SAN JOAQUIN CITY COUNCIL REGULAR MEETING
SAN JOAQUIN COUNCIL CHAMBERS
21991 COLORADO AVE (A)
SAN JOAQUIN, CA
TUESDAY, DECEMBER 10, 2024
6:00 P.M.
MEMBERS OF THE COUNCIL WILL BE IN ATTENDANCE AT THE MEETING.
MEMBERS OF THE PUBLIC MAY ATTEND AND PARTICIPATE IN THIS MEETING
IN PERSON OR BY ZOOM OR SUBMIT WRITTEN COMMENTS AT CITY HALL OR BY EMAIL PRIOR TO THE MEETING AT [email protected].
ZOOM INFORMATION:
https://us02web.zoom.us/j/84673594859?pwd=ORKl4MqTRaRPfLcVrO5NF3jkOfbghn.1 MEETING ID: 846 7359 4859
PASSCODE: 491534
TELEPHONE NUMBER: 1-669-900-9128
The City Council welcomes you. All attendees are advised that pagers, cell phones, and any other communication devices should be powered off upon entering the Council meeting.
The City Council may consider and act on an agenda item in any order it deems appropriate. Actual timed items may be heard later but not before the time set on agenda. Persons interested in an item listed on the agenda are advised to be present throughout the meeting to ensure their presence when the item is called.
For each agenda item considered by the Council there will first be a staff presentation followed by a presentation from the involved individuals. Public comments from those in attendance will then be taken. All public comments will be limited to three minutes per person.
1. CALL TO ORDER – PLEDGE OF ALLEGIANCE – ROLL CALL
Julia Hernandez Mayor
Adam Flores-Cornejo Mayor Pro Tem
Cristina Covarrubia Councilmember
Abel Lua Councilmember
Martha Mejia Councilmember
______________________________________________________________ 21900 Colorado Avenue, P.O. Box 758, San Joaquin, CA 93660 (559) 693-4311, (559) 693-2193 (fax), www.cityofsanjoaquin.org
2. SUBJECT: Declaring the Results of the City of San Joaquin Municipal Election Held November 5, 2024. (Enclosure P.1 Action Item)
RECOMMENDATION: Adopt Resolution No. 2024-41, Declaring Results of the Municipal Election Held November 5, 2024.
3. SUBJECT: City Council Oaths of Office and Annual Reorganization (Enclosure P.11 Action Item)
RECOMMENDATION: That the City Council:
3.1 Conduct the Swearing in Ceremony and Oaths of office for Councilmembers Maria Cristina Covarrubia, Abel Lua, and Rosa Maria Ramirez;
3.2 Approve a minute order making the appointment of Mayor to serve a one-year term;
3.3 Approve a minute order making the appointment of Mayor Pro-Tem to serve oneyear period; and
3.4 Make Appointments of Representatives to Various Committees A. Fresno COG, FCRTA and Fresno County RTMF Agency Board B. Measure G-GPUSD Board
C. San Joaquin Valley Air District Board
D. Measure Q Board
E. Upper Kings Basin IRWMA
4. APPROVAL OF AGENDA –
5. PRESENTATION –
6. PROCLAMATION –
7. CONSENT CALENDAR –
All items listed under Consent Calendar are considered to be routine and will be enacted by one motion. For discussion of any Consent Item, it will be considered separately at the request of any member of the City Council or any person in the audience - A. SUBJECT: Minutes of the Regular City Council Meeting of November 5, 2024.
RECOMMENDATION: Council approve the Minutes of the Regular City Council Meeting of November 5, 2024. (Enclosure P.13, Action Item) B. SUBJECT: Warrants #’s 055736-055853.
RECOMMENDATION: Council approve Warrant #’s 055736-055853 as presented. (Enclosure P.16, Action Item)
C. SUBJECT: UC Davis Request to extend their Research Use Agreement No. 22- 00013RUA Through March 2026.
RECOMMENDATION: Council adopt Resolution No. 2024-42, approving an Amendment to the Research and Use Agreement between University of California, Davis and the City of San Joaquin. (Enclosure P.25, Action Item) D. SUBJECT: Adopt and Recertify the Updated Sewer System Management Plan (SSMP).
RECOMMENDATION: Council adopt Resolution No. 2024-43, adopting and recertifying the updated Sewer System Management Plan (SSMP). (Enclosure P.35, Action Item)
8. SHERIFF REPORT – Informational Only (Enclosure P.173, Action Item)
9. CITY MANAGER REPORT – Informational Only
10. CITY ATTORNEY REPORT – Informational Only
11. COUNCILMEMBER COMMUNICATIONS/ANNOUNCEMENTS/AGENDA
ITEMS –
This portion of the meeting is reserved for the Mayor and Councilmembers (i) to make brief reports on boards, committees, and other public agencies, and at public events, (ii) to initiate new matters and to request updates, (iii) and to initiate new agenda items.
Under this section the Council may take action only on items specifically agendized and which meet other requirements for actions.
12. PUBLIC FORUM –
This part of the meeting is for members of the public to address the City Council regarding items that are not listed on the agenda and within the subject matter jurisdiction of the City Council of the City of San Joaquin. If you wish to comment on an item which is not on the agenda, you may do so at this time and each speaker is limited to three (3) minutes.
Speakers are asked, but not required, to state their name and address and to use the microphone. The Council is prohibited by law from taking action on items not on the agenda. Discussion shall be limited to referring the item to staff and possible scheduling on a future council agenda.
13. PUBLIC HEARINGS –
14. SAN JOAQUIN PLANNING COMMISSION –
15. OLD BUSINESS –
16. NEW BUSINESS –
A. SUBJECT: Council approval on Authorizing Banks to Honor Checks and Warrants when Bearing Certain Signatures of City Officials and Rescinding All Conflicting Resolutions.
RECOMMENDATION: Adopt Resolution No. 2024-44, authorizing Banks to Honor Checks and Warrants when Bearing Certain Signatures of City Officials and Rescinding All Conflicting Resolutions. (Enclosure P.174, Action Item)
17. CLOSED SESSION –
18. ADJOURN MEETING –
NOTICE OF ADA COMPLIANCE: If you or anyone in your party needs assistance in order to attend the City Council meeting, or if you require auxiliary aids or services, e.g. hearing aids or signing services to make a presentation to the City Council, the City is happy to assist you. Please contact City Office at (559) 693-4311 so such aids or services can be arranged. Request may also be made by email to the City Clerk at [email protected] or mailed to San Joaquin City Hall, P.O. Box 758, San Joaquin, CA 93660. Accommodations should be requested as early as possible as additional time may be required in order to provide the request accommodation is suggested.
NOTICE OF AVAILABILITY OF AGENDA MATERIALS: Any writings or documents provided to a majority of the City Council regarding within 72 hours of the meeting regarding any items on this agenda will be made available for public inspection at the City Clerk’s Office located at City Hall, 21900 Colorado Avenue during normal business hours and on the City’s website at www.cityofsanjoaquin.org
LEVINE ACT DISCLOSURE. Pursuant to the Levine Act (Govt Code Section 84308), any party to a permit, license, contract, or other entitlement before the City Council is required to disclose on the record any campaign contribution, including aggregated contributions, of more than $250 made by the party or the party’s agents within the preceding 12 months to any City official.
Participants and agents are requested to make this disclosure as well.
The disclosure should be made when the agenda item is called and must include the name of the party, participant, or agent, and any other person making the contribution, the name of the recipient, the amount of the contribution, and the date the contribution was made. Council Members are also required to make such disclosures and recuse themselves.
CONFLICT OF INTEREST. City Council Members with a conflict of interest under the Political Reform Act are required to make disclosure when the item is called and recuse themselves.
CERTIFICATION OF POSTING
I, Matt Flood, City Clerk of the City of San Joaquin, do hereby declare that the foregoing agenda for the regular San Joaquin City Council Meeting of Tuesday, December 10, 2024 was posted at the following locations: City Hall, 21900 Colorado Avenue, San Joaquin Senior Center, 21991 Colorado Ave (B) and US Post Office 8667 Ninth Street on Friday, December 6, 2024 by 5:00 P.M.
*NEXT REGULAR COUNCIL MEETING SCHEDULED TUESDAY, JANUARY 7, 2024* RESOLUTION NO. 2024-41
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN JOAQUIN DECLARING RESULTS OF MUNICIPAL ELECTION NOVEMBER 5, 2024 WHEREAS, the General Municipal Election was consolidated with the General Election and duly held of Tuesday November 5, 2024
WHEREAS, under Section 10263 of the Elections Code, upon the completion of the canvass, and prior to the installation of officers, the City Council is required to adopt a resolution reciting the fact that the election was held and declaring the results of the election; and WHEREAS, as required by Section 10263, the City desires to declare the results of the November 5, 2024 Municipal Election.
WHEREAS, the City Council of the City of San Joaquin met in the Council Chambers on Tuesday, December 10, 2024 to declare the results of the canvas and to install the newly elected officers; and
WHEREAS, as a result the Council finds the vote to be hereinafter stated.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of San Joaquin as follows:
SECTION 1. A General Municipal Election was held and Conducted in the City of San Joaquin on November 5, 2024, in time, form and manner as required by the Elections Code of the State of California for holding of elections in general law cities.
SECTION 2. The Fresno County Clerk/Registration of Voters Canvassed the returns of the November 5, 2024 election and the Elections Official has certified the results to the City Council. A copy of the certified results is attached as Attachment “A” and incorporated by reference to this resolution. There was one voting precinct in the City. The number of votes given at the precinct, the total number of votes cast, the number of votes for and against each of the candidates for City Council, are listed in Attachment A.
SECTION 3. The following persons appeared on the ballot for the City Council Member and received the respective votes noted
Rosa Maria Ramirez 317 Votes
Abel Lua 234 Votes
Maria Cristina Covarrubia 208 Votes
Julia Hernandez 203 Votes
Amarpreet “Ruby” Dhaliwal 154 Votes
1 SECTION 4. The City Council does declare and determine that:
A. Maria Cristina Covarrubia was elected as a member of the City Council for the full term of four (4) years.
B. Abel Lua was elected as a member of the City Council for the full term of four (4) years.
C. Rosa Maria Ramirez was elected as a member of the City Council for the full term of four (4) years.
SECTION 5. The City Clerk shall enter on the records of the City, this resolution including Attachment A in accordance with Elections Code Section 10264.
SECTION 6. The City Clerk shall immediately make and deliver to each of the persons elected a Certificate of Election issued by the Office of the County Clerk and Registrar of Voters; shall cause to be administered to each person elected the Oath of Office prescribed in the Constitution of the State of California, and shall have them subscribe to it and file it in the office of the City Clerk. Each and all of the persons elected shall then be inducted to the respective office to which he/she has been elected.
The foregoing resolution was introduced at a regular meeting of the City Council of San Joaquin held on the 10th day of December, 2024 and adopted at said meeting by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
The forgoing resolution is hereby approved.
___________________________________
Mayor
________________________________________
Matt Flood, City Clerk
2 Attachment “A”
3 Precincts Reported: 1 of 1 (100.00%)
Total
Times Cast 584 / 1,045 55.89%
Undervotes 633
Overvotes 3 1
Candidate Party Total
ROSA MARIA RAMIREZ 317 28.41%
ABEL LUA 234 20.97%
MARIA CRISTINA 208 18.64% COVARRUBIA
JULIA HERNANDEZ 203 18.19%
AMARPREET "RUBY"
154 13.80%
DHALIWAL
Write-in 0 0.00%
Total Votes l 1,11 6
Total
Unresolved Write-In 0
4 STATEMENT OF VOTES CAST
AT THE
CONSOLIDATED GENERAL ELECTION
HELD ON
NOVEMBER 5, 2024
IN THE
CITY OF SAN JOAQUIN
COUNTY OF FRESNO
STATE OF CALIFORNIA
CERTIFICATE OF COUNTY CLERK TO RESULTS OF THE CANVASS
STATE OF CALIFORNIA)
) ss.
County of Fresno )
I, JAMES A. KUS, County Clerk/Registrar of Voters of the County of Fresno, State of California, do hereby certify that pursuant to the provisions of Section 15301 et seq of the Elections Code of the State of California, I did canvass the returns of the votes cast in the City of San Joaquin, County of Fresno, at the election held on November 5, 2024, for the local offices, submitted to the vote of the voters, and that the Statement of the Vote Cast, to which this certificate is attached, shows the whole number of votes cast in the city and in each of the respective precincts therein, and that the totals of the respective columns and the totals shown for the offices are full, true and correct.
WITNESS my hand and Official Seal this 3rd day of December, 2024.
County Clerk/Registrar of Voters
Precinct Registered
Voters Voters Cast % Turnout
County
Electionwide
0000016
Vote Center 1,045 197 18.85%
Vote by Mail 1,045 387 37.03%
Total 1,045 584 55.89%
Electionwide - Total 1,045 584 55.89%
County - Total 1,045 584 55.89%
Vote Center 1,045 197 18.85%
Vote by Mail 1,045 387 37.03%
FRESNO COUNTY
CONSOLIDATED GENERAL ELECTION
NOVEMBER 5, 2024
STATEMENT OF VOTES
Page: 1 of 3 12/4/2024 2:16:45 PM
5 San Joaquin City Council (Vote for 3) **** - Insufficient Turnout to Protect Voter Privacy Precinct
Times CastRegistered VotersUndervotesOvervotes
County
Electionwide
0000016
Vote Center 197 1,045 234 3
Vote by Mail 387 1,045 399 0
Total 584 1,045 633 3
Electionwide - Total 584 1,045 633 3
County - Total 584 1,045 633 3
Precinct
ABEL LUAAMARPREET "RUBY" DHALIWAL
County
Electionwide
0000016
Vote Center 86 24.29% 54 15.25%
Vote by Mail 148 19.42% 100 13.12%
Total 234 20.97% 154 13.80%
Electionwide - Total 234 20.97% 154 13.80%
County - Total 234 20.97% 154 13.80%
Page: 2 of 3 12/4/2024 2:16:45 PM
6 Precinct
JULIA HERNANDEZROSA MARIA RAMIREZMARIA CRISTINA COVARRUBIAWrite-inTotal VotesUnresolvedWrite-In County
Electionwide
0000016
Vote Center 68 19.21% 85 24.01% 61 17.23%0 0.00% 3540
Vote by Mail 135 17.72% 232 30.45% 147 19.29%0 0.00% 7620 Total 203 18.19% 317 28.41% 208 18.64%0 0.00% 1,1160
Electionwide - Total 203 18.19% 317 28.41% 208 18.64%0 0.00% 1,1160 County - Total 203 18.19% 317 28.41% 208 18.64%0 0.00% 1,1160 Page: 3 of 3 12/4/2024 2:16:45 PM
7 8
Certificate of Election
This is to certify that
ROSA MARIA RAMIREZ
was elected to the office of
City Of San Joaquin
Member, City Council
of the County of Fresno,
State of California, at an election duly held
therein on
November 5, 2024
In Witness Whereof, I have hereunto set
my hand affixed my official seal this 3rd
day of December, 2024
James A. Kus
County Clerk/Registrar of Voters
9 Certificate of Election
This is to certify that
ABEL LUA
was elected to the office of
City Of San Joaquin
Member, City Council
of the County of Fresno,
State of California, at an election duly held
therein on
November 5, 2024
In Witness Whereof, I have hereunto set
my hand affixed my official seal this 3rd
day of December, 2024
James A. Kus
County Clerk/Registrar of Voters
10 Certificate of Election
This is to certify that
MARIA CRISTINA COVARRUBIA
was elected to the office of
City Of San Joaquin
Member, City Council
of the County of Fresno,
State of California, at an election duly held
therein on
November 5, 2024
In Witness Whereof, I have hereunto set
my hand affixed my official seal this 3rd
day of December, 2024
James A. Kus
County Clerk/Registrar of Voters
STAFF REPORT TO COUNCIL
December 10, 2024
TO: Mayor and Council
FROM: Elizabeth Cabrera, City Manager
SUBJECT: Appointment of Mayor and Mayor Pro-Tem; Council Committee Assignments Recommendation
Staff recommends Council:
1) appoint, via a motion and vote, one of its members to serve as Mayor; 2) appoint, via a motion and vote, one of its members to serve as Mayor Pro-Tempore; 3) appoint via separate motion and vote those positions requiring Council action.
Executive Summary
The San Joaquin Municipal Code (SJMC) states that the Council is to select a Mayor and Mayor Pro-Tempore at its December Meeting. Council has also had the practice of reviewing Council assignments to outside commissions and boards.
Background
A. Mayor and Mayor Pro Tem
SJMC Section 30.21 states that the Council must select from amongst its members to serve as Mayor and Mayor Pro-Tem at the December meeting.
It is recommended that the Council select each person by separate motion. The action for selection of Mayor should be taken first. The selected person will take his or her position on the dais. The next action will be for Mayor Pro Tem.
B. Assignments to other Commissions and Boards
There are three ways to classify the designation of assignments:
1. Mayor serves in the assignment by right of the Mayor’s position;
2. Mayor selects who serves in the assignment;
3. Council selects who serves in the assignment.
The following assignments are automatic and need no further consideration by Council at this time:
• Mayor’s Selection Committee: Mayor sits by right.
• Fresno COG: Mayor sits by right.
11 REPORT TO CITY COUNCIL
• RTMF Primary: Mayor sits by right (because he/she is representative to COG) and the Alternate chosen for COG also serves as the Alternate for the RTMF The following assignments need to be determined by the Mayor:
• Mayor’s Selection Committee: Mayor designates alternate in writing.
That leaves the following assignments be determined by the Council (when listing current representatives in bold, Primary is listed first, followed by the Alternate):
• Fresno COG: Alternate selected by Council (this Alternate will also serve as RTMF Alternate). (Currently Flores)
• FCRTA: Primary and Alternate selected by Council (Currently Hernandez and Flores)
• San Joaquin Valley Air District Board: Primary and Alternate selected by Council. (Currently Covarrubia and Flores)
• Upper Kings Basin IRWMA: Primary and Alternate selected by Council. (Currently Flores and City Manager Cabrera)
12 SAN JOAQUIN CITY COUNCIL REGULAR MEETING
MINUTES
TUESDAY, NOVEMBER 5, 2024
1. CALL TO ORDER – PLEDGE OF ALLEGIANCE – ROLL CALL
Mayor Julia Hernandez Present
Mayor Pro Tem Adam Flores-Cornejo Present
Councilmember Cristina Covarrubia Present
Councilmember Abel Lua Present
Councilmember Martha Mejia Present
The Meeting was called to order and the pledge of allegiance led by Mayor Hernandez at 6:00pm.
2. APPROVAL OF AGENDA
A motion was made by Mayor Pro Tem Flores to approve the agenda, seconded by Councilmember Lua. Motion passed 5-0.
3. PRESENTATION
4. PROCLAMATION
5. CONSENT CALENDAR
A. SUBJECT: Minutes of the Regular City Council Meeting of October 1, 2024 and the Special Meeting of October 22, 2024.
RECOMMENDATION: Council approve the Minutes of the Regular City Council Meeting of October 1, 2024 and the Special Meeting of October 22, 2024.
B. SUBJECT: Warrants #’s 055637-055735
RECOMMENDATION: Council approve Warrant #’s 055637-055735 as presented.
C. SUBJECT: Waive the Second Reading and Adopt Ordinance Relating to Infectious Materials.
______________________________________________________________ 21900 Colorado Avenue, P.O. Box 758, San Joaquin, CA 93660 (559) 693-4311, (559) 693-2193 (fax), www.cityofsanjoaquin.org 13 RECOMMENDATION: Waive second reading and Adopt Ordinance No. 2024-02, Adding Chapter 102 to Title IX of the San Joaquin Municipal Code Relating to Infectious Materials.
D. SUBJECT: Consideration of one-year extension for surveillance camera equipment and services from the Fresno County Sheriff’s Office.
RECOMMENDATION: Council approve an extension to the Memorandum of Understanding with Fresno County Sheriff’s Office for surveillance camera equipment and services.
A motion was made by Mayor Pro Tem Flores to adopt the Consent Calendar, seconded by Councilmember Mejia. Motion passed 5-0.
6. SHERIFF REPORT
(Postponed; then moved to the end of the meeting to accommodate Deputy’s attendance)
7. CITY MANAGER REPORT
City Manager Cabrera provided her report.
8. CITY ATTORNEY REPORT
The City Attorney provided her report.
9. COUNCILMEMBER COMMUNICATIONS/ANNOUNCEMENTS/AGENDA ITEMS Members of the Council shared their reports.
10. PUBLIC FORUM
Members of the public spoke.
11. PUBLIC HEARINGS
12. SAN JOAQUIN PLANNING COMMISSION
13. OLD BUSINESS
14. NEW BUSINESS
A. SUBJECT: Waive the second reading and adopt Ordinance increasing Council compensation.
14 RECOMMENDATION: That the City Council waive the second reading and adopt Ordinance No. 2024-03, Amending Section 30.22 of the San Joaquin Municipal Code Regarding City Council Compensation including findings that the compensation amounts are within the allowable limits set forth by Government Code Section 36516.
A motion was made by Mayor Pro Tem Flores-Cornejo to approve the item, seconded by Mayor Hernandez. Motion passed 5-0.
B. SUBJECT: Consideration of Bid Award and Approval of Contract with Clark Bros Inc. for the Well #3 & Well #5 Manganese Removal System Project No. 1010034-004C and Well #4 & Well #6 Manganese Removal System Project No. 1010034-005C Phase 2 RECOMMENDATION: Staff recommends that the City Council adopt Resolution No. 2024-40, approving Contract with Clark Bros Inc. as Lowest Responsive and Responsible Bidder in the Amount of Sixteen Million Eight Hundred Thirteen Thousand Seven Hundred Seventy Dollars and Zero Cents ($16,813,770.00) and authorize the City Manager to execute the Agreement. (Enclosure P.37, Action Item) A motion was made by Mayor Pro Tem Flores-Cornejo to approve the item, seconded by Councilmember Lua. Motion passed 5-0.
C. SUBJECT: Discuss whether there will be quorum for December 3rd Regular Council meeting and if not, consider rescheduling the December 3rd Regular Council Meeting to December 10th.
RECOMMENDATION: City Council discuss and provide staff direction on rescheduling the Regular December City Council Meeting to be held December 10, 2024.
A motion was made by Councilmember Covarrubia to approve the item, seconded by Mayor Pro Tem Flores-Cornejo. Motion passed 5-0.
6. SHERIFF REPORT
Deputy Swain provided his report.
15. CLOSED SESSION
16. ADJOURN MEETING
At 6:45pm with no other business remaining before the City Council, a motion was made by Mayor Pro Tem Flores-Cornejo to adjourn, seconded by Councilmember Mejia. Motion passed 5-0.
15 16
HAND CHECKS FOR NOVEMBER 2024
VENDOR VENDOR NAME INVOICE DESCRIPTION CHECK NUMBER CHECK DATE PAV EXACTLY NUNOO CABRERA, ELIZABllTH PBR-DIEM FOR NATIONAL LOCCAT FLORIDA 55736 11/6/2024 I 560.00 HEROD HERNANDEZ,JULIA PER-DJ EM FOR NATIONAL LOCCAT FLORIDA 55737 11/6/2024 I 560.00 FIRST FIRST NATIONAL BAN!< OMAHA PURCHASE SUPPLIES, SUBSCRIPTIONS & ALARMS 55738 11/6/2024 I 5,820.38 WllS04 WEST VALLEY SOCCER LEAGUE REFUND DEPOSIT FOR EVENT ON 8/8124 AT 5/SP 55739 11/7/2024 I 200.00 17 '.EPORT.: Nov 18 24 Monday
:UN .... : Nov 18 24 Time: 08:28
'.un By. : Cindy Torres
CITY OF SAN JOAQUIN
Automatic Check Listing/Update
Control Date.: 11/18/24 Cash Account No.,, 999 10110
Invoice Actual
Date Period
Discount Gross
nvoice No Description Due Date Fiscal Tm G/L Account No Amount Check #.1 055740 Check Date,• 11/18/24 Vendor I,D,: ADAOl {ADAMS ASHBY GROUP, INC.) 6 2 78- GENERAL CONSULTING FOR CDBG SPORTS PARK COMPLEX 11/14/24 11-24 A 100 39025 11/18/24 05-25
6279- GENERAL CONSULTING FOR SRF FUNDING WELL #6 11/14/24 11-24 A 100 3902 5 11/18/24 05-25
6280- GENERAL ADMINISTRATION FOR 20001 GANG PREVENTION 11/14/24 11-24 A 100 39025 11/18/24 05-25
.. Vendor's Subtotal -----;,
Check#.: 055741 Check Date.: 11/18/24 Vendor I.D.: ALHOl (SPARKLETTS) 81110124- DRINKING WATER FOR CITY HALL 11/14/24 11-24 A 100 39025 11/18/24 05-25
7500,00
2500, 00
2250. 00
----------- 12250.00
130.39
Check#.: 055742 Check Date,: 11/18/24 Vendor I.D.: BADOO {BADGER METER INC.) 80174815- BEACON SERVICES FOR OCTOBER 2024 WATER METERS 11/14/24 11-24 A 100 39025 11/18/24 05-25
690.69
Check#.: 055743 Check Date,: 11/18/24 Vendor I,D.: BSKOl (BSK ASSOCIATES ENGINEERS) AI-:127613- WATER ANALYSIS 11/14/24 11-24 A 100 39025
11/18/24 05-25
104,52
Check#.: 055744 Check Date,: 11/18/24 Vendor I.D.: CALPH (CALIFORNIA YOUTH OUTREACH) C41114- GANG PREVENTION & INTERVENTION YOUTH OUTREACH PRG. 11/14/24 11-24 A 100 39025 11/18/24 05-25
23430.87
Check#.: 055745 Check Date.: 11/18/24 Vendor I,D,1 DGCOO (DG CALIFORNIA SOLAR, LLC) 905171- INVOICE FOR SOLAR METER ENERGY FOR CITY FACILITIES 11/14/24 11-24 A 100 39025 11/18/24 05-25
8138,32
Discount
Amount
,00
, 00
,00
---------- , 00
, 00
,00
, 00
,00
,00
Check#.: 055746 Check Date.: 11/18/24 Vendor I.D.: DIVOO {DIVISION OF THE STATE ARCHITECT) C41115- SB 1186 FEES FOR JULY THRO SEPTEMBER 2024 11/15/24 11-24 A 100 39025 11/18/24 05-25
9.60 , 00
PAGE: 001
ID ii: PY-CL
CTL.: SAN
Net
Amount
7500.00
2500,00
2250. 00
----------- 12250,00
130.39
690.69
104. 52
23430.87
8138. 32
9.60 Check#,· 055747 Check Date.: 11/18/24 Vendor I,D.: FCTCl (FRESNO COUNTY TREASURER-TAX COLLECTOR) C41114- FRES WESTSIDE MOS FOR 033-200-11S 11/14/24 11-24 A 100 39025 53, 62 11/18/24 05-25
CC41114- FRES WESTSIDE MOS FOR APN NUMBER 033-200-10S 11/14/24 11-24 A 100 39025 53, 62 11/18/24 05-25
CCC41114- FRES WESTSIDE MOS FOR APN NUMBER 033-152-15S 11/14/24 11-24 A 100 39025 53. 62 11/18/24 05-25
** Vendor's Subtotal -----> 160.86
Check#.: 055748 Check Date.: 11/18/24 Vendor I.D.: FREOl (FRESNO COUNTY TREASURER) S022182- LAW ENFORCEMENT SERVICES FOR OCTOBER 2024 11/14/24 11-24 A 100 39025 11/18/24 05-25
8333. 33
Check#.· 055749 Check Date.: 11/18/24 Vendor I.D.: FRES2 (FRESNO COUNTY TREASURER) 8022102- CONTRACT POLICE SERVICES FOR OCTOBER 2024 11/14/24 ll. 24 A 100 39025 11/18/24 05-25
S022183- CONTRACT POLICE SERVICES FOR GOLDEN PLAINS UNIFIED 11/14/24 11-24 A 100 39025 11/18/24 05-25
S022222- CONTRACT POLICE SERVICES FROM JULY THRO OCTOBER 11/15/24 11-24 A 100 39025 11/18/24 05-25
.. Vendor's Subtotal -----;,
Check#.: 055750 Check Date.: 11/18/24 Vendor I.D.: FROOl {FRONTIER) C41114- TELEPBONE SERVICES FOR 559.693.3093 & 559.846.8083 11/14/24 11-24 A 100 39025 11/18/24 05-25
8483, 8 0
19445,76
5886. 48
33816 ,04
230,27
.00 53,62
,00 53.62
, 00 53.62
,00 160.86
, 00 8333.33
,00 8483 .80
,00 19445.76
.00 5886.48
----------- , 00 33816, 04
,00 230,27
18 EPORT. · Nov 18 24 Monday
UN .... : Nov 18 24 Time: 08:28
un By. : Cindy Torres Control Date.
CITY OF SAN JOAQUIN
Automatic Check Listing/Update
11/18/24 Cash Account No.,: 999 10110
Invoice Actual
Date Period
Discount Gross
nvoice No Description Due Date Fiscal Tm G/L Account No Amount Check ff.: 055782 Check Date.: 11/18/24 Vendor I,D,: SLUOl (SLUMBERGER LUMBER) C41115- PURCHASE SUPPLIES FOR PUBLIC WORKS DEPARTMENTS 11/15/24 11-24 A 100 39025 11/18/24 05-25
Check#,: 055783 Check Date.· 11/18/24 Vendor I.D.: SPAOO {SPARKLETTS) 79102524- DRINKING WATER FOR PUBLIC WORKS DEPARTMENTS 11/15/24 11-24 A 100 39025 11/18/24 05-25
265.32
12 6, 60
Check#.: 055784 Check Date. t 11/18/24 Vendor I,D.: THE04 (THE SALVATION ARMY) 10/31/24- HOT MEALS FOR OCTOBER 2024 11/15/24 11-24 A 100 39025 11/18/24 05-25
Check#,: 055785 Check Date.· 11/18/24 Vendor I,D,: THOOO {THOMSON REUTERS) 51074567- RENEWAL PUBLIC SAFETY, HOUSING & COMMUNITY DVLPMNT 11/15/24 11-24 A 100 39025 11/18/24 05-25
Check#:: 055786 Check Date.: 11/18/24 Vendor I,D,: TOR03 (TORRES, DENNIS) C41115- REFUND DEPOSIT FOR EVENT ON 10/26/24 AT VFW HALL 11/15/24 11-24 A 100 39025 11/18/24 05-25
Check#.: 055787 Check Date.: 11/18/24 Vendor I.D.: ULIOO (OLINE) 84789518- PURCHASE KEY CABINET FOR PUBLIC WORKS DEPARTMENTS 11/15/24 11-24 A 100 39025 11/18/24 05-25
5651.49
730.78
175.00
176.42
Discount
Amount
,00
.00
. 00
.00
.00
Check#.: 055788 Check Date.: 11/18/24 Vendor I.D.: UNIOO {UNITED RENTALS (NORTH AMERICA), INC.) 47920001- LIGHT TOWERS RENTAL FOR 2024 FALL FEST EVENT
Check#. ' 055789 Check Date. : 11/18/24
80101814- UNIFORMS SERVICES FOR PUBLIC WORKS DEPARTMENTS 80103136- UNIFORMS SERVICES FOR PUBLIC WORKS DEPARTMENTS 80104399- UNIFORMS SERVICES FOR PUBLIC WORKS DEPARTMENTS 11/15/24 11-24 A 100 39025
11/18/24 05-25
Vendor I .D.: UNI08 (UNIFIRST
11/15/24 11-24 A 100 39025
11/18/24 05-25
11/15/24 11-24 A 100 39025
11/18/24 05-25
11/15/24 11-24 A 100 39025
11/18/24 05-25
1573.39
CORPORATION)
166. 52
166.52
166.52
----------- .. Vendor's Subtotal -----> 499.56
Check #.: 055790 Check Date.: 11/18/24 Vendor I.D.: VER03 {VERIZON WIRELESS) 77013908- WIRELESS CELLPHONES FOR COUNCIL & CITY STAFF 11/15/24 11-24 A 100 39025 11/18/24 05-25
866.03
Check#.: ·055791 Check Date.: 11/18/24 Vendor I.D.: WES22 (WEST SIDE PUMP CO) 2067571- PURCHASE SUPPLIES FOR PUBLIC WORKS DEPARTMENTS Check #.: 055792 Check Date. : 11/18/24
300290- PURCHASE GASOLINE AND DIESEL FOR PW DEPARTMENTS 300528- PURCHASE GASOI.,INE FOR PUBLIC WORKS DEPARTMENTS 11/15/24 11-24 A 100 39025
11/18/24 05-25
Vendor I .D.: WESTl (WEST HILLS
11/15/24 11-24 A 100 39025
11/18/24 05-25
11/15/24 11-24 A 100 39025
11/18/24 d5-25
OIL)
** Vendor's Subtotal----->
Check#.: 055793 Check Date.: 11/18/24 Vendor I,D,: ZEROO (ZERONOX) NV001106- DIAGNOSIS SERVICE FOR ELECTRIC ION VEHICLE 11/15/24 11-24 A 100 39025 11/18/24 05-25
** Total Checks Paid----->
4924.36
870.43
1186. 37
2056.80
205.00
196022. 37
, 00
.00
.00
,00
. 00
,00
. 00
. 00
, 00
. 00
.00
, 00
PAGE:
ID ff:
CTL. t
005
PY-CL
SAN
Net
Amount
265.32
126.60
5651. 49
730.78
175.00
176.42
1573.39
166.52
166. 52
166. 52
----------- 499.56
866.03
4924, 36
870.43
1186.37
2056. 80
205.00
196022.37
19 tilc'VKl",: .NOV Hl ;,4 Monaay CITY OF SAN JOAQUIN
UN .... : Nov 18 24 Time: 08:28 Automatic Check Listing/Update .un By, : Cindy Torres General Ledger Accounts Summary for November 18, 2024 Accounting Period is November, 2024
PAGE: 006
ID U: PY-CL
CTL.: SAN
G/L Account No Total Amount
--------- ------------- 100 20000 53190 .11
105 20000 405,70
201 20000 43. 63
202 20000 316.95
205 20000 2562,19
206 20000 926, 00
210 20000 3686.26
211 20000 2434.09
221 20000 22703,61
280 20000 462,33
500 20000 18370.71 510 20000 7571. 29
866 20000 5651,49
871 20000 22726.91 877 20000 31610.79
880 20000 23360.31
999 10110 -196022.37
Ctr G/L Account No Total Amount
-------------- ------------- 210 100 20000 724, 71
215 100 20000 1547.43
Extension
------------ 53190, 11
53595,81
53639.44
53956,39
56518,58
57444.58
61130. 84
63564.93
86268,54
86730.87
105101.58
112672, 87
118324.36
141051.27
172662, 06
196022,37
.00
Extension
------------- 724. 71
2272, 14
FUND Description ACCT Description DEPT Description
GENERAL FUND
REFUSE-COMMERCI
MEAS C/STREET
MEAS C/FLEX
GAS TAX
GAS TAX 2032
LTF STRTS/ROADS
LTF BIC & PED
AB 1913/COPS
LANDSCAPE MAINT
WATER
SEWER
{ARPA)CLFRF
PUB SAFETY $2M
CYO CDBG
SRF
CASH CLEARING
Accounts Payable
Accounts Payable
Accounts Payable
Accounts Payable
Accounts Payable
Accounts Payable
Accounts Payable
Accounts Payable
Accounts Payable
Accounts Payable
Accounts Payable
Accounts Payable
Accounts Payable
Accounts Payable
Accounts Payable
Accounts Payable
Cash-Checking/United
FUND Description ACCT Description DEPT Description
GENERAL FUND
GENERAL FUND
Accounts Payable
Accounts Payable
20 EPORT.: Dec 06 24 Friday
UN., .. : Dec 06 24 Time: 10: 36
un By. : Cindy Torres
nvoice No Description
CITY OF SAN JOAQUIN
Automatic Check Listing/Update
Control Date.t 12/06/24 Cash Account No .. : 999 10110
Invoice Actual
Date Period
Discount
Due Date Fiscal Tm G/L Account No -------- -------------- Check#.: 055794 Check Date.: 12/06/24 C41203- TELEPHONE SERVICES FOR 559.693.2509
Vendor I
12/03/24
12/06/24
.D.: AT&Tl (AT&T
12-24 A 100 39025
06-25
Check#.: 055795 Check Date.: 12/06/24 Vendor I.D.: AT&T2 (AT&T C41203- TELEPHONE SERVICES FOR 559,693.4311 12/03/24 12-24 A 100 39025 12/06/24 06-25
Check#.: 055796 Check Date.: 12/06/24 Vendor I.D.: AT&T6 (AT&T C41203- TELEPHONE SERVICES FOR 559,846.8083 12/03/24 12-24 A 100 39025 12/06/24 06-25
Gross
Amount
48. 90
89. 65
16.43 Check#.: 055797 Check Date.· 12/06/24 Vendor I.D.: BAC02 (BACKOWSKI LAW GROUP, PC) 11226- PROFESSIONAL LEGAL SERVICES 12/03/24 12-24 A 100 39025 12/06/24 06-25
Check#.: 055798 Check Date.: 12/06/24 Vendor I.D.: BAN03 (BANDA, NANCY) C41206- MUNICIPAL FINANCE INSTITUTE 2024 PER-DIEM 12/06/24 12-24 A 100 39025 12/06/24 06-25
1165. 25
472.79
Check It.: 055799 Check Date.1 12/06/24 Vendor I.D.1 BOGOO (BOGIE'S PUMP SYSTEMS) 19211- REPAIR LIFT STATION ON 5TH STREET
Check # .• 055800 Check Date. : 12/06/24
AH29618- WATER ANALYSIS
AH29619- WATER ANALYSIS
AH29734- WATER ANALYSIS
AH29936- WATER ANALYSIS
12/03/24 12-24 A 100 39025
12/06/24 06-25
Vendor I,D,: BSKOl (BSK ASSOCIATES
12/03/24 12-24 A 100 39025
12/06/24 06-25
12/03/24 12-24 A 100 39025
12/06/24 06-25
12/03/24 12-24 A 100 39025
12/06/24 06-25
12/03/24 12-24 A 100 39025
12/06/24 06-25
.. Vendor's Subtotal -----;,
895.00
ENGINEERS)
208,45
104.52
109.24
222,64
----------- 644.85
Check#.: 055801 Check Date.: 12/06/24 Vendor I.D.: CALlO {CALIFORNIA WATER SERVICES) 055041IN- WATER & WASTEWATER TREATMENT FACILITY PLANT OFER, 12/03/24 12-24 A 100 39025 12/06/24 06-25
17413,88
Check#.: 055802 Check Date.: 12/06/24 Vendor I.D.: CINOO (CINTAS CORPORATION NO. 2) 40055705- PURCHASE SUPPLIES FOR FIRST AID BOXES 12/03/24 12-24 A 100 39025 12/06/24 06-25
197. 64
Check#.: 055803 Check Date.: 12/06/24 Vendor I,D,: COROl (CORBIN WILLITS SYSTEMS) OC411151- ENHANCEMENT AND SERVICES FEES 12/03/24 12-24 A 100 39025 12/06/24 06-25
692.93
Discount
Amount
. 00
.oo
.oo
. 00
.00
.00
. 00
.00
.oo
. 00
. 00
. 00
.00
. 00
PAGE:
ID #:
CTL.:
001
PY-CL
SAN
Net
Amount
48. 90
89. 65
16. 43
1165.25
472.79
895.00
208.45
104.52
109.24
222.64
----------- 644.85
17413.88
197.64
692. 93
Check#.: 055804 Check Date.: 12/06/24 Vendor I.D,: DEL03 (DE LAGE LANDEN FINANCIAL SERVICES, INC.) 83278178- LEASE FOR SHARP/MX-6071 PRINTER AT CITY HALL 12/03/24 12-24 A 100 39025 12/06/24 06-25
Check#.: 055805 Check Date.: 12/06/24 Vendor I.D.: DEL07 (DE LAO ANGELICA) C41203- REFUND DEPOSIT FOR EVENT ON 11/16/24 AT VFW HALL 12/03/24 12-24 A 100 39025 12/06/24 06-25
155.16
175.00
Check #.: 055806 Check Date.: 12/06/24 Vendor I.D.: FDAOO (FIRE RISK MANAGEMENT SERVICES) DEC.2024- EMPLOYEES HEALTH, DENTAL AND VISION INSURANCES 12/03/24 12-24 A 100 39025 12/06/24 06-25
23894.05
.oo 155.16
. 00 175.00
.00 23894. 05
21 !!;PORT, : uec 06 24 Friday
UN .... : Dec 06 24 Time: 10:36
un By.: Cindy Torres
CITY OF SAN JOAQUIN
Automatic Check Listing/Update
Control Date.: 12/06/24 Cash Account No,,: 999 10110
Invoice Actual
Date Period
Discount Gross
nvoice No Description Due Date Fiscal Tm G/L Account No Amount Check U.: 055807 Check Date.: 12/06/24 Vendor I,D,: FIRST (FIRST NATIONAL BANK OMAHA) C41205- ZOOM SERVICES AND HOTELS RESERVATIONS FOR TAMPA FL 12/05/24 12-24 A 100 39025 12/06/24 06-25
2615.19
Check#.: 055808 Check Date.: 12/06/24 Vendor I.D.: FREOl (FRESNO COUNTY TREASURER) 8022263- LAW ENFORCEMENT SERVICES FOR NOVEMBER 2024 12/05/24 12-24 A 100 39025 12/06/24 06-25
8333.33
Check#.: 055809 Check Date.: 12/06/24 Vendor I.D.: FREEl (FREEDOM AUTOMOTIVE) C41205- REPAIR 2005 FORD PICKUP F250 SUPER DUTY FOR PW 12/05/24 12/06/24
R0#1565- REPAIR 1999 CHEVROLET PICKUP C3500 FOR PW DEPTS. 12/05/24 12/06/24
RO#l674- REPAIR AND SMOG SERVICES FOR 2007 FORD PICKUP F250 12/05/24 12/06/24
R0#1675- SMOG SERVICES FOR 2005 FORD PICKUP F150 12/05/24 12/06/24
R0#1689- REPAIR AND SMOG SERVICES FOR 2005 FORD PICKUP F250 12/05/24 12/06/24
R0ill692- REPAIR AND SMOG SERVICES FOR 2003 FORD RANGER 12/05/24 12/06/24
R0#1734- REPAIR 2007 CHEVROLET SILVERADO 2500 FOR PW DEPT. 12/05/24 12/06/24
R0#1922- REPAIR 2003 FORD RANGER FOR PW DEPARTMENT 12/05/24 12/06/24
12-24 A 100 39025
06-25
12-24 A 100 39025
06-25
12-24 A 100 39025
06-25
12-24 A 100 39025
06-25
12-24 A 100 39025
06-25
12-24 A 100 39025
06-25
12-24 A 100 39025
06-25
12-24 A 100 39025
06-25
** Vendor's Subtotal ----->
1012. 95
120.00
290.00
50.00 445, 13
515. 91
2502, 65
1150. 31
6086.95
Check#.: 055810 Check Date.: 12/06/24 Vendor I.D.: FRES2 (FRESNO COUNTY TREASURER) S022263- CONTRACT POLICE SERVICES FOR NOVEMBER 2024 12/05/24 12 -24 A 100 39025 12/06/24 06-25
S022264- CON'fRACT POLICE SERVICES FOR GOLDEN PLAINS UNIFIED 12/05/24 12-24 A 100 39025 12/06/24 06-25
.. Vendor's Subtotal -----:,
Check#.: 055811 Check Date,: 12/06/24 Vendor I.D,: FROOl (FRONTIER) C41203- TELEPHONE SERVICES FOR 559,693,3093 & 559.846.8083 12/03/24 12-24 A 100 39025 12/06/24 06-25
Check#.· 055812 Check Date,: 12/06/24 Vendor I,D,: FR003 (FRONTIER) C41203- TELEPHONE SERVICES FOR 559,693.2407 12/03/24 12-24 A 100 39025 12/06/24 06-25
Check#.: 055813 Check Date.: 12/06/24 Vendor I.D.: FR004 (FRONTIER) C41205- TELEPHONE SERVICES FOR 559.693.2509 12/05/24 12-24 A 100 39025 12/06/24 06-25
Check#.: 055814 Check Date.: 12/06/24 Vendor I.D,: FR005 (FRONTIER) C41203- TELEPHONE SERVICES FOR 559.693.0082 12/03/24 12-24 A 100 39025 12/06/24 06-25
9955.42
19445.76
----------- 29401.18
446.37
81. 72
93.18 475.08
Check#.: 055815 Check Date.: 12/06/24 Vendor I.D.: GAROO (GARCIA TIRE & AUTO REPAIR) 20916- REPAIR FLAT TIRE FOR PUBLIC WORKS DEPARTMENTS 12/03/24 12-24 A 100 39025 12/06/24 06-25
17.00 Check#.: 055816 Check Date.: 12/06/24 Vendor I,D.: HARRl (HARRALSON MACHINE WORKS) OV.-2024- PURCHASE SUPPLIES FOR PUBLIC WORKS DEPARTMENTS 12/05/24 12-24 A 100 39025 12/06/24 06-25
Check#.: 055817 Check Date,: 12/06/24 Vendor I.D.: IMAOO (IMAGE 2000) 734010- INVOICE FOR NOVEMBER 2024 FOR COST PER COPY 12/03/24 12-24 A 100 39025 12/06/24 06-25
851,51
116. 04
Discount
Amount
.oo
. 00
.00
.00
. 00
. 00
.oo
. 00
.00
.00
---------- .00
.00
.00
.00
.00
.00
.00
PAGE: 002
ID#: PY-CL
CTL.: SAN
Net
Amount
2615.19
8333. 33
1012.95
120.00
290.00
50. 00
445.13
515. 91
2502. 65
1150. 31
6086. 95
9955,42
19445. 76
--------
29401.18
446.37
81. 72
93 .18
475. 08
17, 00
851. 51
116. 04
22 t;Jc'UKl".: uec uo .<4 1rr1aay
UN .. ,,: Dec 06 24 Time: 10:36
un By.: Cindy Torres
l-l'l"l Ul:" bAl'J <JUAl,,/U.lN
Automatic Check Listing/Update
Control Date,: 12/06/24 Cash Account No .. : 999 10110
Invoice Actual
Date Period
Discount Gross
nvoice No Description Due Date Fiscal Tm G/L Account No Amount Check#.: 055829 Check Date,: 12/06/24 Vendor I.D.: PECOO (PECK'S PRINTERY) 36530- PURCHASE DOOR HANGERS FOR CODE ENFORCEMENT 12/04/24 12-24 A 100 39025 12/06/24 06-25
Check#.: 055830 Check Date.: 12/06/24 Vendor I,D.: PGEOO (PGE C41204- UTILITIES SERVICES FOR 22599 MANNING AVENUE 12/04/24 12-24 A 100 39025 12/06/24 06-25
668.37
24.64 Check#.: 055831 Check Date.: 12/06/24 Vendor I.D.: PGEOl (PACIFIC GAS AND ELECTRIC) C41206- UTILITIES SERVICES FOR CITY FACILITIES 12/06/24 12-24 A 100 39025 12/06/24 06-25
Check#,: 055832 Check Date.: 12/06/24 Vendor I.D. · PGE04 (PGE C41204- UTILITIES SERVICES FOR 22394 W MANNING AVENUE 12/04/24 12-24 A 100 39025 12/06/24 06-25
Check#.: 055833 Check Date.: 12/06/24 Vendor I.D.: PGE07 (PGE C41204- UTILITIES SERVICES FOR 8751 MAIN STREET 12/04/24 12-24 A 100 39025 12/06/24 06-25
Check#.: 055834 Check Date,: 12/06/24 Vendor I,D,: PGE09 (PGE C41204- UTILITIES SERVICES FOR 22001 W MANNING AVENUE 12/04/24 12-24 A 100 39025 12/06/24 06-25
6302.52
1311.15
436,25
1302.14
Discount
Amount
, 00
,00
,00
, 00
.00
.00
PAGE:
ID#:
CTL.:
004
PY-CL
SAN
Net
Amount
668,37
24. 64
6302,52
1311.15
436. 2 5
1302 .14
Check#,: 055835 Check Date,: 12/06/24 Vendor I,D.: PITOl (PITNEY BOWES GLOBAL FINANCIAL SERVICE LL) 06943312- LEASE FOR RELAY 1000 INSERTING SYSTEM 12/04/24 12-24 A 100 39025 12/06/24 06-25
Check n.: 055836 Check Date.: 12/06/24 Vendor I.D,: PLAOl {REXEL USA INC.) Y982218- PURCHASE BULBS FOR CITY FACILITIES 12/04/24 12-24 A 100 39025 12/06/24 06-25
Check#.: 055837 Check Date.: 12/06/24 Vendor I.D.: PUR02 (PURCHASE POWER) C41204- PURCHASE FUNDS FOR POSTAGE METER 12/04/24 12-24 A 100 39025 12/06/24 06-25
Check#,: 055838 Check Date.: 12/06/24 Vendor I.D.: RINOl (RINGCENTRAL INC.) 48857681- LEASE FOR TELEPHONES AT CITY HALL 12/05/24 12-24 A 100 39025 12/06/24 06-25
Check #.: 055839 Check Date.: 12/06/24 Vendor I.D,: SEB03 (SEBASTIAN) 10814384- SECURITY ALARMS SERVICES FOR CITY FACILITIES 12/04/24 12-24 A 100 39025 12/06/24 06-25
Check#.: 055840 Check Date.: 12/06/24 Vendor I,D.: SEB05 (SEBASTIAN} 10814398- HIGH SPEED INTERNET FOR CITY HALL 12/04/24 12-24 A 100 39025 12/06/24 06-25
Check#.: 055841 Check Date.: 12/06/24 Vendor I.D.: SEB06 (SEBASTIAN) 10816991- WIRELESS BROADBAND/HIGH SPEED INTERNET @PW DEPT, 12/04/24 12-24 A 100 39025 12/06/24 06-25
Check#,: 055842 Check Date.: 12/06/24 Vendor I,D,: SEBO? (SEBASTIAN) 10816063- WIRELESS BROADBAND/HIGH SPEED INTERNET@ VFW HALL 12/04/24 12-24 A 100 39025 12/06/24 06-25
416.93 . 00 416.93
1640.42 ,00 1640.42
2024,75 . 00 2024,75
289,33 ,00 289.33
349.75 . 00 349.75
129.95 ,00 129. 95
199.90 . 00 199,90
69.95 .00 69.95
23 EPOR'l'.: uec 06 24 Friday
UN., •• : Dec 06 24 Time: 10:36
un By. : Cindy Torres
~voice No Description
Cl'l'Y UI!' SAN UUAUUlN
Automatic Check Listing/Update
Control Date,: 12/06/24 Cash Account No,,: 999 10110
Invoice Actual
Date Period
Discount
Due Date Fiscal Tm G/L Account No
Check ff,: 055843 Check Date.· 12/06/24 Vendor I.D.: SEB08 (SEBASTIAN) 10814433- HIGH SPEED INTERNET SERVICES FOR LLCC 12/04/24 12-24 A 100 39025 12/06/24 06-25
10815801- HIGH SPEED INTERNET SERVICES FOR LLCC 12/04/24 12-24 A 100 39025 12/06/24 06-25
,. Vendor's Subtotal ----->
Check#.: 055844 Check Date. 12/06/24 Vendor I.D.: SEB09 (SEBASTIAN) 10815693- WIRELESS BROADBAND/HIGH SPEED INTERNET@ SC 12/04/24 12-24 A 100 39025 12/06/24 06-25
Check#.: 055845 Check Date,: 12/06/24 Vendor I,D,: SPAOO {SPARKLETTS} 79112224- DRINKING WATER FOR PUBLIC WORKS DEPARTMENTS 12/04/24 12-24 A 100 39025 12/06/24 06-25
Gross
Amount
239.85
129.95
----------- 369.80
269.85
79,17
Check#.: 055846 Check Date.: 12/06/24 Vendor I.D.: TOS02 (TOSCANO, PORFIRIA) C41205- REFUND ROLL-OFF RENTAL FEE 12/05/24 12-24 A 100 39025 12/06/24 06-25
175,00
Check#.: 055847 Check Date,: 12/06/24 Vendor I.D.: TOS03 (TOSTED ASPHALT INC,) 7661- PURCHASE ASPHALT FOR STREETS AND ROADS 12/04/24 12-24 A 100 39025 2950. 00 12/06/24 06-25
7 662- PURCHASE ASPHALT FOR STREETS AND ROADS 12/04/24 12-24 A 100 39025 2220. 00 12/06/24 06-25
----------- ,. Vendor's Subtotal -----> 5170.00
Check#.: 055848 Check Date.: 12/06/24 Vendor I.D.: TSAOl (TSA CONSULTING GROUP) C41204- PAYROLL PERIOD 11/1/24 DEDUCTION FOR RETIREMENT CC41204- PAYROLL PERIOD 11/15/24 DEDUCTION FOR RETIREMENT 12/04/24
12/06/24
12/04/24
12/06/24
12-24 A 100 39025
06-25
12-24 A 100 39025
06-25
** Vendor's Subtotal ----->
150.00
150.00
300.00
Check#,: 055849 Check Date.: 12/06/24 Vendor I,D.: TUR02 (TURBO DATA SYSTEMS, INC) OCT-2024- PROFESSIONAL CITATIONS SERVICES 12/04/24 12-24 A 100 39025 12/06/24 06-25
630. 00
Check#.: 055850 Check Date.: 12/06/24 Vendor I.D.: UNI08 (UNIFIRST CORPORATION) 80105451- UNIFORMS SERVICES FOR PUBLIC WORKS DEPARTMENTS 80107305- UNIFORMS SERVICES FOR PUBLIC WORKS DEPARTMENTS 12/04/24
12/06/24
12/04/24
12/06/24
12-24 A 100 39025
06-25
12-24 A 100 39025
06-25
** Vendor's Subtotal ----->
159. 86
156,78
316,64
Check#.· 055851 Check Date.: 12/06/24 Vendor I,D,: VER03 {VERIZON WIRELESS) 79445173- WIRELESS CELLPHONES FOR COUNCIL & CITY STAFF 12/06/24 12-24 A 100 39025 12/06/24 06-25
Check Jt.: 055852 Check Date.: 12/06/24 Vendor I.D.: WES04 (SALVADOR GARCIA) C41205- REFUND DEPOSIT FOR NOVEMBER 2024 12/05/24 12-24 A 100 39025 12/06/24 06-25
Check#.: 055853 Check Date.: 12/06/24 Vendor I.D.: WESTl (WEST HILLS OIL) 263996- PURCHASE GASOLINE FOR PUBLIC WORKS DEPARTMENTS 12/04/24 12-24 A 100 39025 12/06/24 06-25
** Total Checks Paid----->
798.13
100,00
972, Bl
167561.82
Discount
Amount
,00
.00
.00
.00
,00
, 00
.00
, 00
---------- .00
, 00
,00
.00
.00
, 00
, 00
,00
, 00
, 00
, 00
, 00
PAGJ,;:
ID #:
CTL.:
005
PY-CL
SAN
Net
Amount
239.85
129.95
----------- 369.80
269.85
79, 17
175.00
2950.00
2220.00
----------- 5170.00
150.00
150.00
300,00
630.00
159.86
156.78
316.64
798 .13
100,00
972. 81
167561,82
24 EPORT. : Dec 06 24 Friday CITY OF SAN JOAQUIN
Automatic Check Listing/Update
PAGE:
UN .... ID tt: : Dec 06 24 Time: 10:36
un By. : Cindy Torres General Ledger Accounts Summary for December 06, 2024 Accounting Period is December, 2024
CTL.:
006
PY-CL
SAN
G/L Account No Total Amount
-------------- ---------- 100 20000 34838,29
105 20000 37138. 59
201 200 2585.00
201 20000 3167,73
202 200 2585.00
202 20000 2785.81
205 20000 4171, 96
210 20000 2098,33
221 20000 8333,33
280 20000 861,91
500 20000 19254.68
510 20000 27433. 03
871 20000 21447.31
877 20000 860. 85
999 10110 -167561,82
Ctr G/L Account No Total Amount
-------------- ------------- 210 100 20000 579, 11
215 100 20000 2072 .15
32 7 510 20000 895.00
410 100 20000 100.00
Extension
------------- 34838, 29
71976, 88
74561.88
77729.61
80314.61
83100.42
87272. 38
89370. 71
97704.04
98565.95
117820, 63
145253.66
166700.97
167561,82
,00
Extension
--------- 579.11
2651,26
3546.26
3646.26
FUND Description ACCT Description DEPT Description
GENERAL FUND
REFUSE-COMMERCI
MEAS C/STREET
MEAS C/STREET
MEAS C/FLEX
MEAS C/FLEX
GAS TAX
LTF STRTS/ROADS
AB 1913/COPS
LANDSCAPE MAINT
WATER
SBWER
PUB SAFETY $2M
CYO CDBG
CASH CLEARING
Accounts Payable
Accounts Payable
ACCOUNTS PAYABLE
Accounts Payable
ACCOUNTS PAYABLE
Accounts Payable
Accounts Payable
Accounts Payable
Accounts Payable
Accounts Payable
Accounts Payable
Accounts Payable
Accounts Payable
Accounts Payable
Cash-Checking/United
FUND Description ACCT Description DEPT Description
GENERAL FUND
GENERAL FUND
SEWER
GENERAL FUND
Accounts Payable
Accounts Payable
Accounts Payable
Accounts Payable
STAFF REPORT TO CITY COUNCIL
December 10, 2024
TO: City Council
FROM: Elizabeth Cabrera, City Manager
SUBJECT: UC Davis Request to extend their Research Use Agreement No. 22-00013RUA Through March 2026.
Recommendation:
Staff recommends that the City Council adopt Resolution No. 2024-42, approving an amendment to the Research Use Agreement between University of California, Davis and the City of San Joaquin.
Background
The City of San Joaquin entered into an agreement with the University of California, Davis, to have contractors for their California Lighting Technology Center (CLTC) to experiment with different outdoor lighting options along Main Street. That Agreement is attached to this staff report for reference.
The project has and will continue to involve CLTC installing and/or observing the effects of different light fixtures installed on Main Street between Colorado and Nevada, and would continue through to the end of March, 2026. The City benefits from the work, lighting, and experiments that CLTC performs but the City does not have to pay for, and UC Davis benefits by collecting data that they can use for their studies.
The amendment that Council is considering for this action would extend that agreement through March 2026.
25 DocuSign Envelope ID: E3DEF448-57B6-49AF-9047-8209FF4042DD 26 Agreement #22-00013RUA
RESEARCH USE AGREEMENT
BETWEEN THE CITY OF SAN JOAQUIN AND
THE REGENTS OF THE UNIVERSITY OF CALIFORNIA
THIS RESEARCH USE AGREEMENT ("RUA") is made and entered into by and between THE REGENTS OF THE UNIVERSITY OF CALIFORNIA, a California corporation, on behalf of its Davis campus ("University") and THE CITY OF SAN JOAQUIN, a municipal corporation ("Owner"), hereinafter individually and collectively referred to respectively as a "Party" or the "Parties".
WHEREAS, University seeks to acquire the right to enter upon Owner's property located on South Main Street between West Colorado Street and Nevada Street, San Joaquin, California ("Premises"), as shown on the attached Exhibit "A", which is incorporated by reference, to conduct a research project ("Project") as specified in Paragraph 1, below.
NOW, THEREFORE, intending to be legally bound, the Parties agree as follows:
1. Use. Owner hereby grants to University and its authorized agents, representatives, and contractors ( each a "University Party"; collectively, the "University Parties") a non-exclusive right to enter upon and use the Premises to conduct, at University's sole cost, a research study to install, maintain, demonstrate, and test new lighting technology. University will, at its sole cost, retrofit the 18 existing light poles and fixtures at the Premises with new lighting technology ("Lighting") and metering equipment (the "Equipment") from which data will be monitored and collected at the locations identified in Exhibit "A". The term "Lighting" is defined as a pole-integrated system that includes an LED light fixture, solar panel, energy storage, and advanced controls. University and/or the University Parties will need access to the Premises for installation and removal of the Lighting and the Equipment as well as twice annual site visits, estimated to be ten total visits over the Term. The Parties agree to cooperate in good faith to grant University access to the Premises for such annual visits. University may need additional visits for Lighting and Equipment troubleshooting and monitoring and the Parties agree to cooperate in good faith to grant University access to the Premises as needed in furtherance of the Project. University will provide three working days' notice prior to physical access.
2. Term. This RUA shall commence on March 15, 2022 and shall continue until March 31, 2025 ("Term").
3. Decommissioning. At the end of the Term, University will, at its sole cost, remove the Equipment and will, at its sole cost, transfer ownership of the Lighting to Owner upon Owner's sole option to accept ownership of the Lighting. Following the expiration of the Term, Owner waives and releases University from any and all claims related to or arising from Owner's ownership, use, or removal of the Lighting, provided any such waiver or release shall solely apply to Claims that accrued after the expiration of the Term.
DocuSign Envelope ID: E3DEF448-57B6-49AF-9047-8209FF4042DD 27 4. Standard of Care. University expressly warrants and agrees that its performance, and the performance of any University Parties, under this RUA shall be performed in accordance with the professional standard ofcare exercised by members of the profession currently practicing under similar conditions and in similar locations.
5. Conditions Applicable to RUA. This RUA is subject to all existing covenants, conditions, reservations, contracts, leases, RUAs, easements, encumbrances, restrictions and rights of way of record and to such other matters concerning use of the Premises as are within the actual knowledge of University.
6. No Transfer or Assignment. This RUA is personal to University and Owner, respectively.
Any attempt to transfer or assign this RUA shall terminate it.
7. Permits. University shall be responsible for securing any required approvals, permits and authorizations from any federal, state or local agencies.
8. No Interference. University shall not unreasonably interfere with the normal operation and activities of Owner or any of Owner's representatives, and University shall use ordinary care in its activities on the Premises to minimize damage to the Premises and inconvenience to Owner or its tenants, agents, employees and invitees.
9. Repair and Restoration. If University or any University Party cause any damage to the Premises in connection with this RUA, University shall repair and restore the Premises to its original condition (as it was prior to University's use under this RUA.) University shall perform the repair and restoration required hereunder prior to the expiration of this RUA, or within ten (I 0) days of its earlier termination.
I 0. Breach and Cure. In the event that University breaches any of its obligations under this RUA, Owner shall send University a written notice specifying the nature of such breach. University shall have ten (I 0) days from the receipt of such notice to cure such breach. If more time is reasonably required for University's performance, then University shall commence performance within such ten (I 0) day period and, thereafter, diligently proceed to completion.
If University fails to cure or to commence cure within such ten (10) day period, then Owner shall have the right to terminate this RUA immediately by serving University with written notice of termination. Owner shall have all rights and remedies available under California law including, but not limited to, actions for damages and specific performance, for any breach of University's obligations hereunder.
11. Indemnification.
11.1 Owner's Obligation. Owner shall indemnify, defend, and hold harmless University, its officers, agents and employees, from and against any claims, damages, costs, expenses, or liabilities (collectively "Claims") arising out of or in any way connected with this RUA including, without limitation, Claims for loss or damage to any property, or for death or DocuSign Envelope ID: E3DEF448-57B6-49AF-9047-8209FF4042DD 28 injury to any person or persons but only in proportion to and to the extent that such Claims arise from the negligent or intentional acts or omissions of Owner, its officers, agents, partners or employees.
11.2 University's Obligation. University shall indemnify, defend and hold harmless Owner, its officers, agents, partners and employees, from and against any Claims, arising out of or in any way connected with this RUA including, without limitation, Claims for loss or damage to any property, or for death or injury to any person or persons but only in proportion to and to the extent that such Claims arise from the negligent or intentional acts or omissions of University, its officers, contractors, agents, or employees.
11.3 Survival. The parties agree that the obligations under this Section 11 shall survive expiration and termination of this RUA.
12. Hold Harmless. University agrees to hold Owner harmless from any possible effect the Owner's day-to-day activities might have on data collection and the resulting analysis and conclusions of University's research but only in proportion to and to the extent that such Claims arise from the negligent or intentional acts or omissions of University, its officers, contractors, agents, or employees.
13. Insurance.
13.1 Owner's Insurance. Owner, at its sole cost and expense, shall insure its activities in connection with this RUA and obtain, keep in force, and maintain insurance as follows:
A. Commercial Form General Liability Insurance (contractual liability included) with minimum limits as follows:
I. Each Occurrence $1,000,000
2. Products/Completed Operations Aggregate $2,000,000
3. Personal and Advertising Injury $1,000,000
4. General Aggregate $2,000,000
If the above insurance is written on a claims-made form, it shall continue for three (3) years following termination of this RUA. The insurance shall have a retroactive date of placement prior to or coinciding with the commencement of the Term of this RUA.
B. Business Automobile Liability Insurance for owned, scheduled, non-owned, or hired automobiles with a combined single of not less than One Million Dollars ($1,000,000) per occurrence.
C. Property Insurance, Fire and Extended Coverage Form in an amount equal to one hundred percent (100%) of the full replacement value of the building in which the Premises are located to conform with then current codes and the costs DocuSign Envelope ID: E3DEF448-57B6-49AF-9047-8209FF4042DD 29 of demolition and debris removal, excluding land and the footings, foundations and installations below the basement level.
D. Workers' Compensation as required by California law.
The coverages required herein shall not limit the liability of Owner.
13.2 University's Insurance. University, at its sole cost and expense, shall insure its activities in connection with this RUA and obtain, keep in force and maintain insurance as follows:
A. General Liability Self-Insurance Program ( contractual liability included) with minimum limits as follows:
I) Each Occurrence$ 1,000,000
2) Products/Completed Operations Aggregate $2,000,000
3) Personal and Advertising Injury $1,000,000
4) General Aggregate$ 2,000,000
B. Business Automobile Liability Self-Insurance Program for owned, scheduled, non-owned, or hired automobiles with a combined single limit of not less than One Million Dollars ($1,000,000) per occurrence.
C. Property, Fire and Extended Coverage Self-Insurance Program in an amount sufficient to reimburse University for all of its equipment, trade fixtures, inventory, fixtures and other personal property located on or in the Premises including improvements hereinafter constructed or installed.
D. Workers' Compensation as required under California State law.
The coverages required under this Section 13.2.A, B and C shall not limit the liability of University.
The coverages referred to under this Section 13 .2.A and B. shall include Owner as an additional insured. Such a provision shall apply only in proportion to and to the extent of the negligent acts or omissions of University, its officers, employees, and agents.
University upon the execution of this RUA shall furnish Owner with certificates of insurance evidencing compliance with all requirements. Certificates shall provide for thirty (30) days advance written notice to Owner of any material modification, change or cancellation of the above insurance coverages.
13.3 Waiver of Subrogation. University and Owner hereby waive any right ofrecovery against the other as a result of loss or damage to the property of either University or Owner when such loss or damage arises out of an Act of God or any of the property perils insurable under extended coverage, whether or not such peril has been insured, self-insured, or noninsured.
DocuSign Envelope ID: E3DEF448-57B6-49AF-9047-8209FF4042DD 30 14. Lien Free Condition. University shall not cause or permit any liens to be placed against the Premises or against Owner's other property as a result of University's exercise of rights under this RUA. In the event of the filing of any such liens, University shall promptly cause such liens to be removed.
15. Notice. Any notice required hereunder ("Notice") shall be in writing and shall be addressed as follows:
OWNER:
Elizabeth Nunez, City Manager
21900 Colorado Avenue
PO Box 758
San Joaquin, CA 93660
UNIVERSITY:
Real Estate Services
25 5 Cousteau Place
Davis, CA 95618
Director, Transactions and Portfolio Management
with a copy to:
UC Davis California Lighting Technology Center
633 Pena Drive
Davis, CA 95618
Attention: Nicole Hathaway
16. Entire Agreement. This RUA supersedes any and all prior understandings and agreements, whether written or oral, between the parties with respect to the subject matter of this RUA.
No alteration or variation of this RUA shall be valid unless made in writing and signed by Owner and University.
17. Independent Contractor Status. The Parties are independent contractors. In the performance of this agreement the Parties will not be agents or employees of the other Party.
18. Governing Law. This agreement shall be construed pursuant to California law.
19. Compliance with Laws. In its performance under this RUA, University shall comply with any and all applicable federal, state and local laws, including the San Joaquin Municipal Code.
SIGNATURES ON NEXT PAGE
DocuSign Envelope ID: E3DEF448-57B6-49AF-9047-8209FF4042DD 3/16/2022
31 AGREED:
OAQUIN, a municipal
corporatio
By: --+-.,,...-,'--T-tTv=-t--,~.......,,.,~--
Date: d ·D .a,oaa.
THE REGENTS OF THE UNIVERSITY
OF CALI~{)Rl\ll ti.b, a California corporation
By ~ ·
Date:
J
. 30AJ!:;5753Bqq490A.I A IITI Carroll,
Associate Vice Chancellor and
University Architect
DocuSign Envelope ID: E3DEF448-57B6-49AF-9047-8209FF4042DD 32 EXHIBIT A
RESOLUTION NO. 2024-42
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN
JOAQUIN APPROVING AN AMENDMENT TO THE RESEARCH AND
USE AGREEMENT BETWEEN UNIVERSITY OF CALIFORNIA, DAVIS
AND THE CITY OF SAN JOAQUIN
WHEREAS, in 2022 the City entered into an agreement with the University of California Davis (UCD) to perform research within the City of San Joaquin; and WHEREAS, the Agreement outlined that UCD would provide certain lighting services on Main Street between Colorado and Nevada; and
WHEREAS, the City would benefit by experimenting with different light fixtures at no cost to the City; and
WHEREAS, the City finds this agreement to be mutually beneficial; WHEREAS, UCD wishes to extend this agreement, via an amendment, through March 2026.
NOW, THEREFORE, the City Council of the City of San Joaquin hereby resolves as follows:
1. The above recitals are true and correct.
2. The City Council approves the Amendment to Research Use Agreement No. 22- 00013RUA to extend through March, 2026, attached herein as “Exhibit A”.
3. This resolution is effective immediately upon adoption.
The foregoing resolution was adopted at a regular meeting of the City Council of San Joaquin held on the 10th day of December 2024, and adopted at said meeting by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
The forgoing resolution is hereby approved.
___________________________________
Mayor
________________________________________
Matt Flood, City Clerk
33 Agreement # 22-00013RUA
Amendment # 1
THE REGENTS OF THE UNIVERSITY OF CALIFORNIA
AMENDMENT OF RESEARCH USE AGREEMENT
THIS AMENDMENT No. 1 is made effecƟve ____________________, by and between The City of San Joaquin, a municipal corporaƟon (“Owner”) and THE REGENTS OF THE UNIVERSITY OF CALIFORNIA, a California corporaƟon, on behalf of its DAVIS Campus (the “University”), collecƟvely known as (the “ParƟes”).
RECITALS
WHEREAS, the ParƟes have previously entered into that certain Research Use Agreement No. 22- 00013RUA, dated March 16, 2022 (“RUA”), providing the University the right to enter upon Owner’s property located at South Main Street between West Colorado Street and Nevada Street, in San Joaquin, California 93660 (the “Premises”), as shown on Exhibit A.
WHEREAS, the ParƟes wish to extend this agreement for an addiƟonal twelve (12) months.
NOW, THEREFORE, intending to be legally bound, the ParƟes agree as follows:
1. SECTION 2 TERM is hereby deleted and replaced with the following:
“This RUA shall commence on March 15, 2022 and shall conƟnue unƟl March 31, 2026.” Except as amended above, all other terms and condiƟons of this RUA shall remain the same and in full force and effect.
IN WITNESS WHEREOF, the ParƟes have executed this Amendment 1 on the date first wriƩen above.
THE CITY OF SAN JOAQUIN, THE REGENTS OF THE UNIVERSITY
a municipal corporaƟon OF CALIFORNIA, a California corporaƟon By: _______________________________ By: ________________________________ Mark Rutheiser, ExecuƟve Director
Name: _____________________________ Real Estate Services Title: ______________________________
34 STAFF REPORT
Date: December 3, 2024
TO: Mayor and Councilmembers
FROM: Mario Gouveia, City Engineer
REVIEWED BY: Elizabeth Cabrera, City Manager
SUBJECT:
Adopt and Recertify the Updated Sewer System Management Plan (SSMP) RECOMMENDATION:
Adopt Resolution 2024-43 updating and recertifying the City of San Joaquin Sewer System Management Plan (SSMP) to comply with State Water Resources Control Board Order No. 2006-0003-DWQ.
BACKGROUND:
The State Water Resources Control Board (SWRCB) adopted General Waste Discharge Requirements (GWDR) for Sanitary Sewer Systems (Order No. 2006-0003- DWQ) on May 2, 2006, and Order No.
WQ-2008-0002-EXEC on February 20, 2008, requiring all owners and operators of sanitary sewer collection systems greater than one mile in length and conveying untreated wastewater to a publicly owned treatment facility, to obtain coverage under the Order.
The SWRCB issued Order No. WQ-2013- 0058-EXEC, effective September 9, 2013, amending the Monitoring and Reporting Program (MRP) elements of the General Waste Discharge Requirements.
DISCUSSION:
The GWDR requires that an enrolled sanitary sewer collection system prepare and implement a Sewer System Management Plan (SSMP) documenting the enrollee’s program to properly operate and maintain its sanitary sewer system, and that the SSMP be updated every five (5) years, and must be re-certified by the governing body when significant updates to the SSMP are made.
These significant updates include a thorough review of the 11 elements of the SSMP to ensure continuous improvement of the City’s sanitary sewer system infrastructure and operations, including those related to performance, maintenance, inspection, condition assessment, monitoring, spill response, reporting and identification of repair and replacement needs. The update reflects system and operational improvements since the creation of the SSMP in November 2009.
FISCAL IMPACT:
SSMP updates are funded as a standard operational procedure in the City’s Sewer Enterprise Fund.
ATTACHMENTS:
Resolution 2024-43
Sewer System Management Plan (SSMP)
35
RESOLUTION NO. 2024-43
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN JOAQUIN
ADOPTING AND RECERTIFYING THE UPDATED SEWER SYSTEM
MANAGEMENT PLAN (SSMP)
WHEREAS, The State Water Resources Control Board (SWRCB) adopted General Waste Discharge Requirements (GWDR) for Sanitary Sewer Systems (Order No. 2006-0003- DWQ) on May 2, 2006, and Order No. WQ-2008-0002-EXEC on February 20, 2008, requiring all owners and operators of sanitary sewer collection systems greater than one mile in length and conveying untreated wastewater to a publicly owned treatment facility, to obtain coverage under the Order; and
WHEREAS, The SWRCB issued Order No. WQ-2013- 0058-EXEC, effective September 9, 2013, amending the Monitoring and Reporting Program (MRP) elements of the General Waste Discharge Requirements; and
WHEREAS, The GWDR requires that an enrolled sanitary sewer collection system prepare and implement a Sewer System Management Plan (SSMP) documenting the enrollee’s program to properly operate and maintain its sanitary sewer system, and that the SSMP be updated every five (5) years, and must be re-certified by the governing body when significant updates to the SSMP are made; and
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of San Joaquin hereby:
1. Adopt the updated Sewer System Management Plan (SSMP) to comply with State Water Resources Control Board Order No. 2006-0003-DWQ.
2. This Resolution is effective immediately upon adoption.
Passed and adopted this 10th day of December 2024, by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
___________________________
Mayor
of the City of San Joaquin
36
ATTEST:
I, hereby certify that the forgoing resolution was regularly introduced, passed and adopted at a regular meeting of the City Council of the City of San Joaquin this 10th day of December 2024. ___________________________
Matthew Flood, City Clerk
of the City of San Joaquin
37 GOUVEIA ENGINEERING, INC.
456 SIXTH STREET• GUSTINE, CALIFORNIA 95322 • TELEPHONE (209) 854-3300 Sewer System
Management Plan
City of San Joaquin
Client Representative:
Elizabeth Cabrera
City Manager
Gouveia Engineering, Inc.
Project Manager:
Mario B. Gouveia, P.E.
City Engineer
August 2024
Project # 330.04-23
38 TABLE OF CONTENTS
TABLE OF CONTENTS I
SECTION 1
Introduction .................................................................................................................................... 1-1
1.1 City of San Joaquin Overview ................................................................................... 1-1
1.2 Sewer System Management Plan Reporting Requirements....................................... 1-1
1.3 Sewer System Management Plan Requirement Background..................................... 1-1 SECTION 2
Development Plan & Schedule
2.1 Regulatory Requirement ............................................................................................ 2-1 SECTION 3
Element 1: Goals .......................................................................................................................... 3-1
3.1 Regulatory Requirement ............................................................................................ 3-1
3.2 Discussion .................................................................................................................. 3-1 SECTION 4
Element 2: Organization ............................................................................................................... 4-1
4.1 Regulatory Requirement ............................................................................................ 4-1
4.2 Discussion .................................................................................................................. 4-1
4.2.1 Authorized Representative .............................................................................. 4-1
4.2.2 Staff Responsibilities for Implementation of SSMP ....................................... 4-2
4.2.3 Chain of Communication for Reporting SSO’s .............................................. 4-4 SECTION 5
Element 3: Legal Authority .......................................................................................................... 5-1
5.1 Regulatory Requirement ............................................................................................ 5-1
5.2 Discussion .................................................................................................................. 5-1
5.2.1 Prevention of Illicit Discharges ...................................................................... 5-1
5.2.2 Proper Design and Construction ..................................................................... 5-2
5.2.3 Access for Inspection, Maintenance, and Repairs .......................................... 5-2
5.2.4 Limitation of Discharge of Fats, Oil, and Grease (FOG) and Other Debris ... 5-3
5.2.5 Enforcement of Violation of Sewer Ordinances ............................................. 5-3 SECTION 6
Element 4: Operation & Maintenance Program ........................................................................... 6-1
6.1 Regulatory Requirement ............................................................................................ 6-1
6.2 Discussion .................................................................................................................. 6-1
6.2.1 Updated System Maps .................................................................................... 6-1
6.2.2 Routine Preventative Operations and Maintenance Activities ....................... 6-2
6.2.3 Rehabilitation and Replacement Plan ............................................................. 6-3
6.2.4 Training ........................................................................................................... 6-4
6.2.5 Equipment and Replacement Part Inventories ................................................ 6-4 SECTION 7
Element 5: Design & Performance Provisions ............................................................................. 7-1
7.1 Regulatory Requirement ............................................................................................ 7-1 39 TABLE OF CONTENTS II
7.2 Discussion .................................................................................................................. 7-1
7.2.1 Construction Standards and Specifications ..................................................... 7-1
7.2.2 Inspection and Testing .................................................................................... 7-2
SECTION 8
Element 6: Overflow Emergency Response Plan......................................................................... 8-1
8.1 Regulatory Requirement ............................................................................................ 8-1
8.2 Discussion .................................................................................................................. 8-1
8.2.1 Procedures for Notification of Primary Responders and Regulatory Agencies 8-1
8.2.2 SSO Response Program .................................................................................. 8-2
8.2.3 Notification and Reporting Procedures ........................................................... 8-2
8.2.4 SSO Response Plan Training .......................................................................... 8-2
8.2.5 Public Safety Procedures ................................................................................ 8-2
8.2.6 SSO Prevention and Containment Program .................................................... 8-3 SECTION 9
Element 7: Sewer Pipe Blockage Control Program ..................................................................... 9-1
9.1 Regulatory Requirement ............................................................................................ 9-1
9.2 Discussion .................................................................................................................. 9-1
9.2.1 Public Education and Outreach Program ........................................................ 9-1
9.2.2 FOG Disposal.................................................................................................. 9-1
9.2.3 Legal Authority to Prohibit FOG Discharges ................................................. 9-2
9.2.4 Grease Removal Device Requirements .......................................................... 9-2
9.2.5 Inspection Authority ....................................................................................... 9-2
9.2.6 Identification of Sewer System Sections Subject to FOG Blockages............. 9-2
9.2.7 Source Control Measures ................................................................................ 9-3 SECTION 10
Element 8: System Evaluation & Capacity Assurance Plan ........................................................ 10-1
10.1 Regulatory Requirement ............................................................................................ 10-1
10.2 Discussion .................................................................................................................. 10-1
10.2.1 System Evaluation ........................................................................................ 10-1
10.2.2 Planning and Design Criteria ........................................................................ 10-2
10.2.3 Capacity Enhancement Measures ................................................................. 10-2
10.2.4 Capital Improvement Plan Schedule ............................................................. 10-3
SECTION 11
Element 9: Monitoring, Measurement, & Program Modification ................................................ 11-1
11.1 Regulatory Requirement ............................................................................................ 11-1
11.2 Discussion .................................................................................................................. 11-1
11.2.1 Maintain Records .......................................................................................... 11-1
11.2.2 Monitor and Measure Program Effectiveness............................................... 11-1
11.2.3 Access Preventative Maintenance Performance ........................................... 11-1
11.2.4 SSMP Updates .............................................................................................. 11-1
11.2.5 Identify SSO Trends ..................................................................................... 11-2 40 TABLE OF CONTENTS III
SECTION 12
Element 10: SSMP Program Audits ............................................................................................... 12-1
12.1 Regulatory Requirement ............................................................................................ 12-1
12.2 Discussion .................................................................................................................. 12-1
12.3 Audit Period ............................................................................................................... 12-1
SECTION 13
Element 11: Communication Program ........................................................................................... 13-1
13.1 Regulatory Requirement ............................................................................................ 13-1
13.2 Discussion .................................................................................................................. 13-1
LIST OF FIGURES
Figure 4.1: Staff Organizational Chart ......................................................................................... 4-2 Figure 4.2: Chain of Communication for Reporting SSOs .......................................................... 4-4 Figure 6.1: Vicinity Map .............................................................................................................. 6-5
LIST OF TABLES
Table 4.1: Staff Responsibilities for Implementation of SSMP .................................................. 4-3 Table 6.1: Milestones for Completion of Long-Term CIP ......................................................... 6-4 Table 10.1: Milestones for Short and Long-Term CIP Development ........................................... 10-3
APPENDIX A
State Water Resources Control Board Order No. WQ 2022-0103-DWQ
APPENDIX B
City of San Joaquin WTF Spill Protection Plan
APPENDIX C
Development Plan & Schedule – Historical Dates
APPENDIX D
List of Acronyms
Glossary of Terms
Spill Categories
APPENDIX E
Copy of Approval Resolution
41 GOUVEIA ENGINEERING
1-1
Section 1 - Introduction
Section 1 is an introductory section that provides a brief overview of the City of San Joaquin sewer system and provides background information for this Sewer System Management Plan (SSMP).
1.1 City of San Joaquin Overview
The City of San Joaquin is located in Fresno County, southwest of the City of Fresno. Neighboring cities include the cities of Kerman, Mendota, Tranquility, and Huron. The City has a population of approximately 3,669 residents. The primary land uses within the City are residential, commercial, public, and industrial.
The City provides sewer service to all of its residents. The City's sewer collection system consists of laterals, mains, manholes, and lift stations. The collection system conveys the wastewater to the City's wastewater treatment plant (WWTP) located southwest of the City. The WWTP is located south of Manning Avenue, just east of the Fresno Slough.
1.2 Sewer System Management Plan Reporting Requirements For an Existing Enrollee previously regulated by Order 2006-0003 DWQ: Within every six (6) years after the required due date of its last Plan Update, the Legally Responsible Official shall upload and certify a local governing entity-approved Sewer System Management Plan Update to the online CIWQS Sanitary Sewer System Database. If the electronic document format or size capacity prevents the electronic upload of the Plan, the Legally Responsible Official shall report an electronic link to its updated Sewer System Management Plan posted on its own website.
Order 2006-0003-DWQ required each enrollee to develop its initial Sewer System Management Plan per the following schedule, with required Plan updates at a frequency of 5-years thereafter:
Systems serving populations: Greater than 100,000: May 2, 2009 Between 100,000 and 10,000: August 2, 2009
Between 10,000 and 2,500: May 2, 2010
Less than 2,500: August 2, 2010
1.3 Sewer System Management Plan Requirement Background Following the State Water Resources Control Board's (SWRCB) adoption of Water Quality Order No. 2022-0103-DWQ on December 6, 2022, wastewater collection systems became the last major component of the wastewater management system to be regulated. The order requires all public agencies in California that own or operate a wastewater collection system comprised of more than one mile of sewer lines to be regulated under the General Waste Discharge Requirements (GWDRs). The SWRCB's adoption of the order mandates the development of a Sewer System Management Plan (SSMP) and the reporting of Sanitary Sewer Overflows (SSOs) using an electronic reporting system. The SSMP is required to include eleven elements as listed below.
42 GOUVEIA ENGINEERING
1-2
1. Goals
2. Organization
3. Legal Authority
4. Operation and Maintenance Program
5. Design and Performance Provisions
6. Overflow Emergency Response Plan
7. Fats, Oils, and Grease (FOG) Control Program
8. System Evaluation and Capacity Assurance Plan
9. Monitoring, Measurement, and Program Modifications
10. SSMP Program Audits
11. Communication Program
The following sections will address each of these elements to meet the SSMP requirement of the SWRCB and GWDRs.
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Section 2 – Development Plan & Schedule
2.1 Regulatory Requirement
Both the Sanitary Sewer Management Plan (SSMP) and the program to implement the SSMP must be certified by the Governing Board of the City to be in compliance with the requirements set forth by the State Water Resources Control Board, Order No. 2022-0103-DWQ, and must be presented to the City's Governing Board for approval at a public meeting. 44 GOUVEIA ENGINEERING
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Section 3 – Element 1: Goals
This SSMP element identifies the goals the City has set for the management, operation, and maintenance of its sewer collection system. This section fulfills Element 1 of the SSMP required to be completed by the SWRCB and GWDRs.
3.1 Regulatory Requirement
The agency is required to develop goals to properly manage, operate, and maintain all parts of its sanitary sewer collection system. This will help reduce and prevent SSOs, as well as mitigate any SSOs that do occur.
3.2 Discussion
The main goal of the City San Joaquin is to provide safe and reliable sewer collection service to the residents of the City. In order to accomplish this main goa1, the City has developed the following list of goals for the management, operation, and, maintenance of its sewer collection system.
1. Use available funds for sewer operations and improvements in the most efficient manner.
2. Develop plan to provide sewer collection system facilities for future growth areas.
3. Protect the sewer collection system by maintaining adequate facilities.
4. Provide facilities with adequate capacity to convey peak wastewater flows, including capacity to handle future growth.
5. Improve facilities with inadequate capacities or other unreliable characteristics.
6. Minimize infiltration and inflow during conveyance of wastewater.
7. Minimize sanitary sewer overflows.
8. Prevent unnecessary damage to public and private property.
9. Perform all operations in a safe and effective manner to avoid injury and property damage.
10. Prevent public health hazards.
This SSMP will supplement the City's existing operations and maintenance procedures and programs. The SSMP will contribute to the proper management of the City's sewer collection system and help the City minimize the number and impacts of SSOs by providing guidance for the proper management, operation, and maintenance of the sewer collection system. 45 GOUVEIA ENGINEERING
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Section 4 – Element 2: Organization
This SSMP element identifies the organizational structure of the City, including administrative and maintenance positions responsible for implementing the SSMP. This section fulfills Element 2 of the SSMP required to be completed by the SWRCB and GWDRs.
4.1 Regulatory Requirement
The agency’s SSMP must identify the following:
a) The name of the agency’s responsible or authorized representative; b) The names and telephone numbers for management, administrative, and maintenance positions for implementing specific measures in the SSMP program. The SSMP must identify lines of authority through an organizational chart or similar document with a narrative explanation; and c) The chain of communication for reporting SSOs, from receipt of a complaint or other information, including the person responsible for reporting SSOs to the State and Regional Water Board and other agencies if applicable, such as County Health Officer, County Environmental Health Agency, Regional Water Board, and/or State Office of Emergency Services (OES).
4.2 Discussion
4.2.1 Authorized Representative
The authorized representative or Legally Responsible Official (LRO) is the City Manager. The position of City Manager is currently held by Elizabeth Nunez. The City has also identified one additional LRO for SSMP implementation and the reporting of SSOs on the California Integrated Water Quality System (CIWQS). The additional LRO is the City Engineer. The additional LRO will ensure that an LRO is always available for reporting on CIWQS to meet all reporting requirements. The names and telephone numbers of the two LROs are given in Part b of this discussion.
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4.2.2 Staff Responsibilities for Implementation of SSMP The organizational chart identifying lines of authority for SSMP implementation is shown in Figure 4.1, followed by Table 4.1 which provides the name of the individual currently holding the position, telephone number, and responsibility for each position.
Figure 4.1: Staff Organizational Chart
aLRO – Legally Responsible Official; a LRO is able to enter data into the online reporting system and certify information online. An agency may have more than one LRO; see Section 4.2.1 for specific LROs for the City of San Joaquin.
CITY COUNCIL
CITY MANAGER
(LROa1)
LEAD
FORMAN
CHIEF PLANT
OPERATOR
CITY ENGINEER
(LROa2)
INSPECTOR
FIELD
CREW
WASTEWATER
OPERATOR
47 ~ "
I,. ..,j
I
r ...,
...
I
I I I I ~ ~ "
- ~ -
...,
-
,i
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Table 4.1: Staff Responsibilities for Implementation of SSMP Position Telephone # Currently Held By: Responsibilities City Manager (559) 693-4311 Elizabeth Cabrera Leads staff and oversees implementation of SSMP.
City Engineer (209) 854-3300 Mario Gouveia
Prepares wastewater collection
system planning documents,
prepares plans for collection
system improvements, documents
new and rehabilitated system
components, reports SSOs online,
develops SSMP, and leads
implementation of SSMP.
Inspector (559) 693-4311 Stan Bulla
Inspects and ensures that new and
rehabilitated system components
meet City standards, coordinates
with field crews to handle
emergencies when contractors
involved, provides verbal reports
to City Engineer.
Chief Plant Operator (559) 693-4311 Tito Balling
Oversees WWTP operations,
performs day-to-day activities at
the City’s WWTP, creates all
required reports for WWTP, and
reports any SSOs to the City
Engineer.
Wastewater Operator (559) 693-4311 Bill Walsh
Performs day-to-day activities at
the City’s WWTP and reports any
SSOs to the Chief Plant Operator.
Lead Foreman (559) 693-4311 Miguel Solis
Organizes collection system
maintenance operations, manages
field operations and system
maintenance, leads emergency
response to SSOs, investigates and
reports SSOs to City Engineer,
and trains field crews.
Field Crew N/A N/A
Conduct routine preventative
maintenance activities and
mobilize equipment and respond to
emergencies (stoppages and
SSOs).
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4.2.3 Chain of Communication for Reporting SSOs
The chain of communication for responding to and reporting SSOs is shown in Figure 4.2. The figure illustrates the chain of communication for an SSO reported by an observer or a Pump Station Alarm.
Figure 4.2: Chain of Communication for Reporting SSOs
OBSERVER
PUMP STATION
ALARM
After-hours
message directs to
Sheriff’s Dept.
If hazardous
substances are
involved
If hazardous
substances are
involved
City Hall
Sheriff’s
Department
Dispatch Center
Fire
Department
Lead Forman
(on-Call)
Field Crew
City Engineer
SSO Notification
Reporting to
Appropriate
Agencies
49 I I
[ ) l
t ( ) Ill
( ] l 1
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Section 5 – Element 3: Legal Authority
This SSMP element demonstrates the City’s legal authority to manage, operate, and maintain its sanitary sewer system. This Section fulfills Element 3 of the SSMP required to be completed by the SWRCB and GWDRs.
5.1 Regulatory Requirement
The agency must demonstrate, through sanitary sewer system use ordinances, service agreements, or other legally binding procedures, that it possesses the necessary legal authority to:
a) Prevent illicit discharges into its sanitary sewer system (examples may include I/I, stormwater, chemical dumping, unauthorized debris and cut roots, etc.); b) Require that sewers and connections be properly designed and constructed; c) Ensure access for maintenance, inspection, or repairs for portions of the lateral owed or maintained by the Public Agency;
d) Limit the discharge of fats, oils, and grease and other debris that may cause blockages, and; e) Enforce any violation of its sewer ordinances.
5.2 Discussion
The City’s Municipal Code, Title 13 – Public Services, Chapter 13.20 – Sewer Service System, provides the necessary legal authority for the City to manage, operate, and maintain its sanitary sewer system.
Title 16 – Subdivisions, Chapter 16.20 – Standards and Specifications, also contains provisions regarding the construction of sanitary sewer system facilities.
5.2.1 Prevention of Illicit Discharges
The City’s Municipal Code prohibits illicit discharges into the sanitary sewer system in the following sections:
• Code 13.20.040, Liquid waste discharge policies, provides for the general wastes that will be accepted into the City’s sanitary sewer system. This Section also discusses the characteristics of wastes that will not be allowed into the sanitary sewer system. • Code 13.20.190, Discharge to trunk sewers-Unsatisfactory conditions, provides for the possibility of disconnection from the sanitary sewer system based on improper use or improper maintenance of a lateral or collection sewer, resulting in illicit discharges. • Code 13.20.200, Discharge to trunk sewers-Damage to facilities, prohibits the discharges of any waste to a trunk sewer that creates a stoppage, plugging, breakage, any reduction in capacity, or any other damage to sewers or sewage facilities. • Code 13.20.210, Discharge to trunk sewer-Industrial wastewater, prohibits industrial discharge 50 GOUVEIA ENGINEERING
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without the permission of the City.
• Code 13.20.220, Sewer discharge-General restrictions, details wastes prohibited from being discharged to the sanitary sewer system.
5.2.2 Proper Design and Construction
The City’s Municipal Code requires that sewers and connections be properly designed and constructed in the following sections:
• Code 13.20.060, Sewer construction-Permit issuance-Inspection certificate, requires sewer construction, sewer connection, or other procedures to meet the City’s requirements prior to approval and permit issuance.
• Code 13.20.160, Sewerage construction plans-Superintendent approval requires construction plans and specifications for sewer facilities be prepared under the supervision of a registered engineer and meet all design requirements established by the City prior to City approval. • Code 13.20.180, Sewer connections-Inspection, requires all sewers to be connected to a trunk sewer be inspected by City personnel during construction. • Code 16.20.010, Improvement standards, requires all subdivision improvements be constructed in accordance with the improvement standards adopted by the City Council. • Code 16.20.040, Sewer line specifications, provides general specifications for sewer line construction.
In addition to provisions within the Municipal Code, The City adopted Standard Specifications and Drawings on March 12, 1996, which detail construction materials, procedures, and requirements.
Section 19 – Sanitary Sewer Facilities provides specifications for the proper construction of sanitary sewer facilities. The following Standard Drawings are also provided for the proper construction of sanitary sewer facilities:
• S-1: Water Line and Sewer Line Separation
• S-2: Water Line and Sewer Line Separation
• S-3: Sewer House Branch
• S-4: 48” Sewer Manhole
• S-5: 60” Sewer Manhole
• S-6: Sewer Drop Manhole
• S-7: Cast Iron Manhole Frame & Cover
• S-8: Temporary Sewer Lamphole
5.2.3 Access for Inspection, Maintenance, and Repairs
The City’s Municipal Code ensures access for maintenance, inspection, or repairs to City owned sanitary sewer system components in the following sections:
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• Code 13.20.090, Inspections, provides all authorized City personnel access to all sewer facilities for the purpose of inspection and requires that any obstructions be removed at the request of the City.
5.2.4 Limitation of Discharge of Fats, Oil, and Grease (FOG) and Other Debris The City’s Municipal Code limits the discharge of fats oils, and grease and other debris that may cause blockages in the following sections:
• Code 13.20.220, Sewer discharge-General restrictions, Items 7 thru 9, prohibit the discharge of fats, oils, and grease to the sanitary sewer system.
5.2.5 Enforcement of Violation of Sewer Ordinances
The City’s Municipal Code provides for the enforcement of any violation of its sewer ordinances in the following sections:
• Code 13.20.050, Administration and enforcement, gives the City Superintendent of Public Works the authority to implement and enforce the provisions of Chapter 13.20 – Sewer Service System, and the authority to delegate any powers or duties to any person acting on behalf of the City.
• Code 13.20.250, Violation-Notice, requires the Superintendent to notify any person in violation of Chapter 13.20 – Sewer Service System, prior to taking any further action. • Code 13.20.260, Violation-Penalty, sets the penalties for violating the provisions of Chapter
13.20 – Sewer Service System, including fines and imprisonment.
Supporting Documentation:
• City of San Joaquin Municipal Code, 1994
• City of San Joaquin Standard Specifications and Drawings, Adopted March 12, 1996 52 GOUVEIA ENGINEERING
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Section 6 – Element 4: Operations & Maintenance
Program
This SSMP element describes the City’s Operation and Maintenance Program for its sanitary sewer system. This Section fulfills Element 4 of the SSMP requires to be completed by the SWRCB and GWDRs.
6.1 Regulatory Requirement
The agency’s SSMP must include those elements listed below that are appropriate and applicable to the agency’s system:
a) Maintain an up-to-date map of the sanitary sewer system, showing all gravity line segments and manholes, pumping facilities, pressure pipes and valves, and applicable stormwater conveyance facilities;
b) Describe routine preventative operation and maintenance activities by staff and contractors, including a system for scheduling regular maintenance and cleaning of the sanitary sewer system with more frequent cleaning and maintenance targeted at known problem areas. The Preventative Maintenance (PM) program should have a system to document scheduled and conducted activities, such as work orders; c) Develop a rehabilitation and replacement plan to identify and prioritize system deficiencies and implement short-term and long-term rehabilitation actions to address each deficiency. The program should include regular visual and TV inspections of manholes and sewer pipes, and a system for ranking the condition of sewer pipes and scheduling rehabilitation. Rehabilitation and replacement should focus on sewer pipes that are at risk of collapse or prone to more frequent blockages due to pipe defects.
Finally, the rehabilitation and replacement plan should include a capital improvement plan that addresses proper management and protection of the infrastructure assets. The plan shall include a time schedule for implementing the short- and long-term plans plus a schedule for developing the funds needed for the capital improvement plan; d) Provide training on a regular basis for staff in sanitary sewer system operations and maintenance, and require contractors to be appropriately trained; and e) Provide equipment and replacement part inventories, including identification of critical replacement parts.
6.2 Discussion
6.2.1 Updated System Maps
The City of San Joaquin maintains almost complete maps of the City’s sanitary sewer, water, 53 GOUVEIA ENGINEERING
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and storm drainage systems. The maps are in Auto CAD format. The sanitary sewer system map shows gravity pipelines and manholes. The City’s pumping facilities and force mains are currently not shown on the map. The City is working to update the sanitary sewer system map with the pumping and force main components. The storm drainage system map shows inlets, pipelines, and manholes.
6.2.2 Routine Preventative Operation and Maintenance Activities The City conducts all routine and preventative maintenance on its sanitary sewer system.
Contractors are not used for maintenance operations unless the maintenance to be performed necessitates equipment or experience not held by City staff. The routine and preventative maintenance operations performed by the City include maintenance to both the gravity and pressure components of the sanitary sewer system. In 2018, the City replaced 4.5 miles of sewer main and replaced 96 manholes to improve the conveyance of wastewater.
The maintenance operations performed on the gravity system component of the City’s sanitary sewer system include maintenance of sewer manholes, clen-outs, and gravity sewer mains. The City routinely checks manholes and sewer lines within known “hot spots” two times per week, typically Monday and Friday. These “hot spots” are also flushed routinely to prevent problems from occurring. If a problem is observed between scheduled routine maintenance operations, corrective measures are taken to restore the system to normal operation. The primary “hot spots” that require routine maintenance are as follows:
• Idaho/Railroad Avenue Alley between 9th Street and Pine Avenue • 5th/6th Street Alley between Colorado Avenue and Nevada Avenue Preventative maintenance is performed on the entire City gravity sewer system, regardless of the location or frequency of problems. The City inspects all manholes one time per month. The City removes FOG accumulation from manholes two times per year, based on manhole observations throughout the year. City maintenance crews spend one day per month flushing gravity sewer lines in non-problem areas. The sections of gravity sewer lines flushed are recorded in order to ensure that all portions of the City system are flushed periodically.
The maintenance crew maintains a log of all maintenance operations. The log enables the City to identify problem areas that need to be checked and maintained more frequently to prevent problems from occurring. The log also enables the City to keep track of segments that have been maintained, and therefore the segments that need maintenance.
The maintenance activities performed by the City on the pressure system component of the sanitary sewer system include maintenance of lift stations and pressure lines. The City checks each lift station daily to ensure proper operation of all equipment and to check for potential problems. The City also cleans the bar screens at each lift station fitted with screens. Any problems or potential problems are corrected in order to return the system to normal operation. 54 GOUVEIA ENGINEERING
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6.2.3 Rehabilitation and Replacement Plan
As discussed in Section 6.2.2, the City visually inspects “hot spots” within the sanitary sewer system on a weekly basis and all other portions of the system on a monthly basis. The City does not currently perform regular closed-circuit television (CCTV) inspections of the sanitary sewer system. CCTV inspections will be performed on all gravity sewer lines 12 inch diameter and larger every five years to identify any deficiencies in the system. Deficiencies of lines 10 inch diameter and smaller will be identified by the frequency of problems encountered and visual inspections of the system. Deficiencies will be prioritized based upon the following factors:
• Customer complaints due to the deficiency
• CCTV inspections
• Visual inspections
• Frequency of problems arising from the deficiency
• Potential negative impacts caused by the deficiency
The City develops a Five-Year Capital Improvement Program (CIP) each fiscal year to manage funds and protect infrastructure assets. The CIP is developed based on community needs, fiscal conditions, and financial planning. Deficiencies requiring immediate corrective measures, considered top priority deficiencies, will be addressed in the City’s Five-Year CIP. In order to address system deficiencies in the CIP, the City will have to obtain funding from user fees, grants, loans, and/or bonds. Possible sources of current and long-term funding are as follows:
• California Department of Housing and Community Development (HCD): Community Development Block Grant (CDBG)
• State Water Resources Control Board (SWRCB)
• U.S. Environmental Protection Agency (EPA)
• U.S. Department of Agriculture (USDA)
• U.S. Economic Development Administration (EDA)
In Order to develop a long-term CIP as part of their Rehabilitation and Replacement Plan, the City has developed a time schedule for the completion of several milestones. The completion of these milestones will provide the City with the information and resources needed to address long-term system deficiencies and needs. Table 6.1 provides these milestones and a time schedule for completion of each milestone.
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Table 6.1: Milestones for Completion of Long-Term CIP
Milestone Completion Date
Identify Problem Areas Fall 2024
Prioritize System Deficiencies Spring 2024
Complete Rehabilitation Implementation Plan Summer 2024 Develop Funding Plan Fall 2024
Time Schedule for Implementation of Long-Term CIP Spring 2024
6.2.4 Training
The City’s operation and maintenance (O&M) staff is trained to operate and maintain the City’s sanitary sewer system under normal operating conditions and in emergency situations to control the sewer system and avoid SSOs. The training of City sewer (O&M) staff is conducted primarily as on-the-job training. Knowledgeable staff trains less experienced staff on the proper O&M of equipment and components of the sanitary sewer system. Training at off-site training classes is encouraged when available to City O&M staff.
If a contractor is to perform work on the City’s sanitary sewer system, all contractor operations are overseen by City staff or a consulting inspector to assure proper construction procedures are followed and damage to the system is avoided, limiting potential for SSOs. City staff or a consulting inspector ensures that the contractor follows plans, specifications, and regulatory requirements as set forth within contract and bid documents. Contractors are also required to carry liability insurance coverage pertinent to the work being performed on the sewer system.
6.2.5 Equipment and Replacement Part Inventories
The City staff maintains equipment and replacement part inventories at the City Corporation Yard. The sewer supervisor monitors the inventory and identifies critical inventory needs. The City keeps an inventory of parts to address emergency breakages and system failures. Most suppliers of critical equipment and parts are available 24 hours a day, 7 days a week in case of an emergency.
The City also has a Vac Trailer and a Trailer Mount Jetter to help prevent S.S.O. 56 CITY LIMITS OF SAN JOAQUIN
FIGURE 6.1
57 CITY LIMITS OF SAN JOAQUIN
FIGURE 6.1
6-5
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Section 7 – Element 5: Design & Performance Provisions
This SSMP element outlines the City’s design and construction standards for the installation, inspection, and testing of new sanitary sewer system facilities and components and for the rehabilitation and repair of existing system facilities and components. This Section fulfills Element 5 if the SSMP required to be completed by the SWRCB and GWDRs.
7.1 Regulatory Requirement
The agency’s SSMP must provide the following components:
a) Design and construction standards and specifications for the installation of new sanitary sewer systems, pump stations, and other appurtenances; and for the rehabilitation and repair of existing sanitary sewer systems.
b) Procedures and standards for inspecting and testing the installation of new sewers, pumps, and other appurtenances and for rehabilitation and repair projects.
7.2 Discussion
7.2.1 Construction Standards and Specifications
The City has adopted Standard Specifications and Drawings for construction projects. The Standard Specifications and Drawings were adopted by the City in 1996. Section 19 of the Specifications pertains to the installation of sanitary sewer facilities. Standard “S” Drawings pertain to sanitary sewer system facilities.
Section 19 includes materials to be used for sanitary sewer system facilities and installation procedures for sanitary sewer system facilities, including sewer pipe, laterals, and manholes.
Trenching excavating, backfilling, and compacting for sanitary sewer system facilities is covered in Section 18 of the Specifications and is referenced in Section 19. The Specifications do not contain information regarding pump stations. In the case of a project involving a pump station, the City employs the services of the contract City Engineer for design and construction standards.
The ”S” Drawings include the following:
• S-1: Water Line and Sewer Line Separation
• S-2: Water Line and Sewer Line Separation
• S-3: Sewer House Breach
• S-4: 48” Sewer Manhole
• S-5: 60” Sewer Manhole
• S-6: Sewer Drop Manhole
• S-7: Cast Iron Manhole Frame and Cover
• S-8: Temporary Sewer Lamphole
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Private developments are required to install sanitary sewer system facilities in conformance with the Standard Specifications and Drawings. The sewer system facilities to be installed as part of private developments are required to be reviewed and approved by the contract City Engineer prior to construction. All projects, including rehabilitation and repair projects, executed by the City are done in conformance with the Standard Specifications and Drawings.
The City does not have the resources to complete sanitary sewer system construction projects independently. All sanitary sewer system projects are awarded to an appropriately licensed contractor through a public bidding process. Once a project is awarded to a contractor by the City, the City requires performance and payment bonds from the contractor to address sub-standard or incomplete work performed by the contractor. The Standard Specifications also include provisions for contractor insurance requirements, inspection of work, defective materials, failure to perform, and other provisions to assure the quality of work performed by the contractor.
7.2.2 Inspection and Testing
The City’s Standard Specifications, Section 19, include inspection and testing requirements for sanitary sewer system facilities. Sanitary sewer system facilities installed must be inspected and pass all required tests prior to final acceptance. Inspections are currently performed by the City’s Public Works Department during installation and construction of sanitary sewer system facilities.
The City requires CCTV inspections of all newly installed sanitary sewer system facilities prior to final acceptance. CCTV inspections can identify grade variations beyond permitted levels, broken pipe, separation of joints, or other construction defects.
The City also requires testing of installed facilities prior to final acceptance. The required tests include the following:
• Low-pressure air test to identify leakage.
• Mandrel test to identify excessive deflection in PVC pipe.
Supporting Documentation:
• City of San Joaquin Standard Specifications and Drawings, Adopted March 12, 1996 60 GOUVEIA ENGINEERING
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Section 8 - Element 6: Overflow Emergency Response
Plan
This SSMP element describes the City’s Overflow Emergency Response Plan for its sanitary sewer system. This Section fulfills Element 6 of the SSMP required to be complete by the SWRCB and GWDRs.
8.1 Regulatory Requirement
The agency must develop and implement an overflow emergency response plan that identifies measures to protect public health and the environment. At a minimum, this plan must include the following:
a) Proper notification procedures so that the primary responders and regulatory agencies are informed of all SSOs in a timely manner;
b) A program to ensure an appropriate response to all overflows; c) Procedures to ensure prompt notification to appropriate regulatory agencies and other potentially affected entities (e.g., health agencies, Regional Water Boards, water suppliers, etc.) of all SSOs that potentially affect public health or reach the waters of the State in accordance with the MRP. All SSOs shall be reported in accordance with this MRP, the California Water Code, other State Law, and other applicable Regional Water Board WDRs or NPDES permit requirements. The SSMP should identify the officials who will receive immediate notification;
d) Procedures to endure that appropriate staff and contractor personnel are aware of and follow the Emergency Response Plan and are appropriately trained; e) Procedures to address emergency operations, such as traffic and crowd control and other necessary response activities; and
f) A program to ensure that all reasonable steps are taken to contain and prevent the discharge of untreated or partially treated wastewater to waters of the United States and to minimize or correct any adverse impact on the environment resulting from the SSOs, including such accelerated or additional monitoring as may be necessary to determine the nature and impact of the discharge.
8.2 Discussion
8.2.1 Procedures for Notification of Primary Responders and Regulatory Agencies
The City typically will receive notification of a SSO from the general public or external agency. An individual who had observed an SSO will typically contact either City Hall of the Fresno County Sheriff’s Department. If staff at City Hall is informed of a SSO during normal business hours, City O&M staff will be dispatched immediately to control and clean-up the SSO. If after hours, the reporting individual will be directed to call the Sheriff’s Department. The Sheriff’s Department will contact on-call City O&M 61 GOUVEIA ENGINEERING
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Staff, who will take the necessary steps to control and clean-up the SSO. If the Sheriff’s Department is contacted directly, they will contact either City Hall or on-call City O&M staff, depending on the day and time of day as discussed above.
If it is determined that the SSO is a Category 1 SSO (over 1,000 gallons or discharged to a drainage channel, surface water, or storm drain pipe), the following agencies will be notified immediately:
• Regional Water Quality Control Board (RWQCB)
• Department of Health Services (DHS)
• Office of Emergency Services (OES)
• Fresno County Health Department
• State Water Resources Control Board (SWRCB) via California Integrated Water Quality System (CIWQS)
If it is determined that the SSO is a Category 2 SSO (all other SSOs), the City will notify the SWRCB via CIWQS within 30 days after the end of the calendar month in which the SSO occurred.
8.2.2 SSO Response Program
The City’s goal in responding to all SSOs is to protect public health and safety. The first priority of City’s staff responding to an SSO is to contain the overflow, take all steps to prevent the overflow from reaching a storm drain pipe or waterway, and stop the overflow. After the overflow has been contained and stopped, the staff is responsible for performing clean-up activities, mitigating impacts of the overflow, and coordinating with additional resources as required.
8.2.3 Notification and Reporting Procedures
The City will notify all appropriate regulatory agencies as discussed in Section 8.2.1.
The City’s Sanitary Sewer Overflow (SSO) Report Form has an area to indicate all regulatory agencies notified of the SSO.
8.2.4 SSO Response Plan Training
The City holds training sessions for all staff responding to SSOs at least one time per year to review the City’s overflow Emergency Response Plan and ensure that all staff members are adequately trained. The City typically does not retain the services of a contractor for SSO response activities.
8.2.5 Public Safety Procedures
If emergency services are required due to an SSO, City staff would request assistance from the Fresno County Sheriff’s Department. The Sheriff’s Department would be available for traffic control, crowd control, and other mutual aid activities. The City staff would be responsible for posting of warning signs as required. 62 GOUVEIA ENGINEERING
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8.2.6 SSO Prevention and Containment Program
The City staff responding to an SSO primarily use sand bags to contain and prevent the discharge of wastewater into any storm drain pipe, drainage channel, or surface water. Once the spill is contained, the sewage is vacuumed up and chlorine is sprayed on the impacted surfaces.
See Appendix B for the Spill Protection Plan
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Section 9 – Element 7: Sewer Pipe Blockage Control
Program
This SSMP element describes the City’s FOG Control Program for its sanitary sewer system. This Section fulfills Element 7 of the SSMP requires to be completed by the SWRCB and GWDRs.
9.1 Regulatory Requirement
The agency must evaluate its service area to determine whether a FOG control program is needed.
If the agency determines that a FOG program is not needed, the agency must provide justification for why it is not needed. If FOG is found to be a problem, the agency must prepare and implement a FOG source control program to reduce the amount of these substances discharged to the sanitary sewer system. This plan shall include the following as appropriate:
a) An implementation plan and schedule for a public education outreach program that promotes proper disposal of FOG;
b) A plan and schedule for the disposal of FOG generated within the sanitary sewer system service area. This may include a list of acceptable disposal facilities and/or additional facilities needed to adequately dispose of FOG generated within a sanitary sewer system service area;
c) The legal authority to prohibit discharges to the system and identify measures to prevent SSOs and blockages caused by FOG;
d) Requirements to install grease removal devices (such as traps or interceptors), design standards for the removal devices, maintenance requirements, BMP requirements, record keeping, and reporting requirements;
e) Authority to inspect grease producing facilities, enforcement authorities, and whether the agency has sufficient staff to inspect and enforce the FOG ordinance; f) An identification of sanitary sewer system sections subject to FOG blockages and establishment of a cleaning maintenance schedule for each section; and g) Development and implementation of source control measures for all sources of FOG discharged to the sanitary sewer system for each section identified in f) above.
9.2 Discussion
9.2.1 Public Education and Outreach Program
The City’s public education and outreach program consists of the distribution of notices and letters to the sanitary sewer system users. The City sends notices regarding the proper disposal of FOG to all sewer system users periodically with utility bills. The City also sends letters to restaurants that discharge to the City system, regarding the proper disposal of FOG, in addition to the periodic notices.
9.2.2 FOG Disposal
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FOG removed by the City during cleaning activities is disposed of by a solid waste disposal company. The waste is transported by the solid waste company to the landfill. Individual users with grease buns or interceptors have their grease collected and disposed of by grease hauling companies.
9.2.3 Legal Authority to Prohibit FOG Discharges
The City’s Municipal Code limits the discharge of fats, oils, and grease that may cause blockages in the following sections:
• Code 13.20.220, Sewer discharge-General restrictions, Items 7 thru 9, prohibit the discharge of fats, oils and grease to the sanitary sewer system The City also establishes requirements for grease removal devices during the permitting process for restaurants, industrial users, food preparation facilities, and all other users determined to produce excess amounts of FOG. Grease removal devices help to minimize the amount of FOG discharged to the City system and thus decreases blockages and SSOs caused by FOG.
9.2.4 Grease Removal Device Requirements
The City establishes requirements for grease removal devices during the permitting process for restaurants, industrial users, food preparation facilities, and all other users determined to produce excess amounts of FOG. Plans and construction drawings for grease removal devices are reviewed by the City Engineer to ensure that they meet City requirements and applicable design standards. The City does not currently have any maintenance requirements, record keeping requirements, or reporting requirements for grease removal devices.
9.2.5 Inspection Authority
The City’s Municipal Code gives City staff authority to inspect grease producing facilities in the following sections:
• Code 13.20.090, Inspections, provides all authorized City personnel access to all sewer facilities discharging directly or indirectly to the City sewer system, for the purpose of inspection and requires that any obstructions be removed at the request of the City.
The City’s Municipal Code provides for the authority to enforce its sewer ordinances in the following sections:
• Code 13.20.050, Administration and enforcement, gives the City Superintendent of Public Works the authority to implement and enforce the provisions of Chapter 13.20 – Sewer Service System, and the authority to delegate any powers or duties to any person acting on behalf of the City.
9.2.6 Identification of Sewer System Sections Subject to FOG Blockages The City has identified three “hot spots” with frequent blockages and failures caused by FOG accumulation. The two “hot spots” are as follows:
• Idaho/Railroad Avenue Alley between 9th Street and Pine Avenue • 5th/6th Street Alley between Colorado Avenue and Nevada Avenue As discussed in 6.2.2, the City routinely checks manholes and sewer lines within known “hot spots” two times per week, typically Monday and Friday. These “hot spots” are also flushed routinely to prevent problems from occurring.
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9.2.7 Source Control Measures
The sections of the City’s sanitary sewer system identified in Section 9.2.6 are located within residential areas, with no commercial or industrial upstream users. The source control measures to be employed by the City for residential areas will be to continue the Education and Outreach Program with greater emphasis on the residential users discharging to the line segments listed in Section 9.2.6.
Supporting Documentation:
• City of San Joaquin Municipal Code, 1994
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Section 10 – Element 8: System Evaluation & Capacity
Assurance Plan
This SSMP element describes how the City evaluates its sanitary sewer system and provides for capacity to convey dry and wet weather flows to the wastewater treatment plant. This Section fulfills Element 8 of the SSMP required to be completed by the SWRCB and GWDRs.
10.1 Regulatory Requirement
The agency shall prepare and implement a capital improvement plan (CIP) that will provide hydraulic capacity of key sanitary sewer system elements for dry weather peak flow conditions, as well as the appropriate design storm or wet weather event. At a minimum, the plan must include:
a) Evaluation: Actions needed to evaluate those portions of the sanitary sewer system that are experiencing or contributing to a SSO discharge caused by hydraulic deficiency. The evaluation must provide estimates of peak flows (including flows from SSOs that escape from the system) associated with conditions similar to those causing overflow events, estimates of the capacity of key system components, hydraulic deficiencies (including components of the system with limiting capacity) and the major sources that contribute to the peak flows associated with overflow events;
b) Design Criteria: Where design criteria do not exist or are deficient, undertake the evaluation identified in (a) above to establish appropriate design criteria; and c) Capacity Enhancement Measures: The steps needed to establish short – and long-term CIP to address identified hydraulic deficiencies, including prioritization, alternatives, analysis, and schedules. The CIP may include increases in pipe size, I/I reduction programs, increases and redundancy in pumping capacity, and storage facilities. The CIP shall include an implementation schedule and shall identify sources of funding. d) Schedule: The agency shall develop a schedule of completion dates for all portions of the capital improvement program developed in (a)-(c) above. This schedule shall be reviewed and updated consistent with the SSMP review and update requirements.
10.2 Discussion
10.2.1 System Evaluation
The City currently does not have any portions of its sanitary sewer system that are experiencing or contributing to a SSO discharge due to a hydraulic deficiency. The majority of SSOs within the City are due to blockages caused by debris or FOG. Regardless of the presence or non-presence of areas prone to SSOs, the existing system needs to be evaluated to determine the capacity of system facilities and locations of hydraulic deficiencies. The most effective method of characterizing the existing sanitary sewer system is through the use of computer modeling.
The development of a model of the existing sanitary sewer system will provide the City with pertinent information regarding existing capacity issues and areas of hydraulic deficiencies.
The development of an existing system model will be performed as part of a Sewer master 67 GOUVEIA ENGINEERING
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Plan update. The City’s Sewer Master Plan was last updated in 1995. In order to develop a model of the existing system, the City needs to take the following steps. • Perform flow monitoring at the WWTP to determine daily and monthly flow patterns • Evaluate the existing land uses
• Develop wastewater flows for the various land uses
• Research and collect data regarding the physical characteristics of the existing system (primarily from plats and topographic survey)
• Develop computer model of existing sewer system
• Analyze capacity of existing sewer system and determine areas of limiting capacity and hydraulic deficiencies
The City does not currently have the budget to authorize the update of the City’s Sewer Master Plan, and thus development of a model of the existing sanitary sewer system. In order to complete these tasks the City will research funding sources to obtain funding to update the Sewer Master Plan. Section
10.2.4 provides a schedule that includes funding and updating the Sewer Master Plan.
10.2.2 Planning and Design Criteria
As discussed in the previous section, the City’s Sewer Mater Plan was last updated in 1995. In order to evaluate the capacity of the existing system and plan for capacity for future growth, the Sewer Master Plan needs to be uploaded. Planning and design criteria will be developed for the evaluation of the existing system and planning of the future system components as part of the update of the Sewer Master Plan. Design criteria may include the following:
• Wastewater generation rates for the various land uses • Peaking factors
• Minimum design slopes on sewer pipes
• Minimum design velocities in sewer pipes
• Maximum flow depth to diameter ratios (d/D)
The design criteria will be developed based upon data collected from the existing system and consideration of future growth of the City.
10.2.3 Capacity Enhancement Measures
In order to effectively analyze the capacity and hydraulics of the existing sanitary sewer system, the City needs to update its Sewer Master Plan, as discussed in Section 10.2.1. The Sewer Master Plan will also plan for future growth and development of the City. Once the Sewer Master Plan has been updated, the City will be able to prioritize hydraulic deficiencies and capacity issues and develop alternative solutions to the issues. As discussed in Section
10.2.1, the City does not currently have the budget capability to update its Sewer Master Plan, and thus funding sources will need to be researched and funds secured for the update of the Sewer Master Plan.
Once the City updates its Sewer Master Plan, a short and long-term CIP will be developed to address capacity issues and hydraulic deficiencies of the sanitary sewer system uncovered during the Master Plan update. Table 10.1 provides a time schedule for actions needed to develop and implement a short- and long-term CIP. The City develops a Five-Year CIP each 68 GOUVEIA ENGINEERING
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fiscal year to address priority community needs. This Five-year CIP is considered the shortterm CIP.
Currently, the City is in the process of completing two prior capacity enhancement projects.
The first project is the expansion of the City’s WWTP. The second is the upgrade of the City’s primary wastewater lift station, located at Manning Avenue and Olive Avenue. The projects are projected to begin construction in Summer/Fall 2025. Once completed, these projects will provide enough wastewater treatment capacity to serve the existing residents of the City and allow for future growth of the City.
Table 10.1: Milestone for Short- and Long-Term CIP Development Milestone Completion Date
Research and Obtain Funding for Sewer Master Plan Update, including modeling of existing system Fall 2025
Update Sewer Master Plan Spring 2025
Analyze system and identify capacity issues and hydraulic deficiencies Summer 2026
Prioritize system deficiencies Fall 2025
Incorporate priority system deficiencies into short-term CIP (Five-Year CIP) Winter 2025
Develop capacity enhancement plan to address non-priority capacity issues and hydraulic deficiencies Spring 2025
Develop long-term CIP base upon capacity enhancement plan Summer 2025 Research funding sources and develop funding plan for longterm CIP Fall 2025 Develop long-term CIP time schedule Winter 2025
10.2.3 Capital Improvement Plan Schedule
As discussed in Section 10.2.3, the City is currently in the process of expanding its WWTP and upgrading its primary wastewater lift station at Manning Avenue and Olive Avenue. All other CIP projects will be scheduled based upon the time schedule provided in Table 10.1. 69 GOUVEIA ENGINEERING
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Section 11 – Element 9: Monitoring, Measurement, &
Program Modification
This SSMP element addresses recordkeeping requirements, monitoring and measurement of program effectiveness, preventative maintenance performance, SSMP updates, and identification of SSO trends. This Section fulfills Element 9 of the SSMP required to be completed by the SWRCB and GWDRs.
11.1 Regulatory Requirement
The agency shall:
a) Maintain relevant information that can be used to establish and prioritize appropriate SSMP activities;
b) Monitor the implementation and, where appropriate, measure the effectiveness of each element of the SSMP;
c) Assess the success of the preventative maintenance program; d) Update program elements, as appropriate, based on monitoring or performance evaluations; and
e) Identify and illustrate SSO trends, including: frequency, location, and volume.
11.2 Discussion
11.2.1 Maintain Records
The City will maintain records of all relevant information related to SSMP activities. The records will be kept with the SSMP at City Hall. Records may include audit reports, SSMP updates, information regarding completion of SSMP milestones, and any other relevant information.
11.2.2 Monitor and Measure Program Effectiveness
The SSMP will be reviewed once every two years, during the required audit process, to monitor the implementation and measure the effectiveness of each SSMP element.
Information will be compared to data collected for prior years to assess performances and identify measures that can be implemented or modified to improve and achieve SSMP goals.
11.2.3 Access Preventative Maintenance Performance
The City’s preventative maintenance program will be assessed during the audit process, once every two years, to determine the effectiveness of the preventative maintenance activities.
Each preventative maintenance activity will be evaluated to determine if it is achieving the desired goal or needs to be improved.
11.2.4 SSMP Updates
The SSMP will be reviewed during the audit process, once every three years, to identify sections or elements that require improvements, updating, or modification. The overall 70 GOUVEIA ENGINEERING
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effectiveness of the SSMP will be evaluated to determine potential modifications that may be needed to improve the SSMP. The review will evaluate the accomplishment of SSMP goals and the achievement of SSMP milestones.
11.2.5 Identify SSO Trends
The City will identify and illustrate SSO trends during the audit process, once every two years. The City will review SSO occurrences from the previous years and develop maps to help identify SSO trends in various areas of the City. Data from SSOs will also be complied to illustrate SSO characteristics.
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Section 12 – Element 10: SSMP Program Audits
This SSMP element provides a description of the audit process to be performed by the City.
This Section fulfills Element 10 of the SSMP required to be completed by the SWRCB and GWDRs.
12.1 Regulatory Requirement
As part of the SSMP, the agency shall conduct periodic internal audits, appropriate to the size of the system and the number of SSOs. At a minimum, these audits must occur every two years and a report must be prepared and kept on file. This audit shall focus on evaluating the effectiveness of the SSMP and the agency’s compliance with the SSMP requirements identified in this report, including identification of any deficiencies in the SSMP and steps to correct them.
12.2 Discussion
The City will conduct an internal audit every two years, as required by the General WDR. The first audit will be performed two years from the date of the City Council approval of this SSMP.
The audit will evaluate how well the SSMP program accomplished the SSMP goals and achieved set milestones. Each SSMP element will be evaluated individually. The audit will also evaluate the effectiveness of the SSMP overall. If deficiencies or modifications are identified during the audit, the SSMP will be updated accordingly. The audit will also evaluate the compliance of the SSMP with the General WDR.
As a result of the internal audit, an audit report will be prepared. The reports will be kept on file with other SSMP records. The report will outline deficiencies in the SSMP and corrective actions, updates, or modifications needed to address the deficiencies.
12.3 Audit Period
Initial Audit Period for Transition from 2-Year Audit Required in Previous Order 2006- 0003-DWQ to 3-Year Audit Required in this General Order Audit Period Audit Due Date
An Enrollee previously
regulated by Order 2006-
003-DWQ
A 3-year period starting
from the end of last required
2-year Audit Period
Within six months after end
of 3-year Audit Period
Example
Last required Audit Period
start date of August 2, 2021;
Audit Period of August 2,
2021 through August 1,
2024
February 1, 2025
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Three-Year Ongoing Audit Period
Audit Period Audit Due Date
Each Enrollee
A 3-year period starting
from the end of last required
Audit Period
Within six months after end
of 3-year Audit Period
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Section 13 – Element 11: Communication Program
This SSMP element describes how the City communicates with the public on the development, implementation, and performance of its SSMP. This Section fulfills Element 11 of the SSMP required to be completed by the SWRCB and GWDRs.
13.1 Regulatory Requirement
The agency shall communicate on a regular basis with the public on the development, implementation, and performance of its SSMP. The communication system shall provide the public the opportunity to provide input to the agency as the program is developed and implemented.
The agency shall also create a plan of communication with systems that are tributary and/or satellite to the agency’s sanitary sewer system.
13.2 Discussion
The City’s communication program allows interested parties to provide input as the SSMP is developed and implemented. The City will provide information regarding the development and implementation of the SSMP at City Hall. The SSMP will also be available at City Hall for review and comment by interested parties. City Council meetings are open to the public and interested parties will be allowed to voice any comments regarding the development and implementation of the SSMP at Council meetings.
At this time, the City has no tributary or satellite systems collected to the sanitary sewer system. A plan for communication will be developed if any tributary or satellite connections are made in the future,
74 Appendix A
75 1
STATE WATER RESOURCES CONTROL BOARD
1001 I Street, Sacramento, California 95814
ORDER WQ 2022-0103-DWQ
STATEWIDE WASTE DISCHARGE REQUIREMENTS
GENERAL ORDER FOR SANITARY SEWER SYSTEMS
This Order was adopted by the State Water Resources Control Board on December 6, 2022.
This Order shall become effective 180 days after the Adoption Date of this General Order, on June 5, 2023.
The Enrollee shall comply with the requirements of this Order upon the Effective Date of this General Order.
This General Order does not convey any property rights of any sort or any exclusive privileges.
The requirements prescribed herein do not authorize the commission of any act causing injury to persons or property, protect the Enrollee from liability under federal, state, or local laws, nor create a vested right for the Enrollee to continue the discharge of waste.
CERTIFICATION
I, Jeanine Townsend, Clerk to the Board, do hereby certify that this Order with all attachments is a full, true, and correct copy of the Order adopted by the State Water Board on December 6, 2022.
AYE: Chair E. Joaquin Esquivel
Vice Chair Dorene D’Adamo
Board Member Sean Maguire
Board Member Laurel Firestone
Board Member Nichole Morgan
NAY: None
ABSENT: None
ABSTAIN: None
for
Jeanine Townsend
Clerk to the Board
76 STATEWIDE SANITARY SEWER SYSTEMS GENERAL ORDER
ORDER 2022-0103-DWQ December 6, 2022
2 Table of Contents
1. Introduction .................................................................................................................... 4
2. Regulatory Coverage and Application Requirements .................................................... 5
2.1. Requirements for Continuation of Existing Regulatory Coverage ....................... 5
2.2. Requirements for New Regulatory Coverage...................................................... 5
2.3. Regulatory Coverage Transfer............................................................................ 7
3. Findings ......................................................................................................................... 7
3.1. Legal Authorities ................................................................................................. 7
3.2. General ............................................................................................................. 11
3.3. Water Quality Control Plans, Policies and Resolutions ..................................... 14
3.4. California Environmental Quality Act................................................................. 16
3.5. State Water Board Funding Assistance for Compliance with Water Board Water Quality Orders ................................................................................................... 16
3.6. Notification to Interested Parties ....................................................................... 17
4. Prohibitions .................................................................................................................. 17
4.1 Discharge of Sewage from a Sanitary Sewer System....................................... 17
4.2. Discharge of Sewage to Waters of the State..................................................... 17
4.3. Discharge of Sewage Creating a Nuisance....................................................... 18
5. Specifications............................................................................................................... 18
5.1. Designation of a Legally Responsible Official ................................................... 18
5.2. Sewer System Management Plan Development and Implementation............... 18
5.3. Certification of Sewer System Management Plan and Plan Updates................ 19
5.4. Sewer System Management Plan Audits .......................................................... 19
5.5. Six-Year Sewer System Management Plan Update.......................................... 21
5.6. System Resilience............................................................................................. 22
5.7. Allocation of Resources .................................................................................... 22
5.8. Designation of Data Submitters......................................................................... 22
5.9. Reporting Certification....................................................................................... 22
5.10. System Capacity ............................................................................................... 23
5.11. System Performance Analysis .......................................................................... 23
5.12. Spill Emergency Response Plan and Remedial Actions ................................... 23
5.13. Notification, Monitoring, Reporting and Recordkeeping Requirements ............. 24
5.14. Electronic Sanitary Sewer System Service Area Boundary Map....................... 26
5.15. Voluntary Reporting of Spills from Privately-Owned Sewer Laterals and/or Private Sanitary Sewer Systems ................................................................................... 26
5.16. Voluntary Notification of Spills from Privately-Owned Laterals and/or Systems to the California Office of Emergency Services ..................................................... 27
5.17. Unintended Failure to Report ............................................................................ 27 77 STATEWIDE SANITARY SEWER SYSTEMS GENERAL ORDER
ORDER 2022-0103-DWQ December 6, 2022
3 5.18. Duty to Report to Water Boards ........................................................................ 27
5.19. Operation and Maintenance............................................................................... 27
6. Provisions .................................................................................................................... 27
6.1. Enforcement Provisions .................................................................................... 27
6.2. Other Regional Water Board Orders ................................................................. 30
6.3. Sewer System Management Plan Availability ................................................... 31
6.4. Entry and Inspection ......................................................................................... 31 Table of Attachments
Attachment A – Definitions .....................................................................................................A-1 Attachment B – Application for Enrollment .............................................................................B-1 Attachment C - Notice of Termination.....................................................................................C-1 Attachment D – Sewer System Management Plan – Required Elements ..............................D-1 Attachment E1 – Notification, Monitoring, Reporting and Recordkeeping Requirements .....E1-1 Attachment E2 – Summary of Notification, Monitoring and Reporting Requirements...........E2-1 Attachment F – Regional Water Quality Control Board Contact Information ..........................F-1 78 STATEWIDE SANITARY SEWER SYSTEMS GENERAL ORDER
ORDER 2022-0103-DWQ December 6, 2022
4 1. INTRODUCTION
This General Order regulates sanitary sewer systems designed to convey sewage. For the purpose of this Order, a sanitary sewer system includes, but is not limited to, pipes, valves, pump stations, manholes, siphons, wet wells, diversion structures and/or other pertinent infrastructure, upstream of a wastewater treatment plant headworks. A sanitary sewer system includes:
• Laterals owned and/or operated by the Enrollee;
• Satellite sewer systems; and/or
• Temporary conveyance and storage facilities, including but not limited to temporary piping, vaults, construction trenches, wet wells, impoundments, tanks and diversion structures.
Sewage is untreated or partially treated domestic, municipal, commercial and/or industrial waste (including sewage sludge), and any mixture of these wastes with inflow or infiltration of stormwater or groundwater, conveyed in a sanitary sewer system.
Sewage contains high levels of suspended solids, non-digested organic waste, pathogenic bacteria, viruses, toxic pollutants, nutrients, oxygen-demanding organic compounds, oils, grease, pharmaceuticals, and other harmful pollutants.
For the purpose of this General Order, a spill is a discharge of sewage from any portion of a sanitary sewer system due to a sanitary sewer system overflow, operational failure, and/or infrastructure failure. Sewage and its associated wastewater spilled from a sanitary sewer system may threaten public health, beneficial uses of waters of the State, and the environment.
This General Order serves as statewide waste discharge requirements and supersedes the previous State Water Resources Control Board (State Water Board) Order 2006-0003-DWQ and amendments thereafter. All sections and attachments of this General Order are enforceable by the State Water Board and Regional Water Quality Control Boards (Regional Water Boards). Through this General Order, the State Water Board requires an Enrollee to:
• Comply with federal and state prohibitions of discharge of sewage to waters of the State, including federal waters of the United States;
• Comply with specifications, and notification, monitoring, reporting and recordkeeping requirements in this General Order that implement the federal Clean Water Act, the California Water Code (Water Code), water quality control plans (including Regional Water Board Basin Plans) and policies;
• Proactively operate and maintain resilient sanitary sewer systems to prevent spills; • Eliminate discharges of sewage to waters of the State through effective implementation of a Sewer System Management Plan;
• Monitor, track, and analyze spills for ongoing system-specific performance improvements; and
• Report noncompliance with this General Order per reporting requirements. 79 STATEWIDE SANITARY SEWER SYSTEMS GENERAL ORDER
ORDER 2022-0103-DWQ December 6, 2022
5 An Enrollee is a public, private, or other non-governmental entity that has obtained approval for regulatory coverage under this General Order, including:
• A state agency, municipality, special district, or other public entity that owns and/or operates one or more sanitary sewer systems:
o greater than one (1) mile in length (each individual sanitary sewer system); o one (1) mile or less in length where the State Water Board or a Regional Water Board requires regulatory coverage under this Order; or • A federal agency, private company, or other non-governmental entity that owns and/or operates a sanitary sewer system of any size where the State Water Board or a Regional Water Board requires regulatory coverage under this Order in response to a history of spills, proximity to surface water, or other factors supporting regulatory coverage.
For the purpose of this Order, a sanitary sewer system includes only systems owned and/or operated by the Enrollee.
2. REGULATORY COVERAGE AND APPLICATION REQUIREMENTS
2.1. Requirements for Continuation of Existing Regulatory Coverage To continue regulatory coverage from previous Order 2006-0003-DWQ under this General Order, within the 60-days-prior-to the Effective Date of this General Order, the Legally Responsible Official of an existing Enrollee shall electronically certify the Continuation of Existing Regulatory Coverage form in the online California Integrated Water Quality System (CIWQS) Sanitary Sewer System Database. The Legally Responsible Official will receive an automated CIWQS-issued Notice of Applicability email, confirming continuation of regulatory coverage under this General Order. All regulatory coverage under previous Order 2006-0003-DWQ will cease on the Effective Date of this Order.
An Enrollee continuing existing regulatory coverage is not required to submit a new application package or pay an application fee for enrollment under this General Order.
The annual fee due date for continued regulatory coverage from previous Order 2006-0003-DWQ to this General Order remains unchanged.
A previous Enrollee of Order 2006-0003-DWQ that fails to certify the Continuation of Existing Regulatory Coverage form in the online CIWQS database by the Effective Date of this Order is considered a New Applicant, and will not have regulatory coverage for its sanitary sewer system(s) until:
• A new application package for system(s) enrollment is submitted per section 2.2 (Requirements for New Regulatory Coverage) below; and
• The new application package is approved per section 2.2.2 (Approval of Application Package (For New Applicants Only)).
2.2. Requirements for New Regulatory Coverage
No later than 60 days prior to commencing and/or assuming operation and maintenance responsibilities of a sanitary sewer system, a duly authorized representative that 80 STATEWIDE SANITARY SEWER SYSTEMS GENERAL ORDER
ORDER 2022-0103-DWQ December 6, 2022
6 maintains legal authority over the public or private sanitary sewer system is required to enroll under this General Order by submitting a complete application package as specified below and as provided in Attachment B (Application for Enrollment Form) of this General Order.
Unless required by a Regional Water Board, a public agency that owns a combined sewer system subject to the Combined Sewer Overflow Control Policy (33 U.S. Code § 1342(q)), is not required to enroll, under this Order, the portions of its sanitary sewer system(s) that collects combined sanitary wastewater and stormwater.
2.2.1. Application Package Requirements
The Application for Enrollment package for new applicants must include the following items:
• Application for Enrollment Form. The form in Attachment B of this General Order must be completed, signed, and certified by a Legally Responsible Official, in accordance with section 5.1 (Designation of a Legally Responsible Official) of this General Order. If an electronic Application for Enrollment form is available at the time of application, a new applicant shall submit its application form electronically; and
• Application Fee. A fee payable to the “State Water Resources Control Board” in accordance with the Fee Schedule in the California Code of Regulations, Title 23, section 2200, or subsequent fee regulations updates.
The application fee for this General Order is based on the sanitary sewer system’s threat to water quality and complexity designations of category 2C or 3C, which is assigned based on the population served by the system. The current Fee Schedule for sanitary sewer systems is listed under subdivision (a)(2) at the following website:
Fee Schedule (https://www.waterboards.ca.gov/resources/fees/water_quality/).
2.2.2. Approval of Application Package (For New Applicants Only) The Deputy Director of the State Water Board, Division of Water Quality (Deputy Director) will consider approval of each complete Application for Enrollment package.
The Deputy Director will issue a Notice of Applicability letter which serves as approved regulatory coverage for the new Enrollee.
If the submitted application package is not complete in accordance with section 2.2.1 (Application Package Requirements) of this General Order, the Deputy Director will send a response letter to the applicant outlining the application deficiencies. The applicant will have 60 days from the date of the response letter to correct the application deficiencies and submit the identified items necessary to complete the application package to the State Water Board.
2.2.3. Electronic Reporting Account for New Enrollee
Within 30 days after the date of the Approval of Complete Application Package for System Enrollment, a duly authorized representative for the Enrollee shall obtain a CIWQS Sanitary Sewer System Database user account by clicking the “User Registration” button and following the directions on the CIWQS Login Page 81 STATEWIDE SANITARY SEWER SYSTEMS GENERAL ORDER
ORDER 2022-0103-DWQ December 6, 2022
7 (https://ciwqs.waterboards.ca.gov). If additional assistance is needed to establish an online CIWQS user account, contact State Water Board staff by email at [email protected]. The online user account will provide the Enrollee secure access to the online CIWQS database for electronic reporting.
2.3. Regulatory Coverage Transfer
Regulatory coverage under this General Order is not transferable to any person or party except after an existing Enrollee submits a written request for a regulatory coverage transfer to the Deputy Director, at least 60 days in advance of any proposed system ownership transfer. The written request must include a written agreement between the existing Enrollee and the new Enrollee containing:
• Acknowledgement that the transfer of ownership is solely of an existing system with an existing waste discharge identification (WDID) number; • The specific ownership transfer date in which the responsibility and regulatory coverage transfer between the existing Enrollee and the new Enrollee becomes effective; and
• Acknowledgement that the existing Enrollee is liable for violations occurring up to the ownership transfer date and that the new Enrollee is liable for violations occurring on and after the ownership transfer date.
The Deputy Director will consider approval of the written request. If approved, the Deputy Director will issue a Notice of Applicability letter which serves as an approved transfer of regulatory coverage to the new Enrollee.
3. FINDINGS
3.1. Legal Authorities
3.1.1. Federal and State Regulatory Authority
The objective of the Clean Water Act is to restore and maintain the chemical, physical, and biological integrity of the waters of the United States (33 U.S.C. 1251). The Water Code authorizes the State Water Board to implement the Clean Water Act in the State and to protect the quality of all waters of the State (Water Code sections 13000 and 13160).
3.1.2. Discharge of Sewage
A discharge of untreated or partially treated sewage is a discharge of waste as defined in Water Code section 13050(d) that could affect the quality of waters of the State and is subject to regulation by waste discharge requirements issued pursuant to Water Code section 13263 and Chapter 9, Division 3, Title 23 of the California Code of Regulations.
A discharge of sewage may pollute and alter the quality of the waters of the State to a degree that unreasonably affects the beneficial uses of the receiving water body or facilities that serve those beneficial uses (Water Code section 13050(l)(1)). 82 STATEWIDE SANITARY SEWER SYSTEMS GENERAL ORDER
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8 3.1.3 Water Boards Authority to Require Technical Reports, Monitoring, and Reporting Water Code sections 13267 and 13383 authorize the Regional Water Boards and the State Water Board to establish monitoring, inspection, entry, reporting, and recordkeeping requirements. Water Code section 13267(b), authorizes the Regional Water Boards to “require any person who has discharged, discharges, or is suspected of having discharged or discharging, or who proposes to discharge waste within its region… or is suspected of having discharged or discharging, or who proposes to discharge, waste outside of its region that could affect the quality of water within its region shall furnish, under penalty of perjury, technical or monitoring reports which the regional board requires…In requiring those reports, the regional board shall provide the person with a written explanation with regard to the need for the reports and shall identify the evidence that supports requiring that person to provide the reports.” Water Code section 13267(f) authorizes the State Water Board to require this information if it consults with the Regional Water Boards and determines that it will not duplicate the efforts of the Regional Water Boards. The State Water Board has consulted with the Regional Water Boards and made this determination.
The technical and monitoring reports required by this General Order and Attachment E (Notification, Monitoring, Reporting and Recordkeeping Requirements) are necessary to evaluate and ensure compliance with this General Order. The effort to develop required technical reports will vary depending on the system size and complexity and the needs of the specific technical report. The burden and cost of these reports are reasonable and consistent with the interest of the state in protecting water quality, which is the primary purpose of requiring the reports.
Water Code section 13383(a) authorizes the Water Boards to “establish monitoring, inspection, entry, reporting, and recordkeeping requirements… for any person who discharges, or proposes to discharge, to navigable waters, any person who introduces pollutants into a publicly owned treatment works, any person who owns or operates, or proposes to own or operate, a publicly owned treatment works or other treatment works treating domestic sewage, or any person who uses or disposes, or proposes to use or dispose, of sewage sludge.” Section 13383(b) continues, “the state board or the regional boards may require any person subject to this section to establish and maintain monitoring equipment or methods, including, where appropriate, biological monitoring methods, sample effluent as prescribed, and provide other information as may be reasonably required.”
Reporting of spills from privately owned sewer laterals and systems pursuant to section
5.15 (Voluntary Reporting of Spills from Privately-Owned Sewer Laterals and/or Private Sanitary Sewer Systems) of this General Order is authorized by Water Code section 13225(c) and encouraged by the State Water Board, wherein a local agency may investigate and report on any technical factors involved in water quality control provided the burden including costs of such reports bears a reasonable relationship to the need for the report and the benefits to be obtained therefrom. The burden of reporting private spills under section 5.15 (Voluntary Reporting of Spills from Privately-Owned Sewer Laterals and/or Private Sanitary Sewer Systems) is minimal and is outweighed by the benefit of providing Regional Water Boards an opportunity to respond to these spills 83 STATEWIDE SANITARY SEWER SYSTEMS GENERAL ORDER
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9 when an Enrollee, which in many cases has a contractual relationship with the owner of the private system, has knowledge of the spills.
3.1.4. Water Board Authority to Prescribe General Waste Discharge Requirements Water Code section 13263(i) provides that the State Water Board may prescribe general waste discharge requirements for a category of discharges if the State Water Board finds or determines that:
• The discharges are produced by the same or similar operations; • The discharges involve the same or similar types of waste; • The discharges require the same or similar treatment standards; and • The discharges are more appropriately regulated under general waste discharge requirements than individual waste discharge requirements.
Since 2006, the State Water Board has been regulating over 1,100 publicly owned sanitary sewer systems (See section 3.1.5 (Previous Statewide General Waste Discharge Requirements) of this General Order). California also has a large unknown number of unregulated privately owned sanitary sewer systems. All waste conveyed in publicly owned and privately owned sanitary sewer systems (as defined in this General Order) is comprised of untreated or partially treated domestic waste and/or industrial waste. Generally, sanitary sewer systems are designed and operated to convey waste by gravity or under pressure; system-specific design elements and system-specific operations do not change the common nature of the waste, the common threat to public health, or the common impacts on water quality. Spills of waste from a sanitary sewer system prior to reaching the ultimate downstream treatment facility are unauthorized and enforceable by the State Water Board and/or a Regional Water Board. Therefore, spills from sanitary sewer systems are more appropriately regulated under general waste discharge requirements.
As specified in Water Code sections 13263(a) and 13241, the implementation of requirements set forth in this Order is for the reasonable protection of past, present, and probable future beneficial uses of water and the prevention of nuisance. The requirements implement the water quality control plans (Basin Plans) for each Regional Water Board and take into account the environmental characteristics of sewer service areas and hydrographic units within the state. Additionally, the State Water Board has considered water quality conditions that could reasonably be achieved through the coordinated control of all factors that affect water quality, costs associated with compliance with these requirements, the need for developing housing within California, and the need to protect sources of drinking water and other water supplies.
3.1.5. Previous Statewide General Waste Discharge Requirements On May 2, 2006, the State Water Board adopted Order 2006-0003-DWQ serving as Waste Discharge Requirements pursuant to Article 4, Chapter 4, Division 7 of the Water Code (commencing with section 13260) for inadvertent discharges to waters of the State. Order 2006-0003-DWQ prohibited discharges of untreated or partially treated sewage. Order 2006-0003-DWQ also required system-specific management, operation, and maintenance of publicly owned sewer systems greater than one mile in length. 84 STATEWIDE SANITARY SEWER SYSTEMS GENERAL ORDER
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10 To decrease the impacts on human health and the environment caused by sewage spills, the previous Order required enrollees to develop a rehabilitation and replacement plan that identifies system deficiencies and prioritizes short-term and long-term rehabilitation actions. The previous Order also required enrollees to:
1. Maintain information that can be used to establish and prioritize appropriate Sewer System Management Plan activities; and
2. Implement a proactive approach to reduce spills.
The previous Order required Sewer System Management Plan elements for “the proper and efficient management, operation, and maintenance of sanitary sewer systems, while taking into consideration risk management.”
On July 30, 2013, the State Water Board amended General Order 2006-0003-DWQ with Order WQ 2013-0058-EXEC, Amending Monitoring and Reporting Program for Statewide General Waste Discharge Requirements for Sanitary Sewer Systems.
Many enrollees of Order 2006-0003-DWQ have already implemented proactive measures to reduce sewage spills. Other enrollees, however, still need technical assistance and funding to improve sanitary sewer system operation and maintenance for the reduction of sewage spills.
3.1.6. Existing Memorandum of Agreement with California Water Environment Association
The California Water Environment Association is a nonprofit organization dedicated to providing water industry certifications, training, and networking opportunities. The Association’s Technical Certification Program provides accredited sanitary sewer system operator certification for collection system operators and maintenance workers.
On February 10, 2016, the State Water Board entered into a collaborative agreement with the Association titled Memorandum of Agreement Between the California State Water Resources Control Board and the California Water Environment Association - Training Regarding Requirements Set Forth in Statewide General Waste Discharge Requirements for Sanitary Sewer Systems. The Memorandum sets forth collaborative training necessary for regulated sanitary sewer system personnel to operate and maintain a well operating system and ensure full compliance with statewide sewer system regulations.
On March 15, 2018, the State Water Board and the California Water Environment Association amended the existing Memorandum of Agreement to include collaborative outreach and expand training needs associated with further updates to Water Board regulations for sanitary sewer systems. The State Water Board encourages further Agreement updates as necessary to support improved sewer system operations and the professionalism of collection system operators.
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11 3.2. General
3.2.1. Waters of the State
Waters of the State include any surface water or groundwater, including saline waters, within the boundaries of the state as defined in Water Code section 13050(e), and are inclusive of waters of the United States.
3.2.2. Sanitary Sewer System Spill Threats to Public Health and Beneficial Uses Sewage contains high levels of suspended solids, pathogenic organisms, toxic pollutants, nutrients, oxygen-demanding organic compounds, oil and grease and other pollutants. Sewage spills may cause a public nuisance, particularly when sewage is discharged to areas with high public exposure such as streets and surface waters used for drinking, irrigation, fishing, recreation, or other public consumption or contact uses.
More specifically, sanitary sewer spills may:
• Adversely affect aquatic life and/or threaten water quality when reaching receiving waters;
• Inadvertently release trash, including plastics;
• Impair the recreational use and aesthetic enjoyment of surface waters by polluting surface water or groundwater;
• Threaten public health through direct public exposure to bacteria, viruses, intestinal parasites, and other microorganisms that can cause serious illness such as gastroenteritis, hepatitis, cryptosporidiosis, and giardiasis; • Negatively impact ecological receptors and biota within surface waters; and • Cause nuisance including odors, closure of beaches and recreational areas, and property damage.
Sanitary sewer system spills may pollute receiving waters and threaten beneficial uses of surface water and groundwater. Potentially threatened beneficial uses include, but are not limited to the following (with associated acronym representations as included in statewide water quality control plans and Regional Water Boards’ Basin Plans):
• Municipal and Domestic Supply (MUN)
• Water Contact Recreation (REC-1) and Non-Contact Water Recreation (REC-2) • Cold Freshwater Habitat (COLD)
• Warm Freshwater Habitat (WARM)
• Native American Culture (CUL)
• Wildlife Habitat (WILD)
• Rare, Threatened, or Endangered Species (RARE)
• Spawning, Reproduction, and/or Early Development (SPWN) • Wetland Habitat (WET)
• Agricultural Supply (AGR)
• Estuarine Habitat (EST)
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12 • Commercial and Sport Fishing (COMM)
• Subsistence Fishing (SUB)
• Tribal Tradition and Culture (CUL)
• Tribal Subsistence Fishing (T-SUB)
• Aquaculture (AQUA)
• Marine Habitat (MAR)
• Preservation of Biological Habitats of Special Significance (BIOL) • Migration of Aquatic Organisms (MIGR)
• Shellfish Harvesting (SHELL)
• Industrial Process Supply (PROC)
• Industrial Service Supply (IND)
• Hydropower Generation (POW)
• Navigation (NAV)
• Flood Peak Attenuation/Flood Water Storage (FLD)
• Water Quality Enhancement (WQE)
• Fresh Water Replenishment (FRSH)
• Groundwater Recharge (GWR)
• Inland Saline Water Habitat (SAL)
3.2.3. Proactive Sanitary Sewer System Management to Eliminate Spill Causes Finding 3 of the previous Order, 2006-0003-DWQ, states: “Sanitary sewer systems experience periodic failures resulting in discharges that may affect waters of the state.
There are many factors (including factors related to geology, design, construction methods and materials, age of the system, population growth, and system operation and maintenance), which affect the likelihood of an SSO [sanitary sewer overflow].
A proactive approach that requires Enrollees to ensure a system-wide operation, maintenance, and management plan is in place will reduce the number and frequency of SSOs within the state. This approach will in turn decrease the risk to human health and the environment caused by SSOs.”
Many spills are preventable through proactive attention on sanitary sewer system management using the best practices and technologies available to address major causes of spills, including but not limited to:
• Blockages from sources including but not limited to:
o Fats, oils and grease;
o Tree roots;
o Rags, wipes and other paper, cloth and plastic products; and o Sediment and debris.
• Sewer system damage and exceedance of sewer system hydraulic capacity from identified system-specific environmental, and climate-change impacts, including but not limited to:
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13 o Sea level rise impacts including flooding, coastal erosion, seawater intrusion, tidal inundation and submerged lands;
o Increased surface water flows due to higher intensity rain events; o Flooding;
o Wildfires and wildfire induced impacts;
o Earthquake induced damage;
o Landslides; and
o Subsidence.
• Infrastructure deficiencies and failures, including but not limited to:
o Pump station mechanical failures;
o System age;
o Construction material failures;
o Manhole cover failures;
o Structural failures; and
o Lack of proper operation and maintenance.
• Insufficient system capacity (temporary or sustained), due to factors including but not limited to:
o Excessive and/or increased storm or groundwater inflow/infiltration; o Insufficient capacity due to population increase and/or new connections from industrial, commercial and other system users; and
o Stormwater capture projects utilizing a sanitary sewer system to convey stormwater to treatment facilities for reuse.
• Community impacts, including but not limited to:
o Power outages;
o Vandalism; and
o Contractor-caused or other third party-caused damages.
3.2.4. Underground Sanitary Sewer System Leakage
Portions of some sanitary sewer systems may leak, causing underground exfiltration (exiting) of sewage from the system. Exfiltrated sewage that remains in the underground infrastructure trench and/or the soil matrix, and that does not discharge into waters of the State (surface water or groundwater) may not threaten beneficial uses.
Underground exfiltrated sewage may threaten beneficial uses if discharged to waters of the State. Exfiltrated sewage that discharges to groundwater may impact beneficial uses of groundwater and pollute groundwater supply. Additionally, if in close proximity, exfiltrated sewage may enter into a compromised underground drainage conveyance system that discharges into a water of the United States, or into groundwater that is hydrologically connected to (feeds into) a water of the United States, thus potentially causing: (1) a Clean Water Act violation, (2) threat and impact to beneficial uses, and/or (3) surface water pollution.
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14 3.2.5. Proactive Sanitary Sewer System Management to Reduce Inflow and Infiltration Excessive inflow (stormwater entering) and infiltration (groundwater seepage entering) to sanitary sewer systems is preventable through proactive sewer system management using the best practices and technologies available. The efficiency of the downstream wastewater treatment processes is dependent on the performance of the sanitary sewer system. When the structural integrity of a sanitary sewer system deteriorates, high volumes of inflow and infiltration can enter the sewer system. High levels of inflow and infiltration increase the hydraulic load on the downstream treatment plant, which can reduce treatment efficiency, lead to bypassing a portion of the treatment process, cause illegal discharge of partially treated effluent, or in extreme situations make biological treatment facilities inoperable (e.g., wash out the biological organisms that treat the waste).
3.3. Water Quality Control Plans, Policies and Resolutions The nine Regional Water Boards have adopted region-specific water quality control plans (commonly referred to as Basin Plans) that designate beneficial uses, establish water quality objectives, and contain implementation programs and policies to achieve those objectives. The State Water Board has adopted statewide water quality control plans, policies and resolutions establishing statewide water quality objectives, implementation programs and initiatives.
3.3.1. State Water Board Antidegradation Policy
On October 28, 1968, the State Water Board adopted Resolution 68-16, titled Statement of Policy with Respect to Maintaining High Quality of Waters in California, which incorporates the federal antidegradation policy. Resolution 68-16 requires that existing water quality be maintained unless degradation is justified based on specific findings.
The continued prohibition of sewage discharges from sanitary sewer systems into waters of the State aligns with Resolution 68-16. A sewage discharge from sanitary sewers to waters of the State is prohibited by this Order. Therefore, this Order does not allow degradation of waters of the State. In addition, this Order: (1) further expands the existing prohibition of sewage discharges to include waters of the State, in addition to waters of the United States as provided in previous Order 2006-0003-DWQ, and (2) enhances the ability for Water Board enforcement of violations of the established prohibitions.
3.3.2. State Water Board Sources of Drinking Water Policy On May 19,1988, the State Water Board adopted Resolution 88-63 (amended on February 1, 2006), titled Sources of Drinking Water, establishing state policy that all waters of the State, with certain exceptions, are suitable or potentially suitable for municipal or domestic supply.
3.3.3. State Water Board Cost of Compliance Resolution
On September 24, 2013, the State Water Board adopted Resolution 2013-0029, titled Directing Actions in Response to Efforts by Stakeholders on Reducing Costs of 89 STATEWIDE SANITARY SEWER SYSTEMS GENERAL ORDER
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15 Compliance While Maintaining Water Quality Protection. Through this resolution, the State Water Board committed to continued stakeholder engagement in identifying and implementing measures to reduce costs of compliance with regulatory orders while maintaining water quality protection and improving regulatory program outcomes.
3.3.4. State Water Board Human Right to Water Resolution On February 16, 2016, the State Water Board adopted Resolution 2016-0010, titled Adopting the Human Right to Water as a Core Value and Directing its Implementation in Water Board Programs and Activities, addressing the human right to water as a core value and directing Water Board programs to implement requirements to support safe drinking water for all Californians.
On November 16, 2021, the State Water Board adopted Resolution 2021-0050 titled Condemning Racism, Xenophobia, Bigotry, and Racial Injustice, and Strengthening Commitment to Racial Equity, Diversity, Inclusion, Access, and Anti-racism. Among other actions, through Resolution 2021-0050, the State Water Board, in summary as corresponding to this General Order, reaffirms its commitment to its Human Right to Water resolution, upholding that every human being in California deserves safe, clean, affordable, and accessible water for human consumption, cooking, and sanitation purposes. Resolution 2021-0050 provides the State Water Board commitment to:
• Protect public health and beneficial uses of waterbodies in all communities, including communities disproportionately burdened by wastes discharge of waste to land and surface water;
• Restore impaired surface waterbodies and degraded aquifers; and • Promote multi-benefit water quality projects.
Through Resolution 2021-0050, the State Water Board also commits to expanding implementation of its Climate Change Resolution to address the disproportionate effects of extreme hydrologic conditions and sea-level rise on Black, Indigenous, and people of color communities, prioritizing:
• The right to safe, clean, affordable, and accessible drinking water and sanitation; • Sustainable management and protection of local groundwater resources; • Healthy watersheds; and
• Access to surface waterbodies that support subsistence fishing.
On June 7, 2022, the State Water Board adopted a Resolution, titled Authorizing the Executive Director or Designee to Enter into One or More Multi-Year Contracts Up to a Combined Sum of $4,000,000 for a Statewide Wastewater Needs Assessment, supporting the equitable access to sanitation for all Californians and implementation of Resolutions 2016-0010 and 2021-0050.
This General Order supports the State Water Board priority in collecting a comprehensive set of data for California’s wastewater systems, including sanitary sewer systems. Data reported per the requirements of this Order will be used with data from other Water Boards’ programs, to further develop criteria and create a statewide risk 90 STATEWIDE SANITARY SEWER SYSTEMS GENERAL ORDER
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16 framework to prioritize critical funding and infrastructure investments for California’s most vulnerable populations, including disadvantaged or severely disadvantaged communities with inadequate or failing sanitation systems and threatened access to healthy drinking water supplies.
3.3.5. State Water Board Open Data Resolution
On July 10, 2018, the State Water Board adopted Resolution 2018-0032, titled Adopting Principles of Open Data as a Core Value and Directing Programs and Activities to Implement Strategic Actions to Improve Data Accessibility and Associated Innovation, directing regulatory programs to assure all monitoring and reporting requirements support the State Water Boards’ Open Data Initiative.
3.3.6. State Water Board Response to Climate Change
On March 7, 2017, the State Water Board adopted Resolution 2017-0012, titled Comprehensive Response to Climate Change, requiring a proactive response to climate change in all California Water Board actions, with the intent to embed climate change consideration into all programs and activities.
3.4. California Environmental Quality Act
The adoption of this Order is an action to reissue general waste discharge requirements that is exempt from the California Environmental Quality Act (Public Resources Code section 21000 et seq.) because it is an action taken by a regulatory agency to assure the protection of the environment and the regulatory process involves procedures for protection of the environment (Cal. Code Regs., Title 14, section 15308). In addition, the action to adopt this Order is exempt from CEQA pursuant to Cal. Code Regs., Title 14, section 15301, to the extent that it applies to existing sanitary sewer collection systems that constitute “existing facilities” as that term is used in sections 15301 and 15302, to the extent that it results in the repair or replacement of existing systems involving negligible or no expansion of capacity.
3.5. State Water Board Funding Assistance for Compliance with Water Board Water Quality Orders
The State Water Board, Division of Financial Assistance administers the implementation of the State Water Board financial assistance programs, per Board-adopted funding policies. Among other funding areas, the Division administers loan and grant funding for the planning and construction of wastewater and water recycling facilities per funding program-specific policies and guidelines. Applicants may apply for Clean Water State Revolving Fund low-interest loan, Small Community Wastewater grant funding assistance, and other funding available at the time of application, for some of the costs associated with complying with this General Order.
Funding applicants may obtain further information regarding current funding opportunities, and Division of Financial Assistance staff contact information at the following website: Financial Assistance Funding - Grants and Loans | California State Water Resources Control Board.
(https://www.waterboards.ca.gov/water_issues/programs/grants_loans/) 91 STATEWIDE SANITARY SEWER SYSTEMS GENERAL ORDER
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17 Section 13477.6 of the Water Code authorizes the Small Community Grant Fund.
The Small Community Grant Fund allows the State Water Board to provide grant funding assistance to small, disadvantaged communities and small severely disadvantaged communities that may not otherwise be able to afford a loan or similar financing for projects to comply with requirements of this General Order. The State Water Board also considers loan forgiveness on a disadvantaged community-specific basis.
For disadvantaged communities’ wastewater needs, the State Water Board places priority on the funding of projects that address:
• Public health;
• Violations of waste discharge requirements and National Pollutant Discharge Elimination System (NPDES) permits;
• Providing sewer system service to existing septic tank owners; and • High priority public health and water quality concerns identified by a Regional Water Board.
3.6. Notification to Interested Parties
On January 31, 2022, the State Water Board notified interested parties and persons of its intent to reissue Sanitary Sewer Systems General Order 2006-0003-DWQ by issuing a draft General Order for a 60-day public comment period. State Water Board staff conducted extensive stakeholder outreach and encouraged public participation in the adoption process for this General Order. On March 15, 2022, the State Water Board held a public meeting to hear and consider oral public comments. The State Water Board considered all public comments prior to adopting this General Order.
THEREFORE, IT IS HEREBY ORDERED, that pursuant to Water Code sections 13263, 13267, and 13383 this General Order supersedes Order 2006-0003-DWQ, Order WQ 2013-0058-EXEC, and any amendments made to these Orders thereafter, except for enforcement purposes and to meet the provisions contained in Division 7 of the Water Code (commencing with section 13000) and regulations adopted thereunder, and the provisions of the Clean Water Act and regulations and guidelines adopted thereunder, the Enrollee shall comply with the requirements in this Order.
4. PROHIBITIONS
4.1 Discharge of Sewage from a Sanitary Sewer System
Any discharge from a sanitary sewer system that has the potential to discharge to surface waters of the State is prohibited unless it is promptly cleaned up and reported as required in this General Order.
4.2. Discharge of Sewage to Waters of the State
Any discharge from a sanitary sewer system, discharged directly or indirectly through a drainage conveyance system or other route, to waters of the State is prohibited. 92 STATEWIDE SANITARY SEWER SYSTEMS GENERAL ORDER
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18 4.3. Discharge of Sewage Creating a Nuisance
Any discharge from a sanitary sewer system that creates a nuisance or condition of pollution as defined in Water Code section 13050(m) is prohibited.
5. SPECIFICATIONS
5.1. Designation of a Legally Responsible Official
The Enrollee shall designate a Legally Responsible Official that has authority to ensure the enrolled sanitary sewer system(s) complies with this Order, and is authorized to serve as a duly authorized representative. The Legally Responsible Official must have responsibility over management of the Enrollee’s entire sanitary sewer system, and must be authorized to make managerial decisions that govern the operation of the sanitary sewer system, including having the explicit or implicit duty of making major capital improvement recommendations to ensure long-term environmental compliance.
The Legally Responsible Official must have or have direct authority over individuals that:
• Possess a recognized degree or certificate related to operations and maintenance of sanitary sewer systems, and/or
• Have professional training and experience related to the management of sanitary sewer systems, demonstrated through extensive knowledge, training and experience.
For example, a sewer system superintendent or manager, an operations manager, a public utilities manager or director, or a district engineer may be designated as a Legally Responsible Official.
The Legally Responsible Official shall complete the electronic CIWQS “User Registration” form (https://ciwqs.waterboards.ca.gov/ciwqs/newUser.jsp). A Legally Responsible Official that represents multiple enrolled systems shall complete the electronic CIWQS “User Registration” form for each system.
The Enrollee shall submit any change to its Legally Responsible Official, and/or change in contact information, to the State Water Board within 30 calendar days of the change by emailing [email protected] and copying the appropriate Regional Water Board as provided in Attachment F (Regional Water Quality Control Board Contact Information) of this General Order.
5.2. Sewer System Management Plan Development and Implementation To facilitate adequate local funding and management of its sanitary sewer system(s), the Enrollee shall develop and implement an updated Sewer System Management Plan.
The scale and complexity of the Sewer System Management Plan, and specific elements of the Plan, must match the size, scale and complexity of the Enrollee’s sanitary sewer system(s). The Sewer System Management Plan must address, at minimum, the required Plan elements in Attachment D (Sewer System Management Plan – Required Elements) of this General Order. To be effective, the Sewer System Management Plan must include procedures for the management, operation, and maintenance of the sanitary sewer system(s). The procedures must: (1) incorporate the 93 STATEWIDE SANITARY SEWER SYSTEMS GENERAL ORDER
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19 prioritization of system repairs and maintenance to proactively prevent spills, and (2) address the implementation of current standard industry practices through available equipment, technologies, and strategies.
For an existing Enrollee under Order 2006-0003-DWQ that has certified its Continuation of Existing Regulatory Coverage, per section 2.1 (Requirements for Continuation of Existing Regulatory Coverage) of this General Order:
Within six (6) months of the Adoption Date of this General Order:
• The Legally Responsible Official shall upload the Enrollee’s existing Sewer System Management Plan to the online CIWQS Sanitary Sewer System Database.
For a new Enrollee:
Within twelve (12) months of the Application for Enrollment approval date:
• The governing entity of the new Enrollee shall approve its Sewer System Management Plan; and
• The Legally Responsible Official shall certify and upload its Sewer System Management Plan to the online CIWQS Sanitary Sewer System Database.
5.3. Certification of Sewer System Management Plan and Plan Updates The Legally Responsible Official shall certify and upload its Sewer System Management Plan and all subsequent updates to the online CIWQS Sanitary Sewer System Database.
5.4. Sewer System Management Plan Audits
The Enrollee shall conduct an internal audit of its Sewer System Management Plan, and implementation of its Plan, at a minimum frequency of once every three years. The audit must be conducted for the period after the end of the Enrollee’s last required audit period. Within six months after the end of the required 3-year audit period, the Legally Responsible Official shall submit an audit report into the online CIWQS Sanitary Sewer System Database per the requirements in section 3.10 (Sewer System Management Plan Audit Reporting Requirements) of Attachment E1 of this General Order.
Audit reports submitted to the CIWQS Sanitary Sewer System Database will be viewable only to Water Boards staff.
The internal audit shall be appropriately scaled to the size of the system(s) and the number of spills. The Enrollee’s sewer system operators must be involved in completing the audit. At minimum, the audit must:
• Evaluate the implementation and effectiveness of the Enrollee’s Sewer System Management Plan in preventing spills;
• Evaluate the Enrollee’s compliance with this General Order; • Identify Sewer System Management Plan deficiencies in addressing ongoing spills and discharges to waters of the State; and
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20 • Identify necessary modifications to the Sewer System Management Plan to correct deficiencies.
The Enrollee shall submit a complete audit report that includes:
• Audit findings and recommended corrective actions;
• A statement that sewer system operators’ input on the audit findings has been considered; and
• A proposed schedule for the Enrollee to address the identified deficiencies.
A new Enrollee of this General Order (that did not have a sanitary sewer system enrolled in the previous State Water Board Order 2006-0003-DWQ) shall conduct its first internal Sewer System Management Plan audit for the time period between the date of submittal of its certified Sewer System Management Plan and the third subsequent December 31st date. The audit report must be submitted into the online CIWQS Sanitary Sewer System Database by July 1 of the following calendar year.
See the following tables for clarification:
Initial Audit Period and Audit Due Date for New Enrollees Audit Period Audit Due Date
New Enrollee
Certified Sewer System Management
Plan Submittal Date
through
the third subsequent December 31
st date
July 1
st date after
audit period
Example
Certified Sewer System Management
Plan Submittal Date of August 2, 2025
Audit Period of August 2, 2025 through
December 31, 2027
July 1, 2028
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21 Initial Audit Period for Transition from 2-Year Audit Required in Previous Order 2006-0003-DWQ to 3-Year Audit Required in this General Order Audit Period Audit Due Date
An Enrollee
previously
regulated by Order
2006-003-DWQ
A 3-year period starting from the end of
last required 2-year Audit Period
Within six months
after end of 3-year
Audit Period
Example
Last required Audit Period start date of
August 2, 2021;
Audit Period of August 2, 2021 through
August 1, 2024
February 1, 2025
Three-Year Ongoing Audit Period
Audit Period Audit Due Date
Each Enrollee A 3-year period starting from the end of
last required Audit Period
Within six months
after end of 3-year
Audit Period
5.5. Six-Year Sewer System Management Plan Update
At a minimum, the Enrollee shall update its Sewer System Management Plan every six (6) years after the date of its last Plan Update due date. (For an Enrollee previously regulated by Order 2006-0003-DWQ, the six-year period shall commence on the due date identified in section 3.11 of Attachment E1 (Notification, Monitoring, Reporting and Recordkeeping Requirements) of this Order. The Updated Sewer System Management Plan must include:
• Elements required in Attachment D (Sewer System Management Plan – Required Elements) of this Order;
• Summary of revisions included in the Plan update based on internal audit findings; and
• Other sewer system management-related changes.
The Enrollee’s governing entity shall approve the updated Plan. The Legally Responsible Official shall upload and certify the approved updated Plan in the online CIWQS Sanitary Sewer System Database in accordance with section 3.11 (Sewer System Management Plan Reporting Requirements) of Attachment E1 (Notification, Monitoring, Reporting and Recordkeeping Requirements) of this General Order. During the time period in between Plan updates, the Enrollee shall continuously document changes to its Sewer System Management Plan in a change log attached to the Plan. 96 STATEWIDE SANITARY SEWER SYSTEMS GENERAL ORDER
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22 5.6. System Resilience
The Enrollee shall include and implement system-specific procedures in its Sewer System Management Plan to proactively prioritize: (1) operation and maintenance, (2) condition assessments, and (3) repair and rehabilitation, to address ongoing system resilience, as specified in Attachment D (Sewer System Management Plan – Required Elements) of this General Order.
5.7. Allocation of Resources
The Enrollee shall:
• Establish and maintain a means to manage all necessary revenues and expenditures related to the sanitary sewer system; and
• Allocate the necessary resources to its sewer system management program for:
o Compliance with this General Order,
o Full implementation of its updated Sewer System Management Plan, o System operation, maintenance, and repair, and
o Spill responses.
5.8. Designation of Data Submitters
The Legally Responsible Official may designate one or more individuals as a Data Submitter for reporting of spill data. The Legally Responsible Official shall authorize the designation of Data Submitter(s) through the online CIWQS database (https://ciwqs.waterboards.ca.gov) prior to the individuals establishing a CIWQS user account (https://ciwqs.waterboards.ca.gov/ciwqs/newUser.jsp) and entering spill data into the online CIWQS Sanitary Sewer System Database.
The Legally Responsible Official shall submit any change to its Data Submitter(s), and/or change in Data Submitter contact information, to the State Water Board within 30 calendar days of the change, by emailing [email protected] and copying the appropriate Regional Water Board as provided in Attachment F (Regional Water Quality Control Board Contact Information) of this General Order.
5.9. Reporting Certification
The Legally Responsible Official shall electronically certify, on the Enrollee’s behalf, all applications, reports, the Sewer System Management Plan(s) and corresponding updates, and other information submitted electronically into the online CIWQS Sanitary Sewer System Database, as follows:
“I certify under penalty of perjury under the laws of the State of California that the electronically submitted information was prepared under my direction or supervision.
Based on my inquiry of the person(s) directly responsible for gathering the information, to the best of my knowledge and belief, the information submitted is true, accurate, and complete, and complies with the Statewide Sanitary Sewer Systems General Order.
I am aware that there are significant penalties for submitting false information.” 97 STATEWIDE SANITARY SEWER SYSTEMS GENERAL ORDER
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23 Hardcopy submittals to the State Water Board must be accompanied by the above certification statement.
5.10. System Capacity
The Enrollee shall maintain the system capacity necessary to convey: (1) base flows during dry weather conditions, and (2) wet weather peak flows consistent with designated local historic storms. Design storms must take into account system-specific stormwater contributions via inflow and infiltration, and location-specific depth of groundwater and storm frequencies. The Enrollee shall implement capital improvements to provide adequate hydraulic capacity to:
• Meet or exceed the design criteria as defined in the Enrollee’s System Evaluation and Capacity Assurance element of its Sewer System Management Plan; and • Prevent system capacity-related spills, and adverse impacts to the treatment efficiency of downstream wastewater treatment facilities.
5.11. System Performance Analysis
The Enrollee shall include a running 10-year system performance analysis in its Annual Report. The analysis must include two CIWQS-generated graphs presenting the following information:
Graph 1 – Total Spill Volume per Year:
X axis: A 10-year period which includes the current calendar year and the nine previous calendar years;
Y axis: The total spill volume, per Spill Category, for each calendar year.
Graph 2 – Total Number of Spills per Year:
X axis: A 10-year period which includes the current calendar year and the nine previous calendar years;
Y axis: The total number of spills, per Spill Category, for each calendar year.
The current calendar year is the calendar year covered in the Annual Report.
The Enrollee shall generate the graphs in CIWQS, using the existing data in the online CIWQS Sanitary Sewer System Database at the following graph generation link:
(https://ciwqs.waterboards.ca.gov/ciwqs/readOnly/PublicReportSSOServlet?reportActio n=criteria&reportId=sso_operation_report).
5.12. Spill Emergency Response Plan and Remedial Actions For Existing Enrollees (with regulatory coverage under Order 2006-0003-DWQ):
Within six (6) months of the Adoption Date of this General Order, the Enrollee shall update and implement its Spill Emergency Response Plan, per Attachment D, section 6 (Spill Emergency Response Plan) of this General Order. 98 STATEWIDE SANITARY SEWER SYSTEMS GENERAL ORDER
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24 For New Enrollees:
Within six (6) months of the Application for Enrollment approval date, the Enrollee shall develop and implement a Spill Emergency Response Plan, per Attachment D, section 6 (Spill Emergency Response Plan) of this General Order.
The Enrollee shall certify, in its Annual Report, that its Spill Emergency Response Plan is up to date.
The Spill Emergency Response Plan shall include measures to protect public health and the environment. The Enrollee shall respond to spills from its system(s) in a timely manner that minimizes water quality impacts and nuisance by:
• Immediately stopping the spill and preventing/minimizing a discharge to waters of the State;
• Intercepting sewage flows to prevent/minimize spill volume discharged into waters of the State;
• Thoroughly recovering, cleaning up and disposing of sewage and wash down water; and
• Cleaning publicly accessible areas while preventing toxic discharges to waters of the State.
5.13. Notification, Monitoring, Reporting and Recordkeeping Requirements The Enrollee shall comply with notification, monitoring, reporting, and recordkeeping requirements in Attachment E1 of this General Order.
5.13.1. Spill Categories
Individual spill notification, monitoring and reporting must be in accordance with the following spill categories:
• Category 1 Spill
A Category 1 spill is a spill of any volume of sewage from or caused by a sanitary sewer system regulated under this General Order that results in a discharge to:
o A surface water, including a surface water body that contains no flow or volume of water; or
o A drainage conveyance system that discharges to surface waters when the sewage is not fully captured and returned to the sanitary sewer system or disposed of properly.
Any spill volume not recovered from a drainage conveyance system is considered a discharge to surface water, unless the drainage conveyance system discharges to a dedicated stormwater infiltration basin or facility. 99 STATEWIDE SANITARY SEWER SYSTEMS GENERAL ORDER
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25 A spill from an Enrollee-owned and/or operated lateral that discharges to a surface water is a Category 1 spill; the Enrollee shall report all Category 1 spills per section
3.1 of Attachment E1 (Notification, Monitoring, Reporting and Recordkeeping Requirements) of this General Order.
• Category 2 Spill
A Category 2 spill is a spill of 1,000 gallons or greater, from or caused by a sanitary sewer system regulated under this General Order that does not discharge to a surface water.
A spill of 1,000 gallons or greater that spills out of a lateral and is caused by a failure or blockage in the sanitary sewer system, is a Category 2 spill. • Category 3 Spill
A Category 3 spill is a spill of equal to or greater than 50 gallons and less than 1,000 gallons, from or caused by a sanitary sewer system regulated under this General Order that does not discharge to a surface water.
A spill of equal to or greater than 50 gallons and less than 1,000 gallons, that spills out of a lateral and is caused by a failure or blockage in the sanitary sewer system is a Category 3 spill.
• Category 4 Spill
A Category 4 spill is a spill of less than 50 gallons, from or caused by a sanitary sewer system regulated under this General Order that does not discharge to a surface water.
A spill of less than 50 gallons that spills out of a lateral and is caused by a failure or blockage in the sanitary sewer system is a Category 4 spill.
5.13.2. Annual Report
The Enrollee shall submit an Annual Report (previously termed as Collection System Questionnaire in Order 2006-0003-DWQ) as specified in section 3.9 (Annual Report) of Attachment E1 (Notification, Monitoring, Reporting and Recordkeeping Requirements) of this General Order.
For new Enrollees: Within 30 days of obtaining a CIWQS account, a new Enrollee shall submit its initial Annual Report, as specified in section 3.9 (Annual Report) of Attachment E1 (Notification, Monitoring, Reporting and Recordkeeping Requirements) of this General Order.
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26 5.14. Electronic Sanitary Sewer System Service Area Boundary Map For continuing enrollees, starting on July 1, 2025, and no later than December 31, 2025:
For new enrollees – no earlier than July 1, 2025, or within 12 months of the Application for Enrollment approval date, whichever date is later:
The Legally Responsible Official shall submit, to the State Water Board, geospatial data detailing the locations of the Enrollee’s sanitary sewer system service area boundary, per the required content and specifications in section 3.8 (Electronic Sanitary Sewer System Service Area Boundary Map) of Attachment E1 of this General Order, for each system identified by a WDID number.
An Enrollee of a disadvantaged community that may need assistance developing an electronic map to comply with this requirement, may contact State Water Board staff for assistance at [email protected].
5.15. Voluntary Reporting of Spills from Privately-Owned Sewer Laterals and/or Private Sanitary Sewer Systems
Within 24 hours of becoming aware of a spill (as described below) from a private sewer lateral or private sanitary sewer system that is not owned/operated by the Enrollee, the Enrollee is encouraged to report the following observations to the online CIWQS Sanitary Sewer System Database at the following link:
https://ciwqs.waterboards.ca.gov:
• A spill equal or greater than 1,000 gallons that discharges (or has a potential to discharge) to a water of the State, or a drainage conveyance system that discharges to waters of the State; or
• Any volume of sewage that discharges (or has a potential to discharge) to surface waters.
In the CIWQS module, the Enrollee is encouraged to identify:
• Time of observation;
• Description of general spill location (for example, street name and cross street names);
• Estimated volume of spill;
• If known, general description of spill destination (for example, flowing into drainage channel, flowing directly into a creek, etc.); and
• If known, name of private system owner/operator.
The CIWQS database will make the name and contact information of the entity voluntarily reporting a private spill, accessible to State and Regional Water Board staff only. The CIWQS database will only make information regarding the actual spill, accessible to the public.
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27 5.16. Voluntary Notification of Spills from Privately-Owned Laterals and/or Systems to the California Office of Emergency Services
Upon observing or acquiring knowledge of any of the following from a private sewer lateral or private sanitary sewer system that is not owned/operated by the Enrollee, the Enrollee is encouraged to notify the California Office of Emergency Services (as provided by Health and Safety Code section 5410 et. seq. and Water Code section 13271), or inform the responsible party that State law requires such notification to the Office of Emergency Services by any person that causes or allows a sewage discharge to waters of the State:
• A spill equal to 1,000 gallons or more that discharges (or has a potential to discharge) to waters of the State, or a drainage conveyance system that discharges to waters of the State; or
• A spill of any volume to surface waters.
5.17. Unintended Failure to Report
If an Enrollee becomes aware that they unintentionally failed to submit relevant facts in any report required in this General Order, the Enrollee shall promptly notify Regional Water Board and State Water Board staff. Regional Water Board contact information is included in Attachment F of this Order. State Water Board staff shall be contacted by email at [email protected] for assistance in formally amending the corresponding report(s) in the online CIWQS Sanitary Sewer System Database.
5.18. Duty to Report to Water Boards
In accordance with Water Code section 13267 and/or section 13383, upon request by the State Water Board Executive Director (or designee) or a Regional Water Board Executive Officer (or designee), the Enrollee shall provide the requested information which the State or Regional Water Board deems necessary to determine compliance with this General Order.
5.19. Operation and Maintenance
To prevent discharges to the environment, the Enrollee shall maintain in good working order, and operate as designed, any facility or treatment and control system designed to contain sewage and convey it to a treatment plant.
6. PROVISIONS
6.1. Enforcement Provisions
The following enforcement provisions are based on existing federal and state regulations, laws and policies, including the federal Clean Water Act, the state Water Code and the State Water Board Enforcement Policy.
6.1.1. Enforceability of Clean Water Act and Water Code Violations Noncompliance with requirements of this General Order or discharging sewage without enrolling in this General Order constitutes a violation of the Water Code and a potential 102
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28 violation of the Clean Water Act and is grounds for an enforcement action by the State Water Board or the applicable Regional Water Board. Failure to comply with the notification, monitoring, inspection, entry, reporting, and recordkeeping requirements may subject the Enrollee to administrative civil liabilities of up to $10,000 a day per violation pursuant to Water Code section 13385; up to $1,000 a day per violation pursuant to Water Code section 13268; or referral to the Attorney General for judicial civil enforcement. Discharging waste not in compliance with the requirements of this General Order or the Clean Water Act may subject the Enrollee to administrative civil liabilities up to $10,000 a day per violation and additional liability up to $10 per gallon of discharge not cleaned up after the first 1,000 gallons of discharge; up to $5,000 a day per violation pursuant to Water Code section 13350 or up to $20 per gallon of waste discharged; or referral to the Attorney General for judicial civil enforcement.
6.1.2. Monetary Penalties
The Water Code provides the State and Regional Water Boards the authority to pursue formal enforcement actions, including imposing administrative liability and civil monetary penalties, for non-compliance with the requirements of this General Order and violations of the Clean Water Act.
6.1.3. Falsifying or Failure to Report
The Water Code provides that any person failing or refusing to furnish technical or monitoring program reports, as required under this General Order, or falsifying any information provided in the technical or monitoring reports is subject to administrative liability and civil monetary penalties. Any person who knowingly fails or refuses to furnish technical or monitoring program reports or falsifies any information provided in reports required by this General Order is subject to criminal penalties.
6.1.4. Severability of General Order
The provisions of this General Order are severable; if any provision of this Order, or the application of any provision of this Order to any circumstance, is held invalid, the application of such provision to other circumstances and the remainder of this Order shall not be affected thereby.
6.1.5. Indirect Discharges
In the event that a spill enters into a drainage conveyance system, the Enrollee shall take all feasible steps to prevent discharge of sewage into waters of the State by blocking or redirecting the flow in the drainage conveyance system, removing the sewage from the drainage conveyance system, and cleaning the system in a manner that does not inadvertently impact beneficial uses of the receiving water body.
6.1.6. Water Boards’ Considerations for Discretionary Enforcement Consistent with the State Water Board Enforcement Policy, when considering Water Code section 13327 factors, the State Water Board or a Regional Water Board may consider the Enrollee’s efforts to contain, control, clean up, and mitigate spills. In assessing the factors, the State Water Board or the applicable Regional Water Board will consider:
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29 • The Enrollee’s compliance with this General Order with a focus on compliance with reporting requirements;
• The Enrollee’s provision of adequate funding to implement the requirements of this General Order;
• The Enrollee’s compliance with providing a complete and updated Sewer System Management Plan;
• The Enrollee’s compliance with implementing its Sewer System Management Plan; • The overall effectiveness of the Enrollee’s Sewer System Management Plan with respect to:
o System management, operation, and maintenance,
o Adequate treatment facilities, sanitary sewer system facilities, and/or components with an appropriate design capacity, to reasonably prevent spills (e.g. adequately enlarging treatment or collection facilities to accommodate growth, infiltration and inflow, etc.),
o Preventive maintenance (including cleaning, root grinding, and fats, oils, and grease control) and source control measures,
o Implementation of backup equipment,
o Inflow and infiltration prevention and control,
o Appropriate sanitary sewer system capacity to prevent spills, and o The Enrollee’s responsiveness to stop and mitigate the impact of the discharge; • The Enrollee’s compliance with identifying the cause of the spill; • The Enrollee’s use of available information and observations to accurately estimate the spill volume and identify the affected or potentially affected receiving waters; • The Enrollee’s thoroughness of cleaning up sewage in drainage conveyance systems after the spill(s);
• The Enrollee’s use of water quality and biological monitoring and assessment to determine the short-term and long-term impacts to beneficial uses and the environment;
• The Enrollee’s follow up actions to improve system performance; • The Enrollee’s implementation of feasible alternatives to prevent spills, such as:
o Use of temporary storage or waste retention,
o Reduction of system inflow and infiltration,
o Collection and hauling of waste to a treatment facility, o Prevention of and/ or containment of spills due to a design storm event identified in the Enrollee’s Sewer System Management Plan,
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30 o Implementation of available equipment, technologies, strategies, and recommended industry practices for maintaining and managing sewer systems to prevent spills, and contain and eliminate discharges to waters of the State; and • The spill duration and factors beyond the reasonable control of the Enrollee causing the event.
6.1.7. Enforcement Discretion Based on Reporting Compliance Consistent with the State Water Board Enforcement Policy, the State Water Board or a Regional Water Board may consider the Enrollee’s efforts to comply with spill reporting requirements when determining compliance with Water Code section 13267 and section 13383. When assessing Water Code section 13227 factors, the State Water Board or the applicable Regional Water Board will consider:
• The Enrollee’s diligence to comply with all reporting requirements in this General Order;
• The use of best available information for the Enrollee’s reporting of spill start date and start time in which the release of sewage from the sanitary sewer system initiated;
• The Enrollee’s reporting of spill end date, and end time to be the date and time in which the release of sewage from the sanitary sewer system was stopped; • The Enrollee’s diligence to accurately estimate and report spill volumes; • The Enrollee’s subsequent verification and/or updates to initial Draft Spill Reports in accordance with this General Order; and
• The Enrollee’s timely certification of required spill reports.
Consistent with Water Code section 13267 and section 13383, the State Water Board or a Regional Water Board may require an Enrollee to report the results of a condition assessment of a specified portion of the Enrollee’s sanitary sewer system.
6.2. Other Regional Water Board Orders
It is the intent of the State Water Board that sanitary sewer systems be regulated in a manner consistent with federal and state regulations. This Order will not be interpreted or applied:
• In a manner inconsistent with the federal Clean Water Act; • To authorize a spill or discharge that is illegal under either the Clean Water Act, the Water Code, and/or an applicable Basin Plan prohibition or water quality standard; • To prohibit a Regional Water Board from issuing an individual National Pollutant Discharge Elimination System (NPDES) permit or individual waste discharge requirements superseding an Enrollee’s regulatory coverage under this General Order for a sanitary sewer system authorized under the Clean Water Act or Water Code;
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31 • To supersede any more specific or more stringent waste discharge requirements or enforcement orders issued by a Regional Water Board; or • To supersede any more specific or more stringent state or federal requirements in existing regulation, an administrative/judicial order, or Consent Decree.
6.3. Sewer System Management Plan Availability
The Enrollee’s updated Sewer System Management Plan must be maintained for public inspection at the Enrollee’s offices and facilities and must be available to the public through CIWQS and/or on the Enrollee’s website, in accordance with section 3.8 (Sewer System Management Plan Reporting Requirements) of Attachment E1 (Notification, Monitoring, Reporting and Recordkeeping Requirements) of this General Order.
6.4. Entry and Inspection
6.4.1. Entry and Availability of Information
The Enrollee shall allow State and Regional Water Board staff, upon presentation of credentials and other documents as may be required by law, to:
• Enter upon the Enrollee’s premises where a regulated facility or activity is located or conducted, or where records are kept under the requirements of this General Order; • Have access to and reproduce any records required to be maintained by this General Order;
• Inspect any facility and/or equipment (including monitoring and control equipment), practices, or operations required in this General Order; and • Sample or monitor substances or parameters for assuring compliance with this General Order, or as otherwise authorized by the Water Code.
6.4.2. Pre-Inspection Questionnaire
The Enrollee shall provide pre-inspection information to State and Regional Water Board staff through the completion of a Pre-Inspection Questionnaire provided by Water Board staff.
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ATTACHMENT A - DEFINITIONS
Annual Report
An Annual Report (previously termed as Collection System Questionnaire in Order 2006-0003-DWQ) is a mandatory report in which the Enrollee provides a calendar-year update of its efforts to prevent spills.
Basin Plan
A Basin Plan is a water quality control plan specific to a Regional Water Quality Control Board (Regional Water Board), that serves as regulations to: (1) define and designate beneficial uses of surface and groundwaters, (2) establish water quality objectives for protection of beneficial uses, and (3) provide implementation measures.
Beneficial Uses
The term “Beneficial Uses” is a Water Code term, defined as the uses of the waters of the State that may be protected against water quality degradation. Examples of beneficial uses include but are not limited to, municipal, domestic, agricultural and industrial supply; power generation; recreation; aesthetic enjoyment; navigation; and preservation and enhancement of fish, wildlife, and other aquatic resources or preserves.
California Integrated Water Quality System (CIWQS)
CIWQS is the statewide database that provides for mandatory electronic reporting as required in State and Regional Water Board-issued waste discharge requirements.
Data Submitter
A Data Submitter is an individual designated and authorized by the Enrollee’s Legally Responsible Official to enter spill data into the online CIWQS Sanitary Sewer System Database. A Data Submitter does not have the authority of a Legally Responsible Official to certify reporting entered into the online CIWQS Sanitary Sewer System Database.
Disadvantaged Community
A disadvantaged community is a community with a median household income of less than eighty percent (80%) of the statewide annual median household income.
For the purpose of this General Order, there is no differentiation between a small and large disadvantaged community.
Drainage Conveyance System
A drainage conveyance system is a publicly- or privately-owned separate storm sewer system, including but not limited to drainage canals, channels, pipelines, pump stations, detention basins, infiltration basins/facilities, or other facilities constructed to transport stormwater and non-stormwater flows.
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Enrollee
An Enrollee is a public, private, or other non-governmental entity that has obtained approval for regulatory coverage under this General Order, including:
• A state agency, municipality, special district, or other public entity that owns and/or operates one or more sanitary sewer systems:
• greater than one (1) mile in length (each individual sanitary sewer system); • one mile or less in length where the State Water Resources Control Board or a Regional Water Quality Control Board requires regulatory coverage under this Order, or • A federal agency, private company, or other non-governmental entity that owns and/or operates a sanitary sewer system of any size where the State Water Resources Control Board or a Regional Water Quality Control Board requires regulatory coverage under this Order in response to a history of spills, proximity to surface water, or other factors supporting regulatory coverage.
Environmentally Sensitive Area
An environmentally sensitive area is a designated agricultural and/or wildlife area identified to need special natural landscape protection due to its wildlife or historical value.
Exfiltration
Exfiltration is the underground exiting of sewage from a sanitary sewer system through cracks, offset or separated joints, or failed infrastructure due to corrosion or other factors.
Flood Control Channel
A flood control channel is a channel used to convey stormwater and non-stormwater flows through and from areas for flood management purposes.
Governing Entity
A governing entity includes but is not limited to the following:
• A publicly elected governing board, council, or commission of a municipal agency; • A Department or Division director of a federal or state agency that is not governed by a board;
• A governing board or commission of an organization or association; and • A private system owner/manager that is not governed by a board.
Hydrologically Connected
Two waterbodies are hydrologically connected when one waterbody flows, or has the potential to flow, into the other waterbody. For the purpose of this General Order, groundwater is hydrologically connected to a surface water when the
groundwater feeds into the surface water. (The surface
waterbody in this example is termed a gaining stream as it gains flow from surrounding groundwater.)
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Lateral (including Lower and Upper Lateral)
A lateral is an underground segment of smaller diameter pipe that transports sewage from a customer’s building or property (residential, commercial, or industrial) to the Enrollee’s main sewer line in a street or easement. Upper and lower lateral boundary definitions are subject to local jurisdictional codes and ordinances, or private system ownership.
A lower lateral is the portion of the lateral located between the sanitary sewer system main, and either the property line, sewer clean out, curb line, established utility easement boundary, or other jurisdictional locations.
An upper lateral is the portion of the lateral from the property line, sewer clean out, curb line, established utility easement boundary, or other jurisdictional locations, to the building or property.
Legally Responsible Official
A Legally Responsible Official is an official representative, designated by the Enrollee, with authority to sign and certify submitted information and documents required by this General Order.
Nuisance
For the purpose of this General Order, a nuisance, as defined in Water Code section 13050(m), is anything that meets all of the following requirements:
• Is injurious to health, or is indecent or offensive to the senses, or an obstruction to the free use of property, so as to interfere with the comfortable enjoyment of life or property; • Affects at the same time an entire community or neighborhood, or any considerable number of persons, although the extent of the annoyance or damage inflicted upon individuals may be unequal; and
• Occurs during, or as a result of, the treatment or disposal of wastes.
Private Sewer Lateral
A private sewer lateral is the privately-owned lateral that transports sewage from private property(ies) into a sanitary sewer system.
Private Sanitary Sewer System
A private sanitary sewer system is a sanitary sewer system of any size that is owned and/or operated by a private individual, company, corporation, or organization. A private sanitary sewer system may or may not connect into a publicly owned sanitary sewer system.
Potential to Discharge, Potential Discharge
Potential to Discharge, or Potential Discharge, means any exiting of sewage from a sanitary sewer system which can reasonably be expected to discharge into a water of the State based on the size of the sewage spill, proximity to a drainage conveyance system, and the nature of the surrounding environment.
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Receiving Water
A receiving water is a water of the State that receives a discharge of waste.
Resilience
Resilience is the ability to recover from or adjust to adversity or change, and grow from disruptions. Resilience can be built through planning, preparing for, mitigating, and adapting to changing conditions.
Sanitary Sewer System
A sanitary sewer system is a system that is designed to convey sewage, including but not limited to, pipes, manholes, pump stations, siphons, wet wells, diversion structures and/or other pertinent infrastructure, upstream of a wastewater treatment plant headworks, including:
• Laterals owned and/or operated by the Enrollee;
• Satellite sewer systems; and/or
• Temporary conveyance and storage facilities, including but not limited to temporary piping, vaults, construction trenches, wet wells, impoundments, tanks and diversion structures.
For purpose of this Order, sanitary sewer systems include only systems owned and/or operated by the Enrollee.
Satellite Sewer System
A satellite sewer system is a portion of a sanitary sewer system owned or operated by a different owner than the owner of the downstream wastewater treatment facility ultimately treating the sewage.
Sewer System Management Plan
A sewer system management plan is a living document an Enrollee develops and implements to effectively manage its sanitary sewer system(s) in accordance with this General Order.
Sewage
Sewage, and its associated wastewater, is untreated or partially treated domestic, municipal, commercial and/or industrial waste (including sewage sludge), and any mixture of these wastes with inflow or infiltration of stormwater or groundwater, conveyed in a sanitary sewer system.
Spill
A spill is a discharge of sewage from any portion of a sanitary sewer system due to a sanitary sewer system overflow, operational failure, and/or infrastructure failure. Exfiltration of sewage is not considered to be a spill under this General Order if the exfiltrated sewage remains in the subsurface and does not reach a surface water of the State.
Training
Training is in-house or external education and guidance needed that provides the knowledge, skills, and abilities to comply with this General Order. 110
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Wash Down Water
Wash down water is water used to clean a spill area.
Waste
Waste, as defined in Water Code section 13050(d), includes sewage and any and all other waste substances, liquid, solid, gaseous, or radioactive, associated with human habitation, or of human or animal origin, or from any producing, manufacturing, or processing operation, including waste placed within containers of whatever nature prior to, and for purposes of, disposal.
Waste Discharge Identification Number (WDID)
A waste discharge identification number (WDID) identifies each individual sanitary sewer system enrolled under this General Order. A WDID number is assigned to each enrolled system upon an Enrollee’s approved regulatory coverage.
Waters of the State
Waters of the State are surface waters or groundwater within boundaries of the state as defined in Water Code section 13050(e), in which the State and Regional Water Boards have authority to protect beneficial uses. Waters of the State include, but are not limited to, groundwater aquifers, surface waters, saline waters, natural washes and pools, wetlands, sloughs, and estuaries, regardless of flow or whether water exists during dry conditions.
Waters of the State include waters of the United States.
Waters of the United States
Waters of the United States are surface waters or waterbodies that are subject to federal jurisdiction in accordance with the Clean Water Act.
Water Quality Objective
A water quality objective is the limit or maximum amount of pollutant, waste constituent or characteristic, or parameter level established in statewide water quality control plans and Regional Water Boards’ Basin Plans, for the reasonable protection of beneficial uses of surface waters and groundwater and the prevention of nuisance. 111
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ATTACHMENT B – APPLICATION FOR ENROLLMENT
1. Enrollment Status: (Mark only one item)
☐ New Enrollee
☐ New Enrollee with previous regulatory coverage under Order 2006-0003-DWQ (that failed to certify continuation of coverage in CIWQS per Order 2022-XXXX-DWQ) Existing WDID Number: __________________________________________________
2. Applicant Information:
Legally Responsible Official Submitting Application
First and Last Name: ____________________________________________________ Title: _________________________________________________________________ Phone: _______________________________________________________________ Email: ________________________________________________________________ System Owner/Operator Name: ______________________________________________ Mailing Address:________________________________________________________ City, State, Zip:_________________________________________________________ County: _______________________________________________________________ Sanitary Sewer System Name: ____________________________________________ Regional Water Quality Control Board(s): ____________________________________ Signature and Date: _____________________________________________________
3. Applicant Type (Check one):
☐ City ☐ County ☐ State ☐ Federal ☐ Special District
☐ Government Combination ☐ Private ☐ Other Non-governmental Entity
4. Wastewater Treatment Plant Receiving Sanitary Sewer System Waste:
Wastewater Treatment Plant Permittee:________________________________________ WDID No.: ______________________________________________________________ 112
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5. Billing Information
Billing Address: ___________________________________________________________ City, State, Zip: ___________________________________________________________ Billing Contact Person and Title: ______________________________________________ Phone and Email Address: __________________________________________________
6. Application Fee:
The application fee, as required by Water Code section 13260, is based on the daily population served by the sanitary sewer system. See updated Fee Schedule. (https://www.waterboards.ca.gov/resources/fees/water_quality/) Check one of the following and enter fee amount:
☐ Population Served < 50,000 – Total Fee submitted: $ ___________ ☐ Population Served ≥ 50,000 – Total Fee submitted: $ ___________ Make the fee payment payable to the State Water Resources Control Board and mail the complete application package to:
State Water Resources Control Board, Accounting Office
P. O. Box 1888
Sacramento, CA 95812-1888
Attention: Statewide Sanitary Sewer System Program
7. Application Submittal Certification
I certify under penalty of perjury under the laws of the State of California that to the best of my knowledge and belief, the information in the submitted application package is true, accurate and complete. I am aware that there are significant penalties for submitting false information, including the possibility of fines and imprisonment.
Print Name: ______________________________________________________________ Title: ___________________________________________________________________ Signature: __________________________________________Date: ________________ 113
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ATTACHMENT C - NOTICE OF TERMINATION
1. Enrollee Information
Enrollee Name: ___________________________________________________________ WDID No:________________________________________________________________ Legally Responsible Official Requesting Termination of Coverage: ___________________ First and Last Name: ____________________________________________________ Title: _________________________________________________________________ Phone: _______________________________________________________________ Email: ________________________________________________________________ Mailing Address: __________________________________________________________ City, State, Zip: ___________________________________________________________ County: _________________________________________________________________ Sanitary Sewer System Name(s) or Unique Identifier(s): ___________________________ Regional Water Quality Control Board(s): _______________________________________ Signature and Date:________________________________________________________
2. Basis of Termination
Explanation of termination, including subsequent regulatory coverage and subsequent owner/operator of enrolled sanitary sewer system, as applicable:
________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ 114
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3. Regulatory Coverage Termination Certification
I certify under penalty of perjury under the laws of the State of California that to the best of my knowledge: 1) the sanitary sewer system I officially represent is not required to be regulated under the Statewide Waste Discharge Requirements for Sanitary Sewer Systems Order 2022-XXXX-DWQ, and 2) the information submitted in this Notice of Termination is true, accurate and complete. I am aware that there are significant penalties for submitting false information, including the possibility of fine or imprisonment. Additionally, I understand that the submittal of this Notice of Termination does not release sanitary sewer system agencies from liability for any violations of the Clean Water Act.
Print Name: ______________________________________________________________ Title: ___________________________________________________________________ Signature: __________________________________________Date: ________________ For State Water Board Use Only
☐ Approved for Termination ☐ Denied and Returned to Enrollee Deputy Director of Water Quality Signature: _____________________________________ Date: ____________________Notice of Termination Effective Date: __________________ 115
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ATTACHMENT D – SEWER SYSTEM MANAGEMENT PLAN – REQUIRED ELEMENTS Table of Contents
1. Sewer System Management Plan Goal And Introduction ............................................D-2
1.1. Regulatory Context ...........................................................................................D-2
1.2. Sewer System Management Plan Update Schedule.........................................D-3
1.3. Sewer System Asset Overview .........................................................................D-3
2. Organization ................................................................................................................D-3
3. Legal Authority.............................................................................................................D-4
4. Operation And Maintenance Program..........................................................................D-4
4.1. Updated Map of Sanitary Sewer System ..........................................................D-4
4.2. Preventive Operation and Maintenance Activities .............................................D-4
4.3. Training .............................................................................................................D-5
4.4. Equipment Inventory .........................................................................................D-5
5. Design And Performance Provisions ...........................................................................D-5
5.1. Updated Design Criteria and Construction Standards and Specifications.........D-5
5.2. Procedures and Standards................................................................................D-5
6. Spill Emergency Response Plan..................................................................................D-6
7. Sewer Pipe Blockage Control Program........................................................................D-7
8. System Evaluation, Capacity Assurance and Capital Improvements...........................D-7
8.1 System Evaluation and Condition Assessment.................................................D-7
8.2. Capacity Assessment and Design Criteria ........................................................D-8
8.3. Prioritization of Corrective Action ......................................................................D-9
8.4. Capital Improvement Plan.................................................................................D-9
9. Monitoring, Measurement and Program Modifications.................................................D-9
10. Internal Audits............................................................................................................D-10
11. Communication Program ...........................................................................................D-10 116
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ATTACHMENT D – SEWER SYSTEM MANAGEMENT PLAN – REQUIRED ELEMENTS A Sewer System Management Plan (Plan) is a living planning document that documents ongoing local sewer system management program activities, procedures, and decision-making – at the scale necessary to address the size and complexity of the subject sanitary sewer system(s). This Plan may incorporate other programs and other plans by reference, to address short-term and long-term system resilience through:
• Proactive planning and decision-making;
• Local government ordinances;
• Updated operations and maintenance activities and procedures; • Implementation of capital improvements;
• Sufficient local budget to support staff resources, contractors, equipment, and training; and • Updated training of staff and contractors.
The Enrollee’s development, update, and implementation of a Sewer System Management Plan addressing the requirements of this Attachment is an enforceable component of this General Order. As specified in Provision 6.1 (Enforcement Provisions) of this General Order, consistent with the Water Code and the State Water Board Enforcement Policy, the State Water Board or a Regional Water Board may consider the Enrollee’s efforts in implementing an effective Sewer System Management Plan to prevent, contain, control, and mitigate spills when considering Water Code section 13327 factors to determine necessary enforcement of this General Order.
This Attachment includes the following required elements that the Enrollee shall address in its Plan and subsequent updates. The Enrollee shall identify any requirement in this Attachment that is not applicable to the Enrollee’s sewer system and shall explain in its Plan why the requirement is not applicable.
1. SEWER SYSTEM MANAGEMENT PLAN GOAL AND INTRODUCTION
The goal of the Sewer System Management Plan (Plan) is to provide a plan and schedule to: (1) properly manage, operate, and maintain all parts of the Enrollee’s sanitary sewer system(s), (2) reduce and prevent spills, and (3) contain and mitigate spills that do occur.
The Plan must include a narrative Introduction section that discusses the following items:
1.1. Regulatory Context
The Plan Introduction section must provide a general description of the local sewer system management program and discuss Plan implementation and updates. 117
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1.2. Sewer System Management Plan Update Schedule
The Plan Introduction section must include a schedule for the Enrollee to update the Plan, including the schedule for conducting internal audits. The schedule must include milestones for incorporation of activities addressing prevention of sewer spills.
1.3. Sewer System Asset Overview
The Plan Introduction section must provide a description of the Enrollee-owned assets and service area, including but not limited to:
• Location, including county(ies);
• Service area boundary;
• Population and community served;
• System size, including total length in miles, length of gravity mainlines, length of pressurized (force) mains, and number of pump stations and siphons; • Structures diverting stormwater to the sewer system;
• Data management systems;
• Sewer system ownership and operation responsibilities between Enrollee and private entities for upper and lower sewer laterals;
• Estimated number or percent of residential, commercial, and industrial service connections; and
• Unique service boundary conditions and challenge(s).
Additionally, the Plan Introduction section must provide reference to the Enrollee’s upto-date map of its sanitary sewer system, as required in section 4.1 (Updated Map of Sanitary Sewer System) of this Attachment.
2. ORGANIZATION
The Plan must identify organizational staffing responsible and integral for implementing the local Sewer System Management Plan through an organization chart or similar narrative documentation that includes:
• The name of the Legally Responsible Official as required in section 5.1 (Designation of a Legally Responsible Official) of this General Order; • The position titles, telephone numbers, and email addresses for management, administrative, and maintenance positions responsible for implementing specific Sewer System Management Plan elements;
• Organizational lines of authority; and
• Chain of communication for reporting spills from receipt of complaint or other information, including the person responsible for reporting spills to the State and Regional Water Boards and other agencies, as applicable. (For example, county 118
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health officer, county environmental health agency, and State Office of Emergency Services.)
3. LEGAL AUTHORITY
The Plan must include copies or an electronic link to the Enrollee’s current sewer system use ordinances, service agreements and/or other legally binding procedures to demonstrate the Enrollee possesses the necessary legal authority to:
• Prevent illicit discharges into its sanitary sewer system from inflow and infiltration (I&I); unauthorized stormwater; chemical dumping; unauthorized debris; roots; fats, oils, and grease; and trash, including rags and other debris that may cause blockages;
• Collaborate with storm sewer agencies to coordinate emergency spill responses, ensure access to storm sewer systems during spill events, and prevent unintentional cross connections of sanitary sewer infrastructure to storm sewer infrastructure; • Require that sewer system components and connections be properly designed and constructed;
• Ensure access for maintenance, inspection, and/or repairs for portions of the service lateral owned and/or operated by the Enrollee;
• Enforce any violation of its sewer ordinances, service agreements, or other legally binding procedures; and
• Obtain easement accessibility agreements for locations requiring sewer system operations and maintenance, as applicable.
4. OPERATION AND MAINTENANCE PROGRAM
The Plan must include the items listed below that are appropriate and applicable to the Enrollee’s system.
4.1. Updated Map of Sanitary Sewer System
An up-to-date map(s) of the sanitary sewer system, and procedures for maintaining and providing State and Regional Water Board staff access to the map(s). The map(s) must show gravity line segments and manholes, pumping facilities, pressure pipes and valves, and applicable stormwater conveyance facilities within the sewer system service area boundaries.
4.2. Preventive Operation and Maintenance Activities
A scheduling system and a data collection system for preventive operation and maintenance activities conducted by staff and contractors.
The scheduling system must include:
• Inspection and maintenance activities;
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• Higher-frequency inspections and maintenance of known problem areas, including areas with tree root problems;
• Regular visual and closed-circuit television (CCTV) inspections of manholes and sewer pipes.
The data collection system must document data from system inspection and maintenance activities, including system areas/components prone to root-intrusion potentially resulting in system backup and/or failure.
4.3. Training
In-house and external training provided on a regular basis for sanitary sewer system operations and maintenance staff and contractors. The training must cover:
• The requirements of this General Order;
• The Enrollee’s Spill Emergency Response Plan procedures and practice drills; • Skilled estimation of spill volume for field operators; and • Electronic CIWQS reporting procedures for staff submitting data.
4.4. Equipment Inventory
An inventory of sewer system equipment, including the identification of critical replacement and spare parts.
5. DESIGN AND PERFORMANCE PROVISIONS
The Plan must include the following items as appropriate and applicable to the Enrollee’s system:
5.1. Updated Design Criteria and Construction Standards and Specifications Updated design criteria, and construction standards and specifications, for the construction, installation, repair, and rehabilitation of existing and proposed system infrastructure components, including but not limited to pipelines, pump stations, and other system appurtenances. If existing design criteria and construction standards are deficient to address the necessary component-specific hydraulic capacity as specified in section 8 (System Evaluation, Capacity Assurance and Capital Improvements) of this Attachment, the procedures must include component-specific evaluation of the design criteria.
5.2. Procedures and Standards
Procedures, and standards for the inspection and testing of newly constructed, newly installed, repaired, and rehabilitated system pipelines, pumps, and other equipment and appurtenances.
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6. SPILL EMERGENCY RESPONSE PLAN
The Plan must include an up to date Spill Emergency Response Plan to ensure prompt detection and response to spills to reduce spill volumes and collect information for prevention of future spills. The Spill Emergency Response Plan must include procedures to:
• Notify primary responders, appropriate local officials, and appropriate regulatory agencies of a spill in a timely manner;
• Notify other potentially affected entities (for example, health agencies, water suppliers, etc.) of spills that potentially affect public health or reach waters of the State;
• Comply with the notification, monitoring and reporting requirements of this General Order, State law and regulations, and applicable Regional Water Board Orders; • Ensure that appropriate staff and contractors implement the Spill Emergency Response Plan and are appropriately trained;
• Address emergency system operations, traffic control and other necessary response activities;
• Contain a spill and prevent/minimize discharge to waters of the State or any drainage conveyance system;
• Minimize and remediate public health impacts and adverse impacts on beneficial uses of waters of the State;
• Remove sewage from the drainage conveyance system;
• Clean the spill area and drainage conveyance system in a manner that does not inadvertently impact beneficial uses in the receiving waters; • Implement technologies, practices, equipment, and interagency coordination to expedite spill containment and recovery;
• Implement pre-planned coordination and collaboration with storm drain agencies and other utility agencies/departments prior, during, and after a spill event; • Conduct post-spill assessments of spill response activities; • Document and report spill events as required in this General Order; and • Annually, review and assess effectiveness of the Spill Emergency Response Plan, and update the Plan as needed.
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7. SEWER PIPE BLOCKAGE CONTROL PROGRAM
The Sewer System Management Plan must include procedures for the evaluation of the Enrollee’s service area to determine whether a sewer pipe blockage control program is needed to control fats, oils, grease, rags and debris. If the Enrollee determines that a program is not needed, the Enrollee shall provide justification in its Plan for why a program is not needed.
The procedures must include, at minimum:
• An implementation plan and schedule for a public education and outreach program that promotes proper disposal of pipe-blocking substances; • A plan and schedule for the disposal of pipe-blocking substances generated within the sanitary sewer system service area. This may include a list of acceptable disposal facilities and/or additional facilities needed to adequately dispose of substances generated within a sanitary sewer system service area; • The legal authority to prohibit discharges to the system and identify measures to prevent spills and blockages;
• Requirements to install grease removal devices (such as traps or interceptors), design standards for the removal devices, maintenance requirements, best management practices requirements, recordkeeping and reporting requirements; • Authority to inspect grease producing facilities, enforcement authorities, and whether the Enrollee has sufficient staff to inspect and enforce the fats, oils, and grease ordinance;
• An identification of sanitary sewer system sections subject to fats, oils, and grease blockages and establishment of a cleaning schedule for each section; and • Implementation of source control measures for all sources of fats, oils, and grease reaching the sanitary sewer system for each section identified above.
8. SYSTEM EVALUATION, CAPACITY ASSURANCE AND CAPITAL IMPROVEMENTS The Plan must include procedures and activities for:
• Routine evaluation and assessment of system conditions; • Capacity assessment and design criteria;
• Prioritization of corrective actions; and
• A capital improvement plan.
8.1 System Evaluation and Condition Assessment
The Plan must include procedures to:
• Evaluate the sanitary sewer system assets utilizing the best practices and technologies available;
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• Identify and justify the amount (percentage) of its system for its condition to be assessed each year;
• Prioritize the condition assessment of system areas that:
o Hold a high level of environmental consequences if vulnerable to collapse, failure, blockage, capacity issues, or other system deficiencies; o Are located in or within the vicinity of surface waters, steep terrain, high groundwater elevations, and environmentally sensitive areas; o Are within the vicinity of a receiving water with a bacterial-related impairment on the most current Clean Water Act section 303(d) List;
• Assess the system conditions using visual observations, video surveillance and/or other comparable system inspection methods;
• Utilize observations/evidence of system conditions that may contribute to exiting of sewage from the system which can reasonably be expected to discharge into a water of the State;
• Maintain documents and recordkeeping of system evaluation and condition assessment inspections and activities; and
• Identify system assets vulnerable to direct and indirect impacts of climate change, including but not limited to: sea level rise; flooding and/or erosion due to increased storm volumes, frequency, and/or intensity; wildfires; and increased power disruptions.
8.2. Capacity Assessment and Design Criteria
The Plan must include procedures to identify system components that are experiencing or contributing to spills caused by hydraulic deficiency and/or limited capacity, including procedures to identify the appropriate hydraulic capacity of key system elements for:
• Dry-weather peak flow conditions that cause or contributes to spill events; • The appropriate design storm(s) or wet weather events that causes or contributes to spill events;
• The capacity of key system components; and
• Identify the major sources that contribute to the peak flows associated with sewer spills.
The capacity assessment must consider:
• Data from existing system condition assessments, system inspections, system audits, spill history, and other available information; • Capacity of flood-prone systems subject to increased infiltration and inflow, under normal local and regional storm conditions;
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• Capacity of systems subject to increased infiltration and inflow due to larger and/or higher-intensity storm events as a result of climate change; • Increases of erosive forces in canyons and streams near underground and aboveground system components due to larger and/or higher-intensity storm events; • Capacity of major system elements to accommodate dry weather peak flow conditions, and updated design storm and wet weather events; and • Necessary redundancy in pumping and storage capacities.
8.3. Prioritization of Corrective Action
The findings of the condition assessments and capacity assessments must be used to prioritize corrective actions. Prioritization must consider the severity of the consequences of potential spills.
8.4. Capital Improvement Plan
The capital improvement plan must include the following items:
• Project schedules including completion dates for all portions of the capital improvement program;
• Internal and external project funding sources for each project; and • Joint coordination between operation and maintenance staff, and engineering staff/consultants during planning, design, and construction of capital improvement projects; and Interagency coordination with other impacted utility agencies.
9. MONITORING, MEASUREMENT AND PROGRAM MODIFICATIONS
The Plan must include an Adaptive Management section that addresses Planimplementation effectiveness and the steps for necessary Plan improvement, including:
• Maintaining relevant information, including audit findings, to establish and prioritize appropriate Plan activities;
• Monitoring the implementation and measuring the effectiveness of each Plan Element;
• Assessing the success of the preventive operation and maintenance activities; • Updating Plan procedures and activities, as appropriate, based on results of monitoring and performance evaluations; and
• Identifying and illustrating spill trends, including spill frequency, locations and estimated volumes.
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10. INTERNAL AUDITS
The Plan shall include internal audit procedures, appropriate to the size and performance of the system, for the Enrollee to comply with section 5.4 (Sewer System Management Plan Audits) of this General Order.
11. COMMUNICATION PROGRAM
The Plan must include procedures for the Enrollee to communicate with:
• The public for:
o Spills and discharges resulting in closures of public areas, or that enter a source of drinking water, and
o The development, implementation, and update of its Plan, including opportunities for public input to Plan implementation and updates.
• Owners/operators of systems that connect into the Enrollee’s system, including satellite systems, for:
o System operation, maintenance, and capital improvement-related activities. 125
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ATTACHMENT E1 – NOTIFICATION, MONITORING, REPORTING AND
RECORDKEEPING REQUIREMENTS
Table of Contents
1. Notification Requirements......................................................................................... E1-3
1.1. Notification of Spills of 1,000 Gallons or Greater to the California Office of Emergency Services ...................................................................................... E1-3
1.2. Spill Notification Information........................................................................... E1-4
1.3. Notification of Spill Report Updates................................................................ E1-4
2. Spill-Specific Monitoring Requirements .................................................................... E1-5
2.1 Spill Location and Spread .............................................................................. E1-5
2.2 Spill Volume Estimation.................................................................................. E1-5
2.3. Receiving Water Monitoring ............................................................................E1-5
2.4. Safety and Access Exceptions ........................................................................E1-8
3. Reporting Requirements ............................................................................................E1-8
3.1. Reporting Requirements for Individual Category 1 Spill Reporting .................E1-8
3.2. Reporting Requirements for Individual Category 2 Spill Reporting ...............E1-12
3.3. Monthly Certified Spill Reporting for Category 3 Spills..................................E1-14
3.4. Monthly Certified Spill Reporting for Category 4 Spills..................................E1-16
3.5. Amended Certified Spill Reports for Category 3 Spills ..................................E1-16
3.6. Annual Certified Spill Reporting of Category 4 and/or Lateral Spills .............E1-16
3.7. Monthly Certification of “No-Spills” or “Category 4 Spills” and/or “Non-Category 1 Lateral Spills” ................................................................................................E1-16
3.8. Electronic Sanitary Sewer System Service Area Boundary Map...................E1-17
3.9. Annual Report (Previously termed as Collection System Questionnaire in General Order 2006-0003-DWQ)..................................................................E1-17
3.10. Sewer System Management Plan Audit Reporting Requirements ................E1-19
3.11. Sewer System Management Plan Reporting Requirements .........................E1-19
4. Recordkeeping Requirements .................................................................................E1-20
4.1. Recordkeeping Time Period..........................................................................E1-20
4.2. Availability of Documents ..............................................................................E1-20
4.3. Spill Reports..................................................................................................E1-20
4.4. Recordkeeping of Category 4 Spills and Non-Category 1 Lateral Spills .......E1-21
4.5. Sewer System Telemetry Records................................................................E1-22
4.6. Sewer System Management Plan Implementation Records .........................E1-22
4.7. Audit Records................................................................................................E1-23 126
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4.8. Equipment Records.......................................................................................E1-23
4.9. Work Orders..................................................................................................E1-23 127
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ATTACHMENT E1– NOTIFICATION, MONITORING, REPORTING AND RECORDKEEPING
REQUIREMENTS
The Notification Requirements (section 1), Spill-specific Monitoring Requirements (section 2), Reporting Requirements (section 3) and Recordkeeping Requirements (section 4) in this Attachment are pursuant to Water Code section 13267 and section 13383, and are an enforceable component of this General Order. For the purpose of this General Order, the term:
• Notification means the notifying of appropriate parties of a spill event or other activity. • Spill-specific Monitoring means the gathering of information and data for a specific spill event to be reported or kept as records.
• Reporting means the reporting of information and data into the online California Integrated Water Quality System (CIWQS) Sanitary Sewer System Database. • Recordkeeping means the maintaining of information and data in an official records storage system.
Failure to comply with the notification, monitoring, reporting and recordkeeping requirements in this General Order may subject the Enrollee to civil liabilities of up to $10,000 a day per violation pursuant to Water Code section 13385; up to $1,000 a day per violation pursuant to Water Code section 13268; or referral to the Attorney General for judicial civil enforcement.
Water Code section 13193 et seq. requires the Regional Water Quality Control Boards (Regional Water Boards) and the State Water Resources Control Board (State Water Board) to collect sanitary sewer spill information for each spill event and make this information available to the public. Sanitary sewer spill information for each spill event includes but is not limited to: Enrollee contact information for each spill event, spill cause, estimated spill volume and factors used for estimation, location, date, time, duration, amount discharged to waters of the State, response and corrective action(s) taken.
1. NOTIFICATION REQUIREMENTS
1.1. Notification of Spills of 1,000 Gallons or Greater to the California Office of Emergency Services
Per Water Code section 13271, for a spill that discharges in or on any waters of the State, or discharges or is deposited where it is, or probably will be, discharged in or on any waters of the State, the Enrollee shall notify the California Office of Emergency Services and obtain a California Office of Emergency Services Control Number as soon as possible but no later than two (2) hours after:
• The Enrollee has knowledge of the spill; and
• Notification can be provided without substantially impeding cleanup or other emergency measures.
The notification requirements in this section apply to individual spills of 1,000 gallons or greater, from an Enrollee-owned and/or operated laterals, to a water of the State. 128
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1.2. Spill Notification Information
The Enrollee shall provide the following spill information to the California Office of Emergency Services before receiving a Control Number, as applicable:
• Name and phone number of the person notifying the California Office of Emergency Services;
• Estimated spill volume (gallons);
• Estimated spill rate from the system (gallons per minute); • Estimated discharge rate (gallons per minute) directly into waters of the State or indirectly into a drainage conveyance system;
• Spill incident description:
o Brief narrative of the spill event, and
o Spill incident location (address, city, and zip code) and closest cross streets and/or landmarks;
• Name and phone number of contact person on-scene;
• Date and time the Enrollee was informed of the spill event; • Name of sanitary sewer system causing the spill;
• Spill cause or suspected cause (if known);
• Amount of spill contained;
• Name of receiving water body receiving or potentially receiving discharge; and • Description of water body impact and/ or potential impact to beneficial uses.
1.3. Notification of Spill Report Updates
Following the initial notification to the California Office of Emergency Services and until such time that the Enrollee certifies the spill report in the online CIWQS Sanitary Sewer System Database, the Enrollee shall provide updates to the California Office of Emergency Services regarding substantial changes to:
• Estimated spill volume (increase or decrease in gallons initially estimated); • Estimated discharge volume discharged directly into waters of the State or indirectly into a drainage conveyance system (increase or decrease in gallons initially estimated); and
• Additional impact(s) to the receiving water(s) and beneficial uses. 129
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2. SPILL-SPECIFIC MONITORING REQUIREMENTS
2.1 Spill Location and Spread
The Enrollee shall visually assess the spill location(s) and spread using photography, global positioning system (GPS), and other best available tools. The Enrollee shall document the critical spill locations, including:
• Photography and GPS coordinates for:
o The system location where spill originated.
For multiple appearance points of a single spill event, the points closest to the spill origin.
• Photography for:
o Drainage conveyance system entry locations,
o The location(s) of discharge into surface waters, as applicable, o Extent of spill spread, and
o The location(s) of clean up.
2.2 Spill Volume Estimation
To assess the approximate spill magnitude and spread, the Enrollee shall estimate the total spill volume using updated volume estimation techniques, calculations, and documentation for electronic reporting. The Enrollee shall update its notification and reporting of estimated spill volume (which includes spill volume recovered) as further information is gathered during and after a spill event.
2.3. Receiving Water Monitoring
2.3.1. Receiving Water Visual Observations
Through visual observations and use of best available spill volume-estimating techniques and field calculation techniques, the Enrollee shall gather and document the following information for spills discharging to surface waters:
• Estimated spill travel time to the receiving water;
• For spills entering a drainage conveyance system, estimated spill travel time from the point of entry into the drainage conveyance system to the point of discharge into the receiving water;
• Estimated spill volume entering the receiving water; and • Photography of:
o Waterbody bank erosion,
o Floating matter,
o Water surface sheen (potentially from oil and grease), 130
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o Discoloration of receiving water, and
o Impact to the receiving water.
2.3.2. Receiving Water – Water Quality Sampling and Analysis For sewage spills in which an estimated 50,000 gallons or greater are discharged into a surface water, the Enrollee shall conduct the following water quality sampling no later than 18 hours after the Enrollee’s knowledge of a potential discharge to a surface water:
• Collect one water sample, each day of the duration of the spill, at:
o The DCS-001 location as described in section 2.3.4 (Receiving Water Sampling Locations) of this Attachment, if sewage discharges to a surface water via a drainage conveyance system; and/or
o Each of the three receiving water sampling locations in section 2.3.4 (Receiving Water Sampling Locations) of this Attachment;
If the receiving water has no flow during the duration of the spill, the Enrollee must report “No Sampling Due To No Flow” for its receiving water sampling locations.
The Enrollee shall analyze the collected receiving water samples for the following constituents per section 2.3.3 (Water Quality Analysis Specifications) of this Attachment:
• Ammonia, and
• Appropriate bacterial indicator(s) per the applicable Basin Plan water quality objectives, including one or more of the following, unless directed otherwise by the Regional Water Board:
o Total Coliform Bacteria
o Fecal Coliform Bacteria
o E-coli
o Enterococcus
Dependent on the receiving water(s), sampling of bacterial indicators shall be sufficient to determine post-spill (after the spill) compliance with the water quality objectives and bacterial standards of the California Ocean Plan or the California Inland Surface Water Enclosed Bays, and Estuaries Plan, including the frequency and/or number of post-spill receiving water samples as may be specified in the applicable plans.
The Enrollee shall collect and analyze additional samples as required by the applicable Regional Water Board Executive Officer or designee.
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2.3.3. Water Quality Analysis Specifications
Spill monitoring must be representative of the monitored activity (40 Code of Federal Regulations section 122.41(j)(1)).
Sufficiently Sensitive Methods
Sample analysis must be conducted according to sufficiently sensitive test methods approved under 40 Code of Federal Regulations Part 136 for the sample analysis of pollutants. For the purposes of this General Order, a method is sufficiently sensitive when the minimum level of the analytical method approved under 40 Code of Federal Regulations Part 136 is at or below the receiving water pollutant criteria.
Environmental Laboratory Accreditation Program-Accredited Laboratories The analysis of water quality samples required per this General Order must be performed by a laboratory that has accreditation pursuant to Article 3 (commencing with section 100825) of Chapter 4 of Part 1 of Division 101 of the Health and Safety Code. (Water Code section 13176(a).) The State Water Board accredits laboratories through its Environmental Laboratory Accreditation Program (ELAP).
2.3.4. Receiving Water Sampling Locations
The Enrollee shall collect receiving water samples at the following locations.
Sampling of Flow in Drainage Conveyance System (DCS) Prior to Discharge Sampling
Location Sampling Location Description
DCS-001 A point in a drainage conveyance system before the drainage conveyance system flow discharges into a receiving water.
Receiving Surface Water Sampling (RSW)1
Sampling
Location Sampling Location Description
RSW-001
Point of Discharge
A point in the receiving water where sewage initially enters the receiving water.
RSW-001U:
Upstream of Point
of Discharge
A point in the receiving water, upstream of the point of sewage discharge, to capture ambient conditions absent of sewage discharge impacts.
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Sampling
Location Sampling Location Description
RSW-001D:
Downstream of
Point of Discharge
A point in the receiving water, downstream of the point of sewage discharge, where the spill material is fully mixed with the receiving water.
1 The Enrollee must use its best professional judgment to determine the upstream and downstream distances based on receiving water flow, accessibility to upstream/downstream waterbody banks, and size of visible sewage plume.
2.4. Safety and Access Exceptions
If the Enrollee encounters access restrictions or unsafe conditions that prevents its compliance with spill response requirements or monitoring requirements in this General Order, the Enrollee shall provide documentation of access restrictions and/or safety hazards in the corresponding required report.
3. REPORTING REQUIREMENTS
All reporting required in this General Order must be submitted electronically to the online CIWQS Sanitary Sewer System Database (https://ciwqs.waterboards.ca.gov), unless specified otherwise in this General Order. Electronic reporting may solely be conducted by a Legally Responsible Official or Data Submitter(s) previously designated by the Legally Responsible Official, as required in section 5.8 (Designation of Data Submitters) of this General Order.
The Enrollee shall report any information that is protected by the Homeland Security Act, by email to [email protected], with a brief explanation of the protection provided by the Homeland Security Act for the subject report to be protected from unauthorized disclosure and/or public access, and for official Water Board regulatory purposes only.
3.1. Reporting Requirements for Individual Category 1 Spill Reporting
3.1.1. Draft Spill Report for Category 1 Spills
Within three (3) business days of the Enrollee’s knowledge of a Category 1 spill, the Enrollee shall submit a Draft Spill Report to the online CIWQS Sanitary Sewer System Database.
The Draft Spill Report must, at minimum, include the following items:
1. Contact information: Name and telephone number of Enrollee contact person to respond to spill-specific questions;
2. Spill location name;
3. Date and time the Enrollee was notified of, or self-discovered, the spill;
4. Operator arrival time;
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5. Estimated spill start date and time;
6. Date and time the Enrollee notified the California Office of Emergency Services, and the assigned control number;
7. Description, photographs, and GPS coordinates of the system location where the spill originated;
o If a single spill event results in multiple appearance points, provide GPS coordinates for the appearance point closest to the failure point and describe each additional appearance point in the spill appearance point explanation field;
8. Estimated total spill volume exiting the system;
9. Description and photographs of the extent of the spill and spill boundaries;
10. Did the spill reach a drainage conveyance system? If Yes:
o Description of the drainage conveyance system transporting the spill; o Photographs of the drainage conveyance system entry location(s); o Estimated spill volume fully recovered from the drainage conveyance system; o Estimated spill volume remaining within the drainage conveyance system;
11. Description and photographs of all discharge point(s) into the surface water;
12. Estimated spill volume that discharged to surface waters; and
13. Estimated total spill volume recovered.
3.1.2. Certified Spill Report for Category 1 Spills
Within 15 calendar days of the spill end date, the Enrollee shall submit a Certified Spill Report for Category 1 spills, to the online CIWQS Sanitary Sewer System Database.
Upon completion of the Certified Spill Report, the online CIWQS Sanitary Sewer System Database will issue a final spill event identification number.
The Certified Spill Report must, at minimum, include the following mandatory information in addition to all information in the Draft Spill Report per section 3.1.1 (Draft Spill Report for Category 1 Spills) above:
1. Description of the spill event destination(s), including GPS coordinates if available, that represent the full spread and reach of the spill;
2. Spill end date and time;
3. Description of how the spill volume estimations were calculated, including at a minimum:
o The methodology, assumptions and type of data relied upon, such as supervisory control and data acquisition (SCADA) records, flow monitoring or other telemetry information used to estimate the volume of the spill discharged, and the volume of the spill recovered (if any volume of the spill was recovered), and o The methodology(ies), assumptions and type of data relied upon for estimations of the spill start time and the spill end time;
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4. Spill cause(s) (for example, root intrusion, grease deposition, etc.);
5. System failure location (for example, main, lateral, pump station, etc.);
6. Description of the pipe material, and estimated age of the pipe material, at the failure location;
7. Description of the impact of the spill;
8. Whether or not the spill was associated with a storm event;
9. Description of spill response activities including description of immediate spill containment and cleanup efforts;
10. Description of spill corrective action, including steps planned or taken to reduce, eliminate, and prevent reoccurrence of the spill, and a schedule of major milestones for those steps;
11. Spill response completion date;
12. Detailed narrative of investigation and investigation findings of cause of spill;
13. Reasons for an ongoing investigation (as applicable) and the expected date of completion;
14. Name and type of receiving water body(s);
15.Description of the water body(s), including but not limited to:
o Observed impacts on aquatic life,
o Public closure, restricted public access, temporary restricted use, and/or posted health warnings due to spill,
o Responsible entity for closing/restricting use of water body, and o Number of days closed/restricted as a result of the spill.
16.Whether or not the spill was located within 1,000 feet of a municipal surface water intake; and
17. If water quality samples were collected, identify sample locations and the parameters the water quality samples were analyzed for. If no samples were taken, Not Applicable shall be selected.
3.1.3. Spill Technical Report for Individual Category 1 Spill in which 50,000 Gallons or Greater Discharged into a Surface Water
For any spill in which 50,000 gallons or greater discharged into a surface water, within 45 calendar days of the spill end date, the Enrollee shall submit a Spill Technical Report to the online CIWQS Sanitary Sewer System Database. The Spill Technical Report, at minimum, must include the following information:
1. Spill causes and circumstances, including at minimum:
o Complete and detailed explanation of how and when the spill was discovered; 135
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o Photographs illustrating the spill origin, the extent and reach of the spill, drainage conveyance system entrance and exit, receiving water, and post-cleanup site conditions;
o Diagram showing the spill failure point, appearance point(s), the spill flow path, and ultimate destinations;
o Detailed description of the methodology employed, and available data used to calculate the discharge volume and, if applicable, the recovered spill volume; o Detailed description of the spill cause(s);
o Description of the pipe material, and estimated age of the pipe material, at the failure location;
o Description of the impact of the spill;
o Copy of original field crew records used to document the spill; and o Historical maintenance records for the failure location.
2. Enrollee’s response to the spill:
o Chronological narrative description of all actions taken by the Enrollee to terminate the spill;
o Explanation of how the Sewer System Management Plan Spill Emergency Response Plan was implemented to respond to and mitigate the spill; and o Final corrective action(s) completed and a schedule for planned corrective actions, including:
▪ Local regulatory enforcement action taken against an illicit discharge in response to this spill, as applicable,
▪ Identifiable system modifications, and operation and maintenance program modifications needed to prevent repeated spill occurrences, and ▪ Necessary modifications to the Emergency Spill Response Plan to incorporate lessons learned in responding to and mitigating the spill.
3. Water Quality Monitoring, including at minimum:
o Description of all water quality sampling activities conducted; o List of pollutant and parameters monitored, sampled and analyzed; as required in section 2.3 (Receiving Water Monitoring) of this Attachment; o Laboratory results, including laboratory reports;
o Detailed location map illustrating all water quality sampling points; and o Other regulatory agencies receiving sample results (if applicable).
4. Evaluation of spill impact(s), including a description of short-term and long-term impact(s) to beneficial uses of the surface water.
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3.1.4. Amended Certified Spill Reports for Individual Category 1 Spills The Enrollee shall update or add additional information to a Certified Spill Report within 90 calendar days of the spill end date by amending the report or by adding an attachment to the Spill Report in the online CIWQS Sanitary Sewer System Database.
The Enrollee shall certify the amended report.
After 90 calendar days, the Enrollee shall contact the State Water Board at [email protected] to request to amend a Spill Report. The Legally Responsible Official shall submit justification for why the additional information was not reported within the Amended Spill Report due date.
3.2. Reporting Requirements for Individual Category 2 Spill Reporting
3.2.1. Draft Spill Report for Category 2 Spills
Within three (3) business days of the Enrollee’s knowledge of a Category 2 spill, the Enrollee shall submit a Draft Spill Report to the online CIWQS Sanitary Sewer System Database.
The Draft Spill Report must, at minimum, include the following items:
1. Contact information: Name and telephone number of Enrollee contact person to respond to spill-specific questions;
2. Spill location name;
3. Date and time the Enrollee was notified of, or self-discovered, the spill;
4. Operator arrival time;
5. Estimated spill start date and time;
6. Date and time the Enrollee notified the California Office of Emergency Services, and the assigned control number;
7. Description, photographs, and GPS coordinates of the system location where the spill originated;
If a single spill event results in multiple appearance points, provide GPS coordinates for the appearance point closest to the failure point and describe each additional appearance point in the spill appearance point explanation field;
8. Estimated total spill volume exiting the system;
9. Description and photographs of the extent of the spill and spill boundaries;
10. Did the spill reach a drainage conveyance system? If Yes:
o Description of the drainage conveyance system transporting the spill; o Photographs of the drainage conveyance system entry location(s); o Estimated spill volume fully recovered from the drainage conveyance system; o Estimated spill volume remaining within the drainage conveyance system; 137
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o Estimated spill volume discharged to a groundwater infiltration basin or facility, if applicable; and
11. Estimated total spill volume recovered.
3.2.2. Certified Spill Report for Category 2 Spills
Within 15 calendar days of the spill end date, the Enrollee shall submit a Certified Spill Report for the Category 2 spill, to the online CIWQS Sanitary Sewer System Database (https://ciwqs.waterboards.ca.gov). Upon completion of the Certified Spill Report, the online CIWQS Sanitary Sewer System Database will issue a final spill event identification number.
The Certified Spill Report must, at minimum, include the following mandatory information in addition to all information in the Draft Spill Report per section 3.2.1 (Draft Spill Report for Category 2 Spills) above:
1. Description of the spill event destination(s), including GPS coordinates if available, that represent the full spread and reach of the spill;
2. Spill end date and time;
3. Description of how the spill volume estimations were calculated, including at a minimum:
o The methodology, assumptions and type of data relied upon, such as supervisory control and data acquisition (SCADA) records, flow monitoring or other telemetry information used to estimate the volume of the spill discharged, and the volume of the spill recovered (if any volume of the spill was recovered), and o The methodology(ies), assumptions and type of data relied upon for estimations of the spill start time and the spill end time;
4. Spill cause(s) (for example, root intrusion, grease deposition, etc.);
5. System failure location (for example, main, pump station, etc.);
6. Description of the pipe/infrastructure material, and estimated age of the pipe material, at the failure location;
7. Description of the impact of the spill;
8. Whether or not the spill was associated with a storm event;
9. Description of spill response activities including description of immediate spill containment and cleanup efforts;
10. Description of spill corrective action, including steps planned or taken to reduce, eliminate, and prevent reoccurrence of the spill, and a schedule of major milestones for those steps;
11. Spill response completion date;
12. Detailed narrative of investigation and investigation findings of cause of spill;
13. Reasons for an ongoing investigation (as applicable) and the expected date of completion; and
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14. Whether or not the spill was located within 1,000 feet of a municipal surface water intake.
3.2.3. Amended Certified Spill Reports for Individual Category 2 Spills The Enrollee shall update or add additional information to a Certified Spill Report within 90 calendar days of the spill end date by amending the report or by adding an attachment to the Spill Report in the online CIWQS Sanitary Sewer System Database.
The Enrollee shall certify the amended report.
After 90 calendar days, the Enrollee shall contact the State Water Board at [email protected] to request to amend a Spill Report. The Legally Responsible Official shall submit justification for why the additional information was not reported within the Amended Spill Report due date.
3.3. Monthly Certified Spill Reporting for Category 3 Spills The Enrollee shall report and certify all Category 3 spills to the online CIWQS Sanitary Sewer System Database within 30 calendar days after the end of the month in which the spills occurred. (For example, all Category 3 spills occurring in the month of February shall be reported and certified by March 30th). After the Legally Responsible Official certifies the spills, the online CIWQS Sanitary Sewer System Database will issue a spill event identification number for each spill.
The monthly reporting of all Category 3 spills must include the following items for each spill:
1. Contact information: Name and telephone number of Enrollee contact person to respond to spill-specific questions;
2. Spill location name;
3. Date and time the Enrollee was notified of, or self-discovered, the spill;
4. Operator arrival time;
5. Estimated spill start date and time;
6. Description, photographs, and GPS coordinates where the spill originated:
o If a single spill event results in multiple appearance points, provide GPS coordinates for the appearance point closest to the failure point and describe each additional appearance point in the spill appearance point explanation field;
7. Estimated total spill volume exiting the system;
8. Description and photographs of the extent of the spill and spill boundaries;
9. Did the spill reach a drainage conveyance system? If Yes:
o Description of the drainage conveyance system transporting the spill; o Photographs of the drainage conveyance system entry locations(s); o Estimated spill volume fully recovered from the drainage conveyance system; and 139
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o Estimated spill volume discharged to a groundwater infiltration basis or facility, if applicable.
10. Estimated total spill volume recovered;
11. Description of the spill event destination(s), including GPS coordinates, if available, that represent the full spread and reaches of the spill;
12. Spill end date and time;
13. Description of how the spill volume estimations were calculated, including, at minimum:
o The methodology and type of data relied upon, including supervisory control and data acquisition (SCADA) records, flow monitoring or other telemetry information used to estimate the volume of the spill discharged, and the volume of the spill recovered (if any volume of the spill was recovered), and o The methodology and type of data relied upon to estimate the spill start time, on-going spill rate at time of arrival (if applicable), and the spill end time;
14. Spill cause(s) (for example, root intrusion, grease deposition, etc.);
15. System failure location (for example, main, pump station, etc.);
16. Description of the pipe/infrastructure material, and estimated age of the pipe/infrastructure material, at the failure location;
17. Description of the impact of the spill;
18. Whether or not the spill was associated with a storm event;
19. Description of spill response activities including description of immediate spill containment and cleanup efforts;
20. Description of spill corrective actions, including steps planned or taken to reduce, eliminate, and prevent reoccurrence of the spill, and a schedule of the major milestones for those steps; including, at minimum:
o Local regulatory enforcement action taken against an illicit discharge in response to this spill, as applicable, and
o Identifiable system modifications, and operation and maintenance program modifications needed to prevent repeated spill occurrences at the same spill event location, including:
▪ Adjusted schedule/method of preventive maintenance,
▪ Planned rehabilitation or replacement of sanitary sewer asset, ▪ Inspected, repaired asset(s), or replaced defective asset(s), ▪ Capital improvements,
▪ Documentation verifying immediately implemented system modifications and operating/maintenance modifications,
▪ Description of spill response activities,
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▪ Spill response completion date, and
▪ Ongoing investigation efforts, and expected completion date of investigation to determine the full cause of spill;
21. Detailed narrative of investigation and investigation findings of cause of spill.
3.4. Monthly Certified Spill Reporting for Category 4 Spills The Enrollee shall report and certify the estimated total spill volume exiting the sanitary sewer system, and the total number of all Category 4 spills to the online CIWQS Sanitary Sewer System Database, within 30 calendar days after the end of the month in which the spills occurred.
3.5. Amended Certified Spill Reports for Category 3 Spills Within 90 calendar days of the certified Spill Report due date, the Enrollee may update or add additional information to a certified Spill Report by amending the report or by adding an attachment to the Spill Report in the online CIWQS Sanitary Sewer System Database. The Enrollee shall certify the amended report.
After 90 calendar days, the Legally Responsible Official shall contact the State Water Board at [email protected] to request to amend a certified Spill Report. The Legally Responsible Official shall submit justification for why the additional information was not reported within the 90-day timeframe for amending the certified Spill Report, as provided above.
3.6. Annual Certified Spill Reporting of Category 4 and/or Lateral Spills For all Category 4 spills and spills from its owned and/or operated laterals that are caused by a failure or blockage in the lateral and that do not discharge to a surface water, the Enrollee shall:
• Maintain records per section 4.4. of this Attachment; The Enrollee shall provide records upon request by State Water Board or Regional Water Board staff.
• Annually upload and certify a report, in an appropriate digital format, of all recordkeeping of spills to the online CIWQS Sanitary Sewer System Database, by February 1st after the end of the calendar year in which the spills occurred.
A spill from an Enrollee-owned and/or operated lateral that discharges to a surface water is a Category 1 spill; the Enrollee shall report all Category 1 spills per section 3.1 of Attachment E1 (Notification, Monitoring, Reporting and Recordkeeping Requirements) of this General Order.
3.7. Monthly Certification of “No-Spills” or “Category 4 Spills” and/or “Non-Category 1 Lateral Spills”
If either (1) no spills occur during a calendar month or (2) only Category 4, and/or Enrollee-owned and/or operated lateral spills (that do not discharge to a surface water) occur during a calendar month, the Enrollee shall certify, within 30 calendar days after 141
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the end of each calendar month, either a “No-Spill” certification statement, or a “Category 4 Spills” and/or “Non-Category 1 Lateral Spills” certification statement, in the online CIWQS Sanitary Sewer System Database, certifying that there were either no spills, or Category 4 and/or Non-Category 1 Lateral Spills that will be reported annually (per section 3.6 of this Attachment) for the designated month.
If a spill starts in one calendar month and ends in a subsequent calendar month, and the Enrollee has no further spills of any category, in the subsequent calendar month, the Enrollee shall certify “no-spills” for the subsequent calendar month.
If the Enrollee has no spills from its systems during a calendar month, but the Enrollee voluntarily reported a spill from a private lateral or a private system, the Enrollee shall certify “no-spills” for that calendar month.
If the Enrollees has spills from its owned and/or operated laterals during a calendar month, the Enrollee shall not certify “no spills” for that calendar month.
3.8. Electronic Sanitary Sewer System Service Area Boundary Map The Legally Responsible Official shall submit, to the State Water Board, an up-to-date electronic spatial map of its sewer system service area boundaries. The map must be in accordance with section 5.14 (Electronic Sanitary Sewer System Service Area Boundary Map) of this General Order and the specification provided on the statewide Sanitary Sewer Systems program website. The map must include the location of wastewater treatment facility(ies) that treats the sewer system waste, if in the same sewer service boundary.
By the Effective Date of this General Order, specifications for the electronic sanitary sewer service area boundary map format will be provided on the statewide Sanitary Sewer Systems Order program website.
3.9. Annual Report (Previously termed as Collection System Questionnaire in General Order 2006-0003-DWQ)
A new Enrollee shall complete and submit its first certified Annual Report into the online CIWQS Sanitary Sewer System Database, within 30 days of obtaining a CIWQS account; Subsequent Annual Reports are due by April 1 of each year.
All enrollees shall update their previous year’s Annual Report, by April 1 of each year after the Effective Date of this General Order, for each calendar year (January 1 through December 31).
The Annual Report must be entered directly into the online CIWQS Sanitary Sewer System Database. The Enrollee’s Legally Responsible Official shall certify the Annual Report as instructed in CIWQS;
The Annual Report must address, and update as applicable, the following items:
• Population served;
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• Updated sewer system service area boundary map, if service area boundary has changed from original map submitted per section 5.14 (Electronic Sanitary Sewer System Service Area Boundary Map) of this General Order; • Number of system operation and maintenance staff:
o Entry level (less than two years of experience),
o Journey level (greater than two years of experience), o Supervisory level, and
o Managerial level;
• Number of operation and maintenance staff certified as a certified collection system operator by the California Water Environmental Association (CWEA), with:
o Corresponding number of certified collection system operator grade levels (Grade I, II, III, IV, and V);
• System information:
o Miles of system gravity and force mains,
o Number of upper and lower service laterals connected to system, o Estimated number of upper and lower laterals owned and/or operated by the Enrollee,
o Portion of laterals that is Enrollee’s responsibility, o Average age the major components of system infrastructure, o Number and age of pump stations, and
o Estimated total miles of the system pipeline not accessible for maintenance; • Name and location of the treatment plant(s) receiving sanitary sewer system’s waste;
• Name of satellite sewer system tributaries;
• Number of system’s gravity sewer above or underground crossings of water bodies throughout system;
• Number of force main (pressurized pipe) above or underground crossings of water bodies throughout system;
• Number of siphons used to convey waste throughout the sewer system; • Miles of sewer system cleaned;
• Miles of sewer system video inspected, or comparable (i.e., video closed-circuit television or alternative inspection methods);
• System Performance Evaluation as specified in section 5.11 (System Performance Analysis) of this General Order;
• Major spill causes (for example, root intrusion, grease deposition); 143
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• System infrastructure failure points (for example, main, pump station, lateral, etc.); • Ongoing spill investigations; and
• Actions taken to address system deficiencies.
3.10. Sewer System Management Plan Audit Reporting Requirements The Enrollee shall submit its Sewer System Management Plan Audit and other pertinent audit information, in accordance with section 5.4 (Sewer System Management Plan Audits) of this General Order, to the online CIWQS Sanitary Sewer System Database by six (6) months after the end of the 3-year audit period.
If a Sewer System Management Plan Audit is not conducted as required: the Enrollee shall:
• Update the online CIWQS Sanitary Sewer System Database and select the justification for not conducting the Audit; and
• Notify its corresponding Regional Water Board (see Attachment F (Regional Water Quality Control Board Contact Information)) of the justification for the lapsed requirements.
The Enrollee’s reporting of a justification for not conducting a timely Audit does not justify non-compliance with this General Order. The Enrollee shall:
• Submit the late Audit as required in this General Order; and • Comply with subsequent Audit requirements and due dates corresponding with the original audit cycle.
3.11. Sewer System Management Plan Reporting Requirements For an Existing Enrollee previously regulated by Order 2006-0003-DWQ: Within every six (6) years after the required due date of its last Plan Update, the Legally Responsible Official shall upload and certify a local governing entity-approved Sewer System Management Plan Update to the online CIWQS Sanitary Sewer System Database. If the electronic document format or size capacity prevents the electronic upload of the Plan, the Legally Responsible Official shall report an electronic link to its updated Sewer System Management Plan posted on its own website.
Order 2006-0003-DWQ required each enrollee to develop its initial Sewer System Management Plan per the following schedule, with required Plan updates at a frequency of 5-years thereafter:
Systems serving populations: Greater than 100,000: May 2, 2009 Between 100,000 and 10,000: August 2, 2009
Between 10,000 and 2,500: May 2, 2010
Less than 2,500: August 2, 2010
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This Order carries forth the previously-required Plan Update schedule per Order 2006-0003-DWQ. Per the six-year Plan Update frequency required in this Order, the Enrollee shall upload and certify its first Plan Update, to the online CIWQS Sanitary Sewer System Database by the following due dates, with subsequent Plan Updates at the frequency of six years thereafter:
Systems serving populations: Greater than 100,000: May 2, 2025 Between 100,000 and 10,000: August 2, 2025
Between 10,000 and 2,500: May 2, 2026
Less than 2,500: August 2, 2026
For a New Enrollee: Within twelve (12) months of its Application for Enrollment Approval date, the Legally Responsible Official of a new Enrollee shall upload and certify a local governing entity-approved Sewer System Management Plan to the online CIWQS Sanitary Sewer System Database. If electronic document format or size capacity prevents the electronic upload of the Plan, the Legally Responsible Official shall report an electronic link to its Sewer System Management Plan posted on its own website. The due date for subsequent 6-year Plan updates, is six (6) years from the submittal due date of the new Enrollee’s first Sewer System Management Plan.
4. RECORDKEEPING REQUIREMENTS
The Enrollee shall maintain records to document compliance with the provisions of this General Order, and previous General Order 2006-0003-DWQ as applicable, for each sanitary sewer system owned, including any required records generated by an Enrollee’s contractor(s).
4.1. Recordkeeping Time Period
The Enrollee shall maintain records of documents required in this Attachment, including records collected for compliance with this General Order, and records collected in accordance with previous General Order 2006-0003-DWQ, for five (5) years.
4.2. Availability of Documents
The Enrollee shall make the records required in this General Order readily available, either electronic or hard copies, for review by Water Board staff during onsite inspections or through an information request.
4.3. Spill Reports
The Enrollee shall maintain records for each of the following spill-related events and activities:
• Spill event complaint, including but not limited to records documenting how the Enrollee responded to notifications of spills. Each complaint record must, at a minimum, include the following information:
o Date, time, and method of notification,
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AND RECORDKEEPING REQUIREMENTS December 6, 2022
E1 - 21
o Date and time the complainant first noticed the spill, if available, o Narrative description of the complaint, including any information the caller provided regarding whether the spill has reached surface waters or a drainage conveyance system, if available,
o Complainant’s contact information, if available, and
o Final resolution of the complaint;
• Records documenting the steps and/or remedial action(s) undertaken by the Enrollee, using all available information, to comply with this General Order, and previous General Order 2006-0003-DWQ as applicable;
• Records documenting how estimate(s) of volume(s) and, if applicable, volume(s) of spill recovered were calculated;
• All California Office of Emergency Services notification records, as applicable; and • Records, in accordance with the Monitoring Requirements in this Attachment.
4.4. Recordkeeping of Category 4 Spills and Non-Category 1 Lateral Spills An Enrollee must maintain the following records for each individual Category 4 spill and for each individual non-Category 1 Enrollee-owned and/or operated lateral spill, and report in accordance to section 3.6 (Annual Certified Spill Reporting of Category 4 and/or Lateral Spills) of this Attachment.
Recordkeeping of Individual Category 4 Spill Information:
1. Contact information: Name and telephone number of Enrollee contact person to respond to spill-specific questions;
2. Spill location name;
3. Description and GPS coordinates for the system location where the spill originated;
4. Did the spill reach a drainage conveyance system? If Yes:
o Description of drainage conveyance system location,
o Estimated spill volume fully recovered within the drainage conveyance system, and
o Estimated spill volume remaining within the drainage conveyance system;
5. Estimated total spill volume exiting the sanitary sewer system;
6. Spill date and start time;
7. Spill cause(s) (for example, root intrusion, grease deposition, etc.);
8. System failure location (for example, main, pump station, etc.);
9. Description of spill response activities including description of immediate spill containment and cleanup efforts;
10. Description of how the volume estimation was calculated, including, at minimum:
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STATEWIDE SANITARY SEWER SYSTEMS GENERAL ORDER 2022-0103-DWQ ATTACHMENT E1 – NOTIFICATION, MONITORING, REPORTING
AND RECORDKEEPING REQUIREMENTS December 6, 2022
E1 - 22
o The methodology and type of data relied upon, including supervisory control and data acquisition (SCADA) records, flow monitoring or other telemetry information used to estimate the volume of the spill discharged, and the volume of the spill recovered (if any volume of the spill was recovered), and o The methodology and type of data relied upon to estimate the spill start time, ongoing spill rate at time of arrival (if applicable), and the spill end time;
11. Description of implemented system modifications and operating/maintenance modifications.
Recordkeeping of Individual Lateral Spill Information:
1. Date and time the Enrollee was notified of, or self-discovered, the spill;
2. Location of individual spill;
3. Estimated individual spill volume;
4. Spill cause(s) (for example, root intrusion, grease deposition, etc.); and
5. Description of how the volume estimations were calculated.
Total Annual Spill Information:
1. Estimated total annual spill volume;
2. Description of spill corrective actions, including at minimum:
o Local regulatory enforcement action taken against the sewer lateral owner in response to a spill, as applicable, and
o System operation, maintenance and program modifications implemented to prevent repeated spill occurrences at the same spill location.
4.5. Sewer System Telemetry Records
The Enrollee shall maintain the following sewer system telemetry records if used to document compliance with this General Order, and previous General Order 2006-0003-DWQ as applicable, including spill volume estimates:
• Supervisory control and data acquisition (SCADA) system(s); • Alarm system(s);
• Flow monitoring device(s) or other instrument(s) used to estimate sewage flow rates, and/or volumes;
• Computerized maintenance management system records; and • Asset management-related records.
4.6. Sewer System Management Plan Implementation Records The Enrollee shall maintain records documenting the Enrollee’s implementation of its Sewer System Management Plan, including documents supporting its Sewer System Management Plan audits, corrections, modifications, and updates to the Sewer System Management Plan.
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STATEWIDE SANITARY SEWER SYSTEMS GENERAL ORDER 2022-0103-DWQ ATTACHMENT E1 – NOTIFICATION, MONITORING, REPORTING
AND RECORDKEEPING REQUIREMENTS December 6, 2022
E1 - 23
4.7. Audit Records
The Enrollee shall maintain, at minimum, the following records pertaining to its Sewer System Management Plan audits, and other internal audits:
• Completed audit documents and findings;
• Name and contact information of staff and/or consultants that conducted or involved in the audit; and
• Follow-up actions based on audit findings.
4.8. Equipment Records
The Enrollee shall maintain a log of all owned and leased sewer system cleaning, operational, maintenance, construction, and rehabilitation equipment.
4.9. Work Orders
The Enrollee shall maintain record of work orders for operations and maintenance projects.
148
STATEWIDE SANITARY SEWER SYSTEMS GENERAL ORDER 2022-0103-DWQ ATTACHMENT E2 – SUMMARY TABLES FOR NOTIFICATION, December 6, 2022
MONITORING AND REPORTING REQUIREMENTS
E2 - 1
ATTACHMENT E2 – SUMMARY OF NOTIFICATION, MONITORING AND REPORTING
REQUIREMENTS
This Attachment provides a summary of notification, monitoring and reporting requirements, by spill category, and for Enrollee-owned and/or operated laterals as required in Attachment E1 of this General Order, for quick reference purposes only.
Table E2-1
Spill Category 1: Spills to Surface Waters
Spill
Requirement Due Method
Notification
Within two (2) hours of the Enrollee’s knowledge of
a Category 1 spill of 1,000 gallons or greater,
discharging or threatening to discharge to surface
waters:
Notify the California Office of Emergency Services
and obtain a notification control number.
California Office
of Emergency
Services at:
(800) 852-7550
(Section 1 of
Attachment E1)
Monitoring
• Conduct spill-specific monitoring;
• Conduct water quality sampling of the receiving
water within 18 hours of initial knowledge of spill of
50,000 gallons or greater to surface waters.
(Section 2 of
Attachment E1)
Reporting
• Submit Draft Spill Report within three (3)
business days of the Enrollee’s knowledge of the
spill;
• Submit Certified Spill Report within 15 calendar
days of the spill end date;
• Submit Technical Report within 45 calendar days
after the spill end date for a Category 1 spill in
which 50,000 gallons or greater discharged to
surface waters; and
• Submit Amended Spill Report within 90 calendar
days after the spill end date.
(Section 3.1 of
Attachment E1)
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STATEWIDE SANITARY SEWER SYSTEMS GENERAL ORDER 2022-0103-DWQ ATTACHMENT E2 – SUMMARY TABLES FOR NOTIFICATION, December 6, 2022
MONITORING AND REPORTING REQUIREMENTS
E2 - 2
Table E2-2
Spill Category 2: Spills of 1,000 Gallons or Greater That Do Not Discharge to Surface Waters
Spill
Requirements Due Method
Notification
Within two (2) hours of the Enrollee’s knowledge of
a Category 2 spill of 1,000 gallons or greater,
discharging or threatening to discharge to waters of
the State:
Notify California Office of Emergency Services and
obtain a notification control number.
California Office of
Emergency
Services at: (800)
852-7550
(Section 1 of
Attachment E1)
Monitoring Conduct spill-specific monitoring.
(Section 2 of
Attachment E1)
Reporting
• Submit Draft Spill Report within three (3)
business days of the Enrollee’s knowledge of the
spill;
• Submit Certified Spill Report within 15 calendar
days of the spill end date; and
• Submit Amended Spill Report within 90 calendar
days after the spill end date.
(Section 3.2 of
Attachment E1)
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STATEWIDE SANITARY SEWER SYSTEMS GENERAL ORDER 2022-0103-DWQ ATTACHMENT E2 – SUMMARY TABLES FOR NOTIFICATION, December 6, 2022
MONITORING AND REPORTING REQUIREMENTS
E2 - 3
Table E2-3
Spill Category 3: Spills of Equal or Greater than 50 Gallons and Less than 1,000 Gallons That Does Not Discharge to Surface Waters
Spill
Requirements Due Method
Notification Not Applicable Not Applicable
Monitoring Conduct spill-specific monitoring. (Section 2 of Attachment E1)
Reporting
• Submit monthly Certified Spill Report to the online
CIWQS Sanitary Sewer System Database within
30 calendars days after the end of the month in
which the spills occur; and
• Submit Amended Spill Reports within 90 calendar
days after the Certified Spill Report due date.
(Section 3.3 and 3.5 of
Attachment E1)
Table E2-4
Spill Category 4: Spills Less Than 50 Gallons That Do Not Discharge to Surface Waters Spill
Requirements Due Method
Notification Not Applicable Not Applicable
Monitoring Conduct spill-specific monitoring.
(Section 2 of Attachment
E1)
Reporting
• If, during any calendar month, Category 4 spills
occur, certify monthly, the estimated total spill
volume exiting the sanitary sewer system, and the
total number of all Category 4 spills into the online
CIWQS Sanitary Sewer System Database, within
30 days after the end of the calendar month in
which the spills occurred.
• Upload and certify a report, in an acceptable digital format, of all Category 4 spills to the online CIWQS
Sanitary Sewer System Database, by February 1st
after the end of the calendar year in which the
spills occur.
(Section 3.4, 3.6, 3.7
and 4.4 of Attachment
E1)
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STATEWIDE SANITARY SEWER SYSTEMS GENERAL ORDER 2022-0103-DWQ ATTACHMENT E2 – SUMMARY TABLES FOR NOTIFICATION, December 6, 2022
MONITORING AND REPORTING REQUIREMENTS
E2 - 4
Table E2-5
Enrollee Owned and/or Operated Lateral Spills That Do Not Discharge to Surface Waters Spill
Requirements Due Method
Notification
Within two (2) hours of the Enrollee’s knowledge of a
spill of 1,000 gallons or greater, from an enrolleeowned and/or operated lateral, discharging or threatening to discharge to waters of the State:
Notify California Office of Emergency Services and
obtain a notification control number.
Not applicable to a spill of less than 1,000 gallons.
California Office of
Emergency Services
at: (800) 852-7550
(Section 1 of Attachment
E1)
Monitoring Conduct visual monitoring. (Section 2 of Attachment E1)
Reporting
• Upload and certify a report, in an acceptable digital format, of all lateral spills (that do not discharge to a surface water) to the online CIWQS Sanitary
Sewer System Database, by February 1st after the
end of the calendar year in which the spills occur.
• Report a lateral spill of any volume that discharges
to a surface water as a Category 1 spill.
(Sections 3.6, 3.7 and
4.4 of Attachment E1)
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STATEWIDE SANITARY SEWER SYSTEMS GENERAL ORDER 2022-0103-DWQ ATTACHMENT F – REGIONAL WATER QUALITY CONTROL December 6, 2022
BOARD CONTACT INFORMATION
F - 1
ATTACHMENT F – REGIONAL WATER QUALITY CONTROL BOARD CONTACT
INFORMATION
This Attachment provides a map, list of counties, and contact information to assist the Enrollee in identifying the corresponding Regional Water Quality Control Board office, for all Regional Water Board notification requirements in this General Order.
Region 1 -- North Coast Regional Water Quality Control Board:
Del Norte, Glenn, Humboldt, Lake, Marin, Mendocino, Modoc, Siskiyou, Sonoma, and Trinity counties.
[email protected] or (707) 576-2220
Region 2 -- San Francisco Bay Regional Water Quality Control Board:
Alameda, Contra Costa, San Francisco, Santa Clara (Northern most part of Morgan Hill), San Mateo, Marin, Sonoma, Napa, Solano counties.
[email protected] or (510) 622-2369
Region 3 -- Central Coast Regional Water Quality Control Board:
Santa Clara (most of Morgan Hill), San Mateo (Southern portion), Santa Cruz, San Benito, Monterey, Kern (small portions), San Luis Obispo, Santa Barbara, Ventura (Northern portion) counties.
[email protected] or (805) 549-3147
Region 4 -- Los Angeles Regional Water Quality Control Board:
Los Angeles, Ventura counties (small portions of Kern and Santa Barbara counties). [email protected] or (213) 576-6600
153
STATEWIDE SANITARY SEWER SYSTEMS GENERAL ORDER 2022-0103-DWQ ATTACHMENT F – REGIONAL WATER QUALITY CONTROL December 6, 2022
BOARD CONTACT INFORMATION
F - 2
Region 5 -- Central Valley Regional Water Quality Control Board:
Rancho Cordova (Sacramento) Office: Colusa, Lake, Sutter, Yuba, Sierra, Nevada, Placer, Yolo, Napa, (North East), Solano (West), Sacramento, El Dorado, Amador, Calaveras, San Joaquin, Contra Costa (East), Stanislaus, Tuolumne counties.
[email protected] or (916) 464-3291 Fresno Office: Fresno, Kern, Kings, Madera, Mariposa, Merced, and Tulare counties, and small portions of San Benito and San Luis Obispo counties.
[email protected] or (559) 445-5116 Redding Office: Butte, Glen, Lassen, Modoc, Plumas, Shasta, Siskiyou, and Tehama counties.
[email protected] or (530) 224-4845 Region 6 -- Lahontan Regional Water Quality Control Board:
Lake Tahoe Office: Alpine, Modoc (East), Lassen (East side and Eagle Lake), Sierra, Nevada, Placer, El Dorado counties.
[email protected] or (530) 542-5400 Victorville Office: Mono, Inyo, Kern (East), San Bernardino, Los Angeles (North East corner) counties.
[email protected] or (760) 241-6583 Region 7 -- Colorado River Basin Regional Water Quality Control Board:
Imperial county and portions of San Bernardino, Riverside, San Diego counties.
[email protected] or (760) 346-7491
Region 8 -- Santa Ana Regional Water Quality Control Board:
Orange, Riverside, San Bernardino counties.
[email protected] or (951) 782-4130
Region 9 -- San Diego Regional Water Quality Control Board:
San Diego county and portions of Orange and Riverside counties.
[email protected] or (619) 516-1990
End of Order 2022-0103-DWQ
154
Appendix B
155
City of San Joaquin
Wastewater Treatment Facility
Spill Protection Plan
156
1 Table of Contents
Introduction………………………………………………………………………………. 1.0
Facility Identification Information……………………………………….…………….1.1 Causes of Potential Spill Events General Inspections………………………….…2.0 General Inspections…………………………………………………….…………….… 2.1
Pond Levee Maintenance……………………………………………………………….3.0
Preparation for Seasonal Flow and Loading Variations…………………………..3.1 Spill Response and Corrective Action…………………………………………….… 3.2 Reporting of Spills…………………………………………………………………..….. 4.0
Regulatory Contact…………………………………………………………..……….… 5.0
Emergency Equipment Resources………………………………………..…….…… 5.1 157
2 1.0 Introduction
The purpose of this plan is to provide information on how the City of San Joaquin complies with the California Regional Water Quality Control Board Central Valley Region requirements for a Wastewater Treatment Facility Spill Prevention Plan.
The goal of the spill prevention plan is to anticipate potential issues and circumstances that could lead to the possibility of wastewater; both treated and untreated, leaving the wastewater treatment facility containment structures. To anticipate, identify and remedy any problem areas prior to an incident occurring that could have been otherwise avoided through thoughtful evaluation and observation, and to be prepared to respond effectively to a spill.
This Plan describes the procedures, equipment, and countermeasures for preventing and controlling wastewater spills; and addresses the wastewater treatment facility comprised of gravity pipes, headworks, oxidation ditch, secondary clarifiers, effluent disposal percolation pond’s and sludge drying beds.
1.1 General Wastewater Treatment Facility Identification Information Facility Name: City of San Joaquin Wastewater Treatment Facility Owner/Operator: City of San Joaquin
Physical Address: 23599 W. Manning Street, San Joaquin, CA 93660 Mailing address of the Dispatch Facility: 21900 Colorado Street, San Joaquin, CA 93660 Telephone Information: Office (559) 693-4311 Fax (559) 696-2193 Key contacts for plan response, implementation, development and maintenance:
Public Works Director – Stan Bulla (559) 364-6017
Plant Operator – Joe Estrada (559) 469-6774
Chief Plant Operator – Dennis Longhofer (775) 781-6758
158
3 2.0 Causes of Potential Spill Events
There are three major types of potential failures that could result in a wastewater discharge.
These potential spill events are caused by:
• A break or rupture of a pipe
• A break in the side of the pond levees
• A blockage or obstructiion in a gravity pipe
Breaks or rupture of a pipe can occur from third party damage or as a result of corrosive environments. Breaks in tehn side of levees can result from a significant rain event.
2.1 General Inspections
To reduce the potential of a spill event, the following inspections are conducted weekly:
1. Check pond levees for stability and erosion
2. Note any weed growth
3. Inspect fencing to ensure it is not compromised
4. Check for insect and rodents or burrowing animals
5. Check the water levels to ensure boundaries of permit requirements are maintained
6. Check all valves are properly operating and unobstructed
7. Check all monitoring equipment is serviced and properly operating
8. Check scheduled maintenance is done and records are kept
9. Prepare weekly inspection reports and that meter reads documents are secured
10. Check pond operating levels are correct and transfer lines are open
11. Check for any unusual conditiona which are observed
3.0 Pond Levee Maintenance
1. Check for leakage, begin repair process immediately
2. Check for erosion of levees both into and on the exterior
3. Remove weeds
4. Maintain roadways and walkways for year round serviceability
5. Discourage animal burrows. Animal control must be managed in accordance with Federal and State Regulations.
3.1 Preparation for Seasonal Flow and Loading Variations
1. Review past operating data to determine and anticipate likely storm water storage requirements
2. Adjust the operational management of the percolation ponds levels to accommodate storm surges and volumes
159
4 3.2Spill Response and Corrective Actions
The City of San Joaquin reacts to all reports of wastewater spills or release at the wastewater treatment facility as an emergency event. The goal of the utility department is to minimize impacts to human health and the environment.
The wastewater treatment facility is located in an isolated area of the City. Flow through the facility is by gravity throughout the system, ending at the effluent percolation ponds. If a spill occurred; the situation and conditions are quickly assessed and appropriate course of action determined. Highest priority is placed on the discharge containment and isolation. The wastewater treatment facility is being fed wastewater by the Manning Street Pump Station. If isolation is needed, it can be achieved by temporary shutting down the pump station. The collection system can hold water for four to six hours is needed.
In the event of a spill the First Responder will begin the response by evaluating the spill rate of loss, potential for health and safety of those properties immediately affected by the spill of flooding of residences, or traffic ways. The First Responder will need to notify those homes or busineeses that are in immediate danger of flooding, or have potential other safety concerns.
Call for assistance as identified in the Emergency Response Plan. Begin containment or cessation of the spill as soon as help is called and it is safe to begin the process by doing at least:
The area od the sewage discharge is to be immediately stopped, contained and/or diverted to a common holding pond or area. Clean up of the spill is to begin soon after the stoppage of the spill has become effective.
1. Any property owners that had wastewater spilled onto their properties are also to be notified as deemed necessary based upon the situation at hand.
2. An estimate of the volume is to be done using the best information available
3. An investigation is to begin to find the “Root Cause” of the spill and will be included in the written follow up report of the incident to the California Regional Water Quality Control Board Central Valley Region.
4.0 Reporting of Spills
Contacting of the California Regional Water Quality Control Board Centrak Valley Region is required within 2 hours by telephone of the discovery of the spill; local Public Health District Office, and any other government agency that has jurisdiction or a need to be aware to the incident. A written report of the incident is required and will include:
1. Time and date of spill
2. Volume of the spill, this is often an estimate, however, the more precise the volume can be narrowed down the better it will be for analysis
3. Characterization of the wastewater lost in the spill, ie.: raw wastwwater, fully treated wastewater or something in between
160
5 4. Damage estimate that includes, the property damaged, the extent of the damage, the cost (if known) for repairs, and the time when all repairs will be complete
5. An evaluation of the “Root Cause” of the spill, and what is to be done to assure the situation does not recur
6. Include a construction schedule for improvements needed to assure the spill circumstances are throughly mitigated
5.0 Regulatory Contact
California Regional Water Quality Control Board Central Valley Region Daniel Benas, Environmental Scientist – (559) 445-5500
5.1 Emergency Equipment Resources
City equipment
1. Backhoe
2. Vac trailer
3. Sorbent Tubes
4. Five gallon buckets
5. 55 gallon drums
6. Shovels
Contact Septic Hauler
Elmer’s Septic Tank
PO Box 146
Kerman, CA 93630
(559) 846-5444
161
Appendix C
162
Table 2.1: Development Plan & Schedule-Historical Dates Main Task/Sub Task Comments Start Date Compliance
Date
Responsible
Party
Application for
Permit Coverage
Submit Notice of intent (NOI)
and required permit fee to the
SWRCB identifying the City's
authorized representative.
Nov. 2, 2006 Nov. 2, 2006 City Manager
Implement SSO
Electronic Reporting
Program
City must report all SSOs to the
statewide SSO database via the
internet.
Sept. 2, 2007 Sept. 2, 2007 City Utilities
Manager
SSMP Development
Plan & Schedule
Initial plan on how the City
intends to develop and
implement their SSMP.
Feb. 2, 2008 Feb. 2, 2008 City Engineer
Element 1: Goals Define the goals of the SSMP. Mar. 2, 2008 Mar. 2, 2008 City Engineer Element 2:
Organization
Names and staff positions
responsible for developing and
implementing the SSMP,
including the chain of
communications for reporting
SSOs.
Mar. 2, 2008 Mar. 2, 2008 City Engineer
Element 3: Legal
Authority
Identify City’s legal authority to
operate and maintain it’s
sanitary sewer collection
system.
May 2, 2009 Nov. 2, 2009 City Utilities
Manager
Element 4:
Operation &
Maintenance
Program
Mapping
Maintain up to date map of the
City’s sanitary sewer collection
system.
May 2, 2009 Nov. 2, 2009 City Engineer
Preventative
Maintenance Program
Written description of the
routine preventative
maintenance activities the City
employs and system to
document scheduled and
May 2, 2009 Nov. 2, 2009 City Utilities
Manager
163
conducted activities.
Rehabilitation &
Replacement Plan
Short and long-term plan for
the rehabilitation or
replacement due to system
deficiencies, including a
capital improvement plan
(CIP). Program for the regular
visual and TV inspection of
the system.
May 2, 2009 Nov. 2, 2009 City Engineer
Staff Training
Provide operations and
maintenance staff training and
assurance that contractors are
adequately trained.
May 2, 2009 Nov. 2, 2009 City Utilities
Manager
Equipment & Parts
Inventory
Provide equipment and parts
inventory including the
identification of critical
replacement parts.
May 2, 2009 Nov. 2, 2009 City Utilities
Manager
Element 5: Design &
Performance
Provisions
Design &
Construction
Standards
Provide design and
construction standards and
specifications for installation
of new sewer facilities and
rehabilitation and repair of
existing sewer facilities.
Nov. 2, 2009 May 2, 2010 City Engineer
Inspection & Testing
Standards
Provide procedures and
standards for the inspection
and testing of the installation
of new sewer facilities and for
rehabilitation and repair of
existing facilities.
Nov. 2, 2009 May 2, 2010 City Engineer
Element 6:
Overflow
Emergency
Response Plan
Develop written procedures
defining how the City
responds to SSOs, including
measures to protect public
health and the environment.
May 2, 2009 Nov. 2, 2009 City Utilities
Manager
Element 7: Fats, Oils,
and Grease (FOG)
Control Program
Evaluate service area to
determine whether program is
needed.
May 2, 2009 Nov. 2, 2009 City Utilities
Manager
164
Outreach Program
Provide plan and schedule for
public outreach program
promoting proper disposal of
FOG.
May 2, 2009 Nov. 2, 2009 City Utilities
Manager
FOG Disposal
Provide plan and schedule for
the proper disposal of FOG
generated within the City.
May 2, 2009 Nov. 2, 2009 City Utilities
Manager
Legal Authority
Identify the City’s legal
authority to prevent discharge
of FOG into the sanitary sewer
system.
May 2, 2009 Nov. 2, 2009 City Utilities
Manager
FOG Maintenance
Identify sanitary sewer system
sections subject to FOG
blockages and establish
maintenance schedule.
May 2, 2009 Nov. 2, 2009 City Utilities
Manager
Element 8: System
Evaluation &
Capacity Assurance
Plan
Evaluate portions of the sewer
system that are experiencing
capacity related overflows and
establish short and long-term
CIP for capacity issues.
Nov. 2, 2009 May 2, 2010 City Engineer
Element 9:
Monitoring,
Measurement, &
Program
Modifications
Maintain information pertinent
to the SSMP, monitor and
assess the effectiveness of the
SSMP, update the SSMP, and
identify trends in SSOs.
Nov. 2, 2009 May 2, 2010 City Utilities
Manager
Element 10: SSMP
Audits
Conduct periodic audits, at
least once every two years,
evaluating the effectiveness of
the SSMP.
Nov. 2, 2009 May 2, 2010 City Utilities
Manager
Element 11:
Communication
Program
Develop a public
communication program that
includes the opportunity to
provide input during the
development, implementation,
and performance of the SSMP.
Nov. 2, 2009 May 2, 2010 City Utilities
Manager
Final SSMP
Implementation
Finalize the SSMP document
after all elements have been
developed and implemented.
Nov. 2, 2009 May 2, 2010 City Engineer
165
Appendix D
166
LIST OF ACRONYMS
APWA American Public Works Association
ASCE American Society of Civil Engineers
BACWA Bay Area Clean Water Agencies
BMP Best Management Practice
CASA California Association of Sanitation Agencies
CCTV Closed-Circuit Television
CIP Capital Improvement Program
CIWQS California Integrated Water Quality System
CMMS Computerized Maintenance Management System
CMOM Capacity, Management, Operations, and Maintenance
CPC California Plumbing Code
CSUS California State University Sacramento
CVCWA Central Valley Clean Water Association
CWEA California Water Environment Association
EMA Enhanced Maintenance Area
FOG Fats, Oils, and Grease
FSE Food Service Establishments
GRD Grease Removal Device
1/1 Infiltration and Inflow
LRO Legally Responsible Official
MOP Manual of Practice
MRP Monitoring and Reporting Program effective 9/9/13
MS4 Municipal Separate Storm Sewer System
NACWA National Association of Clean Water Agencies
167
NASSCO National Association of Sewer Service Companies
NGO Non-Government Organization
NOI Notice of Intent
NOV Notice of Violation
O&M Operations & Maintenance
OERP Overflow Emergency Response Plan
OES Office of Emergency Services, State of California
PACP Pipeline Assessment & Certification Program
PLSD Private Sewer Lateral Discharge
PM Preventive Maintenance
POTW Publicly Owned Treatment Works
QA/QC Quality Assurance/Quality Control
R/R Rehabilitation or Repair/Replacement
RWQCB Regional Water Quality Control Board
SSMP Sewer System Management Plan
SSO Sanitary Sewer Overflow
SSSWDR Statewide General WDR for Sanitary Sewer Systems SWRCB State Water Resources Control Board
UPC Uniform Plumbing Code
USEPA United States Environmental Protection Agency
WDR Waste Discharge Requirements
WWTP Waste Water Treatment Plant
168
GLOSSARY OF TERMS
Collection System - Generic term for any system of pipes or sewer lines used to convey wastewater to a treatment facility.
Enrollee - A public entity that owns or operates a sanitary sewer system and has submitted a complete and approved application for coverage under the SSS WDR.
Lateral (also called Service Lateral) -A segment of pipe that connects a home or building to a sewer main, which may be located beneath a street or easement. The responsibility for maintaining a lateral can be solely that of the Enrollee or the private property owner; or it can be shared between the two or more parties. Local communities dictate lateral responsibility and the basis for a shared arrangement, if it applies. See Lower Lateral and Upper Lateral definitions.
Lower Lateral - That portion of a lateral usually from the property line or easement line to the sewer main. Enrollees may or may not be responsible for maintenance of this portion of the lateral. If not, the lower lateral is owned and maintained by the property its serves.
Miles of Gravity Sewer - Amount of gravity sewer lines/pipes in an Enrollee's sanitary sewer system, expressed in miles.
Miles of Publicly-Owned Laterals - Amount of laterals in an Enrollee's sanitary sewer system that the Enrollee is responsible for maintaining, expressed in miles.
Miles of Pressure Sewer (Miles of Force Main) - Amount of pressurized sewer lines/pipes in an Enrollee's sanitary sewer system, expressed in miles or portions thereof.
Miles of Private Laterals - Amount of private laterals tributary to an Enrollee's sanitary sewer system that private property owners are responsible for maintaining, expressed in miles or portions thereof.
NGO - Non-governmental organization.
Percent Reached Surface Water - Volume of sewage discharged from a sanitary sewer system or private lateral or collection system estimated to have reached surface water divided by the total volume of sewag·e discharged.
Percent Recovered - Volume of sewage discharged that was disposed of properly, divided by the total volume of sewage discharged.
Private Lateral - Privately owned sewer service lateral.
Private Lateral Sewage Discharge (PLSD) - Sewage discharges caused by blockages or other problems within privately owned laterals, collection systems or other private sewer assets that are tributary to the reporting Enrollee's sanitary sewer system. Reports of these events may be submitted by Enrollees on a voluntary basis except in San Diego Region 9, but are not the Enrollee's responsibility unless caused by issues in the main line or because of other Enrollee activity. Normally, this type of sewage discharge is the responsibility of the private lateral, private asset, or collection system owner.
169
SPILL CATEGORIES
CATEGORY 1 A Category 1 spill is a spill of any volume of sewage from or caused by a sanitary sewer system regulated under this General Order that results in a discharge to:
• A surface water, including a surface water body that contains no flow or volume of water; or
• A drainage conveyance system that discharges to surface waters when tile sewage is not fully captured and returned to the sanitary sewer system or disposed of properly.
Any spill volume not recovered from a drainage conveyance system is considered a discharge to surface water, unless the drainage conveyance system discharges to a dedicated stormwater infiltration basin or facility.
A spill from an Enrollee-owned and/or operated lateral that discharges to a surface water is a Category 1 spill; the Enrollee shall report all Category 1 spills per section 3.1 of Attachment E1 (Notification, Monitoring, Reporting and Recordkeeping Requirements) of this General Order.
CATEGORY 2 A Category 2 spill is a spill of 1,000 gallons or greater, from or caused by a sanitary sewer system regulated under this General Order that does not discharge to a surface water.
A spill of 1,000 gallons or greater that spills out of a lateral and is caused by a failure or blockage in the sanitary sewer system, is a Category 2
spill.
CATEGORY 3 A Category 3 spill is a spill of equal to or greater than 50 gallons and less than 1,000 gallons, from or caused by a sanitary sewer system regulated under this General Order that does not discharge to a surface water.
A spill of equal to or greater than 50 gallons and less than 1,000 gallons, that spills out of a lateral and is caused by a failure or blockage in the sanitary sewer system is a Category 3 spill.
CATEGORY 4 A Category 4 spill is a spill of less than 50 gallons, from or caused by a sanitary sewer system regulated under this General Order that does not discharge to a surface water.
A spill of less than 50 gallons that spills out of a lateral and is caused by a failure or blockage in the sanitary sewer system is a Category 4 spill.
Sanitary Sewer Systems
170
Appendix E
171
INSERT APPROVED RESOLUTION
172
Area 1 - San Joaquin CAD (Monthly View)
Calls for Service - Per Hour (Not Self-Initiated)
3 3
2 3
2 2
4 2
3 6
3 4 4
1 8
3 6
8 5
2 9
4 1
3 0 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 Time of Day
0 2
4 6
8 # of CAD Events
Calls for Service - Type
Call for Service Type # of CAD Events
PATROL CHECKS 53
AMBULANCE REQUEST 26
DIRECTED PATROL CHECK 23
9-1-1 EMERGENCY UNKNOWN 21
COPS ACTIVITY IN SCHOOLS 12
FOLLOW-UP 9
REPORTS 7
AUDIBLE BURGLAR ALARM 5
MENTALLY UNSTABLE PERSON 4
REPOSSESSION 3
CASE 3
CITIZEN ASSIST 3
CIVIL PROCESS 3
VEHICLE STOP 3
PUBLIC HAZARD 2
GRAND THEFT 2
GRAND THEFT AUTO 2
INJURED PERSON 2
TRAINING 2
Civil Restraining Order 2
ASSIGNED FOLLOW UP 2
DOMESTIC VIOLENCE 2
EQUIPMENT REPAIR 1
FRAUD 1
MISSING CHILD/SENILE ADULT 1
MISSING PERSON 1
NOISE NUISANCE 1
OTHER AGENCY ASSIST 1
RESIDENTIAL BURGLARY 1
ROBBERY-PRIOR 1
SUBJECT CHECK 1
SURVEILLANCE 1
SUSPICIOUS ACTIVITY 1
SUSPICIOUS VEHICLE 1
ANIMAL COMPLAINT 1
ASSAULT WITH DEADLY WEAPON 1
CHECK WELFARE 1
BRANDISHING FIREARM 1
COMMUNITY CONTACT 1
COMMUNITY MEETING 1
DETAIL-SPECIAL DETAIL 1
DISTURBANCE 1
TRESPASS 1
VANDALISM 1
PRIOR PROBLEM 1
PROBATION CONTACT 1
PROBATION/PAROLE SEARCH 1
WANTED FELON 1
Totals 217
Calls for Service - By Day (Not Self-Initiated)
Day of Week # of CAD Events
Friday 27
Sunday 20
Saturday 15
Monday 10
Thursday 8
Wednesday 6
Tuesday 5
Totals 91
Total Calls for Service (Not Self-Initiated)
91 San Joaquin
0 25
50 75
# of CAD Events
Shots Fired Calls
Call Type # of CAD Events
Totals
No Results
Total Calls for Service
217
San Joaquin
0 50
100
150
200
# of CAD Events
Traffic Accidents
Call Type # of CAD Events
Totals
No Results
18 Total Reports
Generated on December 1, 2024 at 10:13 AM UTC
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V
V
STAFF REPORT TO COUNCIL
December 5, 2024
TO: Mayor and Council
FROM: Nancy Banda, Finance Director
SUBJECT: Council Approval on Authorizing Banks to Honor Checks and Warrants When Bearing Certain Signatures of City Officials and Rescinding All Conflicting Resolutions.
Recommendation:
Council adopt Resolution No. 2024-44 Authorizing Banks to Honor Checks and Warrants When Bearing Certain Signatures of City Officials and Rescinding All Conflicting Resolutions.
Executive Summary:
The 2024 Elections has prompted the City of San Joaquin to update the bank signature card for City Officials with the United Security Bank. This resolution will allow the City Council to approve authorized City Officials to honor checks and warrants or other orders for the payment of money drawn in the name of the City of San Joaquin on all its accounts when bearing at least two signatures.
All prior resolutions will be rescinded.
174
RESOLUTION NO. 2024-44
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN JOAQUIN
AUTHORIZING BANKS TO HONOR CHECKS AND WARRANTS WHEN BEARING
CERTAIN SIGNATURES OF CITY OFFICIALS AND RESCINDING ALL
CONFLICTING RESOLUTIONS
WHEREAS, the City of San Joaquin makes deposits of City funds in certain banks; and the City draws checks and warrants for City funds that are on deposit with certain banks; and WHEREAS, Section 30.60 of Title III of the City of San Joaquin Municipal Relating to Signatures In Lieu of Mayor’s Signatures provides authority for signing warrants per resolution of the City Council; and
WHEREAS, the City Council determines that it is necessary for the efficient administration of the fiscal affairs of the City that this resolution be passed and adopted.
NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF SAN JOAQUIN RESOLVES AS FOLLOWS:
Section 1. Each bank doing business with the City of San Joaquin is hereby authorized to honor checks and warrants or other orders for the payment of money drawn in the name of the City of San Joaquin on all its accounts when bearing at least two of the following signatures: _______________________________; ___________________________________; _________________________________ ; City Manager Elizabeth Cabrera; City Clerk Matthew Flood; and Finance Director Nancy Banda. This authority shall also apply to the transfer of funds between City accounts. Remove Julia Hernandez from account and all authorizations of business.
Section 2. This resolution shall become effective immediately upon its passage and adoption. All previous resolutions authorizing the honoring of signatures of City officials other than those set forth in this resolution are hereby rescinded.
The foregoing resolution was adopted at a regular meeting of the City Council of the City of San Joaquin the 10th day of December 2024 and passed at said meeting by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
___________________________________
Mayor
175
ATTEST:
______________________________________
Matt Flood, City Clerk
176