Agenda packet — San Joaquin City Council, September 2, 2025

SAN JOAQUIN CITY COUNCIL REGULAR MEETING

JOINT MEETING WITH PLANNING COMMISSION

SAN JOAQUIN COUNCIL CHAMBERS
21991 COLORADO AVE (A)

SAN JOAQUIN, CA
TUESDAY, SEPTEMBER 2, 2025
6:00 P.M.

MEMBERS OF THE COUNCIL WILL BE IN ATTENDANCE AT THE MEETING.

MEMBERS OF THE PUBLIC MAY ATTEND AND PARTICIPATE IN THIS MEETING

IN PERSON OR BY ZOOM OR SUBMIT WRITTEN COMMENTS AT CITY HALL OR BY EMAIL PRIOR TO THE MEETING AT [email protected].

ZOOM INFORMATION:
https://us02web.zoom.us/j/84291097154?pwd=2TUHXmhMzkWHxhbqQUCkFlvGw74q5a.1 MEETING ID: 842 9109 7154
PASSCODE: 276579
TELEPHONE NUMBER: 1-669- 444-9171
The City Council welcomes you. All attendees are advised that pagers, cell phones, and any other communication devices should be powered off upon entering the Council meeting.

The City Council may consider and act on an agenda item in any order it deems appropriate. Actual timed items may be heard later but not before the time set on agenda. Persons interested in an item listed on the agenda are advised to be present throughout the meeting to ensure their presence when the item is called.

For each agenda item considered by the Council there will first be a staff presentation followed by a presentation from the involved individuals. Public comments from those in attendance will then be taken. All public comments will be limited to three minutes per person.

LEVINE ACT CONTRIBUTION PROHIBITIONS AND MANDATORY DISCLOSURE.

The Political Reform Act in Govt Code Section 84308 restricts campaign contributions over $500 to a decision-making public official from a party or participant or their agent in a proceeding involving a contract, license, permit or entitlement for use. The Act requires disclosure of the contribution and recusal where a decision-maker has received $500 or more from a party or participant to a proceeding in the prior 12 months.

A Council Member’s disclosure should be made when the agenda item is called and must include the name of the party, participant, or agent, and any other person making the contribution, the name of the recipient, the amount of the contribution, and the date the contribution was made. ______________________________________________________________ 21900 Colorado Avenue, P.O. Box 758, San Joaquin, CA 93660 (559) 693-4311, (559) 693-2193 (fax), www.cityofsanjoaquin.org CONFLICT OF INTEREST DISCLOSURES AND RECUSAL. City Council Members with a conflict of interest under the Political Reform Act are required to make disclosure when the item is called and recuse themselves

1. CALL TO ORDER – PLEDGE OF ALLEGIANCE – ROLL CALL
Adam Flores-Cornejo Mayor
Martha Mejia Mayor Pro Tem
Cristina Covarrubia Councilmember
Abel Lua Councilmember
Rosa M. Ramirez Councilmember

2. APPROVAL OF AGENDA –

3. PRESENTATION –

4. PROCLAMATION –

5. CONSENT CALENDAR –
All items listed under Consent Calendar are considered to be routine and will be enacted by one motion. For discussion of any Consent Item, it will be considered separately at the request of any member of the City Council or any person in the audience - A. SUBJECT: Minutes of the Regular City Council Meeting of August 5, 2025.

RECOMMENDATION: Council approve the Minutes of the Regular City Council Meeting of August 5, 2025. (Enclosure P. 1, Action Item) B. SUBJECT: Minutes of the Special City Council Meeting of August 20, 2025.

RECOMMENDATION: Council approve the Minutes of the Special City Council Meeting of August 20, 2025. (Enclosure P.5, Action Item) C. SUBJECT: Warrants #’s 056426-056524.

RECOMMENDATION: Council approve Warrant #’s 056426-056524 as presented. (Enclosure P. 7, Action Item)
D. SUBJECT: Submitting Annual Measure C Funds Claim for Fiscal Year 2025-2026.

RECOMMENDATION: Council adopt Resolution No. 2025-44, concerning Local Transportation Purpose Funds Extension (Measure “C” Extension). (Enclosure P. 18, Action Item)

6. SHERIFF REPORT – Informational Only

7. CITY MANAGER REPORT – Informational Only

8. CITY ATTORNEY REPORT – Informational Only

9. COUNCILMEMBER COMMUNICATIONS/ANNOUNCEMENTS/AGENDA
ITEMS –
This portion of the meeting is reserved for the Mayor and Councilmembers (i) to make brief reports on boards, committees, and other public agencies, and at public events, (ii) to initiate new matters and to request updates, (iii) and to initiate new agenda items.

Under this section the Council may take action only on items specifically agendized and which meet other requirements for actions.

10. PUBLIC FORUM –
This part of the meeting is for members of the public to address the City Council regarding items that are not listed on the agenda and within the subject matter jurisdiction of the City Council of the City of San Joaquin. If you wish to comment on an item which is not on the agenda, you may do so at this time and each speaker is limited to three (3) minutes.

Speakers are asked, but not required, to state their name and address and to use the microphone. The Council is prohibited by law from taking action on items not on the agenda. Discussion shall be limited to referring the item to staff and possible scheduling on a future council agenda.

11. PUBLIC HEARINGS –

12. SAN JOAQUIN PLANNING COMMISSION –
A. SUBJECT: Extension for Tentative Tract Map No. 6152 for Future Development of the 55-Single-Family-Lot Subdivision of APN: 033-260-15S for Two Years.

RECOMMENDATION: Planning Commission Adopt Resolution No. 2025-45 approving the extension for Tentative Map No. 6152. (Enclosure P. 28, Action Item) B. SUBJECT: Extension for Tentative Tract Map No. 6361 for Future Development of the 32-Single-Family Lot Subdivision of APN: 033-040-95S for Two Years.

RECOMMENDATION: Planning Commission adopt Resolution No. 2025-46 approving the extension for Tentative Tract Map No. 6361. (Enclosure P.37, Action Item)

13. OLD BUSINESS –

14. NEW BUSINESS –
A. SUBJECT: Consideration of Agreements with California Youth Outreach (CYO) relating to Gang Prevention & Intervention Services.

RECOMMENDATION: That council consider and adopt Resolution No. 2025-47 approving California Youth Outreach for Gang Prevention and Intervention Services and Amendment No. 1 to Agreement between the City of San Joaquin and California Youth Outreach for Use of City Facilities. (Enclosure P.46, Action Item) B. SUBJECT: Council Consideration of Contract with Patricia Barboza for Financial Services.

RECOMMENDATION: Council adopt Resolution No. 2025-48 Approving a Contract with Patricia Barboza for Year-End and Financial Reporting Services and Authorizing the City Manager to Execute. (Enclosure P. 59, Action Item) C. SUBJECT: Council Consideration of rescheduling the October 7th Regular Council meeting to Monday, October 6th, 2025.

RECOMMENDATION: City Council discuss and provide staff direction on rescheduling the regular October city Council Meeting to be held October 6th, 2025. (No Enclosure, Council to provide Direction to Staff)

15. CLOSED SESSION –

16. ADJOURN MEETING –
NOTICE OF ADA COMPLIANCE: If you or anyone in your party needs assistance in order to attend the City Council meeting, or if you require auxiliary aids or services, e.g. hearing aids or signing services to make a presentation to the City Council, the City is happy to assist you. Please contact City Office at (559) 693-4311 so such aids or services can be arranged. Request may also be made by email to the City Clerk at [email protected] or mailed to San Joaquin City Hall, P.O. Box 758, San Joaquin, CA 93660. Accommodations should be requested as early as possible as additional time may be required in order to provide the request accommodation is suggested.

NOTICE OF AVAILABILITY OF AGENDA MATERIALS: Any writings or documents provided to a majority of the City Council regarding within 72 hours of the meeting regarding any items on this agenda will be made available for public inspection at the City Clerk’s Office located at City Hall, 21900 Colorado Avenue during normal business hours and on the City’s website at www.cityofsanjoaquin.org

CERTIFICATION OF POSTING
I, Alondra Bautista, Interim City Clerk of the City of San Joaquin, do hereby declare that the foregoing agenda for the regular San Joaquin City Council Meeting of Tuesday, September 2, 2025 was posted at the following locations: City Hall, 21900 Colorado Avenue, San Joaquin Senior Center, 21991 Colorado Ave (B) and US Post Office 8667 Ninth Street on Friday, August 29, 2025 by 5:00 P.M.
*NEXT REGULAR COUNCIL MEETING SCHEDULED TUESDAY, OCTOBER 7, 2025*

SAN JOAQUIN CITY COUNCIL REGULAR MEETING

MINUTES
TUESDAY AUGUST 5, 2025

1. CALL TO ORDER – PLEDGE OF ALLEGIANCE – ROLL CALL
Mayor Adam Flores-Cornejo Present
Mayor Pro Tem Martha Mejia Present
Councilmember Cristina Covarrubia Present
Councilmember Abel Lua Present (Arrived at 6:03 pm)
Councilmember Rosa Maria Ramirez Present
The Meeting was called to order and the pledge of allegiance led by Mayor Flores-Cornejo at 6:00 pm.

2. APPROVAL OF AGENDA
A motion was made by Mayor Pro Tem Mejia to approve the agenda, seconded by Councilmember Ramirez. Motion passed 4-0 (Absent: Lua).

3. PRESENTATION

4. PROCLAMATION

5. CONSENT CALENDAR
A. SUBJECT: Minutes of the Regular City Council Meeting of July 14, 2025.

RECOMMENDATION: Council approve the Minutes of the Regular City Council Meeting of July 14, 2025.

B. SUBJECT: Warrants #’s 056380-056424.

RECOMMENDATION: Council approve Warrant #’s 056380-056424 as presented.

C. SUBJECT: Two Supplemental Pipeline Crossing Agreements, Project No. 0771280 and Project No. 0771281 (Agreements), between the Union Pacific Railroad Company and the City of San Joaquin for the proposed waterline crossing below Railroad Property near the 12th Street Alignment and proposed waterline crossing below ______________________________________________________________ 21900 Colorado Avenue, P.O. Box 758, San Joaquin, CA 93660 (559) 693-4311, (559) 693-2193 (fax), www.cityofsanjoaquin.org 1 Railroad Property at Manning Ave, and Authorize the City Manager to execute the Supplemental Agreements and issue payment to Union Pacific Railroad Company.

RECOMMENDATION: Council approve the Two Supplement Pipeline Crossing Agreements, Project No. 0771280 and Project No. 0771281 (Agreements), between the Union Pacific Railroad Company and the City of San Joaquin for proposed waterline crossing below Railroad Property near 12th Street Alignment and proposed waterline crossing below Railroad Property at Manning Ave, and Authorize the City Manager to execute the Supplemental Agreements and issue payment to Union Pacific Railroad Company.

A motion was made by Councilmember Lua to adopt the Consent Calendar, seconded by Mayor Pro Tem Mejia. Motion passed 5-0.

6. SHERIFF REPORT
Deputy Swain provided his monthly report.

7. CITY MANAGER REPORT
City Manager Cabrera provided her report.

8. CITY ATTORNEY REPORT
The City Attorney provided her report.

9. COUNCILMEMBER COMMUNICATIONS/ANNOUNCEMENTS/AGENDA ITEMS

10. PUBLIC FORUM
No members of the Public provided comment.

11. PUBLIC HEARINGS

12. SAN JOAQUIN PLANNING COMMISSION

13. OLD BUSINESS

14. NEW BUSINESS
A. SUBJECT: Amended and Restated Joint Powers Agreement with Central San Joaquin Valley Risk Management Authority (SJVRMA).

RECOMMENDATION: That Council adopt Resolution No. 2025-35 Approving Amendment to Joint Powers Agreement with SJVRMA Authority. 2 A motion was made by Councilmember Lua to approve the item, seconded by Councilmember Ramirez. Motion passed 5-0.

B. SUBJECT: Appoint a Voting Delegate for California League of Cities General Assembly.

RECOMMENDATION: Council discuss and provide staff direction with council members appointed to serve a voting delegate for Cal Cities General Assembly.

A motion was made to appoint Councilmember Ramirez as a Voting Delegate. Motion passed 5-0.

C. SUBJECT: Consideration of Amendment No. 1 to Municipal Solid Waste Franchise Agreement Between City of San Joaquin, CA And Mid-Valley Disposal, LLC.

RECOMMENDATION: That Council adopt Resolution No. 2025-36 Approving Amendment No. 1 to Municipal Solid Waste Franchise Agreement Between City of San Joaquin, CA And Mid-Valley Disposal, LLC.

A motion was made by Councilmember Ramirez to approve the item, seconded by Mayor Flores-Cornejo. Motion passed 5-0.

D. SUBJECT: Consideration of new personnel position titled Executive Assistant/City Clerk.

RECOMMENDATION: That Council adopt Resolution No. 2025-37 Approving new position titled Executive Assistant/City Clerk and related salary schedule and ratification of Interim Appointment to said position.

A motion was made by Councilmember Lua to approve the item, seconded by Mayor Pro Tem Mejia. Motion passed 5-0.

E. SUBJECT: Consideration of Amendment No. 3 to Agreement for Legal Services with Montoy Law Corporation.

RECOMMENDATION: That Council adopt Resolution No. 2025-38 approving Amendment No. 3 to Agreement for Legal Services with Montoy Law Corporation.

A motion was made by Councilmember Ramirez to approve the item, seconded by Councilmember Lua. Motion passed 5-0.

F. SUBJECT: Consideration of Eighth Amendment to Employment agreement with City Manager.

RECOMMENDATION: That Council adopt Resolution No. 2025-39 approving 3 Eighth Amendment to Employment Agreement with City Manager.

A motion was made by Councilmember Ramirez to approve the item, seconded by Councilmember Lua. Motion passed 5-0.

15. CLOSED SESSION

16. ADJOURN MEETING
At 6:50 p.m., with no other business remaining before the City Council, a motion was made by Councilmember Lua and seconded by Mayor Pro Tem Mejia to adjourn the meeting.

Motion passed 5-0.
4 SAN JOAQUIN CITY COUNCIL SPECIAL MEETING

MINUTES
WEDNESDAY AUGUST 20, 2025

1. CALL TO ORDER – PLEDGE OF ALLEGIANCE – ROLL CALL

Mayor Adam Flores-Cornejo Present
Mayor Pro Tem Martha Mejia Present
Councilmember Cristina Covarrubia Present
Councilmember Abel Lua Absent
Councilmember Rosa Maria Ramirez Present
The Meeting was called to order and the pledge of allegiance led by Mayor Flores-Cornejo at 6:00 pm.

2. APPROVAL OF AGENDA
City Manager Cabrera requested for Items 4B-4D be presented as one. A motion was made by Councilmember Ramirez to approve the request, seconded by Mayor Pro Tem Mejia.

Motion passed 4-0 (Absent: Lua).

3. PUBLIC COMENTS ON THIS AGENDA.

No members of the public provided comment.

4. NEW BUSINESS
A. SUBJECT: Solid Waste Rate Study 2025 Final Report and Initiation of Proposition 218 Process.

RECOMMENDATION: That Council review the Solid Waste Rate Study 2025 Final Report and adopt Resolution No. 2025-40 to accept the Final Report, authorize Required actions under Proposition 218 and setting a Proposition 218 Public Hearing Date to Consider Rate Increases.

A motion was made by Mayor Flores-Cornejo to approve the item, seconded by Mayor Pro Tem Mejia. Motion passed 4-0 (Absent: Lua).

B. SUBJECT: Council consideration and approval of Fiscal Year 2025-2026 City Budget.
______________________________________________________________ 21900 Colorado Avenue, P.O. Box 758, San Joaquin, CA 93660 (559) 693-4311, (559) 693-2193 (fax), www.cityofsanjoaquin.org 5 RECOMMENDATION: Council approve Resolution No. 2025-41 adopting a budget for the City of San Joaquin for Fiscal Year 2025-2026.

C. SUBJECT: Council Consideration authorizing the number of employee positions and titles, rescinding prior resolutions.

RECOMMENDATION: Council adopt Resolution No. 2025-42, authorizing the number of employee and titles, rescinding prior resolution.

D. SUBJECT: Consider of a new salary schedule for the 2025-2026 Fiscal Year.

RECOMMENDATION: Council approval of Resolution No. 2025-43, adopting a new salary schedule for the 2025-2026 Fiscal Year.

A motion was made by Mayor Flores-Cornejo to approve the item, seconded by Councilmember Ramirez. Motion passed 4-0 (Absent: Lua).

5. ADJOURN MEETING
At 6:50 p.m., with no other business remaining before the City Council, a motion was made by Mayor Pro Tem Mejia and seconded by Mayor Flores-Cornejo to adjourn the meeting.

Motion passed 4-0 (Absent: Lua).
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RESOLUTION NO. 2025-44

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN JOAQUIN

CONCERNING LOCAL TRANSPORTATION PURPOSE FUNDS EXTENSION (MEASURE “C” EXTENSION)
WHEREAS, the City of San Joaquin is an eligible claimant of funds for Measure C Extension Local Transportation Pass-Through Projects and Program Funds pursuant to California Public Utilities Code Section 142257; and
WHEREAS, the Fresno County Transportation Authority has adopted a Resolution of Apportionment for FY 2025-2026, Measure C Extension Local Transportation Pass-Through Projects and Program Funds setting the City of San Joaquin’s percentages at the following:
• 0.59% of $16,963,777 ($100,275) for the Local Transportation Program, Local Allocation – Street Maintenance Category sub program;
• 0.66% of $16,950,102 ($112,295) for the Local Transportation Program, Local Allocation – Flexible Funding Category sub program;
Which shall be the proportionate share of Measure C Extension Local Transportation PassThrough Projects and Program Funds that the City shall be entitled to within the fiscal year.

NOW, THEREFORE, the City Council of the City of San Joaquin resolves as follows:
1) The City of San Joaquin hereby submits its Local Transportation Purposes Certification and Claims for Fiscal Year 2025-2026 Measure C Extension Local Transportation Pass-Through Projects and Program Funds. 2) The City of San Joaquin hereby requests the release of funds to the City on a monthly payment basis consistent with the adopted percentages listed above, based on actual receipts.
3) The City Council of the City of San Joaquin further certifies:
a) That Local Transportation Purpose Funds will not be used to substitute for property tax funds which the City of San Joaquin had previously used for local transportation purposes; and
b) That the City of San Joaquin has and will segregate property tax revenues used to support local transportation purposes so that verification of nonsubstitution can be proved through audit; and c) That the City of San Joaquin shall separately account for Local Transportation Purposes Funds received pursuant to Public Utilities Code Section 142257. The City shall maintain records in accordance with generally accepted accounting principles and shall separately record expenditures for each type of eligible purpose. The City shall make such records available to the Authority for inspection or audit at any time. 18 4) The City of San Joaquin understands that should a financial or compliance audit reveal that the City of San Joaquin violated any of the requirements set forth in paragraph 3 (a) (b) or (c), that the Fresno County Transportation Authority may seek to take immediate steps to resolve the violation in accordance with its adopted procedures.
5) The City of San Joaquin understands it must follow the Reporting Requirements as indicated in the Measure C Extension Local Agency Handbook and the Measure C Extension Local Agency Handbook, Other Revenue Funding and submit the appropriate Reporting Form for each Program/Project of expenditures for the 2024-2025 fiscal year no later than November 15, 2025 The City of San Joaquin understands that if these Reporting Requirements are not met by the date listed above the Fresno County Transportation Authority will stop any and all Local Transportation Purposes Pass-Through funds until such Reporting Requirements have been met.

The foregoing resolution was adopted at a regular meeting of the City Council of the City of San Joaquin the 2nd of September, 2025 and passed at said meeting by the following vote:
______________________________
Adam Flores-Cornejo, Mayor
ATTEST:

I, Alondra Bautista, Executive Assistant/City Clerk of the City of San Joaquin, do hereby certify that the foregoing resolution was duly adopted and passed by the City Council at a regular meeting of said City Council, held at the San Joaquin Council Chambers on September 2, 2025, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
__________________________________________
Alondra Bautista, City Clerk
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25 Measure C Extension Strategic Implementation Plan - Appendix D

MEASURE C EXTENSION

LOCAL TRANSPORTATION PASS THROUGH REVENUES
CERTIFICATION AND CLAIM FOR FY2025-26
TO: Fresno County Transportation Authority
FROM: City of San Joaquin
Local Agency Name
Address: P.O. Box 758, San Joaquin, CA 93660 Contact: Alondra Bautista, Executive Assistant/City Clerk_ Telephone: (559)693-4311 FAX: Email Address: [email protected]_

1. Applicable Funding Program: (Check One)
Regional Public Transit Program
Fresno Area Express
Clovis Transit
FCRTA
PTIS/Transit Consolidation
ADA/Seniors/Paratransit
Farmworker Van Pools
Car/Van Pools
New Technology Reserve
Local Transportation Program
Street Maintenance
ADA Compliance
Flexible Funding
Pedestrian/Trails Urban
Pedestrian/Trails Rural
Bicycle Facilities
Regional Transportation Program
Fresno Airports
Alternative Transportation Program
Rail Consolidation Subprogram
Environmental Enhancement Program
School Bus Replacement
Transit Oriented Infrastructure for
In-Fill
Administrative/Planning Program
Fresno COG

2. The City of San Joaquin ("claimant") is an eligible claimant of funds for local transportation purposes pursuant to Local Agency Name California Public Utilities Code Section 142257.

3. The Fresno County Transportation Authority has adopted a Resolution of Apportionment for Fiscal Year 2025-2026 setting 0.59% of $16,963,777 (or $100,275) for the Subprogram or Category of funds checked above and available to the claimant. On behalf of claimant, I hereby request release of the funds to claimant in accordance with:
(a) Monthly payments consistent with adopted percentage, based on actual receipts (b) Compliance with Steps A and B of the Strategic Implementation Plan (SIP) – Local Agency Pass-Through Funding programs and Other Revenue Program Funding

4. On behalf of claimant, I hereby certify as follows:
(a) That the Subprogram or Category of funds checked above are not being used to substitute for property tax funds which claimant had previously used for local transportation purposes. Such substitution of property tax funds is prohibited by California Public Utilities Code Section 142257. (b) That claimant has segregated property tax revenues from claimant's other general fund revenues used to support the Subprogram or Category of funds checked above so that verification of non-substitution can be proved through audit or that the non-substitution of funds shall apply to claimant's entire general fund. (c) That claimant shall account for Subprogram or Category of funds checked above and received pursuant to Public Utilities Code Section 142257. Claimant shall maintain current records in accordance with generally accepted accounting principles and shall separately record expenditures for each type of eligible purpose.

Claimant shall make such records available to the Authority for inspection or audit at any time.

5. Claimant understands that should financial or compliance audit exceptions be found, the Fresno County Transportation Authority will take immediate steps to resolve the exceptions in accordance with its adopted procedures. The Authority shall immediately notify the Fresno County Auditor-Controller/Treasurer-Tax Collector to withhold allocation of funds to claimants until the exceptions are resolved or the outstanding financial or compliance audits are submitted and resolved.

ATTACHMENT: Evidence of Formal Action for Approval and Submittal Approved by: Fresno County Transportation Authority Board on: __________________________ Authorized Signature:

Title:

Date:
26 Measure C Extension Strategic Implementation Plan - Appendix D

MEASURE C EXTENSION

LOCAL TRANSPORTATION PASS THROUGH REVENUES
CERTIFICATION AND CLAIM FOR FY2025-26
TO: Fresno County Transportation Authority
FROM: City of San Joaquin
Local Agency Name
Address: P.O. Box 758, San Joaquin, CA 93660 Contact: Alondra Bautista, Executive Assistant/City Clerk Telephone: (559)693-4311 FAX: Email Address: [email protected]_

2. The City of San Joaquin ("claimant") is an eligible claimant of funds for local transportation purposes pursuant to Local Agency Name California Public Utilities Code Section 142257.

3. The Fresno County Transportation Authority has adopted a Resolution of Apportionment for Fiscal Year 2025-2026 setting 0.66% of $16,950,102 (or $112,295) for the Subprogram or Category of funds checked above and available to the claimant. On behalf of claimant, I hereby request release of the funds to claimant in accordance with:
(a) Monthly payments consistent with adopted percentage, based on actual receipts (b) Compliance with Steps A and B of the Strategic Implementation Plan (SIP) – Local Agency Pass-Through Funding programs and Other Revenue Program Funding

Claimant shall make such records available to the Authority for inspection or audit at any time.

_______________________________________________________ ATTACHMENT: Evidence of Formal Action for Approval and Submittal Approved by: Fresno County Transportation Authority Board on: __________________________ Authorized Signature:

Title:

Date:
27 01236.0305 2035003.1 1

STAFF REPORT TO PLANNING COMMISSION
September 2, 2025
TO: Planning Commission of the City of San Joaquin
FROM: Elizabeth Cabrera, City Manager
SUBJECT: Extension for Tentative Tract Map No. 6152 for Future Development of the 55- Single-Family-Lot Subdivision of APN: 033-260-15S for Two Years Recommendation:

Recommend that the Planning Commission adopt Resolution No. 2025-45 approving the extension for Tentative Map No. 6152.

Executive Summary
San Joaquin Properties, LLC submitted a Tentative Tract Map (TTM) Extension for future development of the 55-single-family-lot subdivision on APN: 033-260-15S. The current parcel is

11.2-acres, rectangularly shaped, and located on the northwest corner of Main Street and Arizona Street (see Exhibit A). The parcel is located within city limits, designated by the General Plan as Low Density Residential and currently zoned R-1. Extension of the tentative tract map would allow an additional year for development and approval of a Final Map to subdivide the parcel into 55 lots for future development of single-family homes, three internal residential streets, and trail and park improvements required by Parcel Map 18-01, as shown in Exhibit A of the resolution. These lots would be a minimum of 6,000 SF with an average of 6,548 SF. The property is not in a flood hazard zone.

State Law Consistency
California Government Code Section 66452.6(e) states that, “Upon application of the subdivider filed before the expiration of the approved or conditionally approved tentative map, the time at which the map expires pursuant to subdivision (a) may be extended by the legislative body or by an advisory agency authorized to approve or conditionally approve tentative maps for a period or periods not exceeding a total of six years.” The City recently amended San Joaquin Municipal Code section 153.029, which provides for the maximum time for extensions allowed by state law.

As a result, this TTM extension will expire October 5, 2027, and this will constitute the final extension permitted.

Per the San Joaquin Municipal Code, requests for extension may be considered by the Planning Commission.
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CEQA Determination
This project has already been assessed per the California Environmental Quality Act (CEQA), an Addendum to the City’s General Plan EIR has been adopted for the project. The granting of the extension is a administrative process having no impact on the environment beyond that already physically assessed, and no modifications are being proposed to the project. As such, no further CEQA assessment is required.

Background
A proposed Tentative Tract Map (TTM) was submitted on July 13, 2023, and approved by the City Council on August 1, 2023, to further subdivide TPM 18-01. The City Engineer provided a list of conditions, items required to be included on the final map for the final map to be found acceptable to the City for final approval. The Applicant agreed to these additional conditions for the project listed below as part of obtaining tentative tract map approval, including identified required dedications for Parcel Map 18-01. All other City and CEQA requirements for the proposed TTM have been met.

City staff have reviewed the current conditions of approval and do not recommend any changes or additions to them.

Attachments:

A. Map
B. Conditions of Approval
C. Resolution Approving Extension
29 01236.0305 2035003.1 3
Attachment A: Tentative Subdivision Map No. 6152
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ATTACHMENT B
Conditions of Approval for TTM No. 6152 (Existing)
Project Conditions of Approval:

Tentative Map Corrections for Final

1. Show and label a landscape buffer between street side and subdivision lots along Main Street.

2. Show and label 10’ Public Utility Easement (PUE) on all proposed and abutting subdivision streets.

3. Correct the orientation for the north arrow.

4. Revise the map to show all other applicable requirements under the Engineering Comments and Conditions of Approval below.

General

5. All minimum conditions of subdivision approval in the Subdivision Ordinance are included by reference.

6. The subdivision map shall comply with all provisions of the Subdivision Map Act.

7. All requirements from the Deferment Agreement executed as part of the Parcel Map 2018-01 for the development of the proposed parcels are included by reference.

8. Approval of the Vesting Tentative Map is subject to all required California Environmental Quality Act studies and corresponding mitigation measures as determined by the City Planner.

9. Prior to approval of the Final Map and recording thereof, Applicant shall:
a. Construct all public improvements or provide the required surety for the construction thereof for acceptance by the City Council.
b. All necessary dedications for rights of way and easements shall be provided to the City of San Joaquin, public utility companies, and other affected agencies.

10. Prior to approval of the Final Map, improvement plans for streets, utilities, drainage facilities, survey monuments, grading, erosion control, and other required improvements shall be submitted for the City Engineer’s approval.

11. Public improvements shall conform to the latest edition of the City of San Joaquin Improvement Standards and any modifications thereto approved by the City Engineer in place at the time of tentative map approval. Improvements shall conform to other City adopted documents including the General Plan, Water Master Plan, Sewer Master Plan and Storm Water Master Plan. The work shall comply with all applicable State, Federal, and local laws, and regulations. 31 5

12. A soils report prepared by a California registered geotechnical engineer shall be submitted to the City Engineer as part of the improvement plans. The soils report shall include recommendations for the structural sections for streets, parking lots, excavation, compaction, clearing, and grubbing requirements.

13. Prior to approval of the improvement plans, Applicant shall prepare a Storm Water Pollution Prevention Plan (SWPPP) for construction activities pursuant to the California Water Resources Control Board Order No. 2009-0009-DWQ, NPDES No. CA000002. Prepare an Erosion Control Plan as part of the improvement plans for storm water and construction BMPs. Applicant shall provide a WDID number prior to approval of the improvement plans.

14. Prior to approval of the improvement plans, Applicant shall prepare a pre-project water balance calculation for storm water runoff pursuant to the California Water Resources Control Board Order No. 2012-0006-DWQ, NPDES No. CA000002 for compliance with Post-Construction Standards for non-MS4 Phase I and Phase II agencies.

15. Prior to approval of the improvement plans, Applicant shall prepare a Dust Control Plan (DCP) and file the Plan with the San Joaquin Valley Air Pollution Control District for approval of construction activities for the project if required.

16. Prior to the issuance of any grading and encroachment permits, Applicant shall pay the permit fee, plan check and inspection fees, and furnish improvement securities pursuant to the City’s improvement standards, municipal code, ordinances, and California Subdivision Map Act.

17. Prior to the issuance of a building permit, Applicant shall pay all development impact fees as specified and pursuant to the City’s municipal code, ordinances, and resolutions. The fee assessment shall include all applicable fees for Public Facilities, Police, Fire Protection, Streets, Water, Sewer, Storm Drainage, Railroad Crossings and Parks. Fees shall be paid at the time of the issuance of each permit.

18. The proposed parcels shall be annexed to the applicable assessment districts including, but not limited to, the Landscape and Lighting Maintenance District and Community Facilities District for the City of San Joaquin for all required and applicable assessments, or, at the City’s discretion, Applicant will agree to form a new district for these assessments.

19. Provide utility services to each lot including electric power, gas, telephone, and cable television.

Construct all proposed utilities underground within the street rights of way or public utility easement.

20. Applicant to provide a landscape buffer between the street side and subdivision lots along Main Street.

21. Construct a split-face CMU block wall on Main Street to extend the length of the subdivision boundary.

22. Construct trail improvements along Elm Avenue and construct park improvements at Outlot of Parcel Map 2018-01 as required by the Deferment Agreement for the proposed parcels. 32 6

23. The existing and proposed rights of way and easements shown on the Vesting Tentative Map shall be preliminary until the Final Map is reviewed and approved by the City Engineer.

24. Applicant shall coordinate and obtain all required permits and approvals from James Irrigation District and any stakeholder agencies affected by the work.

Subdivision Public Improvements
Streets

25. Dedicate a 10-ft public utility/pedestrian easement for the north half of Main Street and construct street widening improvements pursuant to standards for a 100-ft Typical Street Section or as approved by the City Engineer. Roadway pavement shall be widened to ultimate street width within the project frontage and transitioned to existing pavement as required. Curb, gutter, sidewalk, landscaping, street lighting and other required street frontage improvements shall extend the length of the subdivision boundary. Construct all required frontage improvements per City standards or as approved by the City Engineer.

26. Dedicate a 10-ft public utility/pedestrian easement for the south half of Eight Street and construct full-width street improvements pursuant to standards for a 60-ft Typical Street Section or as approved by the City Engineer. Roadway improvements shall extend the length of the subdivision boundary and shall include, but not be limited to, pavement section, curb, gutter, sidewalk, curb ramps, driveways, cul-de-sacs, street lighting, landscaping, survey monuments, signage, and striping and shall conform to the City’s Improvement Standards.

27. Dedicate street right of way and public utility/pedestrian easement for Sedona Avenue and construct 2/3-width street improvements pursuant to standards for a 60-ft Typical Street Section or as approved by the City Engineer. Roadway improvements shall extend the length of the subdivision boundary and shall include, but not be limited to, pavement section, curb, gutter, sidewalk, curb ramps, driveways, cul-de-sacs, street lighting, landscaping, survey monuments, signage, and striping and shall conform to the City’s Improvement Standards.

28. Dedicate street right of way and public utility/pedestrian easement for Phoenix Avenue and Tempe Avenue and construct full-width street improvements pursuant to standards for a 60-ft Typical Street Section or as approved by the City Engineer. Roadway improvements shall include, but not be limited to, pavement section, curb, gutter, sidewalk, curb ramps, driveways, cul-de-sacs, street lighting, landscaping, survey monuments, signage, and striping and shall conform to the City’s Improvement Standards.

29. Dedicate property corner cutoff required to accommodate wheelchair ramps at curb returns and within the street right of way per the City’s Improvement Standards.

Water System

30. Construct water mains, fire hydrants, blowoffs, sampling stations, and lateral connections as necessary to serve each lot.

31. Water services shall be sized to meet domestic and fire protection demands and shall include shutoff valves, corporation stops, and water meters. Subdivider shall incorporate water recirculation for residential sprinkler system at the water service or onsite plumbing as applicable. 33 7

32. Construct minimum 6-inch water mains on City streets and looped as needed to support the proposed subdivision and approved by the City Engineer. Pipe sizes greater than the minimum shall be determined from hydraulic calculations and/or modeling studies, consistent with the existing network grid, or as recommended from the Water Master Plan.

33. Construct and/or extend water mains on Main Street, Eight Street, Phoenix Avenue, Tempe Avenue, and Sedona Avenue.

34. Extend the existing 12-inch water main on Main Street the length of the subdivision boundary.

35. Extend the existing 8-inch water main on Eight Street the length of the subdivision boundary.

Sewer System

36. Construct sewer lines, lift stations, manholes, and lateral connections as necessary to serve each lot.

Convey sanitary wastewater via a gravity flow system unless a lift station is required at points of connection due to topography restrictions.

37. Lateral connections shall include cleanouts and other required components per the City’s Improvement Standards.

38. Construct minimum 8-inch sewer mains on City streets unless approved otherwise by the City Engineer. Pipe sizes greater than the minimum shall be determined from hydraulic calculations and/or modeling studies, consistent with the existing network grid, or as recommended from the Sewer Master Plan.

39. Construct and/or extend sewer mains on Main Street, Eight Street, Phoenix Avenue, Tempe Avenue and Sedona Avenue.

40. Extend the existing 8-inch sewer main on Main Street the length of the subdivision boundary.

41. Extend the existing 8-inch sewer main on Eight Street the length of the subdivision boundary.

Storm Drainage

42. Construct storm drain lines, manholes, drain inlets, catch basins, detention basins, outfalls, and lift stations as necessary to serve each lot.

43. Construct storm sewers on City streets as determined from hydraulic calculations and/or modeling studies, consistent with the existing network grid, or as recommended from the Storm Drain Master Plan.

44. All runoff from the proposed City streets shall be contained within the public rights of way or easements and conveyed to a storm drain basin agreeable to the City and Applicant. Applicant shall discharge storm runoff to the City basin on northeast corner of California and 5th Street via the existing City storm sewers. Upgrade the pipe network and storm basin facilities as required to accommodate the additional storm water volume from the project site or demonstrate that these facilities have the adequate capacity to handle the existing flows plus project. 34 RESOLUTION NO. 2025-45

A RESOLUTION OF THE PLANNING COMMISSION OF

THE CITY OF SAN JOAQUIN, CALIFORNIA APPROVING

A THIRD AND FINAL EXTENSION OF TENTATIVE
TRACT MAP NO. 6152
WHEREAS, San Joaquin Properties LLC (“Developer”) submitted Tentative Tract Map No. 6152 to subdivide a parcel into fifty-five lots (“Project”); and WHEREAS, on October 5, 2021, the City Council of the City of San Joaquin conducted a duly noticed public hearing and approved TTM 6152 with conditions and WHEREAS, Developer requested a first extension of TTM 6152 (hereafter “Project”); and WHEREAS, on August 1, 2023, the Planning Commission approved the requested one year extension; and
WHEREAS, on September 3, 2024, the Planning Commission approved the second request for a one-year extension; and
WHEREAS, Developer requested a third and final extension of TTM 6152; and WHEREAS, on September 2, 2025, the Planning Commission of the City of San Joaquin conducted a duly noticed public hearing on the Project. At the hearing, all interested persons were given an opportunity to be heard; and
WHEREAS, the Planning Commission received and considered the staff report and all the information, evidence, and testimony presented in connection with this Project; and WHEREAS, the Planning Commission now desires to approve the request for an extension as stated herein.

NOW, THEREFORE, the Planning Commission of the City of San Joaquin finds, determines, and resolves as follows:

1. The Planning Commission finds that all of the facts set forth in the Recitals of this Resolution are true and correct and are incorporated herein by reference.

2. The Planning Commission hereby extends Tentative Tract Map No. 6152, for two years up to and including October 5, 2027.

3. The City Clerk shall certify the adoption of the Resolution.

4. This Resolution is effective upon adoption.
35 The forgoing resolution was adopted at a regular council meeting of the City Council of the City of San Joaquin the 2nd day of September 2025, and passed at said meeting with the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
___________________________
Adam Flores-Cornejo, Mayor
City of San Joaquin
ATTEST:
______________________________________
Alondra Bautista, City Clerk
City of San Joaquin
36 STAFF REPORT TO PLANNING COMMISSION
September 2, 2025
TO: Planning Commission of the City of San Joaquin
FROM: Elizabeth Cabrera, City Manager
SUBJECT: Extension for Tentative Tract Map No. 6361 for Future Development of the 32- Single-Family-Lot Subdivision of APN: 033-040-95S for Two Years.

Recommendation:

Recommend that the Planning Commission adopt Resolution No. 2025-46 approving the extension for Tentative Tract Map No. 6361.

Executive Summary
San Joaquin Properties, LLC submitted a Tentative Tract Map (TTM) Extension for future development of the 32-single-family-lot subdivision on APN: 033-260-95S. The current parcel is 7-acres, triangularly shaped, and located on the southwest corner of Main Street and Elm Avenue (See Exhibit A). The parcel is located within city limits, designated by the General Plan as Low Density Residential and currently zoned R-1. Extension of the tentative tract map would allow an additional year for development and approval of a Final Map to subdivide the parcel into 32 lots for future development of single-family homes, three internal residential streets, and trail and park improvements required by Parcel Map 18-01, as shown in Exhibit A of the resolution. These lots would be a minimum of 6,000 SF with an average of 6,548 SF. The property is not in a flood hazard zone.

State Law Consistency
California Government Code Section 66452.6(e) states that, “Upon application of the subdivider filed before the expiration of the approved or conditionally approved tentative map, the time at which the map expires pursuant to subdivision (a) may be extended by the legislative body or by an advisory agency authorized to approve or conditionally approve tentative maps for a period or periods not exceeding a total of six years.” The City Recently Amended San Joaquin Municipal Code section 153.029, which provides for the maximum time for extensions allowed by state law.

As a result, this TTM extension will expire on October 5, 2027, and will constitute the final extension permitted.

Per the San Joaquin Municipal Code, requests for extension may be considered by the Planning Commission.
1 37
CEQA Determination
This project has already been assessed per the California Environmental Quality Act (CEQA), an Addendum to the City’s General Plan EIR has been adopted for the project. The granting of the extension is an administrative process having no impact on the environment beyond that already physically assessed, and no modifications are being proposed to the project. As such, no further CEQA assessment is required.

City staff have reviewed the current conditions of approval and do not recommend any changes or additions to them.

Attachments:

A. Map
B. Conditions of Approval
C. Resolution Approving Extension
2 38
3 Attachement A: Tentative Subdivision Map No. 6361
39 Attachment B
Conditions of Approval for TTM No. 6361 (Existing)
Project Conditions of Approval:

Tentative Map Corrections for Final

1. Show and label a landscape buffer between street side and subdivision lots along Main Street.

2. Correct the orientation for the north arrow.

3. Revise the map to show all other applicable requirements under the Engineering Comments and Conditions of Approval below.

General

4. All minimum conditions of subdivision approval in the Subdivision Ordinance are included by reference.

5. The subdivision map shall comply with all provisions of the Subdivision Map Act.

6. All requirements from the Deferment Agreement executed as part of the Parcel Map 2018-01 for the development of the proposed parcels are included by reference.

7. Approval of the Vesting Tentative Map is subject to all required California Environmental Quality Act studies and corresponding mitigation measures as determined by the City Planner.

8. Prior to approval of the Final Map and recording thereof, Applicant shall:
a. Construct all public improvements or provide the required surety for the construction thereof for acceptance by the City Council.
b. All necessary dedications for rights of way and easements shall be provided to the City of San Joaquin, public utility companies, and other affected agencies.

9. Prior to approval of the Final Map, improvement plans for streets, utilities, drainage facilities, survey monuments, grading, erosion control, and other required improvements shall be submitted for the City Engineer’s approval.

10. Public improvements shall conform to the latest edition of the City of San Joaquin Improvement Standards and any modifications thereto approved by the City Engineer in place at the time of tentative map approval. Improvements shall conform to other City adopted documents including the General Plan, Water Master Plan, Sewer Master Plan and Storm Water Master Plan. The work shall comply with all applicable State, Federal, and local laws, and regulations.

11. A soils report prepared by a California registered geotechnical engineer shall be submitted to the City Engineer as part of the improvement plans. The soils report shall include recommendations for the structural sections for streets, parking lots, excavation, compaction, clearing, and grubbing requirements.

12. Prior to approval of the improvement plans, Applicant shall prepare a Storm Water Pollution Prevention Plan (SWPPP) for construction activities pursuant to the California Water Resources 4 40
Control Board Order No. 2009-0009-DWQ, NPDES No. CA000002. Prepare an Erosion Control Plan as part of the improvement plans for storm water and construction BMPs. Applicant shall provide a WDID number prior to approval of the improvement plans.

13. Prior to approval of the improvement plans, Applicant shall prepare a pre-project water balance calculation for storm water runoff pursuant to the California Water Resources Control Board Order No. 2012-0006-DWQ, NPDES No. CA000002 for compliance with Post-Construction Standards for non-MS4 Phase I and Phase II agencies.

14. Prior to approval of the improvement plans, Applicant shall prepare a Dust Control Plan (DCP) and file the Plan with the San Joaquin Valley Air Pollution Control District for approval of construction activities for the project if required.

15. Prior to the issuance of any grading and encroachment permits, Applicant shall pay the permit fee, plan check and inspection fees, and furnish improvement securities pursuant to the City’s improvement standards, municipal code, ordinances, and California Subdivision Map Act.

16. Prior to the issuance of a building permit, Applicant shall pay all development impact fees as specified and pursuant to the City’s municipal code, ordinances, and resolutions. The fee assessment shall include all applicable fees for Public Facilities, Police, Fire Protection, Streets, Water, Sewer, Storm Drainage, Railroad Crossings and Parks. Fees shall be paid at the time of the issuance of each permit.

17. The proposed parcels shall be annexed to the applicable assessment districts including, but not limited to, the Landscape and Lighting Maintenance District and Community Facilities District for the City of San Joaquin for all required and applicable assessments, or, at the City’s discretion, Applicant will agree to form a new district for these assessments.

18. Provide utility services to each lot including electric power, gas, telephone, and cable television.

Construct all proposed utilities underground within the street rights of way or public utility easement.

19. Applicant to provide a landscape buffer between the street side and subdivision lots along Main Street.

20. Construct a split-face CMU block wall on Main Street to extend the length of the subdivision boundary.

21. Construct trail improvements along Elm Avenue and construct park improvements at Outlot of Parcel Map 2018-01 as required by the Deferment Agreement for the proposed parcels.

22. The existing and proposed rights of way and easements shown on the Vesting Tentative Map shall be preliminary until the Final Map is reviewed and approved by the City Engineer.

23. Applicant shall coordinate and obtain all required permits and approvals from James Irrigation District and any stakeholder agencies affected by the work.

Subdivision Public Improvements
Streets

24. Dedicate a 10-ft public utility/pedestrian easement for the north half of Main Street and construct street widening improvements pursuant to standards for a 100-ft Typical Street Section or as 5 41
approved by the City Engineer. The easement dedication shall extend the length of the subdivision boundary. Roadway pavement shall be widened to ultimate street width within the subdivision boundary and Outlot frontage and transitioned to existing pavement as required. Curb, gutter, sidewalk, landscaping, street lighting and other required street frontage improvements shall extend the length of the subdivision boundary and Outlot frontage. Construct all required frontage improvements per City standards or as approved by the City Engineer.

25. Dedicate a 10-ft public utility/pedestrian easement for the south half of Prescott Avenue and construct full-width street improvements pursuant to standards for a 60-ft Typical Street Section or as approved by the City Engineer. Roadway improvements shall extend the length of the subdivision boundary and shall include, but not be limited to, pavement section, curb, gutter, sidewalk, curb ramps, driveways, cul-de-sacs, street lighting, landscaping, survey monuments, signage, and striping and shall conform to the City’s Improvement Standards.

26. Dedicate a 10-ft public utility/pedestrian easement for the west half of Park Avenue and construct full-width street improvements pursuant to standards for a 60-ft Typical Street Section or as approved by the City Engineer. Roadway improvements shall extend the length of the subdivision boundary and shall include, but not be limited to, pavement section, curb, gutter, sidewalk, curb ramps, driveways, cul-de-sacs, street lighting, landscaping, survey monuments, signage, and striping and shall conform to the City’s Improvement Standards.

27. Dedicate a 10-ft public utility/pedestrian easement for the east half of Sedona Avenue and construct 1/3-width street improvements pursuant to standards for a 60-ft Typical Street Section or as approved by the City Engineer. Roadway improvements shall extend the length of the subdivision boundary and shall include, but not be limited to, pavement section, curb, gutter, sidewalk, curb ramps, driveways, cul-de-sacs, street lighting, landscaping, survey monuments, signage, and striping and shall conform to the City’s Improvement Standards

28. Dedicate street right of way and public utility/pedestrian easement for Flagstaff Avenue and construct full-width street improvements pursuant to standards for a 60-ft Typical Street Section or as approved by the City Engineer. Roadway improvements shall include, but not be limited to, pavement section, curb, gutter, sidewalk, curb ramps, driveways, cul-de-sacs, street lighting, landscaping, survey monuments, signage, and striping and shall conform to the City’s Improvement Standards.

29. Dedicate property corner cutoff required to accommodate wheelchair ramps at curb returns and within the street right of way per the City’s Improvement Standards.

30. Construct street knuckle turns to the dimensions and curve lines as required per the City of San Joaquin’s Improvement Standards.

Water System

31. Construct water mains, fire hydrants, blowoffs, sampling stations, and lateral connections as necessary to serve each lot.

32. Water services shall be sized to meet domestic and fire protection demands and shall include shutoff valves, corporation stops, and water meters. Subdivider shall incorporate water recirculation for residential sprinkler system at the water service or onsite plumbing as applicable. 6 42

33. Construct minimum 6-inch water mains on City streets and looped as needed to support the proposed subdivision and approved by the City Engineer. Pipe sizes greater than the minimum shall be determined from hydraulic calculations and/or modeling studies, consistent with the existing network grid, or as recommended from the Water Master Plan.

34. Construct and/or extend water mains on Main Street, Prescott Avenue, Park Avenue, and Flagstaff Avenue.

35. Extend the existing 12-inch water main on Main Street the length of the subdivision boundary.

36. Extend the existing 8-inch water main on Prescott Avenue the length of the subdivision boundary.

Sewer System

37. Construct sewer lines, lift stations, manholes, and lateral connections as necessary to serve each lot.

Convey sanitary wastewater via a gravity flow system unless a lift station is required at points of connection due to topography restrictions.

38. Lateral connections shall include cleanouts and other required components per the City’s Improvement Standards.

39. Construct minimum 8-inch sewer mains on City streets unless approved otherwise by the City Engineer. Pipe sizes greater than the minimum shall be determined from hydraulic calculations and/or modeling studies, consistent with the existing network grid, or as recommended from the Sewer Master Plan.

40. Construct and/or extend sewer mains on Main Street, Prescott Avenue, Park Avenue and Flagstaff Avenue.

41. Extend the existing 8-inch sewer main on Main Street the length of the subdivision boundary.

42. Extend the existing 8-inch sewer main on Prescott Avenue the length of the subdivision boundary.

Storm Drainage

43. Construct storm drain lines, manholes, drain inlets, catch basins, detention basins, outfalls, and lift stations as necessary to serve each lot.

44. Construct storm sewers on City streets as determined from hydraulic calculations and/or modeling studies, consistent with the existing network grid, or as recommended from the Storm Drain Master Plan.

45. All runoff from the proposed City streets shall be contained within the public rights of way or easements and conveyed to a storm drain basin agreeable to the City and Applicant. Applicant shall discharge storm runoff to the City basin on northeast corner of California and 5th Street via the existing City storm sewers. Upgrade the pipe network and storm basin facilities as required to accommodate the additional storm water volume from the project site or demonstrate that these facilities have the adequate capacity to handle the existing flows plus project. 7 43
RESOLUTION NO. 2025-46

A RESOLUTION OF THE PLANNING COMMISSION OF

THE CITY OF SAN JOAQUIN, CALIFORNIA APPROVING
A SECOND EXTENSION OF TENTATIVE TRACT MAP NO.
6361
WHEREAS, San Joaquin Properties LLC (“Developer”) submitted Tentative Tract Map No. 6361 to subdivide a parcel into thirty-two lots (“Project”); and WHEREAS, on October 5, 2021, the City Council of the City of San Joaquin conducted a duly noticed public hearing and approved TTM 6361 with conditions; and WHEREAS, Developer requested a first extension of TTM 6361 (hereafter “Project”); and WHEREAS, on August 1, 2023, the Planning Commission approved the requested one-year extension; and
WHEREAS, Developer requested a second extension of TTM 6361; and WHEREAS, on September 3, 2024, the Planning Commission approved the second request for a one-year extension; and
WHEREAS, Developer requested a third and final extension of TTM 6361; and WHEREAS, on September 2, 2025, the Planning Commission of the City of San Joaquin conducted a duly noticed public hearing on the Project. At the hearing, all interested persons were given an opportunity to be heard; and
WHEREAS, the Planning Commission received and considered the staff report and all the information, evidence, and testimony presented in connection with this Project; and WHEREAS, the Planning Commission now desires to approve the request for an extension as stated here in.

NOW, THEREFORE, the Planning Commission of the City of San Joaquin finds, determines, and resolves as follows:

1. The Planning Commission finds that all of the facts set forth in the Recitals of this Resolution are true and correct and are incorporated herein by reference.

2. The Planning Commission hereby extends Tentative Tract Map No. 6361, for two years up to and including October 5, 2027.

3. The City Clerk shall certify the adoption of the Resolution.

4. This Resolution is effective upon adoption.
8 44
The forgoing resolution was adopted at a regular council meeting of the City Council of the City of San Joaquin the 2nd day of September 2025, and passed at said meeting with the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
___________________________
Adam Flores-Cornejo, Mayor
City of San Joaquin
ATTEST:
______________________________________
Alondra Bautista, City Clerk
City of San Joaquin
9 45

STAFF REPORT TO COUNCIL
August 27, 2025
TO: Mayor and Council
FROM: Elizabeth Cabrera, City Manager
SUBJECT: Consideration of Agreements with California Youth Outreach (CYO) Relating to Gang Prevention & Intervention Services
Recommendation
Council to adopt Resolution No. 2025-47 a Resolution of the City Council of the City of San Joaquin Approving: (1) an Agreement with California Youth Outreach (CYO) for Gang Prevention and Intervention Program Services and (2) Amendment No. 1 to Agreement Between the City of San Joaquin and California Youth Outreach for the Use of City Facilities for Gang Prevention and Youth Outreach Programs.

Executive Summary
For City Council consideration and adoption is Resolution No. 2025-47 approving two agreements with California Youth Outreach (CYO): a new agreement with CYO for providing the gang prevention and intervention services through June 30, 2026 and approval of an extension to the Facility Use Agreement through July 31, 2026.

CYO currently has an agreement for providing gang prevention and intervention services to San Joaquin youth. That agreement is funded by Housing Community Development, Community Development Block Grant (CDBG) and expires on August 31, 2025. The City and CYO also have a Facility Use Agreement whereby CYO uses a facility at 22058 Railroad Street, Ste. C, San Joaquin, CA 93660 to provide its services. That agreement expires in January.

This agreement will be funded by State funds awarded to the City by Board of State and Community Corrections (BSCC) per the Budget Act of 2021. The City is already in receipt of these funds.

Background
The City of San Joaquin has been a recipient of two funding sources that were to be utilized to fund these agreements. Board of State and Community Corrections (BSCC) per the Budget Act of 2021 awarded the City $2Million of which $500K was allocated by City Council in December 2021 to Gang Prevention & Intervention activities. Additionally, the City was a recipient of $500K through CDBG for service delivery of Gang Prevention and Intervention and enhancement of recreation services.

Program services will be provided to youth, ages 12-18, and their families who reside in the City of San Joaquin (and surrounding areas). The client profile includes Gang-Impacted Youth (Middle 46 REPORT TO CITY COUNCIL

Page 2 ends

& High School Students), At-Risk (Elementary School Aged Siblings), and Parents/community members. Identifying the program participants will be a collaboration between the City of San Joaquin, Golden Plains Unified School District and Fresno County Sheriff Department. CYO will work with School Resource Officer to identify students that are exhibiting specific behaviors that may jeopardize a student’s ability to attain academic success and high school graduation (i.e. truant or delinquent behaviors). Referrals may also be made by parents and other community members.

Program participants can also select to self-enroll, in addition to being referred by the school district or the sheriff’s department.
47 RESOLUTION NO. 2025-47

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN

JOAQUIN APPROVING AGREEMENT WITH CALIFORNIA YOUTH

OUTREACH FOR GANG PREVENTION AND INTERVENTION
PROGRAM SERVICES AND APPROVING AMENDMENT NO. 1 TO

AGREEMENT BETWEEN THE CITY OF SAN JOAQUIN AND

CALIFORNIA YOUTH OUTREACH FOR THE USE OF CITY

FACILITIES FOR GANG PREVENTION AND YOUTH OUTREACH

PROGRAMS
WHEREAS, the City Council of the City of San Joaquin has the authority to approve expenditures necessary to ensure the health and safety of the community; and WHEREAS, the City Council was able to secure funding that will allow the City of San Joaquin to have a gang prevention and intervention program; and WHEREAS, the City has received Public Safety Regional Support grant funding, a portion of which the City wishes to allocate to Gang Prevention and Intervention Programs; and WHEREAS, the City is in need of specialized services provided by an agency that can work with youth and young adults to be able to adequately manage the aforementioned program; and
WHEREAS, the City wishes to engage CYO in the fulfilling of this niche purpose, for the health and safety of its community; and
WHEREAS, on August 9, 2022 the City approved an agreement with CYO for aforementioned services and agreement expired August 31, 2025; and WHEREAS, the City and CYO entered an agreement on January 9, 2023, for CYO’s use of a facility at 22058 Railroad Street, Ste. C in San Joaquin for the gang prevention and youth outreach program purposes which expires on January 8, 2026; and WHEREAS, the City would like to continue services through the current school year terminating services June 30, 2026.

NOW THEREFORE, BE IT RESOLVED by the City Council of the City of San Joaquin as follows:

1. The foregoing recitals are true and correct and incorporated by reference.

2. The Council approves the agreement with CYO attached as Exhibit A and incorporated by reference.
48 3. The Council approves the Facility Use Agreement with CYO attached as Exhibit B and incorporated by reference.

4. The City Manager is authorized to execute the agreements.

5. This resolution is effective upon adoption.

The foregoing resolution was adopted at a regular meeting of the City Council of the City of San Joaquin the 2nd day of September, 2025 and passed at said meeting with the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

Adam Cornejo, Mayor
ATTEST:
_______________________________
Alondra Bautista, City Clerk
49

Page 1 ends

EXHIBIT A

AGREEMENT BETWEEN THE CITY OF SAN JOAQUIN

AND CALIFORNIA YOUTH OUTREACH FOR A

GANG PREVENTION AND INTERVENTION YOUTH OUTREACH PROGRAM This Agreement for A Gant Prevention and Intervention Youth Outreach Program (“Agreement”), is entered this 2nd day of September 2025, by and between the City of San Joaquin, a municipal corporation (herein called the “City”) and California Youth Outreach, a California non-profit 501(C)(3), (herein called the “Contractor” or “CYO”).

WHEREAS, the City has received Public Safety Regional Support grant funding, a portion of which the City wishes to allocate to Gang Prevention and Intervention Programs; and WHEREAS, the City is in need of specialized services provided by an agency that can work with youth and young adults to be able to adequately manage the aforementioned program; and WHEREAS, the City wishes to engage CYO in the fulfilling of this niche purpose, for the health and safety of its community; and
WHEREAS, CYO wishes to provide the services set forth in this Agreement.

NOW, THEREFORE, it is agreed by and between the Parties as follows:

I. FUNDING AVAILABILITY AND USE
A. Contingent on funding
The terms of this Agreement are valid and enforceable only to the extent funds continue to be made available, which funding may come from various sources, including Local, State, Federal, or Private funding.

B. Limitation on Use of Funds
Funds from the City shall be used by the Contractor only for the activities described in this Agreement and any properly executed amendment thereto. Funds found to have been expended improperly or for which sufficient documentation is not available shall be repaid by the Contractor to the City.

II. SCOPE OF SERVICE
A. Activities
The Contractor will be responsible for managing a gang prevention and youth outreach program, in a manner satisfactory to the City. Such a program may include, but is not prescribed or limited to, the following activities:
• Enrollment of youth into consistently scheduled programs; • Scheduled exclusive use of the Leo Cantu Community Center or other City Facilities for group activities;
50

Page 2 ends

• Presentations, Discussions, and other social events focusing on Gang Education and Intervention, including working with parents;
• Drop-in hours for participants to interact in a non-structured environment; • Sports, games, and other engaging activities;
• Other activities as deemed appropriate by the City or CYO.

B. Location of Activities
CYO services shall be provided at 22058 Railroad Street Suite C pursuant to the Agreement Between the City of San Joaquin and California Youth Outreach for the Use of City Facilities for Gang Prevention and Youth Outreach Programs
III. TIME OF PERFORMANCE
The term of this Agreement shall commence on September 1, 2025 and terminate June 30, 2026, unless terminated earlier pursuant to Section VII (F) of this Agreement.

IV. BUDGET
The Contractor shall track and provide any documentation necessary to ensure the appropriate use of funding, including providing monthly reports of all Public Safety Regional Support and other City Funds expensed. Additional reporting may be requested of Contractor by City and shall be done in writing.

The budget amount for this Program within the term of this Agreement shall not exceed $90,626. All qualifying expenses shall be reimbursed to Contractor based on Section V below.

Any amendments to the budget must be requested in writing by both the City and Contractor.

V. PAYMENT
All qualifying expenses incurred by the Contractor shall be granted on a reimbursement basis, via a monthly expense report provided by Contractor on a form acceptable to the City.

The total of all reimbursements for monthly ongoing services, excluding the first two months in which the immediate disbursement referenced above will affect the total, shall not exceed $10,000 per month, for the duration in which the Contractor continues to provide services under this Agreement.

VI. NOTICES
Notices required by this Agreement shall be in writing and delivered via mail (postage prepaid), commercial courier, or personal delivery or sent by facsimile or other electronic means such as email. Any notice delivered or sent as aforesaid shall be effective on the date of delivery or sending. All notices and other written communications under this Agreement shall be addressed to the individuals in the capacities indicated below, unless otherwise modified by subsequent written notice.

Communication and details concerning this contract shall be directed to the following contract representatives:
51

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City: Contractor:

City of San Joaquin California Youth Outreach
Attn: City Manager Attn: Christina Yee, Executive Director 21900 Colorado Avenue P.O. Box 8671
San Joaquin, CA 93660 Fresno, CA 93747
(559) 693-4311 (559) 213-6547
VII. GENERAL CONDITIONS
A. General Compliance
The Contractor agrees to use all funding provided in compliance with the spirit and intent of the provisions by which these funds were provided to the City, (Senate Bill 170, Chapter 240, Statutes of 2021, Control Section 19.56[e][227]).

B. Independent Contractor
For the purposes of this Agreement, “Contractor” shall be deemed to include not only Contractor, but also any agent or employee of Contractor. Contractor acknowledges and agrees that at all times, Contractor or any agent or employee of Contractor shall be deemed at all times to be an independent contractor and is wholly responsible for the manner in which it performs the services and work requested by City under this Agreement. Contractor, its agents, and employees will not represent or hold themselves out to be employees of the City at any time. Contractor or any agent or employee of Contractor shall not have employee status with City, not be entitled to participate in any plans, arrangements, or distributions by City pertaining to or in connection with any retirement, health or other benefits that City may offer its employees. Contractor or any agent or employee of Contractor is liable for the acts and omissions of itself, its employees, and its agents. Contractor shall be responsible for all obligations and payments, whether imposed by federal, state, or local laws, including, but not limited to, FICA, income tax withholdings, unemployment compensation, insurance, and other similar responsibilities related to Contractor’s performing services and work, or any agent or employee of Contractor providing same. Nothing in this Agreement shall be construed as creating an employment or agency relationship between City and Contractor or any agent or employee of Contractor. Any terms in this Agreement referring to direction from City shall be construed as providing for direction as to policy and the result of Contractor’s work only, and not as to the means by which such a result is obtained. City does not retain the right to control the means or the method by which Contractor performs work under this Agreement.

C. Hold Harmless
CYO shall hold harmless, defend and indemnify the City from any and all claims, actions, suits, charges and judgments whatsoever that arise out of the Contractor’s performance or nonperformance of the services or subject matter called for in this Agreement.
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D. Insurance & Bonding
The Contractor shall maintain insurance coverage as contained herein and as further detailed in “Exhibit A” of this agreement.

1. Commercial General Liability
a. Contractor shall maintain commercial general liability insurance with coverage at least as broad as Insurance Services Office form CG 00 01, in an amount not less than two million dollars ($2,000,000) per occurrence for bodily injury, personal injury, and property damage, including without limitation, blanket contractual liability. A general aggregate limit shall apply separately to this project/location and shall be twice the required occurrence limit, as contained in “Exhibit A” herein. Contractor’s general liability policies shall be primary and shall not seek contribution from the City’s coverage, and be endorsed using Insurance Services Office form CG 20 10 (or equivalent) to provide that City and its officers, officials, employees, volunteers, and agents shall be additional insureds under such policies. b. Any failure to comply with reporting provisions of the policies by Contractor shall not affect coverage provided the City.
c. Coverage shall state that Contractor insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer’s liability.
d. Coverage shall contain a waiver of subrogation in favor of the City.

2. Business Automobile Liability
a. Contractor shall provide auto liability coverage, when applicable, for owned, nonowned, and hired autos using ISO Business Auto Coverage form CA 00 01 (or equivalent) with a limit of no less than two million dollars ($2,000,000) per accident.

3. Workers’ Compensation and Employers’ Liability
a. Contractor shall maintain Workers’ Compensation Insurance and Employer’s Liability Insurance with limits of at least one million dollars ($1,000,000). Contractor shall submit to City, along with the certificate of insurance, a waiver of subrogation endorsement in favor of City, its officers, officials, agents, employees, and volunteers.

4. All Coverages
a. Each insurance policy required by the agreement shall be endorsed to state that coverage shall not be suspended, voided, cancelled, or reduced in limits except after thirty (30) days' prior written notice has been given to the City, except that ten (10) days’ prior written notice shall apply in the event of cancellation for nonpayment of premium.
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b. All self-insurance, self-insured retentions, and deductibles must be declared and approved by the City.
c. Evidence of Insurance - Prior to commencement of work, the Contractor shall furnish the City with certificates, additional insured endorsements, and waivers of subrogation evidencing compliance with the insurance requirements above. The Contractor must agree to provide complete, certified copies of all required insurance policies if requested by the City.
d. Acceptability of Insurers - Insurance shall be placed with insurers admitted in the State of California and with an AM Best rating of A- VII or higher.

E. Amendments
The City or Contractor may propose an amendment to this Agreement at any time provided that such amendments make specific reference to this Agreement, and are executed in writing, signed by a duly authorized representative of each organization, and approved by the City Council. Such amendments shall not invalidate this Agreement, nor relieve or release the City or Contractor from its obligations under this Agreement.

The City may, in its discretion, amend this Agreement to conform with Federal, state or local governmental guidelines, policies and available funding amounts, or for other reasons. If such amendments result in a change in the funding, the scope of services, or schedule of the activities to be undertaken as part of this Agreement, such modifications will be incorporated only by written amendment signed by both the City and CYO.

F. Suspension or Termination
The City or Contractor may terminate this Agreement for any reason, with or without cause, by providing a 30-day notice of intent to terminate to the other party. The City may suspend this Agreement for any reason by providing a 10-day notice.

VIII. SEVERABILITY
If any provision of this Agreement is held invalid, the remainder of the Agreement shall not be affected thereby and all other parts of this Agreement shall nevertheless be in full force and effect.

IX. SECTION HEADINGS AND SUBHEADINGS
The section headings and subheadings contained in this Agreement are included for convenience only and shall not limit or otherwise affect the terms of this Agreement.

X. WAIVER
The City’s failure to act with respect to a breach by the Contractor does not waive its right to act with respect to subsequent or similar breaches. The failure of the City to exercise or enforce any right or provision shall not constitute a waiver of such right or provision. 54

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XI. ENTIRE AGREEMENT
This Agreement constitutes the entire agreement between the City and the Contractor for the use of funds received under this Agreement and it supersedes all prior or contemporaneous communications and proposals, whether electronic, oral, or written between the City and the Contractor with respect to this Agreement.

IN WITNESS WHEREOF, the Parties have executed this contract as of the date set forth below.

City of San Joaquin California Youth Outreach

Elizabeth Cabrera, City Manager Christina Yee, Executive Director

Date: ________________________ Contractor’s
Federal I.D. #
Attest:
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EXHIBIT “A” INSURANCE REQUIREMENTS

CONTRACTOR AT THEIR SOLE EXPENSE, SHALL FOR THE TERM OF THE CONTRACT

OBTAIN AND MAINTAIN INSURANCE IN THE AMOUNTS FOR THE COVERAGE SPECIFIED BELOW, AFFORDED BY COMPANIES WITH AM BEST’S KEY RATING OF AVII, OR HIGHER, LICENSED OR AUTHORIZED TO TRANSACT INSURANCE BUSINESS IN THE STATE OF CALIFORNIA.

AWARD IS CONTINGENT ON COMPLIANCE WITH CITY’S INSURANCE

REQUIREMENTS, AS SPECIFIED, BELOW
Workers’ Compensation General Liability Auto Liability
Statutory
Employer’s Liability $1,000,000
$2,000,000 per occurrence
$4,000,000
general aggregate
$2,000,000
Combined Single Limit

CONTRACTOR, AT ITS SOLE COST AND EXPENSE, SHALL OBTAIN AND MAINTAIN, IN

FULL FORCE AND EFFECT THROUGHOUT THE ENTIRE TERM OF ANY RESULTANT

AGREEMENT, THE INSURANCE COVERAGE HEREIN DESCRIBED, INSURING NOT ONLY

SUBCONTRACTOR AND ITS SUBCONSULTANTS, IF ANY, BUT ALSO, WITH THE EXCEPTION OF WORKERS’ COMPENSATION, EMPLOYER’S LIABILITY AND

PROFESSIONAL INSURANCE, NAMING AS ADDITIONAL INSUREDS CITY, ITS OFFICIALS, OFFICERS, AGENTS, EMPLOYEES, AND VOLUNTEERS.
56 AMENDMENT NO. 1 TO AGREEMENT BETWEEN THE

CITY OF SAN JOAQUIN AND CALIFORNIA YOUTH

OUTREACH FOR THE USE OF CITY FACILITIES FOR

GANG PREVENTION AND YOUTH OUTREACH

PROGRAMS
This Amendment No. 1 to Agreement Between the City of San Joaquin and California Youth Outreach for the Use of City Facilities for Gang Prevention and Youth Outreach Programs (Amendment No. 1) is made by and between the CITY OF SAN JOAQUIN (“City”) and California Youth Outreach (“CYO”).

RECITALS
A. The City owns property at 22058 Railroad Street Suite C, San Joaquin, California 93660 hereafter “FACILITY.”
B. The City and CYO entered an agreement on January 9, 2023, for CYO’s use of FACILITY for gang prevention and youth outreach program purposes which expires on January 8, 2026.

C. The City and CYO desire to extend the Agreement to allow CYO to continue to offer gang prevention and youth outreach program services at FACILITY.

AGREEMENT
Based on the above-referenced recitals which are made part of this Amendment No. 1, the City and CYO agree as follows:

SECTION 1. Section 3 of the Agreement which is titled “Term and Termination” is amended by extending the term of the Agreement to July 31, 2026. Either party may terminate the Agreement upon written thirty (30) days’ notice.

SECTION 2. Except as amended by this Amendment No. 1, all other terms and conditions of Agreement Between the City of San Joaquin and California Youth Outreach for the Use of City Facilities for Gang Prevention and Youth Outreach Programs shall remain in full force and effect. (Signatures on Following Page)
57 IN WITNESS WHEREOF, the parties hereto have executed this Amendment No. 1 to Agreement Between the City of San Joaquin and California Youth Outreach for the Use of City Facilities for Gang Prevention and Youth Outreach Programs as set forth below.

CITY OF SAN JOAQUIN
__________________________________
Elizabeth Cabrera, City Manager
Date: ____________________________
ATTEST:
__________________________________
Alondra Bautista, City Clerk
California Youth Outreach
____________________________________
Christina Yee, Executive Director
Date: ______________________________
58 STAFF REPORT TO COUNCIL
August 27, 2025
TO: Mayor and Council
FROM: Elizabeth Cabrera, City Manager
SUBJECT: Council Consideration of Contract with Patricia Barboza for Financial Services.

Recommendation
Council adopt Resolution 2025-48 A Resolution Approving a Contract with Patricia Barboza for Year-End and Financial Reporting Services and Authorizing the City Manager to Execute.

Executive Summary
Staff is requesting Council adopt a resolution authorizing the City Manager to execute a contract with Patricia Barboza for end of the year financial services. Services provided by Ms. Barboza would help the City get caught up with past audits and financial statements through fiscal year 2024-25.

Background
The City of San Joaquin has experienced various indicators of growth in the past couple of years.

Increased housing projects, new sources of funding via Covid-19 and other grants, and significant additions or repairs to our water infrastructure. With all of this comes an increased demand for services, including reporting, accounting, and other responsibilities that increase staff workloads.

Increased regulatory and statutory requirements from the State of California and Federal Government, including due to Covid-19, provide an opportunity for the City to improve its processes. The time-sensitive nature of the demands of managing a city’s finances has prompted staff to bring forth a recommendation to hire an experienced professional contractor.

The contract calls for an hourly agreement, with an hourly rate of $90. The term of the contract would cover three fiscal years, beginning with the work that needs to be done to close fiscal year 2024-2025.

Because the City has not yet filled the Assistant City Manager position, the contracting of the services from Patricia Barboza will not increase the overall budget for fiscal year 25-26. 59 RESOLUTION NO. 2025-48

A RESOLUTION OF THE CITY COUNCIL OF THE

CITY OF SAN JOAQUIN APPROVING CONTRACT WITH PATRICIA BARBOZA

FOR YEAR-END AND FINANCIAL REPORTING SERVICES AND AUTHORIZING THE CITY MANAGER TO EXECUTE.

WHEREAS, staff has a need for services to perform year-end and financial reporting for the City of San Joaquin; and
WHEREAS, staff has determined that Patricia Barboza is the best qualified as she has previously worked for the City as a Finance Manager; and WHEREAS, will be offering her services at $90.00 per hour; and WHEREAS, the Agreement will stay in effect until the completion of the 2024-25 Fiscal Audit.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of San Joaquin as follows:

1. The foregoing recitals are true and correct and incorporated by reference.

2. The Council approves the agreement with Patricia Barboza attached hereto as Exhibit A and incorporated by reference.

3. The City Manager is authorized to execute the agreement.

4. This resolution is effective upon adoption.

The foregoing resolution was adopted at a regular meeting of the City Council of the City of San Joaquin the 2nd day of September, 2025 and passed at said meeting with the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

Adam Cornejo, Mayor
ATTEST:
_______________________________
Alondra Bautista, City Clerk
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CONSULTANT SERVICES AGREEMENT

BETWEEN THE CITY OF SAN JOAQUIN AND PATRICIA BARBOZA
This Agreement (“Agreement”) is made and entered into this 2nd day of September 2025, (“Effective Date”) by and between the CITY OF SAN JOAQUIN, a municipal corporation, hereinafter referred to as "City", and Patricia Barboza, hereinafter referred to as "Consultant".

RECITALS
WHEREAS, the City is in need of fiscal year financial reconciliation services (“Services”); and WHEREAS, Consultant is qualified to perform the Services required by the City as set forth under this Agreement; and
WHEREAS, City wishes to contract with Consultant for the Services.

AGREEMENT
NOW, THEREFORE, the City and Consultant incorporate the foregoing recitals and agree to abide by the terms set forth in this Agreement, as follows:

1. OBLIGATIONS OF THE CONSULTANT: Consultant will perform the following services related to year-end and financial reconciliation activities covering Fiscal Years 2022- 2023, 2023-2024, and 2024-2025. Total hours worked in each fiscal year of the Agreement shall not exceed 960 hours. Services to be provided include but are not limited to:

A. Review and adjustment to the City’s general ledger in preparation for the closing of each year;
B. Preparation of documents to be utilized to assist the City auditors; C. Preparation of a draft financial statement (CAFR) for each fiscal year end; D. Assist the City’s independent auditor with any needs they may have during their review;
E. Preparation and submittal of annual reports due to various regulatory agencies; F. Training of finance staff; and
G. Time to time inquiries on financial matters.

2. OBLIGATIONS OF THE CITY:

A. City shall provide all information duly requested and necessary to the completion of Consultant’s work as outlined in Section 1 above.

B. City shall promptly pay all invoices submitted by the Consultant for work actually completed.
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3. TERM: The term of this Agreement shall commence on the effective date of this Agreement and terminate upon the completion of the services described in Section 1 for Fiscal Year 2024-2025 unless terminated earlier pursuant to Section 4 of this Agreement.

4. TERMINATION:

A. Termination for Cause, Including Breach of Contract: Both Consultant and City may terminate this Agreement for failure to meet respective obligations as contained in this Agreement.

B. Termination for any other reason, including without cause: Both the Consultant and City may terminate this Agreement with 30-day written notice.

In no event shall any payment by the City constitute a waiver by the City of any breach of this Agreement or any default which may then exist on the part of the Consultant. Any such payment shall not impair or prejudice any remedy available to the City with respect to the breach or default.

5. COMPENSATION/INVOICING: City agrees to pay Consultant, and Consultant agrees to receive as compensation hereunder $90 per hour for services rendered.

Consultant shall submit an invoice specifying the hours worked and services provided in the preceding month to the attention of the City Manager at City of San Joaquin, PO Box 758, San Joaquin, CA 93660 or electronically to e-mail address Elizabeth Cabrera [email protected], or to another designated recipient, as determined and communicated to Consultant by the City. If Consultant should fail to comply with any provision of the Agreement, City shall be relieved of its obligations for further compensation.

6. INDEPENDENT CONTRACTOR STATUS: For the purposes of this Agreement, “Consultant” shall be deemed to include not only Consultant, but also any agent or employee of Consultant. Consultant acknowledges and agrees that at all times, Consultant or any agent or employee of Consultant shall be deemed at all times to be an independent contractor and is wholly responsible for the manner in which it performs the services and work requested by City under this Agreement. Consultant, its agents, and employees will not represent or hold themselves out to be employees of the City at any time. Consultant or any agent or employee of Consultant shall not have employee status with City, not be entitled to participate in any plans, arrangements, or distributions by City pertaining to or in connection with any CalPERS retirement, health or other benefits that City may offer its employees. Consultant or any agent or employee of Consultant is liable for the acts and omissions of itself, its employees, and its agents. Consultant shall be responsible for all obligations and payments, whether imposed by federal, state, or local laws, including, but not limited to, FICA, income tax withholdings, unemployment compensation, insurance, and other similar responsibilities related to Consultant’s performing services and work, or any agent or employee of Consultant providing same. Nothing in this Agreement shall be construed as creating an employment or agency relationship between City and Consultant or any agent or employee of Consultant. Any terms in this Agreement referring to direction from City shall be construed as providing for direction as to policy and the result of Consultant’s work only, and not as to the means by which such a result is obtained. 62 3

7. RECORDS AND CONFIDENTIAL INFORMATION. Any reports, information, or other data prepared or assembled by Consultant pursuant to this Agreement shall not be made available to any individual or organization by Consultant without the prior written approval of the General Manager. During the term of this Agreement, and thereafter, Consultant shall not, without the prior written consent of City , disclose to anyone any Confidential Information. The term Confidential Information for the purposes of this Agreement shall include all proprietary and confidential information of City , including but not limited to business plans, marketing plans, financial information, materials, compilations, personnel data, documents, instruments, and other information disclosed or submitted, orally, in writing, or by any other medium or media. All Confidential Information shall be and remain confidential and proprietary to City.

Any and all writings and documents prepared or provided by CONSULTANT pursuant to this Agreement are the property of City at the time of preparation and shall be turned over to City upon expiration or termination of the Agreement. Consultant shall not permit the reproduction or use thereof by any other person except as otherwise expressly provided herein.

8. MODIFICATION: This Agreement may be modified from time to time by the written consent of all the parties.

9. NON-ASSIGNMENT: Neither party shall assign, transfer or sub-contract this Agreement nor their rights or duties under this Agreement without the prior written consent of the other party.

10. HOLD HARMLESS: Consultant agrees to indemnify, hold harmless, and defend the City, its officers, agents, and employees from any and all costs and expenses (including attorney's fees and costs), damages, liabilities, claims, and losses occurring or resulting to City in connection with the performance, or failure to perform, by Consultant, its officers, agents, or employees under this Agreement, and from any and all costs and expenses (including attorney's fees and costs), damages, liabilities, claims, and losses occurring or resulting to any person, firm, or corporation who may be injured or damaged by the performance, or failure to perform, of Consultant, its officers, agents, or employees under this Agreement.

11. NON-DISCRIMINATION: During the performance of this Agreement, Consultant shall not unlawfully discriminate against any employee or applicant for employment, or recipient of services, because of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, military status or veteran status pursuant to all applicable State of California and Federal statutes and regulations.

12. CONFLICT OF INTEREST: No officer, employee or agent of the City who exercises and function or responsibility for planning and carrying out of the services provided under this Agreement shall have any direct or indirect personal financial interest in this Agreement. In addition, no employee of the City shall be employed by the Consultant under this Agreement to fulfill any contractual obligations with the City. City and Consultant shall comply with all Federal, State of California and local conflict of interest laws, statues and regulations, which shall be applicable to all parties and beneficiaries under this Agreement and any officer, employee or agent of the CITY.
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13. NOTICES: The persons and their addresses having authority to give and receive notices under this Agreement include the following:

CONSULTANT CITY
Patrica Barboza City of San Joaquin
17136 La Canada Rd City Manager
Madera, Ca 93636 Elizabeth Cabrera
PO Box 758
San Joaquin, CA 93660

All notices between the City and Consultant provided for or permitted under this Agreement must be in writing and delivered either by personal service, by first-class United States mail, by an overnight commercial courier service, or by telephonic facsimile transmission. A notice delivered by personal service is effective upon service to the recipient. For all claims arising out of or related to this Agreement, nothing in this section establishes, waives, or modifies any claims presentation requirements or procedures provided by law, including but not limited to the Government Claims Act (Division 3.6 of Title 1 of the Government Code, beginning with section 810).

14. GOVERNING LAW: Venue for any action arising out of or related to this Agreement shall only be in Fresno County, California.

The rights and obligations of the parties and all interpretation and performance of this Agreement shall be governed in all respects by the laws of the State of California.

15. ENTIRE AGREEMENT: This Agreement constitutes the entire agreement between the Consultant and City with respect to the subject matter hereof and supersedes all previous Agreement negotiations, proposals, commitments, writings, advertisements, publications, and understanding of any nature whatsoever unless expressly included in this Agreement.

15. COMPLIANCE WITH ALL LAWS: Consultant shall be familiar with and shall comply with all City, State, and Federal laws and regulations applicable to the work to be performed under this Agreement. In providing the services required under this Agreement, Consultant shall at all times comply with all applicable laws, regulations, and resolutions of the United States, the State of California, and the City of San Joaquin now in force and as they may be enacted, issued, or amended during the term of this Agreement.

15. EXECUTION IN COUNTERPARTS. This Agreement may be executed in counterparts such that the signatures may appear on separate signature pages. A copy or an original, with all signatures appended together, shall be deemed a fully executed Agreement.

IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the day and year first hereinabove written.
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CONSULTANT CITY OF SAN JOAQUIN
______________________________ _________________________ Patricia Barboza Elizabeth Cabrera
City Manager
Date: ________________________ Date: ____________________ 65

San Joaquin City CouncilSeptember 2, 2025

San Joaquin City Council
September 2, 2025