
• A minimum of three to five years of experience and/or training in municipal finance management is required.

Supervisory experience, preferably in a municipal setting, is required. • A minimum of three to five years of experience and/or training in financial management is required.

Knowledge, Skills, and Abilities
• Knowledge of:

1. State and federal laws regarding municipal recordkeeping.

2. Financial tools and statements and general, fund, cost, and governmental accounting.

3. Financial and employment laws, regulations, and standards, including those specifically applicable to municipalities.

4. Budget development and administration.

5. Financial controls.

6. Employee benefits and worker’s compensation.
• Skill in:

1. Proficient use of Microsoft Office, including Word, Excel, and Publisher.

2. Proofing and formatting documents.

3. Proficient use of financial and accounting software.

4. Complex financial analysis, forecasting, and planning. • Able to:

1. Speak and write in Spanish is preferred.

2. Effectively communicate, both orally and in writing.

3. Perform basic math and financial calculations.

4. Collaborate effectively on detailed, long-term projects.

5. Interact with peers and the public professionally, courteously, and tactfully.

6. Maintain the highest degree of confidentiality regarding employee and City information.

7. Perform basic math and financial calculations.

Physical Requirements
The physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.
• While performing the essential functions of the job, the employee is regularly required to sit, stand, and walk; reach, both above and below the shoulder; and write, type, and otherwise engage in repetitive hand movement and fine hand coordination. The employee must occasionally bend, squat, kneel, twist, and climb. • The employee must regularly lift and/or move up to 15 lbs., and occasionally lift/move up to 25 lbs. • Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception and ability to adjust focus, and visual acuity sufficient to read a computer screen and paper documents.
• Acute hearing is necessary for telephone and in-person communication with peers, vendors, and the public. 61 Working Conditions
The work environment characteristics described here are representative of those that an employee encounters while performing the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.
• This position requires minimal travel within the City of San Joaquin. • This position occasionally requires attendance and City meetings outside of normal business hours. • This position functions primarily in a controlled office environment. • The noise level is normally light, with noise associated with business office equipment.

I have read the responsibilities and requirements of the job, and understand and agree to them. I further understand that the position is At-Will, the duties and responsibilities herein describe the general nature of the job and are subject to change or modification by my supervisor with or without notice. My supervisor may add, delete, assign, transfer, or alter duties as necessary or deemed appropriate.

Signature Date Signature Date
Printed Name Printed Name
Employee Supervisor
62 EXHIBIT B

REORGANIZED POSITIONS SALARY
Position 2023-24
Annually Monthly Hourly
Assistant City Manager/City Clerk $ 106,017.60 $ 8,834.80 $ 50.97 Finance Director $ 103,022.40 $ 8,585.20 $ 49.53
63 RESOLUTION NO. 2023-28

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN JOAQUIN

AUTHORIZING NUMBER OF EMPLOYEE POSITIONS AND TITLES AND

RESCINDING PRIOR RESOLUTIONS
WHEREAS, a change in the number of employee positions and titles may only be made by Council resolution; and
WHEREAS, current Resolution No. 2023-05 provides for the number of employee positions and titles;
WHEREAS, for purposes of efficiency and organization, there is a need to amend the titles and number of positions by eliminating the Utilities Clerk, Assistant City Manager/Finance Officer, and City Clerk/Human Resources Officer positions, and adding the positions of Assistant City Manager/City Clerk and Finance Director.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SAN JOAQUIN hereby resolves as follows:

Section 1. The foregoing recitals are true and correct and incorporated by reference.

Section 2. The following titles and number of positions for each title are hereby authorized:

Permanent Full-Time
City Manager (1)
Assistant City Manager/City Clerk (1)
Finance Director (1)
Finance Clerk (1)
Office Clerk (1)
Public Works Director (1)
Utilities Manager/Assistant Public Works Director (1)
Maintenance Worker II (1)
Utilities Technician (1)
Maintenance Worker I (6)
Grant-Funded Full-Time
Recreation Supervisor (1)
Grant-Funded Part-Time
Recreation Assistant (2)
Section 3. The City Manager may adjust the number of permanent full-time positions allocated by class provided that the total number of permanent positions authorized does not change and that there are sufficient unspent appropriations as verified by the Finance Director available to provide funds for the adjustment.

Section 4. All prior resolutions regarding employee positions and titles are rescinded and this resolution shall be effective upon its adoption.
64 2
Section 5. This resolution is effective upon adoption.

The foregoing Resolution No. 2023-28 was passed and adopted at a regular council meeting of the City Council of the City of San Joaquin held on July 10, 2023.

AYES:

NOES:

ABSENT:

ABSTAIN:
____________________________________
Julia Hernandez, Mayor
ATTEST:
_______________________________
Matt Flood, Acting City Clerk
65 STAFF REPORT TO COUNCIL
July 10, 2023
TO: Mayor and Council
FROM: Elizabeth Nunez, City Manager
SUBJECT: Council Approval to Disburse Onetime Premium Pay to Qualifying Employees from State and Local Fiscal Recovery Funds (SLFRF)
Recommendation:

Council adopt Resolution No. 2023-29 Approving a Final SLFRF One-time Premium Payment for Qualifying Employees Covering Hazardous Work Performed During the Pandemic from July 1, 2022 to April 10, 2023.

Executive Summary
The American Rescue Plan Act (ARPA) provided $350 billion for eligible state, local, territorial, and Tribal governments to mitigate the fiscal effects of the COVID-19 emergency. ARPA established the SLFRF for allocations allowing for flexibility for each government to meet local needs.

The City of San Joaquin allocation was $961,909 and has various deadlines for expenditure. Staff was provided information from the Department of Treasury that the last day in which credit can be given for working during the pandemic is April 10, 2023. Since this period has ended, staff is requesting to perform the final disbursement covering staff work up to April 10, 2023.

Based on the amount of funds available, the work performed, and other similar disbursements done by the City of San Joaquin and other similar cities, staff is recommending that $5,000 per employee be disbursed, with part-time employees receiving a prorated share.

Qualifying employees would be permanent employees that have been employed since at least July 1, 2022 and are currently employed as of July 10, 2023. 66 RESOLUTION NO. 2023-29

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN JOAQUIN

APPROVING A FINAL SLFRF ONE-TIME PREMIUM PAYMENT FOR

QUALIFYING EMPOLOYEES COVERING HAZARDOUS WORK
PERFORMED DURING THE PANDEMIC FROM JULY 1, 2023, TO APRIL 10, 2023
WHEREAS, The American Rescue Plan Act (ARPA) provides $350 billion for eligible state, local, territorial, and Tribal governments to mitigate the fiscal effects of the COVID-19 emergency; and
WHEREAS, ARPA established the State and Local Fiscal Recovery Fund (SLFRF) for state allocations; and
WHEREAS, SLFRF provides flexibility for each government to meet local needs detailed in federal guidance; and
WHEREAS, States, counties, and cities will receive their allocations directly from the U.S. Treasury and the State is required to disburse allocations to the 291 small cities or non-entitlement units of local government (NEU); and
WHEREAS, the City of San Joaquin allocation is $961,909 and must be obligated by December 31, 2024 and expended by December 31, 2026; and WHEREAS, Eligible usage of ARPA funds includes: (1) Respond to the COVID-19 public health emergency and support various activities to decrease the spread of the virus (2) Address negative economic impacts caused by the public health emergency (3) Replace lost public sector revenue due to the pandemic (4) Provide premium pay to eligible workers or grants to eligible employers of essential workers (5) Invest in water, sewer, and broadband infrastructure.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of San Joaquin as follows:

1. The foregoing recitals are true and correct and incorporated by reference.

2. The City Council authorizes the use of SLFRF funds to provide Hazard Premium Pay to permanent employees employed with the City for the complete period of July 1, 2022 to July 10, 2023.
67 3. Each full-time employee shall receive $5,000 with part-time employees receiving a pro-rata share based on the maximum amount of usual hours their classification allows them to be scheduled.

4. Disbursements will be processed together with the next regular payroll following the adoption of this resolution.

5. This resolution is effective upon adoption.

The foregoing resolution was adopted at a regular meeting of the City Council of the City of San Joaquin the 10th day of July, 2023 and passed at said meeting the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

Julia Hernandez, Mayor
ATTEST:
_______________________________
Matt Flood, Acting City Clerk
68 REPORT TO COUNCIL
CITY COUNCIL MEETING OF JULY 10, 2023
TO: Mayor and Council
FROM: Hilda Cantú Montoy, City Attorney
SUBJECT: Fifth Amendment to Employment Agreement With City Manager RECOMMENDATION:

Council is asked to consider and determine whether to adopt a Resolution approving a Fifth Amendment to Employment Agreement with City Manager.

Brown Act Announcement:

As required by the Brown Act (Government Code § 54953 (c) (3)), prior to taking action on this item, the Council must publicly announce a summary of the action being considered.

Announcement by Mayor–
If adopted, the proposed resolution will approve the Fifth Amendment to Employment Agreement with City Manager effective July 1, 2023, as follows:
 The City Manager’s salary will be increased to $160,500 per year;  Administrative Time will be increased from 40 hours to 80 hours per year.  The City will pay for family insurance plan to include medical, dental, and vision per City’s health plans
 The City Manager is required to use the City vehicle when traveling within the City limits.

SUMMARY:

The Council conducted the City Manager’s performance evaluation. The results of the evaluation were positive. The parties wish to amend the Employment Agreement to reflect a merit increase and to make other modifications noted above.

ATTACHMENTS:

1. Resolution No. 2023-30 approving Fifth Amendment to Employment Agreement With City Manager.
a. Exhibit A: Fifth Amendment to Employment Agreement with City Manager 69 RESOLUTION NO. 2023-30

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN JOAQUIN

APPROVING A FIFTH AMENDMENT TO EMPLOYMENT AGREEMENT

WITH CITY MANAGER
WHEREAS, On July 1, 2016, the City and City Manager entered a two-year At-Will Employment Agreement (“Agreement”); and
WHEREAS, a First Amendment to the Agreement was entered into on July 1, 2018 and a Second Amendment to Agreement was entered on July 1, 2019; Third Amendment to Agreement was entered on July 1, 2021; and Fourth Amendment was entered July 1, 2022; and WHEREAS, the City Council has conducted a performance evaluation of the City Manager and is pleased with her performance; and
WHEREAS, the City Council and City Manager desire to amend the Agreement.

NOW, THEREFORE, the City Council of the City of San Joaquin hereby resolves as follows:

1. The above recitals are true and correct.

2. The City Council approves the Fifth Amendment to Employment Agreement with City Manager attached hereto as Exhibit A and incorporated by reference.

3. This resolution is effective immediately upon adoption. ********************
The foregoing resolution was adopted at a regular meeting of the City Council of San Joaquin held on the 5th day of July 2023, and adopted at said meeting by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

The forgoing resolution is hereby approved.
___________________________________
Julia Hernandez, Mayor
________________________________________
Matt Flood, Acting City Clerk
70 EXHIBIT A

FIFTH AMENDMENT

TO EMPLOYENT AGREEMENT WITH CITY MANAGER
The City of San Joaquin (“City”) and Elizabeth Nunez (“City Manager”) (collectively referred to as “Parties”), agree to enter into a Fifth Amendment to Employment Agreement as follows:

RECITALS
WHEREAS, City and City Manager entered into an Employment Agreement (“Agreement”) effective July 1, 2016; and
WHEREAS, the parties entered into a First Amendment to the Agreement, effective July 1, 2018; and
WHEREAS, the parties entered into a Second Amendment to the Agreement, effective July 1, 2019; and
WHEREAS, the parties entered into a Third Amendment to the Agreement, effective July 1, 2021.

WHEREAS, the parties entered into a Fourth Amendment to the Agreement, effective July 1, 2022.

WHEREAS, by entering into this Fifth Amendment to Employment Agreement, City and City Manager desire to continue the employment relationship and to modify certain provisions.

AGREEMENT

1. The foregoing recitals are true and correct and incorporated by reference.

2. Section 2 of the Agreement entitled “Term” shall be amended to read as follows:
“This Agreement will continue in effect from July 1, 2023, through June 30, 2028.”

3. Section 6a of the Agreement shall be amended to read as follows:
“Section 6a. SALARY: Commencing July 1, 2023, City Manager shall be paid an annual base salary of $160,500.00. The City Council may review her performance and salary throughout the term of this Agreement pursuant to this Agreement. City Manager shall not receive her salary during any workweek in which she performs no work and is absent the entire workweek unless she uses any accrued and approved vacation or sick leave under this Agreement. City Manager’s compensation may be 71 EXHIBIT A

increased by three to five percent annually upon receiving a positive performance evaluation reflecting “exceeds expectations” and after negotiations between City and City Manager subject to budget availability.

The annual review period will be for July 1 to June 30. Any increase will be effective July 1 following the annual review period.”

4. Section 6f of the Agreement shall be amended to read as follows:
6f. HEALTH: Nunez shall be eligible to participate in the same medical, dental and vision plans that may be offered to employees. The City will pay for Nunez’ family health benefits including medical, dental, and vision effective July 1, 2023.

5. Section 6h of the Agreement shall be amended to read as follows:

Section 6h. ADMIINISTRATIVE LEAVE. Nunez shall be entitled to eighty hours of administrative leave each fiscal year.

6. Section 7 of the Agreement is amended by adding Section 2e to read as follows:
7e. Nunez shall use the City vehicle within City of San Joaquin city limits.

7. Except as amended by this Fifth Amendment, all terms and conditions of the Employment Agreement shall continue in full force and effect.

8. This Fifth Amendment to Employment Agreement and the terms herein shall be effective on July 1, 2023.
[signatures on page 3]
72 EXHIBIT A

IN WITNESS WHEREOF, the City of San Joaquin has caused this Agreement to be executed on its behalf by its Mayor and duly attested by its City Clerk, and Elizabeth Nunez has signed and executed this Fifth Amendment to Employment Agreement on the day and year written below.

CITY OF SAN JOAQUIN
_____________________________
Julia Hernandez, Mayor
Date: ________________________

CITY MANAGER
_____________________________
Elizabeth Nunez, City Manager
Date: ________________________
ATTEST:
_____________________________
Matt Flood, Acting City Clerk
APPROVED AS TO LEGAL FORM:
_____________________________
Hilda Cantú Montoy, City Attorney
73