SAN JOAQUIN CITY COUNCIL REGULAR MEETING
SAN JOAQUIN COUNCIL CHAMBERS
21991 COLORADO AVE (A)
SAN JOAQUIN, CA
TUESDAY, FEBRUARY 4, 2025
6:00 P.M.
MEMBERS OF THE COUNCIL WILL BE IN ATTENDANCE AT THE MEETING.
MEMBERS OF THE PUBLIC MAY ATTEND AND PARTICIPATE IN THIS MEETING
IN PERSON OR BY ZOOM OR SUBMIT WRITTEN COMMENTS AT CITY HALL OR BY EMAIL PRIOR TO THE MEETING AT [email protected].
ZOOM INFORMATION:
https://us02web.zoom.us/j/87956586201?pwd=jNChOoYuG1lu9g9pWbi5qEzYRQB2ib.1 MEETING ID: 879 5658 6201
PASSCODE: 733035
TELEPHONE NUMBER: 1-669-900-9128
The City Council welcomes you. All attendees are advised that pagers, cell phones, and any other communication devices should be powered off upon entering the Council meeting.
The City Council may consider and act on an agenda item in any order it deems appropriate. Actual timed items may be heard later but not before the time set on agenda. Persons interested in an item listed on the agenda are advised to be present throughout the meeting to ensure their presence when the item is called.
For each agenda item considered by the Council there will first be a staff presentation followed by a presentation from the involved individuals. Public comments from those in attendance will then be taken. All public comments will be limited to three minutes per person.
1. CALL TO ORDER – PLEDGE OF ALLEGIANCE – ROLL CALL
Adam Flores-Cornejo Mayor
Martha Mejia Mayor Pro Tem
Cristina Covarrubia Councilmember
Abel Lua Councilmember
Rosa M. Ramirez Councilmember
______________________________________________________________ 21900 Colorado Avenue, P.O. Box 758, San Joaquin, CA 93660 (559) 693-4311, (559) 693-2193 (fax), www.cityofsanjoaquin.org
2. APPROVAL OF AGENDA –
3. PRESENTATION –
4. PROCLAMATION –
5. CONSENT CALENDAR –
All items listed under Consent Calendar are considered to be routine and will be enacted by one motion. For discussion of any Consent Item, it will be considered separately at the request of any member of the City Council or any person in the audience - A. SUBJECT: Minutes of the Regular City Council Meeting of January 13, 2025.
RECOMMENDATION: Council approve the Minutes of the Regular City Council Meeting of January 13, 2025. (Enclosure P.1, Action Item) B. SUBJECT: Warrants #’s 055910-055990.
RECOMMENDATION: Council approve Warrant #’s 055910-055990 as presented. (Enclosure P.4, Action Item)
6. SHERIFF REPORT – Informational Only
7. CITY MANAGER REPORT – Informational Only
8. CITY ATTORNEY REPORT – Informational Only
9. COUNCILMEMBER COMMUNICATIONS/ANNOUNCEMENTS/AGENDA
ITEMS –
This portion of the meeting is reserved for the Mayor and Councilmembers (i) to make brief reports on boards, committees, and other public agencies, and at public events, (ii) to initiate new matters and to request updates, (iii) and to initiate new agenda items.
Under this section the Council may take action only on items specifically agendized and which meet other requirements for actions.
10. PUBLIC FORUM –
This part of the meeting is for members of the public to address the City Council regarding items that are not listed on the agenda and within the subject matter jurisdiction of the City Council of the City of San Joaquin. If you wish to comment on an item which is not on the agenda, you may do so at this time and each speaker is limited to three (3) minutes.
Speakers are asked, but not required, to state their name and address and to use the microphone. The Council is prohibited by law from taking action on items not on the agenda. Discussion shall be limited to referring the item to staff and possible scheduling on a future council agenda.
11. PUBLIC HEARINGS –
12. SAN JOAQUIN PLANNING COMMISSION –
13. OLD BUSINESS –
14. NEW BUSINESS –
A. SUBJECT: Council consideration of safety issues of concern to residents and immigrants
RECOMMENDATION: Adopt Resolution No. 2025-05, Declaring the City a Place of Respect, Trust, and Dignity for local Immigrants. (Enclosure P.14, Action Item) B. SUBJECT: Award of a Professional Services Agreement with Krazan & Associates, Inc. for Geotechnical Field and Laboratory Materials Testing Services for Well No. 3 & Well No. 5 Manganese Removal System Project No. 1010034-004C and Well No. 4 & Well No. 6 Manganese Removal System Project No. 1010034-005C, and Authorize the City Manager to execute the Agreement.
RECOMMENDATION: Staff Recommends the City Council of the City of San Joaquin adopt Resolution No. 2025-06, Awarding a Professional Services Agreement with Krazan & Associates, Inc. for Geotechnical Field and Laboratory Materials Testing Services for Well No. 3 & Well No. 5 Manganese Removal System, Project No. 1010034-004C and Well No. 4 & Well No. 6 Manganese Removal System, Project No. 1010034-005C, and Authorize the City Manager to execute the Agreement with Krazan & Associates, Inc. (Enclosure P.16, Action Item) C. SUBJECT: Council consideration of an Agreement with Sierra Valley Computers for IT Services.
RECOMMENDATION: Adopt Resolution No. 2025-07, approving an agreement with Sierra Valley Computers for General IT Services and authorizing the City Manager to execute the Agreement. (Enclosure P.27, Action Item) D. SUBJECT: Council consider an Agreement with Rural Community Assistance Corporation (RCAC) for a revolving credit account to fund San Joaquin Water Projects.
RECOMMENDATION: Adopt Resolution No. 2025-08, authorizing the City Manager to execute an agreement and any other necessary documentation with RCAC for a revolving credit account up to $3 million to assist funding San Joaquin water projects. (Enclosure P.33, Action Item)
E. SUBJECT: Council authorization to use State Water Resources Control Board Funds for a drinking water dispensing facility and Community Center Project.
RECOMMENDATION: Adopt Resolution No. 2025-09, authorizing the use of funds per state budget act of 2024 for clean drinking water dispensing facility and Community Center Project. (Enclosure P.36, Action Item)
F. SUBJECT: Council approval of an MOU with Dog Gone Seattle (DGS).
RECOMMENDATION: Adopt Resolution No. 2025-10, approving and MOU with Dog Gone Seattle and authorizing the City Manager to execute the same. (Enclosure P.40, Action Item)
15. CLOSED SESSION –
16. ADJOURN MEETING –
NOTICE OF ADA COMPLIANCE: If you or anyone in your party needs assistance in order to attend the City Council meeting, or if you require auxiliary aids or services, e.g. hearing aids or signing services to make a presentation to the City Council, the City is happy to assist you. Please contact City Office at (559) 693-4311 so such aids or services can be arranged. Request may also be made by email to the City Clerk at [email protected] or mailed to San Joaquin City Hall, P.O. Box 758, San Joaquin, CA 93660. Accommodations should be requested as early as possible as additional time may be required in order to provide the request accommodation is suggested.
NOTICE OF AVAILABILITY OF AGENDA MATERIALS: Any writings or documents provided to a majority of the City Council regarding within 72 hours of the meeting regarding any items on this agenda will be made available for public inspection at the City Clerk’s Office located at City Hall, 21900 Colorado Avenue during normal business hours and on the City’s website at www.cityofsanjoaquin.org
LEVINE ACT DISCLOSURE. Pursuant to the Levine Act (Govt Code Section 84308), any party to a permit, license, contract, or other entitlement before the City Council is required to disclose on the record any campaign contribution, including aggregated contributions, of more than $250 made by the party or the party’s agents within the preceding 12 months to any City official.
Participants and agents are requested to make this disclosure as well.
The disclosure should be made when the agenda item is called and must include the name of the party, participant, or agent, and any other person making the contribution, the name of the recipient, the amount of the contribution, and the date the contribution was made. Council Members are also required to make such disclosures and recuse themselves.
CONFLICT OF INTEREST. City Council Members with a conflict of interest under the Political Reform Act are required to make disclosure when the item is called and recuse themselves.
CERTIFICATION OF POSTING
I, Matt Flood, City Clerk of the City of San Joaquin, do hereby declare that the foregoing agenda for the regular San Joaquin City Council Meeting of Tuesday, February 4, 2025 was posted at the following locations: City Hall, 21900 Colorado Avenue, San Joaquin Senior Center, 21991 Colorado Ave (B) and US Post Office 8667 Ninth Street on Friday, January 31, 2025 by 5:00 P.M. *NEXT REGULAR COUNCIL MEETING SCHEDULED TUESDAY, MARCH 4, 2025*
SAN JOAQUIN CITY COUNCIL REGULAR MEETING
MINUTES
MONDAY, JANUARY 13, 2025
1. CALL TO ORDER – PLEDGE OF ALLEGIANCE – ROLL CALL
Mayor Adam Flores-Cornejo Present
Mayor Pro Tem Martha Mejia Present
Councilmember Cristina Covarrubia Absent
Councilmember Abel Lua Present
Councilmember Rosa Maria Ramirez Present
The Meeting was called to order and the pledge of allegiance led by Mayor Flores-Cornejo at 6:00pm.
2. APPROVAL OF AGENDA
City Manager Cabrera notified Council that the scheduled proclamation would be moved to a future meeting and requested to remove it from this agenda. A motion was made by Councilmember Lua to approve the agenda as modified, seconded by Mayor Pro Tem Mejia.
Motion passed 4-0 (Absent: Covarrubia).
3. PRESENTATION
4. PROCLAMATION
At 6:02pm, the City Council recessed and convened as the San Joaquin Successor Agency
5. SAN JOAQUIN SUCCESSOR AGENCY
A. SUBJECT: Consideration of the adoption of the Recognized Obligation Payment Schedule (ROPS) for FY 25-26.
RECOMMENDATION: Successor Agency adopt Resolution No. 2025-01, approving the Recognized Obligation Payment Schedule for the July 1, 2025 through June 30, 2026 Fiscal Year, and authorizing its transmittal to the County Oversight Board.
A motion was made by Mayor Flores-Cornejo to adopt the resolution, seconded by Mayor Pro Tem Mejia. Motion passed 4-0 (Absent: Covarrubia).
______________________________________________________________ 21900 Colorado Avenue, P.O. Box 758, San Joaquin, CA 93660 (559) 693-4311, (559) 693-2193 (fax), www.cityofsanjoaquin.org 1 At 6:04pm the Successor Agency was adjourned and the San Joaquin City Council was reconvened.
6. CONSENT CALENDAR
A. SUBJECT: Minutes of the Regular City Council Meeting of December 10, 2024 and Special City Council Meeting of December 18, 2024.
RECOMMENDATION: Council approve the Minutes of the Regular City Council Meeting of December 10, 2024 and Special City Council Meeting of December 18, 2024.
B. SUBJECT: Warrants #’s 055854-055909.
RECOMMENDATION: Council approve Warrant #’s 055854-055909 as presented.
A motion was made by Mayor Pro Tem Mejia to adopt the Consent Calendar, seconded by Councilmember Lua. Motion passed 4-0 (Absent: Covarrubia).
7. SHERIFF REPORT
Deputy Swain provided the monthly report.
8. CITY MANAGER REPORT
City Manager Cabrera provided her report.
9. CITY ATTORNEY REPORT
The City Attorney provided her report.
10. COUNCILMEMBER COMMUNICATIONS/ANNOUNCEMENTS/AGENDA ITEMS A. SUBJECT: City Council Reaffirmance of Resolution No. 2017-11, Resolution of the City Council of the City of San Joaquin designating the City of San Joaquin a welcoming city for immigrants and refugees, and declaring the city a place of trust and dignity for local immigrants.
The City Manager provided information on the item and Sergeant Palma from the Fresno County Sheriff’s Office spoke on the subject.
11. PUBLIC FORUM
None offered.
12. PUBLIC HEARINGS
2 13. SAN JOAQUIN PLANNING COMMISSION
14. OLD BUSINESS
15. NEW BUSINESS
A. SUBJECT: Selection of Planning Services Consultant.
RECOMMENDATION: Adopt Resolution No. 2025-01, approving the agreement with Rincon Consultants, Inc. for Planning Services and authorize the City Manager to execute the agreement.
A motion was made by Councilmember Lua to approve the item, seconded by Mayor Pro Tem Mejia. Motion passed 4-0 (Absent: Covarrubia).
B. SUBJECT: Council to Consider approving resolution 2025-02 to Award Contract to Adams Ashby Group for CDBG and other grant-funding related services and authorizing City Manager to execute agreement.
RECOMMENDATION: Adopt Resolution No. 2025-02, to award Contract to Adams Ashby Group for CDBG and other grant-funding related services.
A motion was made by Mayor Flores-Cornejo to approve the item, seconded by Mayor Pro Tem Mejia. Motion passed 4-0 (Absent: Covarrubia).
C. SUBJECT: Seventh Amendment to Employment Agreement with City Manager.
RECOMMENDATION: Consider adopting Resolution No. 2025-03, approving a Seventh Amendment to Employment Agreement with City Manager.
The City Attorney introduced the item and Mayor Flores-Cornejo read the following into the record: “If adopted, the proposed resolution will approve the Seventh Amendment to Employment Agreement with City Manager effective January 14, 2025, as follows: The City Manager is authorized a one-time cashout of 80 hours for the pay period ending on January 17, 2025.”.
A motion was made by Councilmember Lua to approve the item, seconded by Mayor Pro Tem Mejia. Motion passed 4-0 (Absent: Covarrubia).
16. CLOSED SESSION
17. ADJOURN MEETING
At 6:39pm with no other business remaining before the City Council, a motion was made by Mayor Flores-Cornejo to adjourn, seconded by Mayor Pro Tem Mejia. Motion passed 4-0 (Absent: Covarrubia).
3 4
EPORT.: Jan 15 25 Wednesday
UN, ... : Jan 15 25 Time: 13:04
un By. : Cindy Torres
CITY OF SAN JOAQUIN
Automatic Check Listing/Update
Control Date.: 01/15/25 Cash Account No .. : 999 10110
Invoice Actual
Date Period
Discount Gross
nvoice No Description Due Date Fiscal Tm G/L Account No Amount Check#.: 055913 Check Date,: 01/15/25 Vendor I.D.: ALHOl (SPARKLETTS) 81010125- DRINKING WATER FOR CITY HALL 01/14/25 01-25 A 100 39025 01/15/25 07-25
Check#,: 055914 Check Date.: 01/15/25 Vendor I.D.: AT&T6 (AT&T C50114- TELEPHONE SERVICES FOR 559,846.8083 01/14/25 01-25 A 100 39025 01/15/25 07-25
37. 48
16,34
Discount
Amount
.00
.00
Check#.: 055915 Check Date,: 01/15/25 Vendor I.D.: ATROO {ATR MOBILE EQUIPMENT REPAIR INC) C50114- REPAIR SKID STEER FOR PW DEPARTMENTS 01/14/25 01-25 A 100 39025 01/15/25 07-25
Check#.: 055916 Check Date.: 01/15/25 Vendor I.D,: BADOO (BADGER METER INC,) 8018076- BEACON SERVICES FOR WATER METERS FOR DECEMBER 2024 01/14/25 01-25 A 100 39025 01/15/25 07-25
210,00
694.60
Check#,: 055917 Check Date.: 01/15/25 Vendor I,D,: BSKOl (BSK ASSOCIATES ENGINEERS) AH32430- WATER ANALYSIS 01/14/25 01-25 A 100 39025
01/15/25 07-25
Check JI.: 055918 Check Date.: 01/15/25 Vendor I.D.: CALPI iCAL WEST RAIN) 225307IN- PURCHASE SUPPLIES FOR WATER WELL #4 01/14/25 01-25 A 100 39025 01/15/25 07-25
104, 52
83.13 Check#.: 055919 Check Date.: 01/15/25 Vendor I,D,: COROl (CORBIN WILLITS SYSTEMS) OC412151- ENHANCEMENT AND SERVICES FEES 01/14/25 01~25 A 100 39025 01/15/25 07-25
692, 93
Check#.: 055920 Check Date.· 01/15/25 Vendor I.D.: COVOl (COVARRUBIA, MARIA CRISTINA) C50114- PERDIEM FOR COUNCIL MEMBER TO ANAHEIM 01/14/25 01-25 A 100 39025 01/15/25 07-25
703.68
Check#.: 055921 Check Date,: 01/15/25 Vendor I,D. · DGCOO (DG CALIFORNIA SOLAR, LLC) 917709- INVOICE FOR SOLAR METl.-:R ENERGY FOR CITY FACILITIES 01/14/25 01-25 A 100 39025 01/15/25 07-25
4401. 90
.00
.oo
.oo
. 00
.00
.00
. 00
Check#.: 055922 Check Date.: 01/15/25 Vendor I.D,: DIVOO {DIVISION OF THE STATE ARCHITECT) C50ll4- SB 1186 FEES FOR OCTOBER THRO DECEMBER 2024 01/14/25 01-25 A 100 39025 01/15/25 07-25
65.60 Check#,: 055923 Check Date.: 01/15/25 Vendor I,D,: FREOl (FRESNO COUNTY TREASURER) S022316- LAW ENFORCEMENT SERVICES FOR DECEMBER 2024 01/14/25 01-25 A 100 39025 01/15/25 07-25
8333.33
.00
.00
PAGE: 001
ID #: PY-CL
CTL.: SAN
Net
Amount
37, 4 8
16. 34
210.00
694,60
104, 52
83. 13
692. 93
703, 68
4401. 90
65. 60
8333, 33
------------------------------------------------------------------------------------- ----------.--------------------------------- Check #.' 055924 Check Date, : 01/15/25 Vendor I.D,: FRES2 (FRESNO COUNTY TREASURER) S022316- CONTRACT POLICE SERVICES FOR DECEMBER 2024 01/14/25 01-25 A 100 39025 9955,42 .00 9955. 42 01/15/25 07-25
S022317- CONTRACT POLICE SERVICES FOR GOLDEN PLAINS UNIFIED 01/14/25 01- 25 A 100 39025 19445,76 . 00 19445. 76 01/15/25 07-25
----------- ---------- ----------- .. Vendor's Subtotal -----> 29401. 18 ,00 29401.18 ----------------------------------------------------------------------------------------------------------------------------------- Check#.: 055925 Check Date.: 01/15/25 Vendor I.D.: FR002 (FRONTIER) C50114- TELEPHONE SERVICES FOR 559,693.2051 01/14/25 01-25 A 100 39025 01/15/25 07-25
352.58 .00 352 . SB
5 EPORT. : Jan 15 25 Wednesday
UN .... : Jan 15 25 Time: 13 :04
un By.: Cindy Torres
CITY OF SAN JOAQUIN
Automatic Check Listing/Update
Control Date.: 01/15/25 Cash Account No .. : 999 10110
Invoice Actual
Date Period
Discount Gross
nvoice No Description Due Date Fiscal Tm G/L Account No Amount Check#.: 055926 Check Date.: 01/15/25 Vendor I.D.: FR003 (FRONTIER) C50114- TELEPHONE SERVICES FOR 559.693.2407 01/14/25 01-25 A 100 39025 01/15/25 07-25
Check#.: 055927 Check Date.: 01/15/25 Vendor I.D.: FR004 (FRONTIER) C50114- TELEPHONE SERVICES FOR 559,693.2509 01/14/25 01-25 A 100 39025 01/15/25 07-25
Check#.: 055928 Check Date.: 01/15/25 Vendor I,D,: FR005 (FRONTIER) C50114- TELEPHONE SERVICES FOR 559,693.0082 01/14/25 01-25 A 100 39025 01/15/25 07-25
82,21
79.01 460.91
Check#,: 055929 Check Date.: 01/15/25 Vendor I.D.: HARRl (HARRALSON MACHINE WORKS) C50114- PURCHASE SUPPLIES FOR DECEMBER 2024 01/14/25 01-25 A 100 39025 01/15/25 07-25
Check#.: 055930 Check Date.: 01/15/25 Vendor I.D.: IMAOO (IMAGE 2000) 740728- INVOICE FOR DECEMBER 2024 FOR COST PER COPY 01/14/25 01-25 A 100 39025 01/15/25 07-25
630.43
201. 44
Check#,: 055931 Check Date,: 01/15/25 Vendor I,D,: LEAGl (LEAGUE OF CALIF. CITIES) NV-26751- MEMBERSHIP DUES FOR CALENDAR YEAR 2025 01/14/25 01-25 A 100 39025 01/15/25 07-25
2956.00
Check#.: 055932 Check Date.: 01/15/25 Vendor I.D.: MID02 {MID VALLEY DISPOSAL INC,) EC.-2024- CONTRACT SERVICES FOR SOLID WASTE FOR DECEMBER 01/14/25 01-25 A 100 39025 01/15/25 07-25
17701. 44
Discount
Amount
, 00
,00
, 00
.og
,00
, 00
.00
Check#.: 055933 Check Date.: 01/15/25 Vendor I,D,: MOUOO (MOUNTAIN VALLEY PEST CONTROL) 16810256- PEST CONTROL SERVICES FOR CITY FACILITIES 01/14/25 01-25 A 100 39025 01/15/25 07-25
275,00 ,00
Check#.: 055934 Check Date,: 01/15/25 Vendor I.D.: OFFOl (ODP BUSINESS SOLUTIONS, LLC) 59800001- PURCHASE OFFICE AND SUPPLIES FOR COUNCIL CHAMBERS 01/14/25 01-25 A 100 39025 152,31 , 00 01/15/25 07-25
60218001- PURCHASE SUPPLIES FOR COUNCIL CHAMBERS 01/14/25 01-25 A 100 39025 77.45 .00 01/15/25 07-25
----------- ---------- .. Vendor's Subtotal -----> 229,76 , 00 PAGE:
ID#:
CTL.:
002
PY-CL
SAN
Net
Amount
82. 21
79.01 460.91
630.43
201. 44
2956.00
17701. 44
275.00
152. 31
77 .45
----------- 229.76
----------------------------------------------------------------------------------------------------------------------------------- Check#.: 055935 Check Date,: 01/15/25 Vendor I.D.: OREOO (O'REILLY AUTOMOTIVE, INC.) 21131894- PURCHASE SUPPLIES FOR PUBLIC WORKS DEPARTMENTS 01/14/25 01-25 A 100 39025 01/15/25 07-25
52. 86
-------------------------------------------------------------------------------------------------------------- Check#.: 055936 Check Date.: 01/15/25 Vendor I.D.: PECOO (PECK'S PRINTERY) 36776- PURCHASE NAME PLA'fE FOR COUNCIL MEMBER ROSA R. 01/14/25 01 25 A 100 39025 01/15/25 07-25
32.49 ,00 52. 86
.00 32. 49
---------------------------------------------------------------------------------------------------------------------------------- Check#.: 055937 Check Date,: 01/15/25 Vendor I.D.: PUR02 (PURCHASE POWER) C50114- PURCHASE FUNDS FOR POSTAGE METER AT CITY HALL 01/14/25 01-25 A 100 39025 01/15/25 07-25
1466. 50 .00 1466.50
----------------------------------------------------------------------------------------------------------------------------------- Check#.: 055938 Check Date.: 01/15/25 Vendor I,D,: RAMOS (RAMIREZ, ROSA M.) C50114- PERDIEM FOR COUNCIL MEMBER TRAVELING TO ANAHEIM 01/14/25 01-25 A 100 39025 01/15/25 07-25
703.68 , 00 703.68
6 EPORT,: Jan 15 25 Wednesday
UN .. ,.: Jan 15 25 Time: 13:04
un By,: Cindy Torres
nvoice No Description
Control Date.
CITY OF SAN JOAQUIN
Automatic Check Listing/Update
01/15/25 cash Account No .. : 999 10110
Invoice Actual
Date Period
Discount Gross
Due Date Fiscal Tm G/L Account No Amount
Check#.; 055939 Check Date.: 01/15/25 Vendor I.D.: ROSOO (RSG, INC.) 12842- RSG 1485-SUCCESSOR AGENCY SERVICES 01/14/25 01-25 A 100 39025 01/15/25 07-25
716. 25
Check#.; 055940 Check Date,; 01/15/25 Vendor I.D. · SANJ5 (SAN JOAQUIN FOODLAND) C50114- PURCHASE ANIMAL FOOD, FOOD AND SUPPLIES 01/14/25 01-25 A 100 39025 01/15/25 07-25
1153.47
Discount
Amount
.00
.00
PAGE:
ID #:
CTL.:
003
PY-CL
SAN
Net
Amount
716,25
1153.47
----------------------------------------------------------------------------------------------------------------------------------- Check#.: 055941 Check Date.: 01/15/25 Vendor I,D.: SEB03 (SEBASTIAN) 10818911- SECURITY ALARMS FOR CITY FACILITIES 01/14/25 01-25 A 100 39025 01/15/25 07-25
Check#,: 055942 Check Date,: 01/15/25 Vendor I,D,: SEB05 (SEBASTIAN) 10818776- HIGH SPEED INTERNET FOR CITY HALL 01/14/25 01-25 A 100 39025 01/15/25 07-25
Check#.: 055943 Check Date,: 01/15/25 Vendor I.D,: SEB06 {SEBASTIAN) 10820231- WIRELESS BROADBAND/HIGH SPEED INTERNET@ PW 01/14/25 01-25 A 100 39025 01/15/25 07-25
Check#,: 055944 Check Date.: 01/15/25 Vendor I.D.: SEBO? (SEBASTIAN) 10817488- WIRELESS BROADBAND/HIGH SPEED INTERNET@ VFW HALL 01/14/25 01-25 A 100 39025 01/15/25 07-25
Check#.: 055945 Check Date,: 01/15/25 Vendor I.D.: SEBOS (SEBASTIAN) 10817288- HIGH SPEED INTERNET FOR LEO CANTU COMMUNITY CENTER 01/14/25 01-25 A 100 39025 01/15/25 07-25
10817393- HIGH SPEED INTERNET FOR LCCC 01/14/25 01-25 A 100 39025 01/15/25 07-25
** Vendor's Subtotal ----->
Check#.: 055946 Check Date,: 01/15/25 Vendor I.D.: SEB09 (SEBASTIAN) 10819171- WIRELESS BROADBAND/HIGH SPEED INTERNET@ SC 01/14/25 01-25 A 100 39025 01/15/25 07-25
34 9, 75
129.95
199.90
69,95
129.95
239.85
369,80
269.85
Check#.: 055947 Check Date.: 01/15/25 Vendor I,D,; SLUOl (SLUMBERGER LUMBER) 8563647- PURCHASE SUPPLIES FOR PARKS 01/14/25 01-25 A 100 39025 01/15/25 07-25
Check#.: 055948 Check Date.: 01/15/25 Vendor I,D,1 SPAOO (SPARKLETTS) 79122024- DRINKING WATER FOR PUBLIC WORKS & RECREATION 01/14/25 01-25 A 100 39025 01/15/25 07-25
30. 46
65, 19
Check#.: 055949 Check Date.: 01/15/25 Vendor I.D.: STATS (SWRCB ACCOUNTING OFFICE) Ml047854- WATER SYSTEM ANNUAL FEES 7/7/24-6/30/25 01/14/25 01-25 A 100 39025 01/15/25 07-25
2779. 24
Check#.: 055950 Check Date.: 01/15/25 Vendor I,D.: TSAOl {TSA CONSULTING GROUP) C50115- PAYROLL PERIOD 12/13/24 DEDUCTION FOR RETIREMENT 01/15/25 01-25 A 100 39025 150.00 01/15/25 07-25
CC50115- PAYROLL PERIOD 12/27/24 DEDUCTION FOR RETIREMENT 01/15/25 01-25 A 100 39025 150,00 01/15/25 07-25
----------- .. Vendor's Subtotal -----> 300.00
Check#.: 055951 Check Date.: 01/15/25 Vendor I.D,: UNI08 (UNIFIRST CORPORATION) :80112665- UNIFORMS SERVICES FOR PUBLIC WORKS DEPARTMENTS 01/15/25 01-25 A 100 39025 156,79 01/15/25 07-25
:80114066- UNIFORM SERVICES FOR PUBLIC WORKS DEPARTMENTS 01/15/25 01-25 A 100 39025 157,14 01/15/25 07- 25
----------- .. Vendor's Subtotal -----> 313. 92
.oo 349.75
129,95
. 00 199,90
, 00 69. 95
.00 129,95
.00 239.85
. 00 369,80
, 00 269.85
.00 30.46
. 00 65.18
.oo 2779.24
,00 150. 0 0
. 00 150.00
---------- ----------- .00 300.00
.00 156,79
. 00 157,14
---------- ----------- .00 313, 92
7 EPORT.: Jan 15 25 Wednesday
UN .... Jan 15 25 Time: 13:04
un By, : Cindy Torres
nvoice No Description
CITY OF SAN JOAQUIN
Automatic Check Listing/Update
Control Date.: 01/15/25 Cash Account No,.: 999 10110
Invoice
Date
Actual
Period
Discount
Due Date Fiscal Tm G/L Account No
Gross
Amount
Check#.: 055952 Check Date.: 01/15/25 Vendor I,D.: VER03 {VERIZON WIRELESS) 01865264- WIRELESS CELLPHONES FOR COUNCIL & CITY STAFF 01/15/25 01-25 A 100 39025 01/15/25 07-25
** Total Checks Paid-----~
856.85
77573.57
Discount
Amount
. 00
.00
PAGE: 004
ID#: PY-CL
CTL.: SAN
Net
Amount
856.85
77573.57
8 EPORT,: Jan 29 25 Wednesday
UN .... Jan 29 25 Time: 13:40
un By.: Cindy Torres
CITY OF SAN JOAQUIN
Automatic Check Listing/Update
control Date.: 01/29/25 Cash Account No .. : 999 10110
Invoice Actual
Date Period
Discount Gross
nvoice No Description Due Date Fiscal Tm G/L Account No Amount Check#,: 055953 Check Date.: 01/29/25 Vendor I.D.: ADAOl {ADAMS ASHBY GROUP, INC.) 6353- GRANT APPLICATION FOR 2024 CDBG FOOD PROGRAM 01/28/25 01-25 A 100 39025 01/29/25 07-25
6354- GENERAL CONSULTING FOR WELL 116 SRF FUNDING 01/28/25 01-25 A 100 39025 01/29/25 07-25
.. Vendor's Subtotal -----:,,
Check#.: 055954 Check Date.: 01/29/25 Vendor 1,0.: AT&Tl (AT&T C50128- TELEPHONE SERVICES FOR 559.693,2509 01/28/25 01-25 A 100 39025 01/29/25 07-25
Check u.: 055955 Check Date.: 01/29/25 Vendor I.D.: AT&T2 (AT&T C50128- TELEPHONE SERVICES FOR 559.693.4311 01/28/25 01-25 A 100 39025 01/29/25 07-25
2500.00
2500.00
----------- 5000.00
50. 96
89, 45
Discount
Amount
. 00
. 00
---------- ,00
,00
.00
Check#.: 055956 Check Date.: 01/29/25 Vendor I,D,: ATROO (ATR MOBILE EQUIPMENT REPAIR INC) 00000582- REPAIR SKID STEER FOR PUBLIC WORKS DEPARTMENTS Check #.' 055957 Check Date. : 01/29/25
AI01635- WATER ANALYSIS
AIOl 760- WATER ANALYSIS
AI01762- WATER ANALYSIS
01/28/25 01-25 A 100 39025
01/29/25 07-25
Vendor I.D.: BSKOl (BSK ASSOCIATES
01/28/25 01-25 A 100 39025
01/29/25 07-25
01/28/25 01-25 A 100 39025
01/29/25 07-25
01/28/25 01-25 A 100 39025
01/29/25 07-25
.. Vendor's Subtotal -----:,,
1200.00
ENGINEERS)
208. 45
104.52
293,56
----------- 606,53
Check#.: 055958 Check Date.: 01/29/25 Vendor I,D.: CAL10 (CALIFORNIA WATER SERVICES) 055359IN- WATER & WASTEWATER TREATMENT FACILITY PLANT OPER. 01/28/25 01-25 A 100 39025 01/29/25 07-25
30870.76
Check#.: 055959 Check Date.: 01/29/25 Vendor I.D.: CINOO (CINTAS CORPORATION NO, 2) 48949905- PURCHASE MEDICAL SUPPLIES FOR FIRST AID BOXES 01/28/25 01-25 A 100 39025 01/29/25 07-25
267.75
Check#.: 055960 Check Date.: 01/29/25 Vendor I.D.: COROl (CORBIN WILLITS SYSTEMS) OC501151- ENHANCEMENT AND SERVICES FEES 01/28/25 01-25 A 100 39025 01/29/25 07-25
692, 93
.00
,00
, 00
.00
---------- , 00
.00
, 00
. 00
PAGE:
ID JI:
CTL,:
001
PY-CL
S/\N
Net
Amount
2500.00
2500,00
----------- 5000, 00
50,96
8 9. 4 5
1200.00
208 .45
104, 52
293.56
----------- 606.53
30870,76
267,75
692.93
Check#.: 055961 Check Date.: 01/29/25 Vendor I.D.: DEL03 (DE LAGE LANDEN FINANCIAL SERVICES, INC.) 83477486- LEASE FOR SHARP/MX-6071 PRINTER AT CITY HALL 01/28/25 01-25 A 100 39025 01/29/25 07-25
155,16
Check#.: 05596~ Check Date.: 01/29/25 Vendor I.D,: DEPOl (DEPARTMENT OF CONSERVATION) C50128- QUARTER FEE FOR OCT 1 THRU DEC 31 2024 01/28/25 01-25 A 100 39025 01/29/25 07-25
19.50 Check#,: 055963 Check Date.: 01/29/25 Vendor I.D.: GOUOl (GOUVEIA ENGINEERING INC) 17048-
17049-
17050-
17051-
17052-
17053-
17054-
17055-
17056-
PROJECT: 325.01 PUBLIC WORKS GENERAL 01/28/25
01/29/25
PROJECT: 340.13-2 WELL 6 ADMINISTRATION 01/28/25
01/29/25
PROJECT: 340.14-2 WELL 3 & 5 MANGANESE CONSTR MGMT 01/28/25 01/29/25
PROJECT: 340.14-3 WELL 3 & 5 MANGANESE ADMIN 01/28/25
01/29/25
PROJECT: 340.15-2 WELL 4 & 6 MANGANESE CONSTR MGMT 01/28/25 01/29/25
PROJECT: 340.15-3 WELL 4 & 6 MANGANESE ADMIN 01/28/25
01/29/25
PROJECT: 345.01 STREETS MISCELLANEOUS 01/28/25
01/29/25
PROJECT: 345.13D HSIPL-5245(020) PED CROSS SAFETY 01/28/25 01/29/25
PROJECT: 375.07 DOLLAR GENERAL MAPPING REVIEW 01/28/25
01/29/25
01-25 A 100 39025
07-25
01-25 A 100 39025
07-25
01-25 A 100 39025
07-25
01-25 A 100 39025
07-25
01-25 A 100 39025
07-25
01-25 A .100 39025
07-25
01~25 A 100 39025
07-25
01-25 A 100 39025
07-2 5
01-25 A 100 39025
07-25
181.13
235,25
1377 ,53
752.75
1106. 50
752.75
4227,83
43. 80
1026,00
.00
.00
, 00
. 00
.00
, 00
. 00
, 00
.00
. 00
.oo
155.16
19. so
181.13
235,25
1377. 53
752.75
1106. 50
752.75
4227,83
43, 80
1026.00
9 EPORT,: Jan 29 25 Wednesday
UN .... : Jan 29 25 Time: 13:40
un By, : Cindy Torres
CITY OF SAN JOAQUIN
Automatic Check Listing/Update
Control Date. 01/29/25 Cash Account No.,: 999 10110
Invoice Actual
Date Period
Discount Gross
nvoice No Description Due Date Fiscal Tm G/L Account No Amount Check ff.: 055963 Check Date.: 01/29/25 Vendor I.D.: GOUOl (GOUVEIA ENGINEERING INC) 17057- PROJECT: 385.10 DOLLAR GENERAL IMPROVE PLAN REVIEW 17058- PROJECT: 340.04 GROUNDWATER MONTORING REPORTING
01/28/25
01/29/25
01/28/25
01/29/25
..
01-25 A
07-25
01-25 A
07-25
Vendor's
100 39025
100 39025
Subtotal ----->
Check#.: 055964 Check Date,: 01/29/25 Vendor I.D.: GRA02 (GRAINGER) 71854457- PURCHASE SUPPLIES FOR PUBLIC WORKS DEPARTMENTS 01/28/25 01-25 A 100 39025 01/29/25 07-25
85. 05
2777. 50
----------- 12566.09
2589, 5'9
Discount
Amount
,00
. 00
---------- .00
. 00
Check#.: 055965 Check Date.: 01/29/25 Vendor I.D.: J,COO (J, COLIN COMPUTING SYSTEMS, INC.) 38732- PROFESSIONAL SUPPORT SERVICES 01/28/25 01-25 A 100 39025 01/29/25 07-25
790.00
Check#.: 055966 Check Date.: 01/29/25 Vendor I.D.: LEAGl (LEAGUE OF CALIF. CITIES) 8188- SOUTH SAN JOAQUIN VALLEY DIVISION MEMBERSHIP 2025 01/28/25 01-25 A 100 39025 01/29/25 07-25
73.90 .00
.00
Check#.: 055967 Check Date,: 01/29/25 Vendor I.D.: OFFOl (ODP BUSINESS SOLUTIONS, LLC) 39269001- PURCHASE COFFEE FOR PUBLIC WORKS DEPARTMENTS 01/28/25 01<25 A 100 39025 172,28 01/29/25 07-25
41901001- PURCHASE JANITORIAL SUPPLIES FOR PW DEPARTMENTS 01/28/25 01- 25 A 100 39025 100,70 01/29/25 07-25
----------- .. Vendor's Subtotal -----> 272.98
Check ff-,: 055968 Check Date. : 01/29/25 Vendor I,D,: PECOO (PECK'S PRINTERY) 36808- PURCHASE BUSINESS LICENSE LASER CERTIFICATES 01/28/25 01-25 A 100 39025 01/29/25 07-25
36828- PURCHASE BUSINESS CARDS FOR COUNCIL MEMEBERS 01/28/25 01-25 A 100 39025 01/29/25 07-25
** Vendor's Subtotal ----->
Check#.: 055969 Check Date.: 01/29/25 Vendor I.D.: PGEOO {PGE C50128- UTILITIES SERVICES FOR 23599 MANNING AVENUE 01/28/25 01-25 A 100 39025 01/29/25 07-25
Check#.: 055970 Check Date,; 01/29/25 Vendor I.D.: PGE04 (PGE C50128- UTILITIES SERVICES FOR 22394 W MANNING AVENUE 01/28/25 01-25 A 100 39025 01/29/25 07-25
Check#.: 055971 Check Date,: 01/29/25 Vendor I.D.: PGE05 (PGE C50128- UTILITIES SERVICES FOR 8599 EIGHTH STREET 01/28/25 01-25 A 100 39025 01/29/25 07-25
Check#.: 055972 Check Date.: 01/29/25 Vendor I.D.: PGE07 (PGE C50128- UTILITIES SERVICES FOR 8751 MAIN STREET 01/28/25 01-25 A 100 39025 01/29/25 07-25
216.35
254.74
471.09
26. 2 9
1647,35
1072,33
473,31
-------------------------------------------------------------------------------------------------------- Check#.: 055973 Check Date.: 01/29/25 Vendor I,D,: PGE09 {PGE C50128- UTILITIES SERVICES FOR 22001 W MANNING AVENUE 01/28/25 01-25 A 100 39025 01/29/25 07-25
1558.66
.00
.00
---------- .00
,00
.00
.oo
, 00
, 00
.00
.00
.00
PAGE: 002
ID !I: PY-CL
CTL.: SAN
Net
Amount
85, 05
2777. 50
----------- 12566.09
2589. 59
790,00
73.90 172,28
100.70
----------- 272. 98
216.35
254.74
471.09
26 ,29
1647.35
1072. 33
473.31
1558. 66
·------------------------------------------------------------------------------------------------------------------------- Check#.: 055974 Check Date.: 01/29/25 Vendor I.D,: PGE12 (PG&E C50128- UTILITIES SERVICES FOR WATER TANK Ol/28/25 01-25 A 100 39025 01/29/25 07-25
5934.06 .00 5934,06
10 EPORT,: Jan 29 25 Wednesday
UN,,,.: Jan 29 25 Time: 13140
un By. : Cindy Torres
CITY OF SAN JOAQUIN
Automatic Check Listing/Update
Control Date,: 01/29/25 Cash Account No,,: 999 10110
Invoice Actual
Date Period
Discount Gross
nvoice No Description Due Date Fiscal Tm G/L Account No Amount Check II.: 055975 Check Date.: 01/29/25 Vendor I,D,: PUR02 (PURCHASE POWER) C50128- FINANCES CHARGES 01/28/25 01-25 A 100 39025
01/29/25 07-25
79,48
Check#.: 055976 Check Date,: 01/29/25 Vendor I,D,: RINGO (RINCON CONSULTANTS, INC.) 62696- PROFESSIONAL PLANNING SERVICES 01/29/25 01-25 A 100 39025 01/29/25 07-25
Check#.: 055977 Check Date.: 01/29/25 Vendor I,D,: RINOl (RINGCENTRAL INC,) 49036683- LEASE FOR TELEPHONES AT CITY HALL FOR FEBRUARY2025 01/29/25 01-25 A 100 39025 01/29/25 07-25
Check#.: 055978 Check Date.: 01/29/25 Vendor I,D,: SPAOO (SPARKLETTS) 79011725- DRINKING WATER FOR PUBLIC WORKS DEPARTMENTS 01/29/25 01-25 A 100 39025 01/29/25 07-25
1445.75
289.42
35. 49
Check#.: 055979 Check Date.: 01/29/25 Vendor I.D.: THE04 (THE SALVATION ARMY) 12/31/24- HOT MEALS FOR DECEMBER 2024 01/29/25 01-25 A 100 39025 01/29/25 07-25
12950.26
Check#.: 055980 Check Date,: 01/29/25 Vendor I,D,: TSAOl (TBA CONSULTING GROUP) C50129- PAYROLL PERIOD 1/10/25 DEDUCTION FOR RETIREMENT 01/29/25 01-25 A 100 39025 01/29/25 07-25
150.00
Check#,: 055981 Check Date,: 01/29/25 Vendor I,D.: UNI08 (UNIFIRST CORPORATION) 80116835- UNIFORMS SERVICES FOR PUBLIC WORKS DEPARTMENTS 01/29/25 01-25 A 100 3 9025 157.13 01/29/25 07-25
B0118211- UNIFORMS SERVICES FOR PUBLIC WORKS DEPARTMENTS 01/29/25 01-25 A 100 39025 156.78 01/29/25 07-25
----------- .. Vendor's Subtotal -----> 313. 91
Check ff.: 055982 Check Date.: 01/29/25 Vendor I.D.: WEST! {WEST HILLS OIL) 301345- PURCHASE GASOLINE FOR PUBLIC WORKS DEPARTMENTS 01/29/25 01-25 A 100 39025 01/29/25 07-25
1361.85
Discount
Amount
.00
. 00
.00
.00
.oo
. 00
.oo
---------- • 00
Check#.: 055983 Check Date,: 01/29/25 Vendor I,D,: \A004 ( ALVARENGA FEED STORE & SUPPLIES) IOOC50101- MQ CUSTOMER REFUND FOR ALV0016 01/28/25 01-25 A 100 39025 01/29/25 07-25
138. 88
Check#,: 055984 Check Date,: 01/29/25 Vendor I,D,: \COOl (ALFREDO MUNQUIA CEJA !OOC50101- MQ CUSTOMER REFUND FOR CEJ0003 01/28/25 01-25 A 100 39025 01/29/25 07-25
Check#,: 055985 Check Date,: 01/29/25 Vendor I.D.: \C003 ( C&A FARMS LLC IOOC50101- MQ CUSTOMER REFUND FOR CNAOOOl 01/28/25 01-25 A 100 39025 01/29/25 07-25
Check#,: 055986 Check Date.: 01/29/25 Vendor I,D.: \L003 (LIORGE L. LIZARRAGA >OOC50101- MQ CUSTOMER REFUND FOR LIZ0002 01/28/25 01-25 A 100 39025 01/29/25 07-25
155.90
452. 41
98.21 Check#.: 055987 Check Date,: 01/29/25 Vendor I.D. · \L004 (MARICELA MALDONADO LOPEZ) JOOC50101- MQ CUSTOMER REFUND FOR LOP0082 01/28/25 01-25 A 100 39025 01/29/25 07-25
160,80
. 00
. 00
. 00
.00
. 00
PAGE: 003
ID !I: PY-CL
CTL,: SAN
Net
Amount
79.48 1445.75
289,42
35.49 12950.26
150.00
157,13
156.78
----------- 313. 91
1361.85
138.88
155.90
452.41
98.21 160 .80
11 EPORT,: Jan 29 25 Wednesday
UN,, .. : Jan 29 25 Time: 13:40
un By.: Cindy Torres
nvoice No Description
CITY OF SAN JOAQUIN
Automatic Check Listing/Update
Control Date.: Ol/29/25 cash Account No .. : 999 10110
Invoice
Date
Actual
Period
Discount
Due Date Fiscal Tm G/L Account No
Gross
Amount
Discount
Amount
Check ff,: 055988 Check Date.: 01/29/25 Vendor I,D,: \M002 {ADRIANA & ADRIANA AVINA MEZA) OOC50101- MQ CUSTOMER REFUND FOR MEZOOOl 01/28/25 01-25 A 100 39025 01/29/25 07-25
** Total Checks Paid----->
32, 54 .00
84093.59 .00
PAGE:
ID#:
CTL,:
004
PY-CL
SAN
Net
Amount
32.54 84093.59
12 EPORT.: Jan 29 25 Wednesday
UN. Jan 29 25 Time: 13:40
CITY OF SAN JOAQUIN
Automatic Check Listing/Update
PAGE: 005
ID#: PY-CL un By.: Cindy Torres CTL.: SAN
G/L Account No
--------------
100 20000
105 20000
201 20000 202 20000
205 20000 210 20000 500 20000
510 20000
866 20000 871 20000 880 20000
999 10110
Ctr G/L Account No
-------------- 210 100 20000 215 100 20000
General Ledger Accounts Summary for January 29, 2025
Accounting Period is January, 2025
Total Amount Extension
------------- ------------- 6816.82 6816.82
460.60 7277, 42
18,75 7296.17
2466,76 9762.93
480,81 10243,74
2729,44 12973.18
15780,98 28754.16
32759,51 61513,67
15450,26 76963, 93
404,88 77368.81
6724. 78 84093.59
-84093.59 .oo
Total Amount Extension
------------- ------------- 16.78 16. 78
1575,44 1592.22
FUND Description ACCT Description DEPT Description
GENERAL FUND
REFUSE-COMMERCI
MEAS C/STREET
MEAS C/FLEX
GAS TAX
LTF STRTS/ROADS
WATER
SEWER
{ARPA) CLFRF
PUB SAFETY $2M SRF
CASH CLEARING
Accounts Payable
Accounts Payable
Accounts Payable
Accounts Payable
Accounts Payable
Accounts Payable
Accounts Payable
Accounts Payable
Accounts Payable
Accounts Payable
Accounts Payable
Cash-Checking/United
FUND Description ACCT Description DEPT Description
GENERAL FUND
GENERAL FUND
Accounts Payable
Accounts Payable
13 HAND CHECKS FOR JANUARY 2025
VENDOR VENDOR NAME INVOICE DESCRIPTION CHECK NUMBER CHECl{DATE PAY EXACTLY JRTOl IR TROPHY SHOP PURCHASE A PLAQUE FOR JULIA HERNANDEZ 55910 1 10 2025 I 302,00 PGEOl PACIFIC GAS AND ELECTRIC UTILJT!llS SERVlCllS FOR C!TY FACILITIES 55911 113 2025 $ 5,577,87 NATO? NATIONAL LEAGUE OF CITIES MEMBERSHIP DUES FOR COUNCIL MEMBERS 55912 113 2025 I 95WO TRAOI TRANQUILLITY AGG!llS YOUTH FOOTBALL YOUTH GRANT AWARDED 55989 1 29 2025 $ 9,825,Z4 AVA06 AVALOS, ENRIQUETA REIMBURSE FOR CPR CERTIFICATION 55990 1 29 2025 ' 59,95 RESOLUTION NO. 2025-05
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN JOAQUIN
DECLARING THE CITY A PLACE OF RESPECT, TRUST AND DIGNITY
FOR LOCAL IMMIGRANTS
WHEREAS, the City of San Joaquin recognizes its long and rich history of immigrants who have contributed to our local economy and have become leaders in agriculture, the military, education, business, healthcare, and other professions; and WHEREAS, the City of San Joaquin is a diverse City with many foreign-born residents; and
WHEREAS, residents of the City of San Joaquin include undocumented immigrants; and WHEREAS, undocumented residents face challenges with access to services and safety due to their status; and
WHEREAS, it is critical that all City residents, businesses, and visitors feel safe in the City of San Joaquin; and
WHEREAS, many City of San Joaquin residents have deep concerns about the potential policies and actions by federal officials regarding immigration enforcement; and WHEREAS, it is important for the City Council to make a statement of support to the immigrant community and for the City to be a place of trust and dignity for immigrants who live and work in our community; and
WHEREAS, under SB 54 also known as the California Values Act (“Act”). This Act strikes a balance between protecting the public and providing reassurance to those persons with undocumented status; and
WHEREAS, SB 54 prohibits local law enforcement from enforcing or participating in the enforcement of Federal immigration laws. There are limited exceptions for people convicted of serious or violent felonies, and a number of misdemeanors.
WHEREAS, the Fresno County Sheriff’s Office currently does not conduct or participate in immigration law enforcement.
WHEREAS, the City of San Joaquin is concerned for the safety of all its residents.
NOW, THEREFORE, BE IT RESOLVED by the City Council of San Joaquin as follows:
1. The Council declares and affirms that the City of San Joaquin declares itself a place of respect, trust, and dignity.
14
2. City officials and staff will treat all City residents with respect regardless of immigration status, national origin, race, ethnicity, and/or English proficiency.
3. The City of San Joaquin and its staff will not interfere with federal immigration enforcement. However, they will not provide aid to federal immigration enforcement.
4. The Fresno County Sheriff’s Office which provides law enforcement in the City of San Joaquin follows SB 54 and will not enforce or participate in the enforcement of Federal immigration laws. There are limited exceptions for people convicted of serious or violent felonies, and a number of misdemeanors such as child abuse, elder abuse, battery theft, forgery, embezzlement, and driving under the influence.
5. The Fresno County Sheriff’s Office in contacting community members, victims of crime, or criminal suspects will not ask those persons for their immigration status. All persons in the City of San Joaquin can feel free to contact law enforcement without the fear of reprisal.
CERTIFICATION
The foregoing Resolution No. 2025-05 was passed and adopted at a regular meeting of the City Council of the City of San Joaquin held on February 4, 2025.
AYES:
NOES:
ABSENT:
ABSTAIN:
_________________________________
Adam Flores-Cornejo, Mayor
ATTEST:
___________________________
Matt Flood, City Clerk
15 STAFF REPORT
Date: February 4, 2025
TO: Mayor and Councilmembers
FROM: Mario B. Gouveia, City Engineer
REVIEWED BY: Elizabeth Cabrera, City Manager
SUBJECT:
Award of a Professional Services Agreement with Krazan & Associates, Inc. for Geotechnical Field and Laboratory Materials Testing Services for Well No. 3 & Well No. 5 Manganese Removal System Project No. 1010034-004C and Well No. 4 & Well No. 6 Manganese Removal System Project No. 1010034-005C, and Authorize the City Manager to execute the Agreement.
RECOMMENDATION:
Staff Recommends the City Council of the City of San Joaquin adopt Resolution No. 2025-06 Awarding a Professional Services Agreement with Krazan & Associates, Inc. for Geotechnical Field and Laboratory Materials Testing Services for Well No. 3 & Well No. 5 Manganese Removal System, Project No. 1010034-004C and Well No. 4 & Well No. 6 Manganese Removal System, Project No. 1010034-005C, and Authorize the City Manager to execute the Agreement with Krazan & Associates, Inc.
BACKGROUND:
The City of San Joaquin (City) applied for and received a Funding Agreement from the California State Water Resources Control Board for the purpose of the construction of Well #3 & Well #5 Manganese Removal System Project and Well #4 & Well #6 Manganese Removal System Project. The project has been awarded and construction is anticipated to start in the first quarter of 2025. Construction will include water treatment facilities for manganese removal and pipeline replacement at various locations in the City.
Geotechnical Field and Laboratory Materials Testing Services are required to ensure that materials provided and placed during construction are in accordance with the project plans and specification requirements. Geotechnical Field and Laboratory Materials Testing Services provided will include, but not be limited to, laboratory analysis on existing and imported construction materials, compaction testing, and concrete compressive strength analysis.
DISCUSSION:
On November 22, 2024, the City requested proposals from several different Geotechnical firms to provide Geotechnical Services for the above referenced projects. The City received proposals from Salem Engineering Group, Inc., Technicon Engineering Services, Inc., Krazan & Associates, Inc., and RMA GeoScience.
City Staff reviewed the proposals and ranked each firm on their understanding of the scope of work, mileage rate, proposal cost estimated, minimum billing hours for compaction services, and 16 typical hours of work. Staff ranked Krazan & Associates, Inc. as the most qualified firm to provide the services requested in the request for proposals.
FISCAL IMPACT:
The estimated cost to provide geotechnical services is $27,604.40. These expenditures are reimbursable under the existing DWSRF Construction Grant for these two projects.
ATTACHMENTS:
Resolution 2025-06
Krazan & Associates, Inc. Proposal
Professional Services Agreement
17
RESOLUTION NO. 2025-06
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN JOAQUIN
AWARDING A PROFESSIONAL SERVICES AGREEMENT WITH KRAZAN & ASSOCIATES, INC. FOR GEOTECHNICAL FIELD AND LABORATORY
MATERIALS TESTING SERVICES FOR WELL NO. 3 & WELL NO. 5 MANGANESE REMOVAL SYSTEM PROJECT NO. 1010034-004C AND WELL NO. 4 & WELL NO. 6 MANGANESE REMOVAL SYSTEM PROJECT NO. 1010034-005C, AND AUTHORIZE THE CITY MANAGER TO EXECUTE THE AGREEMENT.
WHEREAS, the City of San Joaquin (City) applied for and received a Funding Agreement from the California State Water Resources Control Board for the purpose of the construction of Well #3 & Well #5 Manganese Removal System Project and Well #4 & Well #6 Manganese Removal System Project.; and
WHEREAS, the project has been awarded and construction is anticipated to start in the first quarter of 2025.; and
WHEREAS, geotechnical field and laboratory materials testing services are required to ensure that materials provided and placed during construction are in accordance with the project plans and specification requirements; and
WHEREAS, on November 22, 2024, the City requested proposals from several different Geotechnical firms to provide Geotechnical Services for the above referenced projects; and WHEREAS, the City received proposals from four different firms; and WHEREAS, City Staff reviewed and ranked each firms’ proposal on their understanding of the scope of work, mileage rate, proposal cost estimated, minimum billing hours for compaction services, and typica hours of work.
WHEREAS, City Staff ranked Krazan & Associates, Inc. as the most qualified firm to provide the geotechnical services requested; and
WHEREAS, the cost to provide the materials testing is estimated at $27,604.40.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of San Joaquin as follows:
1. The above recitals are true and correct findings of the San Joaquin City Council.
2. Adopts Resolution 2025-06 to Award a Professional Services Agreement with Krazan & Associates, Inc. for Geotechnical Field and Laboratory Materials Testing Services for Well No. 3 & Well No. 5 Manganese Removal System Project No. 1010034-004C and Well No. 4 & Well No. 6 Manganese Removal System Project No. 1010034-005C.
3. Authorizes the City Manager to executed the Agreement. 18
4. This Resolution will become effective immediately.
Passed and adopted this 4th day of February, 2025, by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
___________________________
Adam Flores-Cornejo, Mayor
of the City of San Joaquin
ATTEST:
I, hereby certify that the forgoing resolution was regularly introduced, passed and adopted at a regular meeting of the City Council of the City of San Joaquin this 4th day of February, 2025. ___________________________
Matthew Flood, City Clerk
of the City of San Joaquin
19 GE O TECHNICAL ENGINEERING ENVIRONMENTAL ENGINEERING CONSTRUCTION TESTING AND INSPE CTI ONS With Offices Serving the Western United States
215 W. Dakota Avenue Clovis, CA 93611 559-348-2200 Fax 559-348-2201 www.krazan.com November 22, 2024 KA Proposal No. T24788CAF
Revised January 28, 2025
Ms. Elizabeth Cabrera, City Manager
City of San Joaquin
21900 Colorado Avenue
San Joaquin, CA 93660
O: (559) 693-4311
Email: [email protected]
RE: SPECIAL INSPECTION & MATERIALS TESTING ESTIMATE
San Joaquin Well 3 & 5 and Well 4 & 6
Project No. 1010034-004C and Project No. 1010034-005C
San Joaquin, California
Dear Ms. Cabrera:
Krazan & Associates, Inc. (Krazan) appreciates the opportunity to submit this proposal for testing and inspection for the San Joaquin Well 3 & 5 and Well 4 & 6 project.
The following preliminary estimate is based on our experience with similar construction and a review of the provided plans. As more information becomes available, such as the contractor’s construction schedule, we would be happy to revise the project estimate. Variances in the actual schedule may occur during the project and may affect the total cost for our testing and inspection services. Please refer to the attached estimate for further information.
Again, we appreciate the opportunity to submit this estimate and we believe you will be pleased with the selection of our firm. The following pages include the anticipated scope of work, hourly rates and estimate of costs for our services, general conditions, and contract. If you have any questions, or if we can be of further assistance, please do not hesitate to call our office at 559-348-2200.
The following items are included as an Attachment:
Attachment A – Budget Estimate
Attachment B – Agreement for Engineering Consulting Services, Construction Observation, & Materials Testing Services (Pages 1 – 4)
Respectfully submitted,
KRAZAN & ASSOCIATES, INC.
Ian G. Beatty
Project Manager
Testing & Inspection Division
20 ~Krazan
C8J
C8J
San Joaquin Well 3&5 and Well 4&6
Project No. 1010034-004C and Project No. 1010034-005C
San Joaquin, California
MATERIALS TESTING & SPECIAL INSPECTIONS
Labor: No. Days No. Units Unit Rate Cost
Compaction Testing (PW) 40 2 $130.00 $10,400.00
Concrete Inspection (PW) 6 2 $125.00 $1,500.00
Sample Pickup (Non PW) 10 2 $65.00 $1,300.00
Laboratory: No. Units Unit Rate Cost
Soil Maximum Density 10 $250.00 $2,500.00
Soil Maximum Density (Checkpoint) 10 $100.00 $1,000.00
Concrete Compressive Strength (set of 5) 6 $125.00 $750.00 Travel: No. Trips Unit Rate Cost
Mileage ($0.67 per Mile, roundtrip of 70 miles = $46.9) 3920 $0.67 $2,626.40 Technician Travel Time (Non PW) 56 2 $44.00 $4,928.00
EARTHWORK SUBTOTAL $25,004.40
Labor: No. Days No. Units Unit Rate Cost
Report Preparation/Administrative 8 2 $55.00 $880.00
Project Manager 8 1 $90.00 $720.00
Engineering Review 8 1 $125.00 $1,000.00
ADMIN / PROJ MGMT SUBTOTAL $2,600.00
TOTAL ESTIMATED COSTS: $27,604.40
Inclusions, Exclusions and Clarifications
• Krazan & Associates charges a two (2.0) hour minimum per site visit per inspector and (1.0) one-hour increments thereafter. Overtime is billed in one (1.0) hour increments. Unit costs include overhead, reporting, and project management. • Standard working hours are from 7:00 A.M to 3:30 P.M. Monday through Friday. Any work performed beyond 8 hours per day and Saturdays will be billed at the hourly overtime rate (1.5 times the hourly rate). Any work performed beyond 12 hours per day or on Sundays will be billed at the hourly double-time rate (2.0 times the hourly rate).
• The above prices DO reflect the changes to Section 1720 (ref. SB1999) of the Labor Code requiring inspectors and Land Surveyors be paid general prevailing wage during all phases of construction. This amendment to Section 1720 of the Labor Code (approved 9-28-00) became effective Jan. 2001.
• Additional Services, as requested, will be billed on a time and materials basis in accordance with our yearly Fee Schedule.
KA Proposal T24788CAF
EARTHWORK TESTING & INSPECTION
ADMINISTRATIVE / PROJECT MANAGEMENT (SPECIAL INSPECTION) Revised 12-12-24
KRAZAN and Associates, Inc. KA Proposal # TI 778-24
21 g~Krazan
San Joaquin Well 3 & 5 and Well 4 & 6
1. 2.
3. 4.
5. 6.
7. 8. Services initiated between the hours of 7:00 a.m. and 4:00 p.m. will be performed at the standard rates presented in the PROPOSAL and Fee Schedule. Services initiated outside of these hours will be billed at the appropriate rate plus a premium of 12.5 percent. Services rendered in excess of 8 hours (up to 12 hours) on any week day and on Saturdays will be billed at time and a half the hourly rate. Services rendered in excess of 12 hours on any weekday, on Holidays, on Sundays, or in excess of 8 hours on Saturdays or will be charged at double the hourly rate.
KA Proposal T24788CAF
FEE STRUCTURE
We will perform the services listed above on a time and material basis in accordance with our 2024 standard rate schedule. A detailed breakdown of this cost estimate is attached as Attachment A. Costs for construction testing and inspection services are highly dependent on contractors schedule; weather, overlapping of work, additional inspections required by the building official and other factors. Krazan & Associates does not control the work or production rate. Actual costs will vary due to the frequency of scheduling by others.
Therefore the quantities listed in our cost estimate should be considered approximate. The estimate provided herein does not imply a lump sum fee, not-to-exceed fee or a guaranteed maximum price.
Consistent with good engineering practice, we will work with the contractor to keep inspection costs at a minimum. If provided with a construction schedule this cost estimate can be further refined and quantified.
COORDINATION
Additional services requested outside of our stated scope of work will be billed in excess of the estimated amount at our current rates. A price list for these services will be provided upon request.
Services will be performed on a “time and materials” basis. Any total estimates provided are merely estimates and are not a guaranteed maximum price. A two (2) hour minimum charge applies to all inspection services. All inspections performed will be billed on a portal to portal basis unless specifically noted otherwise. Twelve (12) hours notice of cancellation required on all jobs.
Inspections which are cancelled with less than twenty-four (24) hours’ notice, or after an inspector has been dispatched to the project site, will be charged the minimum fee associated with the type of inspection or testing requested.
All concrete samples will be cast in 4-inch diameter x 8-inch high molds unless otherwise agreed.
Additional samples for contractor convenience testing and/or field cure samples are not included in this estimate.
Contractor will provide curing facilities in accordance with ASTM requirements for initial curing (the first 24 hours after specimens are cast) and protection of concrete test specimens on site.
If required, the stated labor rates reflect the current General Prevailing Wage Determination made by the State of California Director of Industrial Relations Pursuant to California Labor Code Part 7, Chapter 1, Article 2, Sections 1770, 1773 and 1773.1. Determination : SC-23-63-2-2016D, dated August 22, 2016.
KRAZAN and Associates, Inc. KA Proposal # TI 788-24
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AGREEMENT FOR ENGINEERING CONSULTING SERVICES,
CONSTRUCTION OBSERVATION AND MATERIALS TESTING SERVICES THIS AGREEMENT is made by and between KRAZAN & ASSOCIATES, INC., hereinafter referred to as “Consultant”, and City of San Joaquin 21900 Colorado Avenue San Joaquin, CA 93660 , hereinafter referred to as “Client.” This Agreement between the parties consists of the TERMS AND CONDITIONS (below), the attached PROPOSAL titled “San Joaquin Well 3 & 5 and Well 4 & 6,” file number T24788CAF, dated December 12, 2024 (“PROPOSAL”), and any exhibits or attachments cited in the PROPOSAL, which are incorporated in full by this reference. This Agreement, executed in Clovis, CA, is effective as of the date this Agreement is countersigned by Krazan & Associates, Inc, or the date on which Consultant initiates services as scheduled by Client, whichever occurs earlier. The parties agree as follows:
1. DEFINITIONS
1.1. Contract Documents. Plans, specifications, and agreements between Client and Contractor, including amendments, supplementary instructions, and change orders.
1.2. Contractor. The contractor or contractors, and including its/their subcontractors of every tier, retained to perform construction Work on the Project for which Consultant is providing Services under this Agreement.
1.3. Day(s). Calendar day(s) unless otherwise stated.
1.4. Hazardous Materials. The term Hazardous Materials means any toxic substances, chemicals, radioactivity, pollutants or other materials, in whatever form or state, known or suspected to impair the environment in any way whatsoever. Hazardous Materials include, but are not limited to, those substances defined, designated or listed in any federal, state or local law, regulation or ordinance concerning hazardous wastes, toxic substances or pollution.
1.5. Services. The professional services provided by Consultant as set forth in this Agreement, as included in Consultant’s PROPOSAL and any written Change Order, Task Order or amendment to this Agreement, and Consultant’s professional services as scheduled by Client’s contractor through oral or written communication.
1.6. Work. The labor, materials, equipment and services of the Contractor required to complete the Work described in the Contract Documents.
1.7. Fee Schedule. Consultant’s standard annual fee schedule unless project specific fee schedule is provided.
1.8 Inspection (or Observation). Visual determination of conformance with specific or, on the basis of Consultant’s professional judgment, general requirements.
1.9 Testing. Measurement, examination, performance of tests, and any other activities to determine the characteristics or performance of materials.
2. SCOPE OF SERVICES
2.1. Services Provided, Scheduling. Consultant will provide construction materials testing and inspection services as set forth in the PROPOSAL and any additional services requested by Client by oral or written request (Scope of Services). Client or their designated agent shall cause all required tests and inspections of the site, materials and work performed by their Contractor to be scheduled no less than one full work day prior to the time when Consultant is to perform their scheduled tests or inspections. No claims for loss, damage or injury shall be brought against Consultant by Client or any third party for tests or inspections not performed due to inadequate scheduling notice provided to the Consultant by Client.
2.2. Changes in Scope. Client may request changes in the scope of services identified in the PROPOSAL. Such changes, including any additional types of Work to be inspected and/or tested, or any change in Consultant’s compensation or time of performances, which may be requested in writing or orally and which are mutually agreed upon by Consultant and Client, will be incorporated in this Agreement. All Services performed by Consultant on the Project are subject to the terms and limitations of this Agreement. If Services are performed, but the parties do not reach agreement concerning modifications to the PROPOSAL, Services or compensation, then the terms and limitations of this Agreement apply to such Services, except for the payment terms. The parties agree to resolve disputes concerning modifications to scope or compensation pursuant to Section 15, “Disputes.”
2.3. Excluded Services. Consultant’s Services under this Agreement include only those Services specified in the PROPOSAL, and those services subsequently requested by Client and agreed to by Consultant. Client expressly releases any claim against Consultant relating to any additional Services that Consultant recommended or that the project designer or Building Official required, but that Client either did not authorize or instructed Consultant not to perform.
2.4. Authority of Consultant. Consultant will report observations and data to the Client and the General Contractor. Consultant will report any observed work to the Client or Client’s representative, which, in Consultant’s opinion, does not conform with plans, specifications, and codes applicable to the Project.
Consultant has no right or responsibility to approve, accept, reject, or stop work of any agent of the Client.
2.5. Variation of Material Characteristics and Conditions. Observations and standardized sampling, inspection and testing procedures employed by Consultant will indicate conditions of materials and construction activities only at the precise location and time where and when Services were performed. Client recognizes that conditions of materials and construction activities at other locations may vary from those measured or observed, and that conditions at one location and time do not necessarily indicate the conditions of apparently identical material(s) at other locations and times. Services of Consultant, even if performed on a continuous basis, should not be interpreted to mean that Consultant is observing, verifying, testing or inspecting all materials on the Project.
Consultant is responsible only for those data, interpretations, and recommendations regarding the actual materials and construction activities observed, sampled, inspected or tested, and is not responsible for other parties' interpretations or use of the information developed. Consultant may make certain inferences based upon the information derived from these procedures to formulate professional opinions regarding conditions in other areas.
2.6. Sampling, Inspection & Test Locations. Unless specifically stated otherwise, the Services do not include surveying the Site or precisely identifying sampling, inspection or test locations. Sampling, inspection and test locations will be based on field estimates and information furnished by Client and its representatives. Unless stated otherwise in the report, such locations are approximate. Consultant will take reasonable precautions to limit damage to the Project Site or Work due to the performance of Services, but Client understands that some damage may necessarily occur in the normal course of Services, and this Agreement does not include repair of such damage unless specifically stated in the PROPOSAL.
2.7. Independent Contractor. Consultant will perform Services under this Agreement as an independent contractor.
3. PAYMENTS TO CONSULTANT
3.1. Basic Services. Consultant will perform its services on a time and materials basis unless alternate payment terms are specifically stated in the PROPOSAL.
3.2. Additional Services. Any Services performed under this Agreement, including increased hours or units for those Services expressly identified in the attached PROPOSAL, and any additionally requested inspection and/or testing tasks, will be provided on a time and materials basis at the rates established for the project unless otherwise specifically agreed to in writing by both parties.
3.3. Estimate of Fees. Testing and Inspection services are highly dependent on contractors’ schedules, weather, overlapping of work and many other factors.
Client recognizes that changes in scope and schedule, and unforeseen circumstances, Contractor performance and production of the Work can all influence the successful completion of Services within the estimated cost.
The provision of an estimate of fees or a cost estimate is not a guarantee that the Services will be completed for that amount; Consultant’s Services shall continue on a time and materials basis to completion of the Services unless directed otherwise by Client. Furthermore, the provision of a “not to exceed” limitation is not a guarantee that the Services will be completed for that amount; rather, it indicates that Consultant will not incur fees and expenses chargeable to Client in excess of the “not to exceed” limitation amount without notifying Client in writing that the “not-to-exceed” amount has been reached and that Services will continue on a time and materials basis unless directed by Client to discontinue any further Services. Consultant Project Manager charges are above and beyond unit rates quoted.
3.4. Rates. Client will pay Consultant at the rates set forth in the PROPOSAL and Fee Schedule.
3.4.1. Billing Increments. A two (2) hour minimum, portal to portal charge per call, applies to all Consultants services. Services beyond the initial minimum billing increment will be billed in increments of one (1) hour(s) for the first 8 hours and at increments of one hour thereafter for each day’s Services for each assigned technician.
3.4.2. Billing Rate Premiums. Services initiated between the hours of 7:00 a.m. and 3:30 p.m. will be performed at the standard rates presented in the PROPOSAL and Fee Schedule. Services initiated outside of these hours will be billed at the appropriate rate plus a premium of 12.5 percent. Additionally, 23 COMT 2024.1 Page 2 of 4 __________/__________
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services rendered on Saturdays or in excess of 8 hours on any week day will be billed at time and a-half the hourly rate. Services rendered on Holidays, Sundays, or in excess of 8 hours on a Saturday or in excess of 12 hours on any weekday will be charged at double the hourly rate. Late cancellation may be subject to reasonable charges if personnel cannot be appropriately reassigned.
3.4.3. Changes to Rates. Client and Consultant agree that the rates presented in the PROPOSAL and the Fee Schedule are applicable only through December 31 of the year published, unless stated otherwise in the PROPOSAL, and are subject to periodic review and amendment, as appropriate to reflect Consultant’s then-current fee structure. Unless otherwise provided for in the PROPOSAL, where projects are on-going beyond December 31 of the year the services were initiated, the rates presented in the PROPOSAL and Fee Schedule are subject to an annual cost of living adjustment based on the consumer price index for the geographic area where our services are being provided. Notwithstanding the foregoing, where Prevailing Wage regulations apply Consultant’s labor rates are subject to revision based on determinations made by the governing agency. Where labor rates are increased during the course of the project Consultant’s billing rates presented in the PROPOSAL and the Fee Schedule shall be increased proportionally with respect to any mandated labor and/or benefits rate increases unless otherwise stipulated in the PROPOSAL. In the event that the cost of fuel increases 10 percent or more over the course of the project a fuel surcharge may be imposed to recoup the added costs incurred by Consultant. Consultant will give Client at least 30 days advance notice of any changes. Unless Client objects in writing to the proposed amended fee structure within 30 days of notification, the amended fee structure will be incorporated into this Agreement and will then supersede any prior fee structure. If Client timely objects to the amended fee structure, and Consultant and Client cannot agree upon a new fee structure within 30 days after notice, Consultant may terminate this Agreement and be compensated as set forth under Section 14, “Termination.”
3.4.4. Prevailing Wages. Unless Client specifically informs Consultant in writing that prevailing wage regulations cover the Project and Client provides Consultant with the applicable Determination that includes Client’s Services, and the Scope of Services identifies it as covered by such regulations, Client will reimburse, defend, indemnify and hold harmless Consultant from and against any liability resulting from a subsequent determination that prevailing wage regulations cover the Project, including all costs, fines and attorneys’ fees.
3.5 Expenses. Miscellaneous out-of-pocket charges, such as parking, air fare, car/equipment rental, mailing, shipping, subcontractor charges, etc., will be charged on a cost plus overhead basis. On remote jobs or at fabrication facilities, subsistence, when not furnished, will be an additional charge.
3.6. Payment Timing; Late Charge. Consultant will submit invoices to Client periodically, but no more frequently than every two (2) weeks. All invoices are due and payable upon receipt. Upon Consultant’s approval of Client for 30-day payment terms Client shall pay undisputed portions of each progress invoice within thirty (30) days of the date of the invoice. The invoice amounts shall be presumed to be correct unless Client notifies Consultant in writing. If Client objects to all or any portion of any invoice, Client will so notify Consultant in writing within fourteen (14) calendar days of the invoice date, identify the cause of disagreement, and promptly pay when due that portion of the invoice not in dispute. The parties will immediately make every effort to settle the disputed portion of the invoice. In the absence of written notification described above, the balance as stated on the invoice will be paid. Payment thereafter will first be applied to accrued late payment charges interest on unpaid undisputed charges and then to the unpaid principal amount. Consultant reserves the right to apply payments to Client’s outstanding invoices from oldest to most recent regardless of project or invoice designation on checks received. All amounts unpaid when due will include a late payment charge from the date of the invoice, at the rate of 1-1/2% per month or the highest rate permitted by law on the unpaid balance from the invoice date until the invoice is paid. Consultant reserves the right to require payment in full on any and all invoices on Client’s account regardless of project prior to releasing field notes, laboratory test data, photographs, analyses and/or reports. All undisputed amounts due to Consultant by Client shall be paid in full prior to Consultant’s release of final reports or other required forms of certified or verified reports. If the account becomes delinquent, the Client will reimburse Consultant for all time spent and expenses (including fees of any attorney, collection agency, and/or court costs) incurred in connection with collecting any delinquent amount. Consultant shall not be bound by any provision or agreement conditioning Consultant’s right to payment upon payment by a third party. In the event of a legal action for invoice amounts not paid, attorneys’ fees, court costs, and other related expenses shall be paid to the prevailing party. Client’s failure to pay Consultant when due the failure to pay will constitute a substantial failure of Client to perform under this Agreement and Consultant will have the right to stop all current work and withhold letters, reports, or any verbal consultation until the invoice is paid in full. In the event that Client fails to pay Consultant within sixty (60) days after any invoice is rendered, Client agrees that Consultant will have the right to consider the failure to pay Consultant's invoice as a breach of this Agreement. If the Client requests back-up data or changes to the format of the standard invoice, an administrative fee of $100 per invoice may be charged plus $1 per page of back-up data.
4. STANDARD OF PERFORMANCE; DISCLAIMER OF WARRANTIES
4.1 Professional Standards. Subject to the limitations inherent in the agreed Scope of Services as to the degree of care, the amount of time and expenses to be incurred, and subject to any other limitations contained in this Agreement, Consultant will perform the Services consistent with that level of care and skill ordinarily exercised by other professionals providing similar services in the same locale and under similar circumstances at the time the Services are performed.
No other representation and no warranty or guarantee, express or implied, is included or intended by this Agreement or any report, opinion, document, or other instrument of service.
4.2. Level of Service. Consultant offers different levels of construction observation, inspection and materials testing Services to suit the desires and needs of different clients. Although the possibility of error can never be eliminated, more detailed and extensive Services yield more information and reduce the probability of error, but at increased cost. Client must determine the level of Services adequate for its purposes. Client has reviewed the PROPOSAL and has determined that it does not need or want a greater level of Services than that specifically identified in the PROPOSAL.
4.3. No Warranty. Client recognizes the inherent risks connected with site development and construction activities, and understands when signing that those risks are not entirely eliminated through the services of Consultant. Consultant’s tests and observations of the Work are not a guarantee of the quality of Work and do not relieve other parties from their responsibility to perform their Work in accordance with applicable plans, specifications and requirements. Therefore, in signing this Agreement the Client understands that Consultant neither makes nor intends a warranty or guarantee, express or implied, of any type nor does it create a fiduciary responsibility to Client by Consultant.
5. CONTRACTOR’S PERFORMANCE
Consultant is not responsible for Contractor’s means, methods, techniques or sequences during the performance of its Work. Consultant will not supervise or direct Contractor’s Work, or be liable for any failure of Contractor to complete its Work in accordance with the Project’s plans, specifications and applicable codes, laws and regulations. Client understands and agrees that Contractor, not Consultant, has sole responsibility for the safety of persons and property at the Project Site. Consultant shall not be responsible for job site safety or the evaluating and reporting of job conditions concerning health, safety or welfare.
6. CLIENT’S RESPONSIBILITIES
In addition to payment for the Services performed under this Agreement, Client agrees to:
6.1. Access. Grant or obtain free access to the Project Site for all equipment and personnel necessary for Consultant to perform its Services under this Agreement.
6.2. Relevant Information. Supply Consultant with all information and documents relevant to Consultant’s Services. Consultant is entitled to rely upon such information without verifying its accuracy. Client will notify Consultant of any known potential or possible health or safety hazard regarding the materials to be tested, including its intended use, chemical composition, relevant MSDS, manufacturers’ specifications and literature, and any previous test results.
6.3. Project Information. Client agrees to provide Consultant within 5 days after written request, a correct statement of the recorded legal title to the property on which the Project is located and the Client and/or Owner’s interest therein, and the identity and address of any construction lender.
7. CHANGED CONDITIONS
If Consultant discovers conditions or circumstances that it had not contemplated at the commencement of this Agreement (“Changed Conditions”), Consultant will notify Client in writing of the Changed Conditions. Client and Consultant agree that they will then renegotiate in good faith the terms and conditions of this Agreement. If Consultant and Client cannot agree upon amended terms and conditions within 30 days after notice, Consultant may terminate this Agreement and be compensated as set forth in Section 14, “Termination.”
8. ALLOCATION OF RISK
8.1. Limitation of Liability. The total cumulative liability of Consultant, its subconsultants and subcontractors, and all of their respective shareholders, directors, officers, employees and agents (collectively “Consultant Entities”), to Client and its successors and all parties included as additional insured on Consultant’s insurance policies and all of their respective shareholders, directors, officers, employees and agents (collectively “Client Entities”) arising from or relating to Services under this Agreement, including attorney’s fees due under this Agreement, will not exceed the gross compensation received by Consultant 24 COMT 2024.1 Page 3 of 4 __________/__________
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under this Agreement or one hundred thousand dollars ($100,000.00), whichever is greater; provided, however, that such liability is further limited as described below. This limit is an aggregate limit with respect to all services on the project, whether provided under this, prior or subsequent agreements, unless modified in writing, agreed to and signed by authorized representatives of the parties. This limitation applies to all lawsuits, claims or actions that allege errors or omissions in Consultant’s Services, whether alleged to arise in tort, contract, warranty, or other legal theory. Upon Client’s written request, Consultant and Client may agree to increase the limitation to a greater amount in exchange for a negotiated increase in Consultant’s fee, provided that they amend this Agreement in writing as provided in Section 16. Consultant Entities and Client Entities also agree that the Client Entities will not seek damages in excess of the limitations indirectly through suits with other parties who may join Consultant as a third-party defendant.
8.2. Indemnification. Client will indemnify, defend and hold harmless Consultant, its subconsultants and subcontractors, and all of their respective shareholders, directors, officers, employees and agents (collectively “Consultant Entities”) from and against any and all claims, suits, liabilities, damages, expenses (including without limitation reasonable attorney’s fees and costs of defense) or other losses (collectively “Losses”) except to the extent caused by the sole negligence of Consultant. In addition, except to the extent caused by Consultant’s negligence, Client expressly agrees to defend, indemnify and hold harmless Consultant Entities from and against any and all Losses arising from or related to the existence, disposal, release, discharge, treatment or transportation of Hazardous Materials, or the exposure of any person to Hazardous Materials, or the degradation of the environment due to the presence, discharge, disposal, release of or exposure to Hazardous Material.
8.3. Consequential Damages. Neither Client nor Consultant will be liable to the other for any special, consequential, incidental or penal losses or damages of whatever nature including but not limited to losses, damages or claims related to the unavailability of property or facilities, shutdowns or service interruptions, loss of use, loss of profits, loss of revenue, or loss of inventory, or for use charges, cost of capital, or claims of the other party and/or its customers, which may arise directly or indirectly as a result of the Services provided by Consultant under this Agreement.
8.4. Continuing Agreement. The provisions of this Section 8, “Allocation of Risk,” will survive the expiration or termination of this Agreement. If Company provides Services to Client that the parties do not confirm through execution of an amendment to this Agreement, the provisions of this Section 8 will apply to such Services as if the parties had executed an amendment.
8.5. No Personal Liability. Client and Consultant intend that Consultant’s Services will not subject Consultant’s individual employees, officers or directors to any personal liability. Therefore, and notwithstanding any other provision of this Agreement, Client agrees as its sole and exclusive remedy to direct or assert any claim, demand or suit only against the business entity identified as “Consultant” on the first page of this Agreement.
9. INSURANCE
9.1. Consultant’s Insurance. Consultant carries Statutory Workers’ Compensation and Employer’s Liability Insurance; Commercial General Liability Insurance for bodily injury and property damage; Automobile Liability Insurance, including liability for all owned, hired and non-owned vehicles; and Professional Liability Insurance. Certificates of insurance can be furnished upon written request but may not be processed unless accompanied by a signed Agreement.
Client agrees not to withhold payment to Consultant for Client’s failure to make such a timely request and such requests may not be honored if made after final completion of authorized Services. Additional charges may apply for Waiver of Subrogation and Additional Insured Endorsements. Consultant assumes the risk of damage caused by Consultant’s personnel to Consultant’s supplies and equipment.
9.2. Contractor’s Insurance. Client shall require that all Contractors and subcontractors for the Project name Consultant as an additional insured under their General Liability and Automobile Liability insurance policies. If Client is not the Project owner, Client will require the Project owner to require the owner’s Contractor to purchase and maintain General Liability, Builder’s Risk, Automobile Liability, Workers’ Compensation, and Employer’s Liability insurance with limits no less than as set forth above, and to name Consultant and its subcontractors and subconsultants as additional insureds on the General Liability insurance.
Upon request, Client will provide Consultant with certificate(s) of insurance evidencing the existence of the policies required herein.
10. OWNERSHIP AND USE OF DOCUMENTS
10.1. Use of Documents. Documents prepared by Consultant are solely for use by Client and will not be provided by either party to any other person or entity, other than the project Architect, Structural Engineer, General Contractor and Building Department, without Consultant’s prior written consent.
10.1.1. Use by Client. Client has the right to reuse the Documents for purposes reasonably connected with the Project for which the Services are provided, including without limitation design and licensing requirements of the Project.
10.1.2. Use by Consultant. Consultant retains the right of ownership with respect to any patentable concepts or copyrightable materials arising from its Services and the right to use the Documents for any purpose.
10.2. Electronic Media. Consultant may agree at Client’s request to provide Documents and information in an electronic format as a courtesy. However, the paper original issued by Consultant will remain the final documentation of the Services.
10.3. Unauthorized Reuse. No party other than Client may rely, and Client will not represent to any other party that it may rely on Documents without Consultant’s express prior written consent and receipt of additional compensation. Client will defend, indemnify and hold harmless Consultant from and against any claim, action or proceeding brought by any party claiming to rely upon information or opinions contained in Documents provided to such person or entity, published, disclosed or referred to without Consultant’s prior written consent.
11. SAMPLES
Consultant will dispose of all samples collected during the construction phase of the project immediately upon completion of testing. Upon request received prior to the initiation of testing, Consultant will deliver samples to the Client or will store them for an agreed delivery or storage charge. All samples shall remain the property of the Client and, in the absence of evidence of contamination, Consultant shall dispose of samples for the Client. Client shall be responsible for and promptly pay for the removal and lawful disposal of all contaminated samples and hazardous materials and other hazardous substances, unless otherwise agreed in writing.
12. ASSIGNMENT AND SUBCONTRACTS
During the term of this Agreement and following its expiration or termination for any reason, neither party may assign this Agreement or any right or claim under it, in whole or in part, without the prior written consent of the other party, except for an assignment of proceeds for financing purposes. Any assignment that fails to comply with this paragraph will be void and of no effect. Consultant may subcontract for the services of others without obtaining Client’s consent if Consultant deems it necessary or desirable for others to perform certain Services.
13. SUSPENSION AND DELAYS
13.1. Procedures. Client may, at any time by 10 days written notice suspend performance of all or any part of the Services by Consultant. Consultant may terminate this Agreement if Client suspends Consultant’s Services for more than 60 days and Client will pay Consultant as set forth under Section 14, “Termination.” If Client suspends Consultant’s Services, or if Client or others delay Consultant’s Services, Client and Consultant agree to equitably adjust: (1) the time for completion of the Services; and (2) Consultant’s compensation in accordance with Consultant’s then current Fee Schedule for the additional labor, equipment, and other charges associated with maintaining its workforce for Client’s benefit during the delay or suspension, or charges incurred by Consultant for demobilization and subsequent remobilization.
13.2. Liability. Consultant is not liable to Client for any failure to perform or delay in performance due to circumstances beyond Consultant’s control, including but not limited to pollution, contamination, or release of hazardous substances, strikes, lockouts, riots, wars, fires, flood, explosion, “acts of God,” adverse weather conditions, acts of government, labor disputes, delays in transportation or inability to obtain material and equipment in the open market.
14. TERMINATION
14.1. Termination for Convenience. Consultant and Client may terminate this Agreement for convenience upon 30 days written notice delivered or mailed to the other party.
14.2. Termination for Cause. In the event of material breach of this Agreement, the non-breaching party may terminate this Agreement if the breaching party fails to cure the breach within 5 days following delivery of the non-breaching party’s written notice of the breach to the breaching party. The termination notice must state the basis for the termination. The Agreement may not be terminated for cause if the breaching party cures the breach within the 5-day period.
14.3. Payment on Termination. Following termination other than for Consultant’s material breach of this Agreement, Client will pay Consultant for Services performed prior to the termination notice date, and for any necessary Services and expenses incurred in connection with the termination of the Project, including but not limited to, the costs of completing analysis, records and reports necessary to document job status at the time of termination and costs associated with termination of subcontractor contracts in accordance with Consultant’s then current Fee Schedule. 25 COMT 2024.1 Page 4 of 4 __________/__________
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15. DISPUTES
15.1. Mediation. All disputes between Consultant and Client, except those involving Client’s failure to pay undisputed invoices as provided herein and excluding Consultant’s perfection of any mechanic’s lien, are subject to mediation. Either party may demand mediation by serving a written notice stating the essential nature of the dispute, amount of time or money claimed, and requiring that the matter be mediated within 45 days of service of notice. The mediation shall be administered by the American Arbitration Association or by such other person or organization as the parties may agree upon, in accordance with the rules of the American Arbitration Association.
15.2. Precondition to Other Action. No action or suit, except those involving Client’s failure to pay undisputed invoices as provided herein and excluding Consultant’s perfection of any mechanic’s lien, may be commenced unless the mediation did not occur within 45 days after service of notice; or the mediation occurred but did not resolve the dispute; or a statute of limitation would elapse if suit was not filed prior to 45 days after service of notice. If the matter is referred to arbitration, the arbitration shall be conducted in Fresno County, California. The arbitrator shall be appointed within 60 days of the arbitrators’ receipt of a written request to arbitrate the dispute. The arbitrator shall be authorized to provide all recognizable remedies available in law or equity for any cause of action that is the basis of the arbitration (to the extent such remedy is not otherwise precluded under this Agreement), provided that (i) the arbitrator shall not have the authority to award punitive damages, and (ii) each party shall bear its own costs and attorney’s fees related to the arbitration.
15.3. Choice of Law; Venue. This Agreement will be construed in accordance with and governed by the laws of the state of California. Except for actions, such as for enforcement of mechanic's liens, which are required by statute to be brought in a specific venue, or unless the parties agree otherwise, any mediation or other legal proceeding will occur in Fresno County, California. Client waives the right to have the suit brought, or tried in, or removed to, any other county or judicial jurisdiction. The prevailing party will be entitled to recovery of all reasonable costs incurred, including court costs, reasonable attorney's fees, and other claim related direct expenses.
15.4. Statutes of Limitations. Any applicable statute of limitations will be deemed to commence running on the earlier of the date of substantial completion of Consultant’s Services under this Agreement or the date on which claimant knew, or should have known, of facts giving rise to its claims.
16. MISCELLANEOUS
16.1. Integration and Severability. This Agreement reflects the entire agreement of the parties with respect to its terms and conditions, and supersedes all prior agreements, whether written or oral. If any portion of this Agreement is void or voidable, such portion will be deemed stricken and the Agreement reformed to as closely approximate the stricken portions as the law allows. If any of the provisions contained in this Agreement are held illegal, invalid, or unenforceable, the enforceability of the remaining provisions will not be impaired.
16.2. Modification of This Agreement. This Agreement may not be modified or altered, except by a written agreement signed by authorized representatives of both parties and referring specifically to this Agreement.
16.3. Notices. Any and all notices, requests, instructions, or other communications given by either party to the other must be in writing and either hand delivered to the recipient or delivered by first-class mail with return receipt (postage prepaid) or express mail (billed to sender) at the addresses given in this Agreement.
16.4. Headings. The headings used in this Agreement are for convenience only and are not a part of this Agreement.
16.5. Waiver. The waiver of any term, conditions or breach of this Agreement will not operate as a subsequent waiver of the same term, condition, or breach.
One or more waivers of any term, condition or covenant by either party shall not be construed as a waiver of any other term, condition or covenant.
16.6. Survival. These terms and conditions survive the completion of the Services and/or the termination of this Agreement, whether for cause or for convenience.
16.7. Warranty Of Authority To Sign, Personal Guarantee. The person signing this contract warrants that he/she has authority to sign on the behalf of the Client for whose benefit Consultant’s services are rendered. If such person does not have such authority, he/she agrees that he/she is personally liable for obligations under this Agreement and all breaches of this contract and that in any action against him/her for breach of such warranty, reasonable attorney’s fees shall be included in any judgment rendered. Further, if Client fails to perform and is in breach of this Agreement the person signing this Agreement agrees that he/she is personally liable for obligations under this Agreement and all breaches of this contract and that in any action against him/her for breach of such warranty, reasonable attorney’s fees shall be included in any judgment rendered.
16.8. Precedence. These Terms and Conditions take precedence over any inconsistent or contradictory provisions contained in any other agreement term, proposal, purchase order, requisition, notice to proceed, or other document regarding Consultant’s Services.
16.9. Incorporation of Provisions Required By Law. Each provision and clause required by law to be inserted in this Agreement is included herein, and the Agreement should be read and enforced as though each were set forth in its entirety herein.
17. ENTIRE AGREEMENT
This Agreement between the parties consists of these Terms, the PROPOSAL by the Consultant, and any exhibits or attachments noted in the PROPOSAL.
Together, these elements will constitute the entire Agreement superseding any and all prior negotiations, correspondence, or agreements either written or oral.
The Parties have read the foregoing, understand completely the terms, and willingly enter into this Agreement. This Agreement was developed to be fair and reasonable to both parties. The terms of this Agreement will prevail over any different or additional terms in Client’s purchase order or other forms provided by Client to Consultant as part of the authorization process unless agreed in writing by Consultant. The parties acknowledge that there has been an opportunity to negotiate the terms and conditions of this Agreement and agree to be bound accordingly. Consultant’s acceptance of this Agreement is pending credit review and a retainer fee may be required.
Client: CITY OF SAN JOAQUIN Consultant: KRAZAN & ASSOCIATES, INC.
Signature Date Signature Date
Name (Please Print) Name (Please Print)
Title Title
26 STAFF REPORT TO COUNCIL
February 4, 2025
TO: Mayor and Council
FROM: Matt Flood, Assistant City Manager
SUBJECT: Council Consideration to Approve Contract with Sierra Valley Computers for General IT Services and authorizing City Manager to execute.
Recommendation
Staff recommends Council adopt Resolution 2025-07 approving contract with Sierra Valley Computers for IT Services and equipment, authorizing City Manager to execute.
Background
The contract with the previous provider of the City of San Joaquin’s IT services is going to expire so staff released a Request for Proposals (RFP, attached), posting it on the City website.
Staff received responses from 4 companies, evaluated the responses and determined that Sierra Valley Computers provided the best combination of price and quality of services.
Based on the proposals received, staff is seeking Council’s adoption of a resolution approving a contract with Sierra Valley Computers, for a term of 3 years (with two optional 1-year extensions) and an hourly service rate of $150.00 to $200.00 and authorizing the City Manager to execute it.
27 RESOLUTION NO. 2025-07
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF SAN JOAQUIN APPROVING CONTRACT WITH SIERRA VALLEY
COMPUTERS FOR IT SERVICES AND AUTHORIZING THE CITY MANAGER TO
EXECUTE
WHEREAS, staff has solicited services for the purchase of IT services for the City of San Joaquin via a Request for Proposals (RFP); and
WHEREAS, staff received four responses, and determined that the respondent Sierra Valley Computers is the most qualified bid that provides comprehensive services, including website maintenance, and all other requested services as contained in the RFP.
NOW THEREFORE, the City Council of the City of San Joaquin, resolves as follows:
1. The foregoing recitals are true and correct.
2. Based on staff’s recommendations, the Council approves a contract with Sierra Valley Computers.
3. The City Council authorizes the City Manager or designee to execute all documents necessary to finalize the agreement.
4. This resolution is effective upon adoption.
The foregoing resolution was adopted at a regular meeting of the City Council of the City of San Joaquin the 4th day of February, 2025 and passed at said meeting with the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Adam Flores-Cornejo, Mayor
ATTEST:
_______________________________
Matt Flood, City Clerk
28 Agreement between
Sierra Valley Computers
and
City of San Joaquin
This Agreement is made and entered into by and between Sierra Valley Computers, a licensed California technology services company with its principal place of business at 39316 Suncrest Court, Oakhurst, CA, and the City of San Joaquin, a California city government, with its principal place of business at 21900 Colorado Avenue, City of San Joaquin, CA.
1. Services Level Agreement
Sierra Valley Computers agrees to provide the following services to the City:
● Help Desk Support.
● Remote troubleshooting and assistance for hardware and software issues. ● User account management and password resets.
● Software installations and upgrades.
● Antivirus and malware removal.
● Network Administration.
● Monitoring and maintenance of network infrastructure. ● Troubleshooting network connectivity issues.
● Implementing and managing network security measures (firewalls, intrusion detection). ● Server Management.
● Server monitoring and maintenance.
● Server backups and disaster recovery planning.
● Server performance tuning and optimization.
● Data backup and recovery.
● Implementing and managing data backup and recovery solutions. ● Assisting with data recovery in the event of a system failure or disaster. ● Security.
● Identifying and mitigating security risks.
● Implementing security best practices and policies.
● Cloud computing services.
● Assisting with the migration to and management of cloud-based services. ● Optimizing cloud resource utilization.
● Ensuring cloud security and compliance.
● Website maintenance.
● IT consulting.
● Providing expert advice and guidance on IT-related projects. ● Assisting with the planning and implementation of new IT initiatives. 29 ● Strategic technology planning and roadmap development. ● Technology assessments and recommendations.
● Vendor selection and contract negotiations.
● Disaster recovery planning
2. Compensation:
The City agrees to compensate Sierra Valley as follows:
● Tier 1 Support: [$150/hour; minimum of a half-hour] Examples include basic troubleshooting, password resets, software installation, website updates, all fixes that can be completed remotely.
● Tier 2 Support: [$150/hour; one hour minimum] Examples include network troubleshooting, server maintenance, basic security assessments. Billed as needed for on-site support.
● Tier 3 Support: [$200/hour; one hour minimum] Examples include emergency, rapid response situations or large scale projects, including advanced network troubleshooting, complex server administration, cloud migrations, emergency support for critical systems. ● IT Consulting and Project Management: Will vary based on the scope and complexity of the consulting engagement as well as strategic planning. Custom proposals created as needed.
3. Term and Termination:
● This Agreement shall have a term of three years, commencing on 2/8/2025 (‘effective date”) and ending on 2/8/2028 with two optional one-year extensions. ● The contract price will be revisited and potentially adjusted annually to reflect current market conditions and any changes in the scope of services. ● This Agreement may be terminated at any time by either party with 60 days written notice.
● This Agreement is further subject to termination in the event of breach of contract, failure to perform services, or failure to render payment with 5 days written notice.
4. Responsibilities of Sierra Valley:
Sierra Valley Computers will work with the City of San Joaquin to define any additional service needs that arise, not currently listed in the Service Level Agreement, as outlined in section 1, as it encompasses IT end user and organization support. Additionally, Sierra Valley Computers will maintain the following response times:
● Standard Hours (Monday-Friday, 9:00 AM - 5:00 PM): Response within 24 hours. ● After Hours (Weekends and Holidays): Response within 48 hours for standard issues. 30 ● Emergency Support: Defined as critical system outages or security breaches. Response time within 4 hours.
● Service availability: Guaranteed uptime for critical systems. ● Communication procedures: Clear communication channels for reporting issues and receiving updates; to be established based on client preference and reconciled with call volume.
5. Responsibilities of the City of San Joaquin:
● Providing access to necessary facilities, equipment, and admin accounts. ● Timely payment for services rendered.
● Designating a point of contact for communication with Sierra Valley Computers. ● Access to facilities on weekends
● Cooperation with IT related changes and systems in the organization.
6. Confidentiality:
Both parties agree to maintain the confidentiality of any non-public information shared during the course of this Agreement.
7. Governing Law:
This Agreement shall be governed by and construed in accordance with the laws of the State of California. In the event of litigation, venue shall be in Fresno County, California
9. Independent Contractor Status:
Consultant and its subcontractors shall perform the Services as independent contractors and not as officers, employees, agents or volunteers of City. Nothing contained in this Agreement shall be deemed to create any contractual relationship between City and Consultant’s employees or subcontractors, nor shall anything contained in this Agreement be deemed to give any third party, including but not limited to Consultant’s employees or subcontractors, any claim or right of action against City.
10. Insurance:
Consultant shall obtain and maintain in full force and effect during the term of this Agreement insurance policies as required by City. All insurance policies shall be subject to City approval as to form and content. Consultant shall provide City with copies of required certificates of insurance upon request.
31 11. Execution in Counterparts:
This Agreement may be executed in counterparts such that the signatures may appear on separate signature pages. A copy or an original, with all signatures appended together, shall be deemed a fully executed Agreement.
12. Compliance with All Laws:
In providing the services required under this Agreement, Consultant shall at all times comply with all applicable laws of the United States, the State of California, and with all applicable regulations promulgated by federal, state, regional, or local administrative and regulatory agencies, now in force and as they may be enacted, issued, or amended during the term of this Agreement.
13. Entire Agreement:
This Agreement represents the entire Agreement between the parties and supersedes all prior negotiations, representations or agreements, either written or oral with respect to the subject matter herein. This Agreement may be amended only by written instrument signed by both parties.
IN WITNESS WHEREOF, the parties have executed this Agreement as of the dates set forth below.
Sierra Valley Computers
Name: ___________________________________________
Title: ____________________________________________
Date: ___________________________________________
City of San Joaquin
Name: ___________________________________________
Title: ____________________________________________
Date: ___________________________________________
32 STAFF REPORT TO COUNCIL
February 4, 2025
TO: Mayor and Council
FROM: Nancy Banda, Finance Director
SUBJECT: Council to consider approving Resolution 2025-08 to approve a revolving line of credit with RCAC and authorizes the City Manager to execute all documents Recommendation
Staff recommend Council approve Resolution No. 2025-08 to approve a revolving line of credit with Rural Community Assistance Corporation (RCAC) and authorize the City Manager to execute agreement and related documents.
Executive Summary
With the contract being awarded to Clark Bros Inc. for the Well #3 & Well #5 Manganese Removal System Project No. 1010034-004C and Well #4 & Well #6 Manganese Removal System Project No. 1010034-005C Phase 2, the City of San Joaquin (City) has requested information for a revolving line of credit to allow the city to manage cash flow fluctuations by providing available capital to bridge gaps between income and outgoing payments. We are asking Council to direct staff to move forward with a contract.
Background
On November 5, 2024, the City Council approved the contract with Clark Bros Inc. for the Well #3 & Well #5 Manganese Removal System Project No. 1010034-004C and Well #4 & Well #6 Manganese Removal System Project No. 1010034-005C Phase 2. This project is funded by the California State Water Board in the amount of $15,620,000.00.
Staff requested information regarding a revolving line of credit from our local bank along with other various firms that provide this service. Staff received four responses and request that Council approve entering a contract with RCAC (Rural Community Assistance Corporation).
RCAC has a loan fund that is a financial resource for rural communities. Their loan fund fills financing gaps at low interest rate compared to the other submitted responses.
Staff recommends entering a contract for an initial amount of $2,000,000.00 but if needed, up to $3,000,000.00 for a term of 3 years with a 5.50% interest rate on the outstanding balance and a
1.5% loan fee at origination. Based on these parameters in year one, the City will pay $140,000.00 for the origination loan fee and annual interest rate if the entire balance is outstanding. In the following years, the annual interest rate payment will fluctuate based on the outstanding balance.
33 RESOLUTION NO. 2025-08
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN JOAQUIN
TO APPROVE A REVOLVING LINE OF CREDIT WITH RURAL COMMUNITY
ASSISTANCE CORPORATION (RCAC) AND AUTHORIZING THE CITY MANAGER
TO EXECUTE AGREEMENT AND RELATED DOCUMENTS
WHEREAS, the California State Water Board approved a project that would consist of furnishing and installing an iron and manganese centralized treatment facility at Well #5 to treat water from Well #3 & Well #5, furnishing and installing an iron and manganese centralized treatment facility at Well #6 to treat water form Well #4 & Well #6, constructing backwash tanks and reclaim systems, site piping, rehabilitating Well #3 & Well #4, electrical improvements to all well sites, replacing approximately 25,000 linear feet of waterlines of various sizes, water valves, fire hydrants, transferring approximately 250 water services, and various improvements at various locations in the City; and
WHEREAS, the City of San Joaquin (City) approved a contract with Clark Bros Inc for the Well #3 and Well #5 Manganese Removal System Project No. 1010034-C and Well #4 & Well #6 Manganese Removal System Project No. 1010034-005C Phase 2 on November 5, 2024; and WHEREAS, the City requested rates and terms for a $2,000,000.00 revolving line of credit for three (3) years to manage cash flow fluctuations by providing available capital to bridge gaps between income and outgoing payments; and
WHEREAS, the City received four (4) proposals with RCAC (Rural Community Assistance Corporation) being the lowest bid for a revolving line of credit at 5.5% interest rate on outstanding balance and a 1.5% origination fee.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of San Joaquin as follows:
1. The foregoing recitals are true and correct and incorporated by reference.
2. The City Council authorizes the City to enter a contract with Rural Community Assistance Corporation (RCAC) for an initial $2,000,000.00 and up to $3,000,000.00 if additional funding is needed for a revolving line of credit for three (3) years with a 1.5% origination fee and a 5.5% interest rate on the outstanding balance; and
3. The City Council authorizes the City Manager to execute the agreement, and all related documents related to this project subject to review and approval as to form by the City Attorney.
4. This resolution is effective upon adoption.
34 The foregoing resolution was adopted at a regular meeting of the City Council of the City of San Joaquin the 4th day of February 2025 and passed at said meeting the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Adam Flores-Cornejo, Mayor
ATTEST:
_______________________________
Matt Flood, City Clerk
35 STAFF REPORT TO COUNCIL
January 31, 2025
TO: Mayor and Council
FROM: Elizabeth Cabrera, City Manager
SUBJECT: Council authorization to use State Water Resources Control Board Funds for a drinking water dispensing facility and Community Center Project Recommendation: Adopt Resolution No. 2025-09 authorizing the use of funds per state budget act of 2024 for clean drinking water dispensing facility and Community Center Project Executive Summary
For City Council consideration and approval is Resolution 2025-09 authorizing the use of funds for qualifying expenses and authorizing the City Manager to enter into a funding agreement with the State Water Resources Control Board.
Assemblywoman Soria notified the City that a State Budget Allocation in the amount of $500K was approved and would be issued to City of San Joaquin in fiscal year 2024-25 for the purpose of Clean Drinking Water Dispensing Facility and Community Center Project. The State Water Resources Control Board (SWRCB) is preparing the funding allocation per the Budget Act of 2024.
The funding period is July 1, 2024 through June 30, 2027. The SWRCB will follow up prior to the end of the funding period, June 30, 2027 for confirmation that the funding was used as intended in the budget. Funds will be administered to the City on a reimbursement basis.
Background
On March 7, 2024 the City made a formal request to the Office of Assemblywoman Esmeralda Soria for consideration of the 2024 Budget Request Cycle. A total request of $1million was made. The following is the details of the request.
• Clean Potable Water (Bottled or Free Watermill)($500K): The City has experienced high levels of manganese for almost the last decade. When manganese is oxidized by chlorine before entering the water distribution system it turns the water to a brown or “tea-like” color. The water may also have a foul smell and taste. In 2015 the City initiated the process to secure the necessary funding to permanently address this issue by submitting a request for funds to the State Revolving Fund (SRF) and Community Development Block Grant (CDBG). Eight years later by 2023 we managed to secure a total of $30 Million between the two funding sources to permanently address the manganese issue. Completion of this capital improvement project is scheduled by the end of 2026. 36 REPORT TO CITY COUNCIL
In the interim the community continues to experience a poor quality of water that makes basic activities of daily living such as bathing, cooking and washing laundry nearly impossible with brown water flowing through community taps. We are asking for your consideration to help us fund clean potable water that would be provided to the community free of charge in the interim of the water treatment plants being constructed. This water would allow the families to have clean water for drinking, cooking and basic hygiene tasks such as brushing teeth or washing face. Additionally, these funds would provide financial relief to those families currently paying to purchase clean water at these local facilities.
If funded, we would have the ability to enter into an agreement with one of two local water dispensing facilities to make water access to the community free and in turn the City would pay the watermill company. The funds could provide access up to two years of free clean potable water to the community.
• Community Center Facilities Rehabilitation($500K): This facilities complex has been repurposed and serves as a central hub for all youth and family services; a one-stop shop where youth and their families can visit for all social service needs. In addition to being the home of the City Recreation Program it houses several nonprofit organizations that offer gang prevention, mental health, and family support services. However, this facility is aged and has many failing systems such as plumbing. Floors and walls are in poor condition as a result of substantial use over the years. Although there is an outdoor basketball facility many youths have voiced, they choose to play basketball indoors to stay safe and out of sight of local gang members in recruitment mode.
Even though the facility is suitable for indoor play it does take a lot of wear and tear when it’s used for high level activities.
Receiving funding for the rehabilitation of these facilities would provide sustainability for future services of youth and community programming. Youth will continue to have a safe place to participate in activities while staying safe from gang activity and recruitment. 37 RESOLUTION NO. 2025-09
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN JOAQUIN AUTHORIZING THE USE OF FUNDS PER STATE BUDGET ACT OF 2024 FOR
CLEAN DRINKING WATER DISPENSING FACILITY AND
COMMUNITY CENTER PROJECT
WHEREAS, the State Water Resources Control Board (SWRCB) is providing funding to the City of San Joaquin per the Budget Act of 2024; and
WHEREAS, the City of San Joaquin (hereafter also referenced as “Entity”) will receive $500,000 for Clean Drinking Water Dispensing Facility and Community Center Project; and WHEREAS, the funding period is July 1, 2024 through June 30, 2027; and WHEREAS, the allocation is made to the City of San Joaquin in an effort to provide clean potable water to residents in the interim of the construction of the water treatment plants; and WHEREAS, The allocation is also made to assist with repairs and rehabilitation of the Community Center Complex which includes the Senior Center and Rusconi Park.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of San Joaquin as follows:
1. The foregoing recitals are true and correct and incorporated by reference.
2. The City Council authorizes the use of funds per Budget Act of 2024 for the qualifying expenses for Clean Drinking Water Facility and Community Center Project in the amount of $500,000 by June 30, 2027.
3. The City Manager is hereby authorized and directed to sign and file, for and on behalf of the Entity, a Financial Assistance Application for a financing agreement from the State Water Resources Control Board for the planning, design, and construction of Clean Drinking Water Facility and Community Center Project.
4. The City Manager, is designated to provide the assurances, certifications, and commitments required for the financial assistance application, including executing a financial assistance agreement from the State Water Resources Control Board and any amendments or changes thereto.
5. The City Manager, is designated to represent the Entity in carrying out the Entity’s responsibilities under the financing agreement, including certifying disbursement requests on behalf of the Entity and compliance with applicable state and federal laws.
The foregoing resolution was adopted at a regular meeting of the City Council of the City of San Joaquin the 4th day of February 2025 and passed at said meeting the following vote:
38 AYES:
NOES:
ABSENT:
ABSTAIN:
Adam Flores-Cornejo, Mayor
ATTEST:
_______________________________
Matthew Flood, City Clerk
39 STAFF REPORT TO COUNCIL
January 31, 2025
TO: Mayor and Council
FROM: Elizabeth Cabrera, City Manager
SUBJECT: Council approval of an MOU with Dog Gone Seattle (DGS) Recommendation: Adopt Resolution No. 2025-10 approving an MOU with Dog Gone Seattle and authorizing the City Manager to execute the agreement Executive Summary
Entering into an agreement with DGS provides the City an alternative option to euthanizing dogs who are not adoption ready. DGS will pick up, transport and find a suitable home for the dogs picked up by the City, based on space and resources available to them. This will be done at a cost of $150 per dog. This cost is at least half the cost of euthanizing.
The MOU is a three-year term commencing February 5, 2025, with either party terminating with a written 30 day notice.
Background
The City often experiences a high volume of loose dogs throughout the community. This is a result of many dog owners not properly securing their dogs and allowing them to run loose throughout the City. Often time when the dogs are in City possession they are not reclaimed by the owner. This is a common trend that occurs about a few times a year. It appears to peak in the summer and winter months. This issue is posing constraints on the City. Currently the following are some struggles the City is facing:
• Limited kennel space: The city has nine holding pens. Each pen can hold a few small dogs or 1-2 large dogs. The aggression level of the dogs will determine how many are placed in a pen. During peak seasons we have all pens full, sometime for several days or weeks.
• Access to a Veterinarian is limited: We currently do not have a veterinarian on contract.
The vet we previously accessed went out of business many years ago with no notice to the City. This vet was fulfilling all the veterinary needs such as shots as needed, treatment for emergency situations, euthanizing and disposal. And all of these services were rendered at an affordable rate, a few dollars for a vaccination and $25 to euthanize a dog and disposal. These are below market value for this service. With not having an option to euthanize dogs who are not adoption ready is resulting in us holding onto dogs longer than planned. Currently our only option for dogs not returned home is to euthanize at a cost between $300-$500.
40 REPORT TO CITY COUNCIL
o As a cost effective measure the City employees have started administering shots (Kennel Cough, Parvo Mix) when the dogs are placed in our kennels; instead of taking them to the vet. Administering a shot to the dogs may be an added expense but it may be a lower cost than paying a veterinarian to administer. Having dogs who have also received the basic panel of shots will make them more favorable for adoption.
41 RESOLUTION NO. 2025-10
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN JOAQUIN
APPROVING THE MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY
OF SAN JOAQUIN AND DOG GONE SEATTLE AND AUTHORIZING THE CITY
MANAGER TO EXECUTE
WHEREAS, The City of San Joaquin (City) has a need for support from animal shelters to help address the dogs currently housed in the City holding kennels; and WHEREAS, The City currently pays $300 and up to $500 including additional city resources for euthanizing a dog; in circumstances when dogs are not able to be reunited with their owner or not able to be relocated to a long-term animal shelter for rehoming or adoption; and
WHEREAS, Dog Gone Seattle (DGS) operates a no kill shelter and has an interest in being a resource to the City; and
WHEREAS, The City and DGS, desire to enter into an MOU in which both parties will work together to complete the transport of dogs from the City holding facility to the DGS foster/rescue facility; and
WHEREAS, The activities and services to be rendered by Dog Gone Seattle shall include but are not limited to: assisting and coordinating the transport of dogs being held at the City of San Joaquin holding facility, to foster or rescue facilities via Dog Gone Seattle; and WHEREAS, The number of dogs DGS will accept and transport will be based on availability of space and resource by DGS partnered facilities; and WHEREAS, The City agrees to pay the amount of $150.00 per dog that is being transported out of the City holding facility.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SAN JOAQUIN RESOLVES AS FOLLOWS:
SECTION 1. The above recitals are true and correct and incorporated herein by reference.
SECTION 2. The City Council approves the Memorandum Of Understanding between the City of San Joaquin and Dog Gone Seattle attached hereto as Exhibit A.
SECTION 3. The City Council authorizes the City Manager to execute the Memorandum Of Understanding.
42 The foregoing Resolution No. 2025-10 was passed and adopted at a regular meeting of the City Council of the City of San Joaquin held on February 4, 2025.
AYES:
NOES:
ABSENT:
ABSTAIN:
____________________________________
Adam Flores-Cornejo, Mayor
ATTEST:
_______________________________
Matthew Flood, City Clerk
43 MEMORANDUM OF UNDERSTANDING BETWEEN CITY
OF SAN JOAQUIN AND DOG GONE SEATTLE FOR
CONNECTING DOGS TO FOSTER/RESCUE SERVICES
This Memorandum of Understanding (“MOU”) is made and entered on February 4, 2025 (“Effective Date”) by and between the CITY OF SAN JOAQUIN (“CITY”) and DOG
GONE SEATTLE (DGS)
RECITALS
A. The CITY has a need of assistance with fostering and adopting unclaimed dogs in the community to prevent having to euthanize.
B. DGS is a nonprofit organization dedicated to saving homeless dogs in high-kill shelters through rescue, foster and adoption.
C. The CITY and DGS are committed to cooperate and collaborate to provide dog rescue services to the CITY and wish to enter a MOU to delineate such collaboration.
D. The City Council has determined that it is in the best interest of the City to have DGS offer its services to CITY.
E. The CITY and DGS would like to enter into this MOU for connecting dogs to foster/rescue services.
MOU
Based on the above-referenced recitals which are made part of this MOU agree as follows:
1. CITY RESPONISBILITY. The CITY shall house the dogs until transport occurs, administer pre-transport vaccinations, complete temperament testing by providing photographs and videos of the dog(s) to DGS and allow DGS volunteer access to CITY premises for sole purpose of pick up and transport of the dog(s).
2. DGS RESPONSIBLITY. Coordinate the rescue and transport of dogs being housed at CITY holding facility to DGS facility. The number of dogs to be transported will be based on available space and resources by DGS.
3. TERM AND TERMINATION. The term of this MOU shall be for three (3) years. Either party may terminate the MOU upon written thirty (30) days’ notice.
4. FEE. CITY will be required to pay DGS $150.00 per dog upon completion of transfer to DGS facility. DGS will invoice the City for services rendered.
5. INDEMNIFICATION.
EXHIBIT A
44 A. CITY shall indemnify, save and hold harmless, and defend DGS, its officials, officers, agents, employees, and volunteers against any and all claims, cause of action, liability, suits, judgments and expenses, including reasonable attorneys’ fees and costs, for death or injury to persons, or loss of or damage to FACILITY, resulting from negligent acts or omissions of CITY, its officials, officers, agents, employees or volunteers in the performance of this MOU. In the event of any such claim is made, or suit filed, DGS shall give CITY prompt written notice thereof, and CITY shall have the right to defend or settle the same.
B. DGS shall indemnify, save and hold harmless, and defend CITY, its officials, officers, agents, employees, and volunteers against any and all claims, causes of action, liability, suits, judgments and expenses, including reasonable attorneys’ fees and costs, for death or injury to persons, or loss of or damage to FACILITY, resulting from negligent acts or omissions of DGS, its officials, officers, agents, employees or volunteers in the performance of this MOU. In the event any such claim is made, or suit filed, CITY shall give DGS prompt written notice thereof, and DGS shall have the right to defend or settle the same.
The CITY and DGS shall provide each other a certificate of insurance naming each other as a loss payee for any claims that may result during the term of this MOU.
6. INSURANCE. DGS shall procure and maintain, at its sole cost for the duration of the MOU, insurance against claims for injuries to persons or damages to transport vehicles which may arise from or in connection with DGS’s operations.
A. Minimum Scope of Insurance. Coverage shall be at least as broad as:
i. Insurance Services Office (ISO) Commercial General Liability coverage (occurrence form CG 00 01).
7. INDEPENDENT CONTRACTOR. DGS shall perform the Services as independent contractors and not as officers, employees, agents or volunteers of City. Nothing contained in this MOU shall be deemed to create any contractual relationship between City and DGS’s employees or subcontractors, nor shall anything contained in this MOU be deemed to give any third party, including but not limited to DGS’s employees or subcontractors, any claim or right of action against City.
8. STANDARD OF CARE. DGS represents and warrants that it has the qualifications, experience and facilities necessary to properly perform the services required under this MOU in a thorough, competent and professional manner. DGS shall at all times faithfully, competently and to the best of its ability, experience and talent, perform all services described herein. In meeting its obligations under this MOU, DGS shall employ, at a minimum, generally accepted standards and practices utilized by persons engaged in providing services similar to those required of DGS under this MOU. DGS represents that to the extent DGS utilizes subcontractors, such subcontractors are, and will be, qualified in their fields. DGS also expressly represents that both DGS and its subcontractors, if any, are now, and will be throughout their performance of the Services under this MOU, properly licensed or otherwise qualified and authorized to perform the Services required and contemplated by this MOU. DGS and its 45 subcontractors, if any, shall utilize the standard of care and skill customarily exercised by members of their profession, shall use reasonable diligence and best judgment while performing the Services, and shall comply with and keep themselves informed of all applicable laws and regulations.
9. Amendments and Waiver. This MOU shall not be modified or amended in any way, and no provision shall be waived, except in writing signed by the parties hereto. No waiver of any provision of this MOU shall be deemed, or shall constitute, a waiver of any other provision, whether or not similar, nor shall any such waiver constitute a continuing or subsequent waiver of the same provision. Failure of either party to enforce any provision of this MOU shall not constitute a waiver of the right to compel enforcement of the remaining provisions of this MOU.
10. Compliance with All Laws. In providing the services required under this MOU, DGS shall at all times comply with all applicable laws of the United States, the State of California, and with all applicable regulations promulgated by federal, state, regional, or local administrative and regulatory agencies, now in force and as they may be enacted, issued, or amended during the term of this MOU.
11. MISCELLANEOUS PROVISIONS.
A. This MOU shall be binding upon the successors of the parties hereto.
B. Any notice required or intended to be given to either party under the terms of this MOU shall be in writing and shall be deemed to be duly given if delivered personally, transmitted by facsimile followed by telephone confirmation of receipt, or sent by United States registered or certified mail, with postage prepaid, return receipt requested addressed to the party to which notice is to be given at the party’s address set forth in the signature page of this MOU or at such other address as the parties may from time to time designate by written notice.
Notices served by United States mail in the manner above described shall be deemed sufficiently served or given at the time of the mailing thereof.
C. The waiver by either party of a breach by the other of any provision of this MOU shall not constitute a continuing waiver or a waiver of any subsequent breach of either the same or a different provision of this MOU. No provisions of this MOU may be waived unless in writing and signed by all parties to this MOU. Wavier of any one provision herein shall not be deemed to be a waiver of any other provision herein.
D. If either party commences litigation against the other for breach of this MOU, the prevailing party shall be entitled to attorneys’ fees.
E. Governing Law and Venue. This MOU shall be governed by, and construed and enforced in accordance with, the laws of the State of California, excluding, however, any conflict of laws rule which would apply the law of another jurisdiction. Venue for purposes of the filing of any action regarding enforcement or interpretation of this MOU and any rights and duties hereunder shall be Fresno County, California
12. COUNTERPARTS. This MOU may be executed in counterparts such that the signatures 46 may appear on separate signature pages. A copy or an original, with all signatures appended together, shall be deemed a fully executed MOU.
IN WITNESS WHEREOF, the parties hereto have executed this MOU on the dates set forth below.
CITY OF SAN JOAQUIN
__________________________________
Elizabeth Cabrera, City Manager
Date: ____________________________
ATTEST:
__________________________________
Matthew Flood, City Clerk
DOG GONE SEATTLE
____________________________________
Jenny Nordin, Executive Director
Date: ______________________________
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