SAN JOAQUIN CITY COUNCIL REGULAR MEETING
SAN JOAQUIN COUNCIL CHAMBERS
21991 COLORADO AVE (A)
SAN JOAQUIN, CA
TUESDAY, MARCH 5, 2024
6:00 P.M.
MEMBERS OF THE COUNCIL WILL BE IN ATTENDANCE AT THE MEETING.
MEMBERS OF THE PUBLIC MAY ATTEND AND PARTICIPATE IN THIS MEETING
IN PERSON OR BY ZOOM OR SUBMIT WRITTEN COMMENTS AT CITY HALL OR BY EMAIL PRIOR TO THE MEETING AT [email protected].
ZOOM INFORMATION:
https://us02web.zoom.us/j/84733827807?pwd=c0Zzb0sxV1IraW9rNENsMVo1cFJ1UT09 MEETING ID: 847 3382 7807
PASSCODE: 259977
TELEPHONE NUMBER: 1-669-900-9128
The City Council welcomes you. All attendees are advised that pagers, cell phones, and any other communication devices should be powered off upon entering the Council meeting.
The City Council may consider and act on an agenda item in any order it deems appropriate. Actual timed items may be heard later but not before the time set on agenda. Persons interested in an item listed on the agenda are advised to be present throughout the meeting to ensure their presence when the item is called.
For each agenda item considered by the Council there will first be a staff presentation followed by a presentation from the involved individuals. Public comments from those in attendance will then be taken. All public comments will be limited to three minutes per person.
1. CALL TO ORDER – PLEDGE OF ALLEGIANCE – ROLL CALL
Julia Hernandez Mayor
Adam Flores Mayor Pro Tem
Cristina Covarrubia Councilmember
Abel Lua Councilmember
Martha Mejia Councilmember
2. APPROVAL OF AGENDA –
______________________________________________________________ 21900 Colorado Avenue, P.O. Box 758, San Joaquin, CA 93660 (559) 693-4311, (559) 693-2193 (fax), www.cityofsanjoaquin.org
3. PRESENTATION –
4. PROCLAMATION –
5. CONSENT CALENDAR –
All items listed under Consent Calendar are considered to be routine and will be enacted by one motion. For discussion of any Consent Item, it will be considered separately at the request of any member of the City Council or any person in the audience - A. SUBJECT: Minutes of the Regular City Council Meeting of February 6, 2024.
RECOMMENDATION: Council approve the Minutes of the Regular City Council Meeting of February 6, 2024. (Enclosure P. 1, Action Item) B. SUBJECT: Warrants #’s 054918-054963.
RECOMMENDATION: Council approve Warrant #’s 054918-054963 as presented. (Enclosure P. 5, Action Item) C. SUBJECT: Waiving of the full reading and adoption of Ordinance No. 2024-01, repealing and replacing Section 114.02 of the San Joaquin Municipal Code Related to Yard Sales.
RECOMMENDATION: Council waive the full reading of and adopt Ordinance No. 2024-01, repealing and replacing Section 114.02 of the San Joaquin Municipal Code Related to Yard Sales. (Enclosure P. 11, Action Item)
6. SHERIFF REPORT – Informational Only
7. CITY MANAGER REPORT – Informational Only
8. CITY ATTORNEY REPORT – Informational Only
9. COUNCILMEMBER COMMUNICATIONS/ANNOUNCEMENTS/AGENDA
ITEMS –
This portion of the meeting is reserved for the Mayor and Councilmembers (i) to make brief reports on boards, committees, and other public agencies, and at public events, (ii) to initiate new matters and to request updates, (iii) and to initiate new agenda items.
Under this section the Council may take action only on items specifically agendized and which meet other requirements for actions.
10. PUBLIC FORUM –
This part of the meeting is for members of the public to address the City Council regarding items that are not listed on the agenda and within the subject matter jurisdiction of the City Council of the City of San Joaquin. If you wish to comment on an item which is not on the agenda, you may do so at this time and each speaker is limited to three (3) minutes.
Speakers are asked, but not required, to state their name and address and to use the microphone. The Council is prohibited by law from taking action on items not on the agenda. Discussion shall be limited to referring the item to staff and possible scheduling on a future council agenda.
11. PUBLIC HEARINGS –
12. SAN JOAQUIN PLANNING COMMISSION –
13. OLD BUSINESS –
14. NEW BUSINESS –
A. SUBJECT: Extending the Agreement with Gouveia Engineering, Inc. for City Engineer Consultant Services and Authorizing the City Manager to execute the Agreement.
RECOMMENDATION: Council adopt Resolution No. 2024-06, extending the Agreement with Gouveia Engineering, Inc. for City Engineer and Consultant Services and authorizing the City Manager to execute Amendment No. 2 to the Agreement with Gouveia Engineering, Inc. for City Engineer Consultant Services. (Enclosure P. 13, Action Item)
B. SUBJECT: Extending the Contract with Gouveia Engineering, Inc. for On-Call Engineering Services for Federally Funded Transportation Projects and Authorizing the City Manager to Execute the Amendment.
RECOMMENDATION: Council adopt Resolution No. 2024-07, Extending the Contract with Gouveia Engineering, Inc. for On-Call Engineering Services for Federally Funded Transportation Projects and Authorizing the City Manager to Execute the Amendment. (Enclosure P. 21, Action Item)
C. SUBJECT: Consideration of Resolution 2024-08, establishing the fees for water reconnections and formulation of utility payment plans.
RECOMMENDATION: Council adopt Resolution No. 2024-08, establishing the fees for water reconnections and formulation of utility payment plans. (Enclosure P. 27, Action Item)
15. CLOSED SESSION –
16. ADJOURN MEETING –
NOTICE OF ADA COMPLIANCE: If you or anyone in your party needs assistance in order to attend the City Council meeting, or if you require auxiliary aids or services, e.g. hearing aids or signing services to make a presentation to the City Council, the City is happy to assist you. Please contact City Office at (559) 693-4311 so such aids or services can be arranged. Request may also be made by email to the City Clerk at [email protected] or mailed to San Joaquin City Hall, P.O. Box 758, San Joaquin, CA 93660. Accommodations should be requested as early as possible as additional time may be required in order to provide the request accommodation is suggested.
NOTICE OF AVAILABILITY OF AGENDA MATERIALS: Any writings or documents provided to a majority of the City Council regarding within 72 hours of the meeting regarding any items on this agenda will be made available for public inspection at the City Clerk’s Office located at City Hall, 21900 Colorado Avenue during normal business hours and on the City’s website at www.cityofsanjoaquin.org
CERTIFICATION OF POSTING
I, Matt Flood, City Clerk of the City of San Joaquin, do hereby declare that the foregoing agenda for the regular San Joaquin City Council Meeting of Tuesday, March 5, 2024 was posted at the following locations: City Hall, 21900 Colorado Avenue, San Joaquin Senior Center, 21991 Colorado Ave (B) and US Post Office 8667 Ninth Street on Friday, March 1, 2024 by 5:00 P.M. *NEXT REGULAR COUNCIL MEETING WILL BE TUESDAY, APRIL 2, 2024*
SAN JOAQUIN CITY COUNCIL REGULAR MEETING AND
PLANNING COMMISSION SPECIAL MEETING
MINUTES
TUESDAY, FEBRUARY 6, 2024
1. CALL TO ORDER – PLEDGE OF ALLEGIANCE – ROLL CALL
Mayor Julia Hernandez Present
Mayor Pro Tem Adam Flores Present
Councilmember Cristina Covarrubia Present
Councilmember Abel Lua Absent
Councilmember Martha Mejia Present
The Meeting was called to order and the pledge of allegiance led by Mayor Hernandez at 6:00pm.
2. APPROVAL OF AGENDA
A motion was made by Mayor Hernandez to approve the agenda as presented, seconded by Councilmember Mejia. Motion passed 4-0 (Absent: Lua).
3. PRESENTATION
A. SUBJECT: Mid Valley Disposal to Present the 2023 “Recycler of the Year” Award.
Billie Hansen of Mid Valley Disposal presented the award to representatives of Valley Health Team attending the meeting.
4. PROCLAMATION
5. CONSENT CALENDAR
A. SUBJECT: Minutes of the Regular City Council Meeting of January 9, 2024.
RECOMMENDATION: Council approve the Minutes of the Regular City Council Meeting of January 9, 2024.
B. SUBJECT: Warrants #’s 054820-054917.
RECOMMENDATION: Council approve Warrant #’s 054820-054917 as presented. ______________________________________________________________ 21900 Colorado Avenue, P.O. Box 758, San Joaquin, CA 93660 (559) 693-4311, (559) 693-2193 (fax), www.cityofsanjoaquin.org 1 A motion was made by Mayor Pro Tem Flores to approve the agenda as presented, seconded by Mayor Hernandez. Motion passed 4-0 (Absent: Lua).
6. SHERIFF REPORT
Deputy Raigoza provided the monthly report.
7. CITY MANAGER REPORT
The City Manager summarized her report.
8. CITY ATTORNEY REPORT
The City Attorney commended the Council on the new Council Chambers and provided information about AB1234 Training.
9. COUNCILMEMBER COMMUNICATIONS/ANNOUNCEMENTS/AGENDA ITEMS Mayor Pro Tem Flores reported on a meeting he attended on behalf of the City for the San Joaquin Valley Air Pollution Control District.
Mayor Hernandez reported on attending the Grand Opening of Senator Caballero’s Fresno office; business discussed at a recent COG meeting she attended; a meeting on outreach for support of Measure C; an upcoming event sponsored by the James Irrigation District; and a tour in Tracy of a factory that performs carbon capture that she was invited to.
10. PUBLIC FORUM
Sal Garcia (No Address Given) – asked the Council about him doing a for-profit youth soccer league in town utilizing the field at the Sports Park.
11. PUBLIC HEARINGS
At 6:35pm, the City Council was recessed and the body convened as the San Joaquin Planning Commission.
12. SAN JOAQUIN PLANNING COMMISSION
A. SUBJECT: SJ Market Conditional Use Permit No. CUP 23-03; Mohsen.
RECOMMENDATION: Council adopt Resolution No. PC 2024-01, approving Conditional Use Permit No. Cup 23-03 For SJ Market at 22150 W Colorado Avenue.
A motion was made by Mayor Hernandez to approve the Conditional Use Permit with staff’s conditions, seconded by Councilmember Covarrubia. Motion passed 4-0 (Absent: Lua). 2 B. SUBJECT: Garcia Tire Propane Conditional Use Permit No. CUP 23-04; Leon.
RECOMMENDATION: Council adopt Resolution No. PC 2024-02, approving Conditional Use Permit No. Cup 23-04 For Garcia Tire Propane to develop a propane refill station to add to Garcia Tire & Auto Repair by installing a 500-gallon tank at 21959 West Colorado Avenue.
A motion was made by Mayor Pro Tem Flores to approve the Conditional Use Permit with staff’s conditions, seconded by Councilmember Mejia. Motion passed 4-0 (Absent: Lua).
At 6:45pm, the Planning Commission was adjourned by consensus and the City Council was reconvened.
13. OLD BUSINESS
14. NEW BUSINESS
A. SUBJECT: Introduction and waiving of the full reading of Ordinance No. 2024-01, repealing and replacing Section 114.02 of the San Joaquin Municipal Code Related to Yard Sales.
RECOMMENDATION: Council introduce and waive the full reading of Ordinance No. 2024-01, repealing and replacing Section 114.02 of the San Joaquin Municipal Code Related to Yard Sales.
A motion was made by Mayor Pro Tem Flores to approve the item, seconded by Councilmember Mejia. Motion passed 4-0 (Absent: Lua).
B. SUBJECT: Consideration of Resolution 2024-04, amending the fees charged for the use of City Facilities.
RECOMMENDATION: Council adopt Resolution No. 2024-04, amending the fees charged for the use of City Facilities.
A motion was made by Mayor Pro Tem Flores to approve the item, seconded by Mayor Hernandez. Motion passed 4-0 (Absent: Lua).
C. SUBJECT: Consideration of Resolution No. 2024-05, authorizing Circus Royal Spectacular to be held May 9, 2024 through May 12, 2024.
RECOMMENDATION: City Council adopt Resolution No. 2024-05, approving agreement with Circus Royal Spectacular Corporation and authorize staff to execute agreement.
A motion was made by Mayor Pro Tem Flores to approve the item, seconded by Councilmember Mejia. Motion passed 4-0 (Absent: Lua).
3 D. SUBJECT: Council Discussion regarding attendance at the 2024 City Leaders Summit.
RECOMMENDATION: City Council provide direction to staff on attendance at the 2024 City Leaders Summit.
Direction was provided by Council via consensus to have any interested members contact staff by Friday, February 9th, if they are interested in attending.
15. CLOSED SESSION
16. ADJOURN MEETING
At 6:58pm with no other business remaining before the City council, a motion was made by Mayor Pro Tem Flores to adjourn, seconded by Councilmember Mejia. Motion passed 4-0 (Absent: Lua).
4 5
EPORT.: Feb 13 24 Tuesday
UN. Feb 13 24 Time1 09:05
un By. : Cindy Torres
CITY OF SAN JOAQUIN
Automatic Check Listing/Update
Control Date.: 02/13/24 Cash Account No,,: 999 10110
Invoice Actual
Date Period
Discount Gross
nvoice No Description Due Date Fiscal Tm G/L Account No Amount Check#.: 054918 Check Date.: 02/13/24 Vendor I,D.1 AT&T6 (AT&T C40208- TELEPHONE SERVICES FOR 559,846.8083 02/08/24 02-24 A 100 39025 02/13/24 08-24
Check#.: 054919 Check Date.: 02/13/24 Vendor I.D.: AVA04 (AVALOS, MARIA) C40213- REIMBURSEMENT FOR YEARLY BOOT ALLOWANCE FOR PW 02/13/24 02-24 A 100 39025 02/13/24 08-24
14.79 145. 71
Discount
Amount
. 00
.oo
PAGE:
ID #:
CTL.:
001
PY-CL
SAN
Net
Amount
14,79
145.71
----------------------------------------------------------------------------------------------------------------------------------- Check#.: 054920 Check Date.: 02/13/24 Vendor I.D.: BACOl (BACKFLOW INDEPENDENT TESTING & SERVICES) 24097- TEST AND INSPECT BACKFLOW DEVICES 02/08/24 02-24 A 100 39025 02/13/24 08-24
197.50
Check n.: 054921 Check Date.: 02/13/24 Vendor I.D.: BADOO (BADGER METER INC.) 80149586- BEACON SERVICES FOR JANUARY 2024 WATER ME'l'ERS 02/09/24 02-24 A 100 39025 02/13/24 08-24
690.69
Check #.: 054922 Check Date.: 02/13/24 Vendor I.D.: BSKOl (BSK ASSOCIATES ENGINEERS) AH03210- WATER ANALYSIS 02/09/24 02-24 A 100 39025 37.00 02/13/24 08-24
AH03263- WATER ANALYSIS 02/09/24 02-24 A 100 39025 37,00 02/13/24 08-24
----------- .. Vendor's Subtotal -----> 74.00
Check#.: 054923 Check Date.: 02/13/24 Vendor I.D.: DGCOO (DG CALIFORNIA SOLAR, LLC) 846189- INVOICE FOR SOLAR METER ENERGY FOR CITY FACILITIES 02/09/24 02-24 A 100 39025 02/13/24 08-24
4824.38
Check#.: 054924 Check Date.: 02/13/24 Vendor I.D.; DIAOJ (DIAMOND LOCKSMITHS) 013969- REPAIR AND REPLACE LOCK AT SJSP MEN RESTROOM 02/08/24 02-24 A 100 39025 02/13/24 08-24
427.55
.00
.oo
.00
.00
---------- .00
. 00
, 00
Check#.: 054925 Check Date.; 02/13/24 Vendor I.D.: DIVOO (DIVISION OF THE STATE ARCHITECT) C40208- REMAINING BALANCE SB1186 FEES JAN THRU MAR 2022 02/08/24 02-24 A 100 39025 02/13/24 08-24
Check#.: 054926 Check Date.: 02/13/24 Vendor I.D.: DOMOO (DOMINGUEZ, ALFONSO) C40208- REIMBURSEMENT FOR YEARLY BOOT ALLOWANCE FOR PW 02/08/24 02-24 A 100 39025 02/13/24 08-24
5.60 .00
175.00
Check#.: 054927 Check Date.: 02/13/24 Vendor I.D.: EDCOl {ECONOMIC DEVELOPMENT CORPORATION) DEC723-3- WESTSIDE CITIES MIXER WITH CITY MANAGERS 02/09/24 02~24 A 100 39025 02/13/24 08-24
98.20 Check#.: 054928 Check Date.: 02/13/24 Vendor I.D.: FIRST (FIRST NATIONAL BANK OMAHA) C40208- PURCHASE SUPPLIES, ZOOM SERVICES & ALARMS 02/08/24 02-24 A 100 39025 02/13/24 08-24
2198.05
Check#.: 054929 Check Date.: 02/13/24 Vendor I.D.: FL005 (FLOOD, MATTHEW) C40208- REIMBURSEMENT FOR SCAN-PHOTO FEES FOR NOTARY 02/08/24 02-24 A 100 39025 02/13/24 08-24
125.00
Check#.: 054930 Check Date.: 02/13/24 Vendor I.D.: FREOl (FRESNO COUNTY TREASURER) S021319- LIDOR GUN- TRUSPEED S-JULY 2022 02/08/24 02-24 A 100 39025 1617.29 02/13/24 08-24
S021358- LAW ENFORCEMENT SERVICES FOR FEBRUARY 2024 02/08/24 02-24 A 100 39025 8333. 33 02/13/24 08-24
----------- .. Vendor's Subtotal -----> 9950.62
.00
.00
.oo
.00
.00
---------- ,00
197.50
690.69
37. 00
37. 00
----------- 74.00
4824, 38
427. 55
5.60 175.00
98.20 2198.05
125.00
1617,29
8333. 33
----------- 9950.62
6 8:PORT,: Feb 13 24 Tuesday
JN ... ,: Feb 13 24 Time: 09:05
.m By. : Cindy Torres
nvoice No Description
CITY OF SAN JOAQUIN
Automatic Check Listing/Update
Control Date.: 02/13/24 Cash Account No,.: 999 10110
Invoice Actual
Date Period
Discount Gross
Due Date Fiscal Tm G/L Account No Amount
Check#.: 054931 Check Date,: 02/13/24 Vendor I.D.: FRE02 (FRESNO TRUCK CENTER) 10356:01- REPAIR STREET SWEEPER 02/09/24 02-24 A 100 39025 02/13/24 08-24
2390,84
Discount
Amount
,00
PAGE: 002
ID#: PY-CL
CTL.: SAN
Net
Amount
2390.84
----------------------------------------------------------------------------------------------------------------------------------- Check #.' 054932 Check Date, : 02/13/24 Vendor I.D.: FRES2 (FRESNO COUNTY S021358- CONTRACT POLICE SERVICES FOR FEBRUARY 2024 02/08/24 02-24 A 100 39025 02/13/24 08-24
S021.359- CONTRACT POLICE SERVICES FOR GOLDEN PLAINS UNIFIED 02/08/24 02- 24 A 100 39025 02/13/24 08-24
.. Vendor •s Subtotal ----->
Check#.: 054933 Check Date,: 02/13/24 Vendor I.D.: FROOl (FRONTIER) C40209- TELEPHONE SERVICES FOR 559,693,3093 & 559,846,8083 02/09/24 02-24 A 100 39025 02/13/24 08-24
Check#,:" 054934 Check Date,: 02/13/24 Vendor I.D.: FR003 (FRONTIER) C40208- TELEPHONE SERVICES FOR 559,693,2407 02/08/24 02-24 A 100 39025 02/13/24 08-24
Check#.: 054935 Check Date.: 02/13/24 Vendor I.D.: FR004 (FRONTIER) C40209- TELEPHONE SERVICES FOR 559.693.2509 02/09/24 02-24 A 100 39025 02/13/24 08-24
Check#.: 054936 Check Date,: 02/13/24 Vendor I,D,: FR005 (FRONTIER) C40208- TELEPHONE SERVICES FOR 559,693.0082 02/08/24 02-24 A 100 39025 02/13/24 08-24
TREASURER)
8483.80
19445,76
----------- 27929, 56
209.05
79.67 77 .51
382,81
Check #,: 054937 Check Date.: 02/13/24 Vendor I.D.: GAROO ( GARCIA TIRE & AUTO REPAIR) 178B7- REPAIR FLAT TIRE FOR PUBLIC WORKS DEPARTMENTS 02/09/24 02-24 A 100 39025 17.00 02/13/24 08-24
17923- TIRE ROTATION SERVICE FOR PUBLIC WORKS DEPT. 02/09/24 02-24 A 100 39025 34,00 02/13/24 08-24
** Vendor's Subtotal-----> 51,00
. 00
.00
---------- .00
. 00
.00
.00
.00
.00
. 00
.00
8483,80
19445.76
----------- 27929.56
209,05
79. 67
77.51 382.81
17.00 34,00
51. 00
--------------------------------------------- .----------------------------------------------------------------------------- Check #.' 054938 Check Date, : 02/13/24 Vendor I.D,: GOUOl (GOUVEIA ENGINEERING INC) 15602- PROJECT: 310.09 COUNCIL CHAMBERS REMODEL 02/09/24 02- 24 A 100 39025 1191. 88 ,00 1191,88 02/13/24 08-24
15603- PROJECT: 320,01 PLANNING GENERAL 02/09/24 02-24 A 100 39025 78.75 .00 78.75 02/13/24 08-24
15604- PROJECT: 325,01 PUBLIC WORKS GENERAL 02/09/24 02-24 A 100 39025 175.88 , 00 175,88 02/13/24 08-24
15605- PROJECT: 340.04 GROUNDWATER MONITORING REPORTING 02/09/24 02-24 A 100 39025 2035,00 .00 2035,00 02/13/24 08-24
15606- PROJECT: 340.06-lOA WELL 3 • 5 MAGANESE TREATMENT 02/09/24 02-24 A 100 39025 4244.25 , 00 4244.25 02/13/24 08-24
15607- PROJECT: 340,06-10B WELL 4 • 6 02/09/24 02-24 A 100 39025 3020.56 .00 3020.56 02/13/24 08-24
15608- PROJECT: 340,128 TASK II-WELL #6 18-CDBG-12917 02/09/24 02-24 A 100 39025 1135.00 ,00 1135, 00 02/13/24 08-24
15609- PROJECT: 340,12C TASK III-WELL #6 18-CDBG-12917 02/09/24 02-24 A 100 39025 9860, 72 .00 9860.72 02/13/24 08-24
15610- PROJECT: 345, llC RSTPCML-5245(019)SUTTER AVE PAVNG 02/09/24 02-24 A 100 39025 163, 02 .00 163,02 02/13/24 08-24
15611- PROJECT: 345.13D HSIPL-5245(020)PED CROSS SAFETY 02/09/24 02-24 A 100 39025 61.13 .00 61,13 02/13/24 08-24
15612- PROJECT: 375. 05 TRACT 6152 VTPM & FM REVIEW 02/09/24 02-24 A 100 39025 122.06 .oo 122.06 02/13/24 08-24
15613- PROJECT: 375. 07 DOLLAR GENERAL MAPPING REVIEW 02/09/24 02-24 A 100 39025 126,00 .00 126.00 02/13/24 08-24
15614- PROJECT: 385.10 DOLLAR GENERAL IMPROVE PLAN REVIEW 02/09/24 02-24 A 100 39025 244 .13 .00 244,13 02/13/24 08-24
15617- PROJECT: 375.06 TRACT 6361 SUBDIVISION 02/09/24 02-24 A 100 39025 122,06 .oo 122.06 02/13/24 08- 24
----------- ---------- ----------- .. Vendor's Subtotal -----> 22580.44 .00 22580,44 7 EPORT.: Feb 13 24 Tuesday
JN. Feb 13 24 Time: 09:05
.m By. : Cindy Torres
CITY OF SAN JOAQUIN
Automatic Check Listing/Update
Control Date.: 02/13/24 Cash Account No .. : 999 10110
Invoice Actual
Date Period
Discount Gross
avoice No Description Due Date Fiscal Tm G/L Account No Amount Check#.: 054939 Check Date.: 02/13/24 Vendor I.D.: HOMOl {HOME DEPOT CREDIT SERVICES) C40209- PURCHASE SUPPLIES FOR BUILDING REPAIR 02/09/24 02-24 A 100 39025 02/13/24 08-24
Check#.: 054940 Check Date,: 02/13/24 Vendor I,D,: IMAOO (IMAGE 2000) 662959- INVOICE FOR JANUARY 2024 FOR COST PER COPY 02/08/24 02-24 A 100 39025 02/13/24 08-24
1546.91
126.52
Discount
Amount
.oo
. 00
Check#.: 054941 Check Date.: 02/13/24 Vendor I.D.: J.COO (J, COLIN COMPUTING SYSTEMS, INC,) 38275- PROFESSIONAL SUPPORT SERVICES FOR CITY HALL
cp.eck #.: 054942 Check Date. : 02/13/24
0406- ADVERT CONDITIONAL USE PERMIT 2023-03
0407- ADVERT CONDITIONAL USE PERMIT 2023-04 (CUP 23-04) 02/08/24 02-24 A 100 39025
02/13/24 08-24
Vendor I,D.: KER34 {KERWEST INC.)
02/09/24 02-24 A 100 39025
02/13/24 08-24
02/09/24 02-24 A 100 39025
02/13/24 08-24
** Vendor's Subtotal -----~
56.79 .00
255,00 . 00
255.00 . 00
510.00
PAGE:
ID#:
CTL,:
003
PY-CL
SAN
Net
Amount
1546, 91
126.52
56, 79
255.00
255.00
510.00
----------------------------------------------------------------------------------------------------------------------------------- Check #.' 054 943 Check Date.: 02/13/24 Vendor I.D.: OFFOl (ODP BUSINESS SOLUTIONS, LLC) 45998001- PURCHASE OFFICE SUPPLIES FOR CITY HALL 02/08/24 02-24 A 100 39025 808.80 02/13/24 08-24
46567001- PURCHASE OFFICE SUPPLIES FOR CITY HALL 02/08/24 02-24 A 100 39025 14, 03 02/13/24 08-24
70434001- PURCHASE OFFICE SUPPLIES FOR CITY HALL 02/08/24 02-24 A 100 39025 23, 74 02/13/24 08-24
77150001- PURCHASE JANITORIAL SUPPLIES FOR CITY HALL 02/08/24 02-24 A 100 39025 21. 58 02/13/24 08-24
57851001- PURCHASE OFFICE SUPPLIES FOR CITY HALL 02/08/24 02-24 A 100 3 9025 33.67 02/13/24 08-24
85584001- PURCHASE OFFICE SUPPLIES FOR CITY HALL 02/09/24 02-24 A 100 39025 64. 77 02/13/24 08-24
87795001- PURCHASE JANITORIAL SUPPLIES FOR PW DEPTS. 02/08/24 02-24 A 100 39025 364.20 02/13/24 08-24
90580001- PURCHASE JANITORIAL SUPPLIES FOR Pu;i3LIC WORKS DEPT 02/09/24 02-24 A 100 39025 71,23 02/13/24 08-24
90598001- PURCHASE JANITORIAL AND OFFICE SUPPLIES 02/08/24 02-24 A 100 39025 152.18 02/13/24 08-24
----------- .. Vendor's Subtotal ----->
Check#.: 054944 Check Date.: 02/13/24 Vendor I.D.: PAC02 (PACE SUPPLY CORP) 99233161- PURCHASE SUPPLIES FOR WATER DEPARTMENT 02/08/24 02-24 A 100 39025 02/13/24 08-24
Check#,: 054945 Check Date.: 02/13/24 Vendor I.D.: PECOO {PECK'S PRINTERY) 35476- PURCHASE WINDOW ENVELOPES FOR CITY HALL 02/09/24 02-24 A 100 39025 02/13/24 08-24
1554.20
406.73
1225. 52
Check tt.: 054946 Check Date.: 02/13/24 Vendor I.D.: PGE02 (PACIFIC GAS & ELECTRIC CO) C40208- UTILITIES SERVICES FOR 24000 COLORADO AVENUE 02/08/24 02-24 A 100 39025 02/13/24 08-24
Check#.: 054947 Check Date.: 02/13/24 Vendor I,D,: PGE04 (PGE C40208- UTILITIES SERVICES FOR 22394 W MANNING AVENUE 02/08/24 02-24 A 100 39025 02/13/24 08-24
Check#.: 054948 Check Date,: 02/13/24 Vendor I.D.: RAM04 (RAMIREZ, AURELIO) C40208- REIMBURSEMENT FOR YEARLY BOOT ALLOWANCE FOR PW 02/08/24 02-24 A 100 39025 02/13/24 08-24
2.36 1506.05
175.00
.00
. 00
. 00
. 00
. 00
.00
.oo
.00
. 00
---------- . 00
.00
. 00
.00
.00
. 00
808.80
14. 03
23,74
21.58 33. 67
64.77 364,20
71.23 152,18
----------- 1554, 20
406,73
1225,52
2,36
1506.05
175.00
8 EPORT. : Feb 13 24 Tuesday
UN. Feb 13 24 Time: 09:05
un By. : Cindy Torres
nvoice No Description
CITY OF SAN JOAQUIN
Automatic Check Listing/Update
Control Date.: 02/13/24 Cash Account No,.: 999 10110
Invoice Actual
Date Period
Discount Gross
Due Date Fiscal Tm G/L Account No Amount
Check#-,: 054949 Check Date.: 02/13/24 Vendor I.D,: RDOOO {RDO EQUIPMENT CO.) P7167375- PURCHASE SUPPLIES FOR PUBLIC WORKS DEPARTMENTS 02/08/24 02-24 A 100 39025 02/13/24 08-24
93.57 Discount
Amount
.00
PAGE: 004
ID#: PY-CL
CTL.: SAN
Net
Amount
93.57 ----------------------------------------------------------------------------------------------------------------------------------- Check#.: 054950 Check Date.: 02/13/24 Vendor I.D.: SEB03 (SEBASTIAN) 10782675- SECURITY ALARMS FOR CITY FACILITIES 02/08/24 02-24 A 100 39025 02/13/24 08-24
349.75 .00 349,75
---------------------------------------------------------------------------------------------------------------------------- Check#.: 054951 Check Date.: 02/13/24 Vendor I,D,: SEB05 (SEBASTIAN) 10781771- HIGH SPEED INTERNET FOR CITY HALL 02/09/24 02-24 A 100 39025 02/13/24 08-24
Check#-.: 054952 Check Date.: 02/13/24 Vendor I.D.: SEB06 (SEBASTIAN) 10780769- WIRELESS BROADBAND/HIGH SPEED INTERNET@ PW DEPT. 02/09/24 02-24 A 100 39025 02/13/24 08-24
129. 95
199,90
. 00 129.95
.00 199.90
----------------------------------------------------------------------------------------------------------------------------------- Check#-.: 054953 Check Date.: 02/13/24 Vendor I.D,: SEBO? (SEBASTIAN) 10780976- WIRELESS BROADBAND/HIGH SPEED INTERNET@ VFW HALL 02/09/24 02-24 A 100 39025 02/13/24 08-24
Check#.: 054954 Check Date,: 02/13/24 Vendor I.D.: SEB08 (SEBASTIAN) 10780896- HIGH SPEED INTERNET FOR LEO CANTU COMMUNITY CENTER 02/08/24 02-24 A 100 39025 02/13/24 08-24
10781955- HIGH SPEED INTERNET FOR LCCC 02/09/24 02-24 A 100 39025 02/13/24 08-24
** Vendor's Subtotal----->
Check#.: 054955 Check Date.: 02/13/24 Vendor I.D.: SEB09 (SEBASTIAN) 10783397- WIRELESS BROADBAND/HIGH SPEED INTERNET 02/09/24 02-24 A 100 39025 02/13/24 08-24
69.95 129.95
239,85
369. 80
129.95
Check#.: 054956 Check Date.: 02/13/24 Vendor I,D,: 80002 (SOUND CONTRACTING, INC) 4264- CAMERAS SETUP AT SAN JOAQUIN COUNCIL CHAMBERS 02/08/24 02-24 A 100 39025 02/13/24 08-24
Check#,: 054957 Check Date.: 02/13/24 Vendor I,D.: SPAOO (SPARKLETTS) 79011924- DRINKING WATER FOR PUBLIC WORKS DEPARTMENTS 02/08/24 02-24 A 100 39025 02/13/24 08-24
5982.65
55.99 Check#,: 054958 Check Date.: 02/13/24 Vendor I,D,1 TSAOl (TSA CONSULTING GROUP} C40208- PAYROLL PERIOD 1/26/24 DEDUCTION FOR RETIREMENT 02/08/24 02-24 A 100 39025 02/13/24 08-24
150,00
Check #,•: 054959 Check Date.: 02/13/24 Vendor I.D.: UNIOB (UNIFIRST CORPORATION) 80049036- UNIFORMS FOR PUBLIC WORKS DEPARTMENTS 02/08/24 02-24 A 100 39025 152.17 02/13/24 08-24
80050360- UNIFORMS FOR PUBLIC WORKS DEPARTMENTS 02/09/24 02-24 A 100 39025 161.52 02/13/24 08-24
.. Vendor's Subtotal -----> 313. 69
, 00
. 00
. 00
.00
, 00
. 00
.oo
.00
. 00
.00
---------- ,00
Check#.: 054960 Check Date,: 02/13/24 Vendor I,D,: USSOO {U.S. SAFETY & SUPPLY COMPANY) QI451961- PURCHASE SAFETY SUPPLIES FOR PUBLIC WORKS DEPTS. 02/09/24 02-24 A 100 39025 02/13/24 08-24
Check#,: 054961 Check Date.: 02/13/24 Vendor I.D,: VER03 (VERIZON WIRELESS) 54943264- WIRELESS CELLPHONES FOR STAFF AND COUNCIL MEMBERS 02/08/24 02-24 A 100 39025 02/13/24 08-24
167,87 .00
743. 73 , 00
6 9. 95
129.95
239,85
369,80
129.95
5982, 65
55. 99
150.00
152.17
161. 52
----------- 313,69
167,87
743,73
9 EPORT, : Feb 13 24 Tuesday
UN .... : Feb 13 24 Time1 09:05
un By, : Cindy Torres
nvoice No Description
CITY OF SAN JOAQUIN
Automatic Check Listing/Update
Control Date.: 02/13/24 Cash Account No .. : 999 10110
Invoice Actual
Date Period
Discount
Due Date Fiscal Tm G/L Account No
Gross
Amount
Check#.: 054962 Check Date. t 02/13/24 Vendor I,D.: VIROO (VIRAMONTES, MANUEL) C40208- REIMBURSEMENT FOR YEARLY BOOT ALLOWANCE FOR PW 02/08/24 02/13/24
02-24 A 100 39025
08-24
Check#.: 054963 Check Date.: 02/13/24 Vendor I,D,: WESTl (WEST HILLS OIL) 259482- PURCHASE GASOLINE & DIESEL FOR PW DEPARTMENTS 02/09/24 02-24 A 100 39025 02/13/24 06-24
** Total Checks Paid----->
175.00
1218 .87
89888.72
Discount
Amount
.oo
. 00
.00
PAGE: 005
ID #: PY-CL
CTL.: SAN
Net
Amount
175,00
1218. 87
89688. 72
10 EPORT,: Feb 13 24 Tuesday
UN,, •. : Feb 13 24 Time: 09:05
un By. : Cindy Torres
CITY OF SAN JOAQUIN
Automatic Check Listing/Update
General Ledger Accounts Summary for February 13, 2024
Accounting Period is February, 2024
PAGE: 006
ID ff: PY-CL
CTL.: SAN
G/L Account No Total Amount Extension FUND Description ACCT Description DEPT Description -------------- ------------- ------------- 100 20000 15414,73 15414. 73 105 20000 121. 88 15536.61 201 20000 llL 75 15555.36 202 20000 202.98 15758,34
205 20000 7.50 15765.84
210 20000 3473,71 19239. 55 221 20000 8333.33 27572, 88 280 20000 8.39 27581.27
500 20000 8767.66 36348, 93
510 20000 53 32. 42 41681.35
848 20000 7264.81 48946.16
859 20000 163.02 49109 .18
864 20000 10995.72 60104,90
866 20000 7174.53 67279.43
871 20000 22609,29 89888, 72
999 10110 -89888,72 .00
Ctr G/L Account No Total Amount Extension
-------------- ------------- ------------- 210 100 20000 1546.03 1546,03 210 866 20000 5982,65 7528. 68
210 871 20000 45,52 7574.20
215 100 20000 388.61 7962. 81
215 500 20000 34,04 7996.85
215 510 20000 34,04 8030.89 215 871 20000 212.01 8242,90
GENERAL FUND
REFUSE-COMMERCI
MEAS C/STREET
MEAS C/FLEX
GAS TAX
LTF STRTS/ROADS
AB 1913/COPS
LANDSCAPE MAINT
WATER
SEWER
DWSRF 1010034
CML-5245 (019)
18-CDBG-12917
(ARPA) CLFRF
PUB SAFETY $2M
CASH CLEARING
FUND Description
----------------
GENERAL FUND
(ARPA) CLFRF
PUB SAFETY $2M
GENERAL FUND
WATER
SEWER
PUB SAFETY $2M
Accounts Payable
Accounts Payable
Accounts Payable
Accounts Payable
Accounts Payable
Accounts Payable
Accounts Payable
Accounts Payable
Accounts Payable
Accounts Payable
Accounts Payable
Accounts Payable
Accounts Payable
Accounts Payable
Accounts Payable
Cash-Checking/United
ACCT Description DEPT Description
----------------
Accounts Payable
Accounts Payable
Accounts Payable
Accounts Payable
Accounts Payable
Accounts Payable
Accounts Payable
STAFF REPORT TO COUNCIL
March 5, 2024
TO: Mayor and Council
FROM: Matt Flood, Assistant City Manager
SUBJECT: Waiving of the full reading and adoption of Ordinance No. 2024-01 repealing and replacing Section 114.02 of the San Joaquin Municipal Code Related to Yard Sales.
Recommendation:
Council waive the full reading of and adopt Ordinance No. 2024-01, repealing and replacing Section 114.02 of the San Joaquin Municipal Code Related to Yard Sales.
Executive Summary
At the previous meeting, Council performed the first reading of the ordinance that will change the yard sale provisions to allow yard sales twice a month, on the first and third weekend of the month.
Attached for Council consideration is the proposed ordinance which sets that regulation. Of note is that the term “first weekend” has been set as the first weekend in which the Saturday is the 1st of the month or later. Therefore, the third weekend would be two weekends after that first one.
As requested at the previous meeting, staff will make a yearly calendar highlighting the weekends in which yard sales will be allowed, for the public’s education and for staff’s use.
Due to the content of this ordinance, no public hearing is required. If adopted, staff will print a summary of the ordinance in the local newspaper in conformance with the law. 11
ORDINANCE NO. 2024-01
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SAN
JOAQUIN AMENDING SECTION 114.02 OF THE SAN JOAQUIN
MUNICIPAL CODE RELATING TO YARD SALE REGULATIONS
THE CITY COUNCIL OF THE CITY OF SAN JOAQUIN DOES ORDAIN AS FOLLOWS:
SECTION 1. Section 114.02 of the San Joaquin Municipal Code is hereby repealed.
SECTION 2. Section 114.02 is established and shall read as follows:
§114.02 Limitations on Number of Permits Per Year.
(A) Yard Sale permits will be issued solely to residents and only on the first and third weekends of each month.
(B) The term “Weekend” as used in this chapter means Friday, Saturday, and Sunday; and the “first weekend” is the first weekend in the month in which Saturday falls on the 1st day of that month or later.
SECTION 3. Effective Date. This ordinance shall become effective thirty days after its adoption.
SECTION 4. Publication. Upon passage, this ordinance or a summary of the same shall be published within fifteen (15) days of passage, pursuant to the laws of the State of California, in a newspaper of general circulation published and circulated in said City of San Joaquin. If a summary of the ordinance is published, the City Clerk shall cause a certified copy of the full text of the proposed ordinance to be posted at City Hall at least five days prior to the meeting at which the ordinance is adopted and again after the meeting at which it is adopted.
The foregoing ordinance was introduced at a regular meeting of the City Council of the City of San Joaquin held on February 6, 2024, and was passed and adopted at a regular meeting of the City Council held on March 5, 2024, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST: APPROVED:
Matt Flood, City Clerk Julia Hernandez, Mayor
12 STAFF REPORT
Date: March 5, 2024
TO: Mayor and Councilmembers
FROM: Mario Gouveia, City Engineer
REVIEWED BY: Elizabeth Cabrera, City Manager
SUBJECT:
Resolution of the City Council of the City of San Joaquin Extending the Agreement with Gouveia Engineering, Inc. for City Engineer Consultant Services and Authorizing the City Manager to Execute the Amendment.
RECOMMENDATION:
1. Adopt Resolution No. 2024-06, extending the Agreement with Gouveia Engineering, Inc. for City Engineer Consultant Services.
2. Authorize the City Manager to execute Amendment No. 2 to the Agreement with Gouveia Engineering, Inc. for City Engineer Consultant Services.
BACKGROUND:
On February 15, 2019, the City of San Joaquin accepted proposals from various engineering firms to provide City Engineer Consultant Services. City staff evaluated the proposals and selected Gouveia Engineering, Inc. as the most qualified and responsive firm.
On July 1, 2019, the City of San Joaquin entered into a contract with Gouveia Engineering to provide Engineering services for an initial three (3) year term. The Agreement provides an option as follows: “This term may be extended on an annual basis for four additional years.” The parties entered Amendment No. 1 extending the Agreement to June 30, 2024, and amending Section 4 of the Agreement regarding compensation.
The City of San Joaquin does not employ a professionally registered Engineer and needs the City Engineer services provided by Gouveia Engineering, Inc.
DISCUSSION:
The Agreement for City Engineer Consultant Services with Gouveia Engineering, Inc. expires on June 30, 2024 after an initial 2-year extension per Amendment No. 1. In order for Gouveia Engineering, Inc. to continue to provide City Engineering services to the City of San Joaquin, the City of San Joaquin will need to extend the Agreement by Amendment. The Agreement allows for an extension of up to four additional years. Therefore, to provide continuity of services, it is recommended the City use their option to extend the Contract term for two additional years.
FISCAL IMPACT:
The original agreement provides City Engineer Consultant Services as needed by the City and has no specific contract sum.
13 ATTACHMENTS:
RESOLUTION NO. 2024-06
Contract Amendment No. 2
Gouveia Engineering 2024 Charge Rates
14 15
~ GOUVEIA ENGINEERING, INC. ~ CONSlJLTTNG F.:NGINI£1£RS February 12, 2024
City of San Joaquin
Mrs. Elizabeth Cabrera, City Manager
P.O. Box 758
Son Joaquin, CA 93660
Re: 2024 Charge Rates
Dear Mrs. Cabrera,
Flrst and foremost, we want to thank the City of San Joaquin for partnering with Gouveia Engineering through the years and allowing us to serve your engineering needs. As virtually all businesses, we have experienced moderate cost increases in the past year and need to increase our charge rates by approximately 5% to mitigate those increased costs.
The new charge rates will go into effect on March 1 , 2024.
As always, we will strive to continue providing superior engineering services to the City of San Joaquin in a professional, timely, and cost-effective manner.
Please contact our office should you have any questions. rio B. Gouveia
A tachment: 2024 City Engineer Charge Rate Schedule
cc by email: Matt Flood, Assistant City Manager
Nancy Banda, Finance Director
456 SIXTH STRl-:l·ff• GUSTINE, CALIPORNIA 95322 • TELEPHONE (209) 854-3300 RESOLUTION NO. 2024-06
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN
JOAQUIN APPROVING AMENDMENT NO. 2 TO AGREEMENT WITH
GOUVEIA ENGINEERING, INC. FOR THE CITY ENGINEER
CONSULTANT SERVICES AND AUTHORIZING THE CITY MANAGER
TO EXECUTE AMENDMENT NO. 2
WHEREAS, the City of San Joaquin has determined there is a need for City Engineer Consultant Services; and
WHEREAS, on February 15, 2019, the City of San Joaquin accepted proposals from various engineering firms to provide said City Engineer Consultant Services; and WHEREAS, City Staff selected Gouveia Engineering, Inc. as the most qualified firm to provide the City Engineer Consulting Services: and
WHEREAS, on July 1, 2019, the City of San Joaquin entered into an Agreement with Gouveia Engineering, Inc. to provide City Engineer Consultant Services with an initial term of 3 years with an option to extend the agreement for four additional years: and WHEREAS, on July 1, 2022, the parties entered Amendment No. 1 which extended the Agreement by two years; and
WHEREAS, the City Council desires to extend the contract with Gouveia Engineering, Inc. for two additional years to June 30, 2026, and modify the compensation provisions.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of San Joaquin hereby:
1. Finds that the above recitals are true and correct.
2. Approves Amendment No. 2 to the Agreement with Gouveia Engineering Inc. for City Engineer Consultant Services for the City of San Joaquin as set forth in Exhibit A to this Resolution and incorporated by reference.
3. Authorizes the City Manager to execute Amendment No. 1 extending the term to June 30, 2026.
4. This resolution is effective upon adoption.
(Certification on next page)
16 The foregoing resolution was adopted at a regular meeting of the City Council of the City of San Joaquin the 5th day of March 2024 and passed at said meeting by the following vote:
AYES:
NOTES:
ABSENT:
ABSTAIN:
The foregoing resolution is hereby approved.
Julia Hernandez, Mayor
ATTEST:
Matt Flood, City Clerk
17 AMENDMENT NO. 2
TO CITY ENGINEER CONSULTANT SERVICES AGREEMENT
BETWEEN CITY OF SAN JOAQUIN AND GOUVEIA ENGINEERING, INC.
This Amendment No. 2 to City Engineer Consultant Services Agreement is made and entered into on this 5th day of March, 2024, by and between the CITY OF SAN JOAQUIN, a California municipal corporation (hereinafter referred to as “CITY’) and Gouveia Engineering, Inc., a California Corporation (hereinafter referred to as “CITY ENGINEER”).
RECITALS
WHEREAS, the CITY and CITY ENGINEER entered a Consultant Services Agreement (‘AGREEMENT”) dated July 1, 2019; and
WHEREAS, the AGREEMENT provides for a three-year term and allow for extensions of up to four additional years; and
WHEREAS, the parties entered Amendment No. 1 to the Agreement effective June 5, 2022; and WHEREAS, Amendment No. 1 extended the Agreement to June 30, 2024 and amended the compensation section of the Agreement; and
WHEREAS, the parties wish to extend the AGREEMENT through June 30, 2026; and WHEREAS, the parties wish to update the compensation terms.
NOW, THEREFORE, THE PARTIES HERETO DO MUTUALLY AGREE AS FOLLOWS:
SECTION 1. The foregoing recitals are true and correct and are incorporated by reference.
SECTION 2. Section 3 of the AGREEMENT titled “Term” is amended by adding the following text:
Effective July 1, 2024, the term of the AGREEMENT is extended for a two-year term to June 30, 2026.
SECTION 2. Section 4 of the AGREEMENT titled “Compensation” is amended by adding the following text:
Effective March 1, 2024, the CITY ENGINEER’S compensation shall be in accordance with the 2024 City Engineer Charge Rate Schedule set forth in Exhibit “A” to this Amendment No. 2 and incorporated herein by reference. The Fee Schedule sets forth a schedule for general services.
EXHIBIT A
18 SECTION 3. Except as expressly modified in this Amendment No. 2, the terms and conditions of the City Engineer Consultant Services Agreement and the rights, duties, and obligations of the parties thereunder are unchanged and remain in full force and effect.
IN WITNESS WHEREOF, the parties hereto have executed this Amendment No. 2 to City Engineer Consultant Services Agreement as set forth below.
CITY OF SAN JOAQUIN, GOUVEIA ENGINEERING, INC.
a California Municipal Corporation a California Corporation Elizabeth Cabrera, City Manager Mario B. Gouveia, PE, President ATTEST:
Matthew Flood, City Clerk Linda Gouveia, Vice President/Secretary APPROVED AS TO FORM: PROFESSIONAL LICENSE:
Number: C53261
Name: Mario B. Gouveia
Hilda Cantu Montoy Date Date of Expiration: 06-30-25
City Attorney
19 GOUVEIA ENGINEERING, INC.
456 Sixth Street
Gustine, CA 95322
209-854-3300
2024 CITY ENGINEER CHARGE RATE SCHEDULE
Job Description Hourly Rate
Engineering:
Principal Engineer $162.00
Senior Engineer $157.00
Associate Engineer $145.00
Project Manager $157.00
Engineer in Training (E.I.T.) $126.00
Engineering Technician I $110.00
Engineering Technician II $130.00
Administration:
Clerical $68.00
Engineering Assistant I $105.00
Engineering Assistant II $115.00
Construction Management:
Project Manager $157.00
Construction Observation $130.00
Plan Operators:
Plant Operator I $105.00
Plant Operator II $115.00
Surveying:
Surveyor/Survey Crews Quotation
Under Prevailing Wage Rates set by the State Department of Industrial Relations Miscellaneous Charges
Attend Council Meetings No charge
Travel Mileage IRS Standard Mileage Rate
Reimbursable Expenses Cost plus 10%
General Project Expenses 5% of Labor
Computers, reproduction, mail and telephone
NOTE: Overtime and Saturday work will be billed at time and a half and Sunday work will be billed at double time.
The above rate schedule is effective through December 31, 2024 and is subject to adjustment January 1, 2025 20 STAFF REPORT
Date: March 5, 2024
TO: Mayor and Councilmembers
FROM: Mario Gouveia, City Engineer
REVIEWED BY: Elizabeth Cabrera, City Manager
SUBJECT:
Resolution of the City Council of the City of San Joaquin Extending the Contract with Gouveia Engineering, Inc. for On-Call Engineering Services for Federally Funded Transportation Projects and Authorizing the City Manager to Execute the Amendment
RECOMMENDATION:
Adopt Resolution No. 2024-07, approving Amendment No. 2 with Gouveia Engineering, Inc. for On-Call Engineering Services for Federally Funded Transportation Projects and authorize the City Manager to execute Amendment No. 2.
BACKGROUND:
On February 15, 2019, the City of San Joaquin accepted proposals from various engineering firms to provide On-Call Engineering Services for Federally Funded Transportation Projects. City staff evaluated the proposals and selected Gouveia Engineering as the most qualified and responsive firm. Subsequently, Gouveia’s proposal was reviewed and approved by Caltrans based on the Architecture and Engineering (A&E) procurement process published by the Department of Federal Highways Administration (FHWA).
On June 5, 2019, the City of San Joaquin entered into a contract with Gouveia Engineering to provide OnCall Engineering Services for Federally Funded Transportation Projects for an initial three (3) year term, with the option to extend for two additional years. The initial contract was approved for a term of three years and was to be extended for two additional years pursuant to the City’s proposal requirements.
The City of San Joaquin does not employ a professionally registered Engineer and needs the On-Call Engineering Services for Federally Funded Transportation Projects services provided by Gouveia Engineering, Inc.
DISCUSSION:
The Contract for On-Call Engineering Services for Federally Funded Transportation Projects with Gouveia Engineering, Inc. was extended by Amendment No. 1 to June 4, 2023. As noted above, the Agreement provided for a second annual extension. The parties have continued to operate under the Agreement and Amendment No. 1 and now wish to memorialize the second extension in writing. Proposed Amendment No. 2 will extend the Agreement from June 5, 2023 to June 4, 2024. Therefore, to provide continuity of services, and to complete the ongoing and future transportation projects for the City of San Joaquin that are funded with both State and Federal grants, it is recommended the City Council adopt Amendment No. 2.. 21 FISCAL IMPACT:
The on-call contract fees would be funded from State and Federal grants awarded for City projects.
ATTACHMENTS:
RESOLUTION NO. 2024-07
Amendment No. 2 to Agreement
22 RESOLUTION NO. 2024-07
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN JOAQUIN EXTENDING THE CONTRACT WITH GOUVEIA ENGINEERING, INC. FOR ONCALL ENGINEERING SERVICES FOR FEDERALLY FUNDED TRANSPORTATION
PROJECTS FOR THE CITY OF SAN JOAQUIN AND AUTHORIZING THE CITY
MANAGER TO EXECUTE THE AMENDMENT
WHEREAS, the City of San Joaquin is responsible for constructing transportation projects that are state and federally funded; and
WHEREAS, the Federal funds are provided by the Federal Highways Administration (FHWA) and are administered by the California Department of Transportation (Caltrans); and WHEREAS, in order to comply with Federal regulations and due to limited staffing and expertise, certain services including Engineering are contracted out to qualified firms; and WHEREAS, these services can be offered on an on-call basis through a contract with a maximum term of five (5) years as allowed by Federal regulations; and WHEREAS, on February 15, 2019, the City of San Joaquin accepted proposals from various engineering firms to provide said Engineering services; and WHEREAS, City staff selected Gouveia Engineering, Inc. as the most qualified firm to provide these on-call services; and
WHEREAS, on June 5, 2019, the City of San Joaquin entered into a contract with Gouveia Engineering, Inc. for on-call engineering services with an initial term of 3 years with an option to extend the contract for two additional years; and
WHEREAS, on June 5, 2022, the Parties entered Amendment No. 1 to the Agreement extended the term to June 4, 2023; and
WHEREAS, the Parties have continued to operate under the Agreement since June 5, 2023, and wish to formally to memorialize the second extension in writing for the term of June 5, 2023 to June 4, 2024.
NOW THEREFORE, BE IT RESOLVED that the City Council of the City of San Joaquin hereby:
1. Finds that the above recitals are true and correct.
2. Approves Amendment No. 2 to the contract with Gouveia Engineering, Inc. for on-call engineering services for federally funded transportation projects for the City of San Joaquin as set forth in Exhibit A attached hereto and incorporated by reference. 23 3. Authorizes the City Manager to execute the contract amendment extending the term to June 4, 2024.
4. This resolution is effective upon adoption.
Passed and adopted this 5th day of March 2024, by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
___________________________
Julia Hernandez, Mayor
ATTEST:
I, hereby certify that the forgoing resolution was regularly introduced, passed and adopted at a regular meeting of the City Council of the City of San Joaquin this 5th day of March 2024. ___________________________
Matthew Flood, City Clerk
24 AMENDMENT NO. 2
TO CONSULTANT SERVICES CONTRACT
FOR ON-CALL ENGINEERING SERVICES FOR FEDERALLY FUNDED
TRANSPORTATION PROJECTS
This Amendment No. 2 to Consultant Services Contract is made and entered into as of this 5 th day
of March, 2024, (“Effective Date”) by and between the CITY OF SAN JOAQUIN, a California Municipal Corporation (hereinafter referred to as “CITY”) and GOUVEIA ENGINEERING, INC., a California Corporation (hereinafter referred to as “CONSULTANT”).
RECITALS
WHEREAS, the CITY and CONSULTANT entered into a Consultant Services Contract (“AGREEMENT”) dated June 5, 2019; and
WHEREAS, the AGREEMENT provides for an initial contract term of three (3) years and provides for an extension of two (2) additional one-year terms by contract amendment; and WHEREAS, the Amendment No. 1 to the AGREEMENT extended the term to June 4, 2023; and WHEREAS, the Parties wish to extend the AGREEMENT in accordance with Article IV of the Agreement..
NOW, THEREFORE, THE PARTIES HERETO DO MUTUALLY AGREE AS FOLLOWS:
SECTION 1. The foregoing recitals are true and correct and incorporated by reference.
SECTION 2. Article IV titled “Performance Period” is amended by adding Section D thereto to read as follows:
Effective June 5, 2023, the Performance Period is extended by one year and shall end on June 4, 2024, as authorized under Section A of this Article.
SECTION 3. Except as expressly modified in this Amendment No. 2, the terms and conditions of the Consultant Services Contract as amended by Amendment No. 1 and the rights, duties, and obligations of the parties thereunder are unchanged and remain in full force and effect. **********
25 IN WITNESS WHEREOF, the parties hereto have executed this Amendment No. 1 as set forth below:
CITY OF SAN JOAQUIN, GOUVEIA ENGINEERING, INC.
a California Municipal Corporation a California Corporation Elizabeth Cabrera, City Manager Mario B. Gouveia, PE, President ATTEST:
Matthew Flood, City Clerk Linda Gouveia, Vice President/Secretary APPROVED AS TO FORM: PROFESSIONAL LICENSE:
Number: C53261
Name: Mario B. Gouveia
Hilda Cantu Montoy Date Date of Expiration: 06-30-25
City Attorney
26 STAFF REPORT TO COUNCIL
March 5, 2024
TO: Mayor and Council
FROM: Matt Flood, Assistant City Manager
SUBJECT: Establishing the Administrative Fee Amounts for Reconnection of Water Services after Disconnection for Non-Payment and the Formulation of an Alternative Payment Plan.
Recommendation: Adopt Resolution No. 2024-08, Establishing the Administrative Fee Amounts for Reconnection of Water Services after Disconnection for Non-Payment and the Formulation of an Alternative Payment Plan.
Executive Summary
In 2023, the City Council adopted Ordinance No. 2023-03 and Resolution No. 2023-10 that established the City’s utilities shut-off policy. Part of that policy allows the establishment of fees for the following services:
• Formulation of an Alternative Payment Plan (staff recommended amount: $25.00) • Reconnection Fee during Business Hours (staff recommended amount: $50.00) • Reconnection Fee Outside of Business Hours (staff recommended fee: $150.00) While these fees will not cover the cost of staff performing the associated work, staff believes they come close to doing so, and future evaluations of these fees will continue to make sure the cost is reasonable for residents while not creating a burden on the financial status of the Water Fund.
Business Hours are defined as Monday through Friday, 8:30am to 4:30pm, excluding Holidays.
Staff practice will be that any portion of work to perform reconnection that goes over 5:00pm (for example, if someone comes into City Hall at 4:29pm and qualifies for a reconnection, turnaround time to get an employee out to turn on their water may occur after 5:00pm) will be charged the higher rate, but they will be given the option to have their water turned on the following day during Business Hours at the lower rate.
27 RESOLUTION NO. 2024-08
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN JOAQUIN
ESTABLISHING THE ADMINISTRATIVE FEE AMOUNTS FOR RECONNECTION
OF WATER SERVICES AFTER DISCONNECTION FOR NON-PAYMENT AND THE
FORMULATION OF AN ALTERNATIVE PAYMENT PLAN
WHEREAS, the City Council has established policies in compliance with SB 998 (The Water Shut-Off Protection Act); and
WHEREAS, as part of SB 998 and the City’s policies, it is necessary to compensate the City for the cost of certain services utilized by residents; and WHEREAS, the City’s Policy states that fees can be charged for Reconnection of Water Services During Business Hours, Reconnection of Water Services During Non-Business Hours, and the Formulation of an Alternative Payment Plan; and
WHEREAS, after review and consideration, it is deemed by the City Council that it is in the best interest of the City and its residents that the amount of each fee be formally established; and WHEREAS, staff has proposed fees that do not exceed the cost of providing the services.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SAN JOAQUIN RESOLVES as follows:
Section 1. The foregoing recitals are true and correct and are incorporated by reference.
Section 2. The fees for the following services are established as such:
WATER POLICY FEES
Formulation of an Alternative Payment Plan $25.00
Reconnection of Water After Non-Payment (During Business Hours) $50.00 Reconnection of Water After Non-Payment (Outside of Business Hours) $150.00 Section 3. Except as contained in this resolution, all other existing City fees shall continue in full force and effect.
Section 4. City staff is directed to take all administrative actions necessary to implement the attached listing of effective City fees, and they shall be incorporated into the City’s Master Fee Schedule
Section 5. This resolution shall be effective upon adoption. 28 The foregoing Resolution was passed and adopted at a regular meeting of the City Council of the City of San Joaquin held on March 5, 2024, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
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Julia Hernandez, Mayor
ATTEST:
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Matt Flood, City Clerk
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