SAN JOAQUIN CITY COUNCIL REGULAR MEETING
SAN JOAQUIN COUNCIL CHAMBERS
21991 COLORADO AVE (A)
SAN JOAQUIN, CA
TUESDAY, NOVEMBER 4, 2025
6:00 P.M.
MEMBERS OF THE COUNCIL WILL BE IN ATTENDANCE AT THE MEETING.
MEMBERS OF THE PUBLIC MAY ATTEND AND PARTICIPATE IN THIS MEETING
IN PERSON OR BY ZOOM OR SUBMIT WRITTEN COMMENTS AT CITY HALL OR BY EMAIL PRIOR TO THE MEETING AT [email protected].
ZOOM INFORMATION:
https://us02web.zoom.us/j/87433677623?pwd=cMt1OaQrb8DkmABxgC4kXQawoG6tpc.1 MEETING ID: 874 3367 7623
PASSCODE: 728587
TELEPHONE NUMBER: 1-669- 444-9171
The City Council welcomes you. All attendees are advised that pagers, cell phones, and any other communication devices should be powered off upon entering the Council meeting.
The City Council may consider and act on an agenda item in any order it deems appropriate. Actual timed items may be heard later but not before the time set on agenda. Persons interested in an item listed on the agenda are advised to be present throughout the meeting to ensure their presence when the item is called.
For each agenda item considered by the Council there will first be a staff presentation followed by a presentation from the involved individuals. Public comments from those in attendance will then be taken. All public comments will be limited to three minutes per person.
LEVINE ACT CONTRIBUTION PROHIBITIONS AND MANDATORY DISCLOSURE.
The Political Reform Act in Govt Code Section 84308 restricts campaign contributions over $500 to a decision-making public official from a party or participant or their agent in a proceeding involving a contract, license, permit or entitlement for use. The Act requires disclosure of the contribution and recusal where a decision-maker has received $500 or more from a party or participant to a proceeding in the prior 12 months.
A Council Member’s disclosure should be made when the agenda item is called and must include the name of the party, participant, or agent, and any other person making the contribution, the name of the recipient, the amount of the contribution, and the date the contribution was made. ______________________________________________________________ 21900 Colorado Avenue, P.O. Box 758, San Joaquin, CA 93660 (559) 693-4311, (559) 693-2193 (fax), www.cityofsanjoaquin.org CONFLICT OF INTEREST DISCLOSURES AND RECUSAL. City Council Members with a conflict of interest under the Political Reform Act are required to make disclosure when the item is called and recuse themselves
1. CALL TO ORDER – PLEDGE OF ALLEGIANCE – ROLL CALL
Adam Flores-Cornejo Mayor
Martha Mejia Mayor Pro Tem
Cristina Covarrubia Councilmember
Abel Lua Councilmember
Rosa M. Ramirez Councilmember
2. APPROVAL OF AGENDA –
3. PRESENTATION –
4. PROCLAMATION –
5. CONSENT CALENDAR –
All items listed under Consent Calendar are considered to be routine and will be enacted by one motion. For discussion of any Consent Item, it will be considered separately at the request of any member of the City Council or any person in the audience - A. SUBJECT: Minutes of the Regular City Council Meeting of October 6, 2025.
RECOMMENDATION: Council approve the Minutes of the Regular City Council Meeting of October 6, 2025. (Enclosure P. 1, Action Item) B. SUBJECT: Minutes of the Special City Council Meeting of October 20, 2025.
RECOMMENDATION: Council approve the Minutes of the Special City Council Meeting of October 20, 2025. (Enclosure P. 4, Action Item) C. SUBJECT: Warrants #’s 056601-056741.
RECOMMENDATION: Council approve Warrant #’s 056601-056741as presented. (Enclosure P. 5, Action Item)
6. SHERIFF REPORT – Informational Only
7. CITY MANAGER REPORT – Informational Only
8. CITY ATTORNEY REPORT – Informational Only
9. COUNCILMEMBER COMMUNICATIONS/ANNOUNCEMENTS/AGENDA
ITEMS –
This portion of the meeting is reserved for the Mayor and Councilmembers (i) to make brief reports on boards, committees, and other public agencies, and at public events, (ii) to initiate new matters and to request updates, (iii) and to initiate new agenda items.
Under this section the Council may take action only on items specifically agendized and which meet other requirements for actions.
10. PUBLIC FORUM –
This part of the meeting is for members of the public to address the City Council regarding items that are not listed on the agenda and within the subject matter jurisdiction of the City Council of the City of San Joaquin. If you wish to comment on an item which is not on the agenda, you may do so at this time and each speaker is limited to three (3) minutes.
Speakers are asked, but not required, to state their name and address and to use the microphone. The Council is prohibited by law from taking action on items not on the agenda. Discussion shall be limited to referring the item to staff and possible scheduling on a future council agenda.
11. PUBLIC HEARINGS –
A. SUBJECT: 21-CDBG-NH-20001 Contract Closeout – Public Hearing RECOMMENDATION: Receive staff report summarizing the accomplishments performed under State CDBG Agreements 21-CDBG-NH-20001; solicit citizen input regarding expenditures and accomplishments of the funding received under this contract and direct staff to proceed with submitted required documents for closeout to the State. (Enclosure P.20, Action Item)
12. SAN JOAQUIN PLANNING COMMISSION –
13. OLD BUSINESS –
14. NEW BUSINESS –
A. SUBJECT: Council Consideration to participate in the Public Agency Coalition Enterprise (PACE) Medical Benefits Program and designate representatives to the PACE JPA Board of Directors
RECOMMENDATION:
1. Council adopt Resolution 2025-53 authorizing Execution of MOU and Participation in the PACE Meical benefits Program
2. Council adopt Resolution 2025-54 Designation of the Representative and Alternate Representative to the PACE JPA Board of Directors. (Enclosure P.24, Action Item) B. SUBJECT: Council Consideration of rescheduling the December 2nd Regular Council meeting to Tuesday, December 9th, 2025.
RECOMMENDATION: City Council discuss and provide staff direction on rescheduling the regular December City Council Meeting to held December 9th, 2025. (No Enclosure, Council to provide direction to Staff)
15. CLOSED SESSION –
16. ADJOURN MEETING –
NOTICE OF ADA COMPLIANCE: If you or anyone in your party needs assistance in order to attend the City Council meeting, or if you require auxiliary aids or services, e.g. hearing aids or signing services to make a presentation to the City Council, the City is happy to assist you. Please contact City Office at (559) 693-4311 so such aids or services can be arranged. Request may also be made by email to the City Clerk at [email protected] or mailed to San Joaquin City Hall, P.O. Box 758, San Joaquin, CA 93660. Accommodations should be requested as early as possible as additional time may be required in order to provide the request accommodation is suggested.
NOTICE OF AVAILABILITY OF AGENDA MATERIALS: Any writings or documents provided to a majority of the City Council regarding within 72 hours of the meeting regarding any items on this agenda will be made available for public inspection at the City Clerk’s Office located at City Hall, 21900 Colorado Avenue during normal business hours and on the City’s website at www.cityofsanjoaquin.org
CERTIFICATION OF POSTING
I, Alondra Bautista, City Clerk of the City of San Joaquin, do hereby declare that the foregoing agenda for the regular San Joaquin City Council Meeting of Tuesday, November 4, 2025 was posted at the following locations: City Hall, 21900 Colorado Avenue, San Joaquin Senior Center, 21991 Colorado Ave (B) and US Post Office 8667 Ninth Street on Friday, October 31, 2025 by 5:00 P.M.
*NEXT REGULAR COUNCIL MEETING SCHEDULED TUESDAY, DECEMBER 2, 2025*
SAN JOAQUIN CITY COUNCIL REGULAR MEETING
MINUTES
MONDAY, OCTOBER 6, 2025
1. CALL TO ORDER – PLEDGE OF ALLEGIANCE – ROLL CALL
Mayor Adam Flores-Cornejo Present
Mayor Pro Tem Martha Mejia Present
Councilmember Cristina Covarrubia Present
Councilmember Abel Lua Present
Councilmember Rosa M. Ramirez Present
The Meeting was called to order and the pledge of allegiance led by Mayor Flores-Cornejo at 6:01 pm.
2. APPROVAL OF AGENDA –
No requests were made. A motion was made by Councilmember Lua to approve the agenda, seconded by Councilmember Covarrubia. Motion passed 5-0.
3. PRESENTATION –
4. PROCLAMATION –
5. CONSENT CALENDAR –
A. SUBJECT: Minutes of the Regular City Council Meeting of September 2, 2025.
RECOMMENDATION: Council approve the Minutes of the Regular City Council Meeting of September 2, 2025.
B. SUBJECT: Warrants #’s 056527-056600.
RECOMMENDATION: Council approve Warrant #’s 056527-056600 as presented.
C. SUBJECT: Amendment of the San Joaquin Municipal Code relating to Yard Sale Regulations.
______________________________________________________________ 21900 Colorado Avenue, P.O. Box 758, San Joaquin, CA 93660 (559) 693-4311, (559) 693-2193 (fax), www.cityofsanjoaquin.org 1 RECOMMENDATION: That Council waive the full second reading and adopt Ordinance No. 2025-02 to amend Chapter 114 of Title IX of the San Joaquin Municipal Code relating to Yard Sale Regulations.
D. SUBJECT: Council consideration of the Fresno County Multi-Jurisdictional Hazard Mitigation Plan.
RECOMMENDATION: Council Adopt Resolution No. 2025-49 approving the updated County of Fresno Multi-Jurisdictional Local Hazard Mitigation Plan.
A motion was made by Mayor Flores-Cornejo to adopt the Consent Calendar, seconded by Councilmember Lua. Motion passed 5-0.
6. SHERIFF REPORT – Informational Only
Deputy Swain provided his monthly report.
7. CITY MANAGER REPORT – Informational Only
City Manager Cabrera Provided her report.
8. CITY ATTORNEY REPORT – Informational Only
The City Attorney provided her report.
9. COUNCILMEMBER COMMUNICATIONS/ANNOUNCEMENTS/AGENDA ITEMS Mayor Flores-Cornejo provided his announcements.
10. PUBLIC FORUM –
Members of the Public provided comments.
11. PUBLIC HEARINGS –
12. SAN JOAQUIN PLANNING COMMISSION –
13. OLD BUSINESS –
14. NEW BUSINESS –
A. SUBJECT: Council approval on Authorizing Banks to Honor Checks and Warrants when bearing Certain Signatures of City Officials and Rescinding All Conflicting Resolutions.
RECOMMENDATION: Adopt Resolution No. 2025-50, authorizing Banks to Honor 2 Checks and Warrants when Bearing Certain Signatures of City Officials and Rescinding All Conflicting Resolutions.
A motion was made by Mayor Pro Tem Mejia to approve the item, seconded by Councilmember Lua. Motion passed 5-0.
B. SUBJECT: Council consideration of agreement with West Hills Community College District Workforce Development Services.
RECOMMENDATION: Council Adopt Resolution No. 2025-51 authorizing agreement with West Hills Community College District for Contract Training Services.
A motion was made by Mayor Flores-Cornejo to approve the resolution with amendment to be made to agreement setting a threshold of minimum 10 participants by the second session.
Seconded by Mayor Pro Tem Mejia. Motion passed 5-0.
15. CLOSED SESSION –
A. Liability Claims (FR103134)
Pursuant to Government Gode Section 54956.95
Claimants: Frederico Rios Cabrera, Juan Cesar Ojeda Vazquez, Guadalupe Mosqueda, and Franklin Yuriel Ojeda Vazquez
Agency Claimed Against: City of San Joaquin
At 7:20 p.m., the agenda item for closed session was called. Councilmember Covarrubia recused herself as she is related to a claimant. At 7:30 pm., the Council reconvened in open session. The City Attorney announced that the Council considered claims regarding a fire which occurred on February 24, 2025 resulting in a death and that Council determined to reject the claim by a vote of 4-0 (Recused: Covarrubia).
16. ADJOURN MEETING –
At 7:30 p.m., with no other business remaining before the City Council, a motion was made by Mayor Pro Tem Mejia to adjourn the meeting, seconded by Councilmember Lua.
Motion passed 4-0 (Absent: Covarrubia).
3 ______________________________________________________________ 21900 Colorado Avenue, P.O. Box 758, San Joaquin, CA 93660 (559) 693-4311, (559) 693-2193 (fax), www.cityofsanjoaquin.org
SAN JOAQUIN CITY COUNCIL SPECIAL MEETING
MINUTES
MONDAY, OCTOBER 20, 2025
1. CALL TO ORDER - PLEDGE OF ALLEGIANCE – ROLL CALL
Mayor Adam Flores-Cornejo Present
Mayor Pro Tem Martha Mejia Present
Councilmember Cristina Covarrubia Present
Councilmember Abel Lua Absent
Councilmember Rosa Ramirez Present
The meeting was called to order and the pledge of allegiance led by Mayor Flores-Cornejo at 6:00 p.m.
2. APPROVAL OF AGENDA
No requests were made. A motion was made by Mayor Pro Tem Mejia to approve the agenda, seconded by Councilmember Covarrubia. Motion passed 4-0. (Absent: Lua)
3. PUBLIC COMMENTS ON THIS AGENDA.
Members of the public provided comments.
4. PUBLIC HEARING
A. SUBJECT: Proposition 218 Public Hearing Regarding Proposed Solid Waste Rate Increases.
RECOMMENDATIONS:
1. Open and conduct the Proposition 218 public hearing to receive staff report and written protests, objections, and public comments; and
2. Close the public hearing; and
3. Direct the City Clerk to report on the number of written protests received; and
4. If a majority protest does not exist for the proposed solid waste rate increases adopt Resolution 2025-52 approving increased solid waste collection rates.
At 6:04 p.m., the Mayor opened the hearing to the public. At 6:47 p.m., the Mayor closed the hearing to the public. A motion was made by Mayor Flores-Cornejo to approve the item, seconded by Mayor Pro Tem Mejia. Motion passed 4-0 (Absent: Lua).
5. ADJOURN MEETING –
At 7:03 p.m., with no other business remaining before the City Council, a motion was made by Mayor Pro Tem Mejia to adjourn the meeting, seconded by Councilmember Ramirez. Motion passed 4-0 (Absent: Lua).
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STAFF REPORT
TO: Mayor and Council Members of the City of San Joaquin FROM: Elizabeth Cabrera, City Manager
DATE: November 4, 2025
SUBJECT: 21-CDBG-NH-20001 Contract Closeout – Public Hearing
RECOMMENDATION
Receive staff report summarizing the accomplishments performed under State CDBG Agreements 21- CDBG-NH-20001; solicit citizen input regarding expenditures and accomplishments of the funding received under this contract and direct staff to proceed with submitting required documents for closeout to the State.
BACKGROUND
The U.S. Department of Housing and Urban Development (HUD) Community Development Block Grant (CDBG) program authorizes the use of funds to assist low- and moderate-income families or aid in the prevention or elimination of slums or blight. There are two types of CDBG programs:
“entitlement” and “non-entitlement”. Metropolitan cities and urban counties are entitled to receive annual grants under the “entitlement” program direct from HUD. Metropolitan cities are principal cities or Metropolitan Areas (MAs) or other cities within MAs that have populations of at least 50,000. Urban Counties are within MAs that have population of 200,000 or more excluding the population of metropolitan cities within their boundaries.
The “non-entitlement” program is administered by the State Department of Housing and Community Development (HCD). The City has applied for funding under the State’s competitive application process for many years and has been very successful obtaining monies for various projects/program, including, but not limited to: street improvements, water line improvements, park improvements, food programs, and more.
In order to officially close out a contract with HCD, the City is required to first conduct a public hearing to solicit input regarding expenditures and accomplishments of the funding received under the contract and then submit required documents to HCD.
21-CDBG-NH-20001
In 2021, the City applied to HCD for a public service application to assist with gang prevention and youth intervention programs. In September 2022, the City was formally awarded $500,000 under contract 21-CDBG-NH-20001. The funded activities and summary of their accomplishments are as follows:
• 05D Youth Services – Upon award, the City entered into a subrecipient agreement with California Youth Outreach (non profit) to assist the City in undertaking the gang prevention and youth program. All funds were expended from CDBG and were 100% grant dollars. CYO focused the funding on providing regular program schedule of conducting recreation sessions every Tuesday and Thursday evening. These sessions focused on a variety of topics and were meant to give local youth a safe environment to enjoy each other while learning about important topics. In addition, each quarter various special events / outings were held that were open to youth (and their families to attend). These events ranged from bowling alley trips, ice skating, waterpark, movie 20 nights, Monterey Bay aquarium visit, Holiday dinner events, and much more. On a quarterly basis, the program served an average of 25-35 youth. For a total program count, including parents, it is estimated that the program served 475 individuals.
Overall, the program was extremely successful and well received by CDBG staff each time an update was provided. At this time, the grant contract has expired and all funds have been expended and drawn down from the State.
Staff has submitted final funds requests for all eligible expenses and will be packaging the required closeout documents to initiate the closeout process.
FISCAL IMPACT
All CDBG funds are 100% grant funded.
ALTERNATIVES
The Council has the following alternatives to consider:
1. Open the public hearing, receive public comment, review the accomplishments performed, provide direction for staff to send closeout report to HCD so that contracts can be closed out; or
2. Provide alternative direction to staff.
PUBLIC NOTIFICATION
The agenda was posted in accordance with the Brown Act. The public hearing notice was posted at the following locations 10 days prior to the meeting: City Hall, Senior Center, Post Office and City Website.
21 Notice of Public Meeting on the Status of CDBG Funded Activities – Grant Closeout NOTICE IS HEREBY GIVEN that the City of San Joaquin will hold a public hearing on November 4, 2025 at 6:00 p.m., at the City of San Joaquin Council Chambers located at 21991 Colorado Avenue, Suite A, San Joaquin, CA. The purpose of the hearing will be to update residents on the progress of the following grant that is now ready for closeout: 21-CDBG-NH-20001 Gang Prevention Program. The program was funded through a Community Development Block Grant provided by the California Housing and Community Development Authority.
The following information related to the project is available at 21900 Colorado Avenue, San Joaquin, CA between the hours of 8:30 a.m. – 4:30 p.m. Monday through Friday or by emailing the contact listed below:
A. Project progress/status of completion and expected timeframe to completion B. Results to date and projected totals, such as number of beneficiaries assisted, housing units completed, portion of project in service, or persons served.
C. Funds expended, balance of funds available, and budget expectations to completion.
All persons interested in the status of funding, or the progress of the project are welcome to attend this meeting. Written comments can be directed to the City of San Joaquin at PO Box 758, San Joaquin, CA 93660, or you may contact Alondra Bau�sta by telephone or email at (559) 693-4311 / [email protected] no later than 4:00 pm on November 4, 2025 to ensure placement in the official record of the hearing.
The City does not discriminate on the basis of race, color, na�onal origin, sex, sexual orienta�on, gender iden�fy, age, religion or disability. If you require specific accommoda�ons to par�cipate in the public hearing, please contact Alondra Bau�sta, City Clerk, at the number above at least 3 days prior to the scheduled hearing.
22 Aviso de Reunión Pública sobre el Estado de las Actividades Financiadas por CDBG - Cierre de la Subvención
POR LA PRESENTE SE NOTIFICA que la Ciudad de San Joaquín llevará a cabo una audiencia pública el 4 de noviembre de 2025 a las 6:00 p.m., en City of San Joaquin Council Chambers ubicado en 21991 Colorado Avenue, Ste. A, San Joaquín, CA. El propósito de la audiencia será para actualizar a los residentes sobre el progreso de la siguiente subvención que ahora está lista para su cierre: 21-CDBG-NH-20001 Programa de Prevención de Pandillas. El programa fue financiado a través de una subvención en bloque para el desarrollo comunitario proporcionada por la Autoridad de Vivienda y Desarrollo Comunitario de California.
La siguiente información relacionada con el proyecto está disponible en 21900 Colorado Avenue, CA entre las 8:30 a.m. y las 4:30 p.m. de lunes a viernes o enviando un correo electrónico al contacto que se indica a continuación:
A. Progreso del proyecto/estado de finalización y plazo previsto para su finalización B. Resultados hasta la fecha y totales proyectados, como número de beneficiarios asistidos, unidades de vivienda completadas, parte del proyecto en servicio o personas atendidas.
C. Fondos utilizados, saldo de fondos disponibles y expectativas presupuestarias hasta su finalización.
Todas las personas interesadas en el estado de la financiación o el progreso del proyecto son bienvenidos a asistir a esta reunión. Los comentarios por escrito pueden dirigirse a la Ciudad de San Joaquín a PO Box 758, San Joaquin, CA 93660, o puede comunicarse con Alondra Bau�sta por teléfono o correo electrónico al (559) 693-4311 / [email protected] a más tardar a las 4:00 p. m. del 4 de noviembre de 2025 para garan�zar su colocación en el registro oficial de la audiencia.
La Ciudad no discrimina por mo�vos de raza, color, origen nacional, sexo, orientación sexual, iden�dad de género, edad, religión o discapacidad. Si necesita acomodaciones específicas para par�cipar en la audiencia pública, comuníquese con Alondra Bau�sta, Secretaria Municipal al número anterior al menos 3 días antes de la audiencia programada.
23 STAFF REPORT TO COUNCIL
November 4, 2025
TO: Mayor and Council
FROM: Elizabeth Cabrera, City Manager
SUBJECT: Council Consideration to participate in the Public Agency Coalition Enterprise (PACE) Medical Benefits Program and designate representatives to the PACE JPA Board of Directors
Recommendation
1. Council adopt Resolution 2025-53 Authorizing Execution of MOU and Participation in the PACE Medical Benefits Program
2. Council adopt Resolution 2025-54 Designation of the Representative and Alternate Representative to the PACE JPA Board of Directors
Executive Summary
Staff is requesting Council adopt two resolutions. Resolution 2025-53 authorizes the City to participate in the medical programs offered by PACE JPA for City employees. The City has reviewed and considered all medical benefits programs provided by Keenan, the City medical benefits broker. The City selected the provider that offered the closest benefits level to the current benefits provided by FRMS. The change in cost over the current is an additional $49,480 annually, bringing the total annual premium to $270,360 (does not include dental/vision or other benefits) based on current census. All other benefits will remain with FRMS as those have not been impacted. This cost was assessed by the Finance Director who confirmed the budget can sustain this cost. Resolution 2025-54 designates the City Manager as representative on the JPA Board and the Finance Director as the alternate representative.
Background
The FRMS Board of Directors met on June 23, 2025, and approved two resolutions related to the medical benefits coverage program. In summary, these two actions are to correct the recent, deteriorating financial performance of the medical benefits program through Special Assessment(s) and to discontinue medical benefits coverage beginning in 2026.
Overall, the remainder of the FRMS coverage programs are performing well and they will continue to serve the members in the areas of dental, vision, life, EAP, and AD&D coverages.
Beginning in the second half of 2024, member contributions for the medical benefits portion of the employment benefits coverage program have not been sufficient to meet claims and expenses. As of April 30, 2025, the medical benefits coverage program had a total net position (assets in excess of liabilities) of negative $11,791,932 based on current actuarial estimates of 24 REPORT TO CITY COUNCIL
liabilities for the remainder of 2025. This deficit is comprised of $2,704,748 for calendar year 2024, further deficit of $3,073,942 for January – April 2025, and a projected deficit of $6,013,243 for the remainder of 2025 (May-December).
The deteriorating trend in program costs is attributable to both an increase in overall medical program utilization by members as well as an unprecedented number of high-value procedures and treatments over the past 24 months. Additionally, claims processing delays were discovered and payments realized over the past 12 months further worsened the financial performance of the program.
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RESOLUTION NO. 2025-53
RESOLUTION OF THE CITY OF SAN JOAQUIN
APPROVING THE FORM OF AND AUTHORIZING THE EXECUTION
OF A MEMORANDUM OF UNDERSTANDING AND AUTHORIZING
PARTICIPATION IN THE PUBLIC AGENCY COALITION
ENTERPRISE (PACE) MEDICAL BENEFITS PROGRAM
THE CITY COUNCIL OF THE CITY OF SAN JOAQUIN DOES RESOLVE AS FOLLOWS:
WHEREAS, City of San Joaquin, a public agency duly organized and existing under and by virtue of the laws of the State of California (the “Entity”), has determined that it is in the best interest and to the advantage of the Entity to participate in medical benefits offered by the Public Agency Coalition Enterprise (the “Authority”); and the Entity understands a condition of participation in Medical Benefits is a minimum of two years; and WHEREAS, the “Authority” became operational on April 1, 2012 in accordance with the provisions of California Government Code 6500 et seq., for the purpose of providing best-value benefit solutions and other coverage protection programs; and WHEREAS, participation in the “Authority” medical programs requires the execution of the attached joint exercise of powers agreement (“Agreement”); which states the purpose and participation requirements for the Authority; and
WHEREAS, all acts, conditions and things required by the laws of the State of California to exist, to have happened and to have been performed precedent to and in connection with the consummation of the transactions authorized hereby do exist, have happened and have been performed in regular and due time, form and manner as required by law, and the Entity is now duly authorized and empowered, pursuant to each and every requirement of law, to consummate such transactions for the purpose, in the manner and upon the terms herein provided.
NOW, THEREFORE, BE IT RESOLVED BY the City Council of the City of San Joaquin as follows:
Section 1. Findings. The Entity’s City Council of the City of San Joaquin hereby specifically finds and determines that the actions authorized hereby relate to the public affairs of the Entity.
Section 2. Memorandum of Understanding. The Agreement to be executed and entered into by and between the Entity and the Authority in the form presented at this meeting and on file with the Entity’s Secretary, is hereby approved. The Entity’s City Council of the City of San Joaquin hereby authorizes and directs the City Manager, for and in the name and on behalf of the Entity, to execute and deliver to the Authority the Agreement, to be effective January 1, 2025.
Section 3. Program Participation. The Entity’s City Council of the City of San Joaquin approves participating for a minimum of two years in the Authority’s medical benefits program.
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Section 4. Other Actions. The City Council of the City of San Joaquin authorizes and directs the City Manager to execute and deliver any and all documents which is necessary in order to consummate the transactions authorized hereby and all such actions heretofore taken by the City Manager in conformance with this Resolution are hereby ratified, confirmed and approved.
Section 5. Effective Date. This Resolution shall take effect immediately upon its passage.
Section 6. The City Clerk shall certify to the adoption of this Resolution.
The foregoing resolution was adopted at a regular meeting of the City Council of the City of San Joaquin the 4th day of November 2025 and passed at said meeting the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
___________________________
Adam F. Cornejo, Mayor
ATTEST:
I, hereby certify that the foregoing Resolution was regularly introduced, passed, and adopted at a regular meeting of the City Council of the City of San Joaquin this November 4, 2025.
___________________________
Alondra Bautista, City Clerk
27 RESOLUTION NO. 2025-54
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN JOAQUIN
DESIGNATION OF THE OFFICIAL REPRESENTATIVE AND ALTERNATE
REPRESENTATIVE TO THE PACE JPA BOARD OF DIRECTORS
WHEREAS, the CITY OF SAN JOAQUIN is a member of the PACE JPA; and WHEREAS, the PACE JPA requires each member agency to have a representative at the regularly scheduled meetings; and
WHEREAS, the Bylaws of the PACE JPA requires the Board of each member agency to appoint a representative and alternate.
NOW, THERFORE, BE IT RESOLVED that Elizabeth Cabrera, City Manager is hereby appointed as official representative and Eddy Otanez Maria, Finance Director is hereby designated as official alternate from this facility to attend the PACE JPA meetings.
The foregoing resolution was adopted at a regular meeting of the City Council of the City of San Joaquin the 4th day of November 2025 and passed at said meeting the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Adam F. Cornejo, Mayor
I, Alondra Bautista, City Clerk of the City Council of City of San Joaquin, do hereby certify that the foregoing is a full, true, and correct copy of a resolution adopted by the City Council at a regularly called and conducted meeting held on said date. ____________________________________
City Clerk
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PACE
Rev. May 27, 2020
AMENDED AND RESTATED BYLAWS
PUBLIC AGENCY COALITION ENTERPRISE
JOINT POWERS AUTHORITY
PREAMBLE
The Public Agency Coalition Enterprise Joint Powers Authority ("PACE" or “JPA”) is established for the purpose of the establishment, operation, and maintenance of a joint program for employee benefits coverage, and such other coverages and associated services as the Board may later determine, by its members (“Members”), and to provide a forum for discussion, study, development, and implementation of programs regarding employee benefits, insurance, and selfinsurance. PACE shall comply with the provisions of Sections 6503.5 and 53051 of the Government Code requiring the filing of a statement with the Secretary of State.
ARTICLE I
BOARD OF DIRECTORS
A. A Board of Directors (“Board”) is hereby established to direct and control PACE. The number of directors shall equal the number of Members. As additional Members are added, the number of directors shall be adjusted accordingly without need to amend these bylaws.
B. Each Member of PACE shall appoint one of its employees to serve on the Board, and shall notify PACE in writing of the appointment. Each Member will also appoint one Alternate Board member who shall serve in the absence of the Board member. The Insurance Advisory Committee described in Article VIII (“IAC”) shall also appoint one of its members to serve on the Board.
C. Each Director shall serve an indefinite term which shall end upon the occurrence of any of the following events:
1. Written notice from the appointing Member that it has appointed a replacement for the director;
2. The director ceases to be an employee of the appointing Member, or the IAC, if service as IAC representative;
3. The director provides written notice of resignation; or
4. The director is involuntarily removed from office by a majority vote of the Board.
Any vacancy on the Board shall be filled by the Member that appointed the Director leaving the vacancy.
D. The Board shall meet at least annually and at other times as special meetings are called. The date, time, and place for each such regular meeting shall be fixed by resolution of the Board of Directors, which resolution shall be publicly posted prior to the meeting on a public bulletin board to be designated by the Board and filed with each Member. All meetings of the Board of Directors shall be called, held, and conducted in accordance with the terms and provisions of the Ralph M. Brown Act, Sections 54950, et seq., of the California Government Code (“Act”), as from time to time amended, and in accordance with rules adopted by the Board, provided that such rules are not inconsistent with the Act. The Board 29 2
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shall cause minutes of its meetings to be kept, and shall promptly transmit to the Members true and correct copies of the minutes of such meetings.
E. The Board, by resolution, shall designate a specific location at which it will receive notices, correspondence, and other communications, and shall designate one of its Members as an agent for the purpose of receiving service on behalf of PACE.
F. Each Director shall have one vote and, unless otherwise provided under these Bylaws, the action of a majority of Directors at any meeting at which a quorum is present shall constitute the action of the Board. A quorum shall consist of a majority of Directors present at any regular or specially called meeting of the Board.
G. In addition to those standing committees established by the Bylaws, the Board may appoint and dissolve working committees whose function shall be as designated by the Board.
Working committees shall not have authority to act on behalf of the Board, but shall present information, offer input, and/or make suggestions and recommendations to the Board.
Unless otherwise prohibited by law or these Bylaws, membership in a working committee is not restricted to Directors. Any employee of a Member may serve on a working committee, provided, however, that each working committee shall have at least one (1) member who is a Director. The President shall appoint the chair and all members of each working committee.
H. No Director shall receive any compensation in exchange for service as a Director, provided, however, that the Directors shall be reimbursed, in accordance with policies to be adopted by the Board, for all legitimate expenses incurred in the performance of their duties.
I. The JPA may secure insurance coverage for the Board of Directors.
ARTICLE II
POWERS OF THE BOARD OF DIRECTORS
A. The Board may establish rules governing its own conduct and procedure, and have such expressed or implied authority as is not inconsistent with, or contrary to, the laws of the State of California, these Bylaws, or the Joint Powers Agreement (“JPA Agreement.”) B. The Board of Directors shall directly or by contract take such action and provide for services required to effectively implement all aspects of this joint program.
C. Unless otherwise prohibited by law or these Bylaws, the Board may delegate to the Executive Committee the authority to act on Behalf of the Board on any matter that is to be brought before the Board.
D. The Board shall designate and engage a Program Manager to oversee the day-to-day activities of the JPA.
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ARTICLE III
EXECUTIVE COMMITTEE
A. Once the Authority has reached seven (7) Members, the Board may, at its discretion, establish an Executive Committee. The size of the Executive Committee shall be as set by resolution of the Board. The Executive Committee shall be comprised of the PACE Officers and such other Directors as are elected by the Board. Until such time as the Executive Committee is established, the powers and duties of the Executive Committee as designated in these Bylaws shall be the responsibility of the full Board of Directors.
B. The non-Officer members of the Executive Committee shall be elected by a majority vote of the Directors and shall serve a term ending on December 31 of odd numbered years. In the event of a vacancy on the Executive Committee, the vacancy shall be filled by the majority vote of the Executive Committee. Any individual elected to fill a vacancy shall serve for the remainder of the unexpired term.
C. The Executive Committee may conduct regular, adjourned regular, special, and adjourned special meetings, provided, however, that it will hold at least two regular meetings each fiscal year. Such meetings may be held concurrent with PACE meetings. The date, time, and place for each such regular meeting shall be fixed by resolution of the Executive Committee, which resolution shall be publicly posted prior to the meeting on a public bulletin board to be designated by the Executive Committee and filed with each Member of PACE.
All meetings of the Executive Committee shall be called, held, and conducted in accordance with the terms and provisions of the Ralph M. Brown Act (Government Code Section 54950, et seq.) (“Brown Act”) of the California Government Code, as said Act may be modified by subsequent legislation, and as the same may be augmented by rules of the Executive Committee not inconsistent therewith.
D. Except as otherwise provided or permitted by law, all meetings of the Executive Committee shall be open and public. The Executive Committee shall cause minutes of its meetings to be kept, and shall promptly transmit to the Members of PACE true and correct copies of the minutes of such meetings.
E. Each member of the Executive Committee shall have one (1) vote and, unless otherwise provided in these bylaws, the action of a majority at any meeting at which a quorum is present shall constitute the action of the Executive Committee. A quorum shall consist of a majority of Directors, or their Agency Alternate, present at any regular or specially called meeting of the Executive Committee.
F. No individual shall receive any compensation in exchange for service on the Executive Committee, provided, however, that the members of the Executive Committee shall be reimbursed, in accordance with policies to be adopted by the Board, for all legitimate expenses incurred in the performance of their duties.
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ARTICLE IV
POWERS OF THE EXECUTIVE COMMITTEE
A. The Executive Committee may establish rules governing its own conduct and procedure, and have such expressed or implied PACE as is not inconsistent with or contrary to the laws of the State of California, these Bylaws, the Agreement, or any rule, policy, procedure, action, or directive of the Board. The Executive Committee shall have no power to overrule or invalidate any action validly taken by the Board.
B. The Executive Committee shall have the duty to act on behalf of the Board in between the meetings of the Board, but only as described in Part C below.
C. The powers of the Executive Committee include:
1. Appoint and dissolve working committees;
2. Directly or by contract provide for services required to effectively implement all aspects of this joint program;
3. Review, approve and/or terminate any contract to which PACE is a party, except that the JPA’s contract with the Program Manager may only be approved or terminated by the full Board;
4. Approve admission of new Members;
5. Approve the health benefits insurance and insurance-related programs to be offered to the Members;
6. Work with the Program Manager, as appropriate, to oversee PACE’s insurance programs and day-to-day operations; and
7. Any other power necessary to conduct the business of PACE unless such power is specifically reserved to the Board.
ARTICLE V
OFFICERS
A. The Officers of PACE shall be elected by the Board, and shall be the President, Vice President, Secretary/Treasurer, and Past President. Each officer, not including the Past President, shall serve a 2-year term. The Past President will serve a 1-year term upon leaving office. The President and Secretary/Treasurer will serve a 2-year term ending on December 31 of even numbered years, and the Vice President will serve a 2-year term ending on odd numbered years. Any person elected or appointed as an Officer may be removed at any time, with or without cause, by a majority vote of the Board. Any vacancy in an Officer position shall be filled by the Board.
B. The President shall be the chief executive officer and shall have general supervision and direction of the business of PACE, shall see that all orders and resolutions of the Board are carried into effect, and shall have other powers and perform such other duties as may be prescribed from time to time by the Board. The President shall also be a Member of all working committees established by the Board or Executive Committee.
C. The Vice President shall have such powers and perform such duties as may be prescribed from time to time by the Board or the President. In the absence or disability of the 32 5
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President, the Vice President shall be vested with all the powers and authorized to perform all the duties of the President.
D. The Secretary/Treasurer shall have the following duties:
1. Attend all meetings of PACE and record all votes and the minutes of all meetings;
2. Give, or cause to be given, notice of all meetings of PACE when notice is required by law or these Bylaws;
3. Act as the chief financial officer of PACE and assume the following duties described in Sections 6505.1 and 6505.5 of the California Government Code:
i. Receive and receipt for all money of PACE and place it in a County Treasury and/or a commercial account as approved by PACE to the credit of PACE;
ii. Be responsible for the safekeeping and disbursement of all money of PACE; and
iii. Pay, when due, out of money of PACE, all legitimate and verifiable sums payable by PACE.
4. Verify and report in writing on the first day of July, October, January, and April of each year, or as soon as possible thereafter, to PACE, the amount of money he holds for PACE, the amount of receipts since his last report, and the amount paid out since his last report.
5. Act as Custodian of PACE property; and
6. Perform such other duties as may be prescribed from time to time by law or by PACE or the President.
ARTICLE VI
MEMBERSHIP
A. Membership in PACE is open to any commercially insured or self-insured California public agency. Membership shall be deemed to be effective when the prospective Member has:
1. Been approved by the Board or Executive Committee;
2. Has executed the Agreement; and
3. Agreed in writing to be bound by these Bylaws.
B. For purposes of Section A above, “public agency” means any city, state, county, or local government or an agency of city, state, county, or local government, or other public entity or any joint powers authority comprised of any of the foregoing and serving the interests of the public entities detailed in this section.
ARTICLE VII
PROGRAM MANAGER
A Program Manager shall oversee the day-to-day operations and administrative functions of PACE.
The Program Manager shall also act as PACE’s benefits consultant and insurance broker for the organization. Given its extensive experience as an insurance broker/consultant and in the management of pooled insurance programs and joint powers authorities, Keenan shall serve as PACE’s Program Manager. Keenan shall serve at the pleasure of the Board and may be removed as the Program Manager if such removal is authorized by unanimous consent of all Directors. The 33 6
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compensation of the Program Manager will be set each year by the Board. Members shall comply with any initiatives or programs implemented by the Program Manager on behalf of PACE, including, but not limited to, the use of the BenefitBridge data platform to facilitate enrollment and the transmission of eligibility data.
ARTICLE VIII
INSURANCE ADVISORY COMMITTEE
A. There shall be created an Insurance Advisory Committee (“IAC”) whose purpose shall be to advise and consult with the Board with respect to the interests and concerns of nonmanagement employees of the Members. Each Member shall designate up to two (2) individuals from the organization to serve on the IAC. Individuals shall serve on the IAC at the pleasure of the appointing Member and any individual so serving may be removed and replaced by the appointing Member at any time for any reason.
B. The IAC shall appoint two (2) members of the Committee to serve as Directors of the Authority. Except as expressly described in this Article VII, any individual representing the IAC on the Board of Directors shall have the same duties, responsibilities, and conditions of tenure as each other Director.
C. The IAC shall select one individual to serve as its Chair. The Chair shall preside over all meetings of the IAC.
D. The IAC shall function only in an advisory capacity and shall have no authority to take any action or make any decision on behalf of the Authority.
E. All meetings of the IAC will be called, held and conducted in compliance with the provisions of the Brown Act.
F. The IAC members shall not receive compensation for their service on the Committee.
Expenses incurred by an IAC member at the direction or request of the Board shall be eligible for reimbursement only if approved in advance.
G. The IAC shall meet at least once annually. Additional meetings may be convened upon request of the Chair or any IAC member, or at the request or direction of the Board.
ARTICLE IX
WELLNESS INITIATIVES
Each Member shall promote the health and well-being of its employees through participation in the wellness initiatives adopted by PACE. In furtherance of such initiatives, and to support a wellness program among its own employees, each Member shall:
1. Create a wellness leadership team representing management and labor, which meets monthly and assists with providing direction for the program design, implementation, and evaluation;
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2. Establish an employee wellness committee to provide involvement of the workforce in program design and advocacy;
3. Conduct an audit of the wellness environment in the organization, and identify actions to be taken to support a culture of wellness;
4. Conduct an assessment of employee wellness needs, interests, and challenges;
5. Develop a multi-year wellness program blueprint – including mission, goals, and objectives – to provide an action plan for implementing and evaluating the program, and for sustaining the program to achieve a positive return on investment;
6. Create a wellness program branding;
7. Develop a strategy for engaging employees in the program, including an incentives program plan; and
8. Identify metrics for monitoring and evaluating the program’s progress and outcomes.
ARTICLE X
FINANCE
A. PACE shall operate on a fiscal year from January 1st through December 31st.
B. No less than 120 days before the end of the fiscal year, the Executive Committee shall adopt an operating budget (“Operating Budget”) for the following fiscal year. A copy of the Operating Budget shall be transmitted to each of the Members.
C. As necessary, an Operating Account shall be established and maintained by the Program Manager for any the monies that may be received by PACE. Funds from the Operating Account shall be used for the payment of the operating expenses of PACE.
D. Each Member shall be responsible for the payment of its own insurance premiums. A 2% late fee will be charged for premiums received sixteen (16) days after the due date, and a 5% late fee will be charged for premiums received thirty-one (31) days after the due date.
E. Each Member shall be responsible for a pro rata share of the fees of the Program Manager and such other expenses as may be authorized by the Board. The amount of each Member’s share shall be calculated on a per employee per month basis.
ARTICLE XI
INSURANCE COVERAGE AND OTHER SERVICES
A. The Program Manager shall, upon Board recommendation, solicit and obtain quotes from insurance carriers for presentation to the Board.
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B. The Board shall determine the carrier(s) and insurance options that will be made available to the Members.
C. Coverage shall renew as of the first day of each fiscal year.
D. Each commercially insured Member must purchase its benefits insurance coverage through the JPA. unless the selected carrier(s) refuses to offer a quote for such Member, in which case the Member may either elect to continue as a self-insured Member or be terminated from membership in PACE, pursuant to Article XII.
E. Each member may select from the available commercial insurance coverage options in accordance with the guidelines set up by carrier(s) and/or the JPA. Once its options have been selected, a Member may not change its selected options for a period of 3 years, provided, however, that under extenuating circumstances a Member may request that this requirement be waived. Any Member requesting a waiver must present its request in writing to the Executive Committee explaining the circumstances and the reasons why the waiver should be granted. The Executive Committee shall have the sole authority to determine, in its absolute discretion, whether or not to grant the waiver. The decision of the Executive Committee shall be final.
F. Each commercially insured Member will be responsible for the timely payment of its insurance premiums. Failure to pay premiums when due is grounds for termination of membership in the JPA.
G. PACE will make available the third-party administration (TPA) services to its self-insured Members. Self-insured TPA services will be provided by the PACE Program Manager.
Members will be expected to utilize the services of TPA PACE’s Program Manager unless an exception is granted in writing by the Board.
H. Self-insured Members securing TPA services through PACE will have access to the pricing negotiated by the TPA and the applicable network.
I. Self-insured Members will be required to accept the terms and conditions of the TPA service agreement entered into by PACE and the Program Manager.
J. Each self-insured Member will be fully and solely responsible for the payment of its claims and will be responsible for funding a claims payment account for use by the TPA.
K. Self-insured Members will be billed directly by the TPA for the TPA services and will be solely responsible for payment of the TPA fees.
ARTICLE XII
ACCOUNTS AND RECORDS
A. The Secretary/Treasurer is the designated depository of PACE funds in compliance with California Government Code 6505.5 and 6505.6.
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B. PACE is strictly accountable for all funds received and dispersed by it and, to that end, PACE shall establish and maintain such funds and accounts as may be required by good accounting practice or by any provision of law or any resolution of PACE. Books and records of PACE in the hands of the Secretary/Treasurer shall be open to inspection at all reasonable times by representatives of the Members. As soon as practical after the close of each fiscal year, PACE shall give, or cause to be given, a complete written report of all financial activities for such fiscal year to each Member.
C. The Board of Directors shall make, or contract with a Certified Public Accountant to make, an annual audit of the accounts, records, and financial affairs of PACE. In each case the minimum requirements of the audit shall be those prescribed by the State Controller for special districts under Section 26909 of the California Government Code and shall conform to generally accepted auditing standards and accounting principles. When such an audit of accounts and reports is made by a Certified Public Accountant, a report thereof shall be filed as a public record with each of the Members of PACE.
ARTICLE XIII
TERMINATION OF MEMBERSHIP
A. Any Member who has been a member of PACE for at least two (2) years may terminate its membership and its participation in the Joint Powers Agreement by providing notice in the manner prescribed in Section B below. Termination will be effective as of the last day of the then-current fiscal year.
B. Notice must be given at least 60 days before the end of the fiscal year. Notice must be in writing signed by the chief executive of the Member and submitted with a copy of a resolution of the Member’s Board of Trustees authorizing the termination. If a Member submits notice of an intent to terminate, but subsequently decides to remain in PACE, the Member shall not be permitted to submit another termination notice for two years. The Board has the right to impose a termination fee upon any Member who fails to provide notice in the manner required by these Bylaws.
C. Any Member withdrawing from PACE shall not be eligible to reapply for membership for a period of three (3) years.
D. The terminating Member will not be eligible to renew any insurance coverage obtained through PACE at the rates available to PACE Members
E. A Member may be involuntarily terminated from PACE upon a two-thirds (2/3) majority vote of the Executive Committee at any meeting at which a quorum is present.
F. Grounds for involuntary termination include, but are not limited to, the following:
1. Failure or refusal to abide by the Agreement or Bylaw, and/or any amendment thereto;
2. Any action which in the opinion of the Board is contrary to best the interests, goals and/or objectives of PACE and its Members.
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3. Failure of a Member to disclose a material fact to PACE or its Program Manager which, in the opinion of the Board, constitutes fraud, misrepresentation or concealment for the purposes of obtaining coverage with PACE.
4. Failure to qualify for any insurance coverage offered through PACE, if not continuing as a self-insured Member securing TPA services through PACE;
5. Failure for more than 60 days to pay any of its share of the Program Manager’s fees;
6. The cancellation of insurance obtained through PACE for non-payment of premiums, or
7. Failure for more than 60 days to make any payment due for TPA services secured through PACE.
Involuntary termination shall have the effect of eliminating the Member as a signatory to the Agreement and as a Member of PACE. Termination shall be effective upon such other date as the Board may specify, but in no case less than thirty (30) days after notice of involuntary termination is given. In the event that termination occurs before the last day of the fiscal year, any insurance obtained by the terminated Member through PACE shall continue until the first day of the month following the termination date.
ARTICLE XIV
DISPOSITION OF PROPERTY AND FUNDS
In the event of the dissolution of PACE, the complete rescission, or other final termination of Joint Powers Agreement by all Members then a party to the Agreement, any property interest remaining in PACE following a discharge of all obligations shall be disposed of pursuant to a plan adopted by the Board of Directors with the objective of returning to each Member a pro rata share of the remaining interest. The pro rata share shall be determined by the length of time each entity has been a Member.
ARTICLE XV
INVESTMENT OF FUNDS
A. PACE shall have the power to invest or cause to be invested, in compliance with Section 6509.5 of the California Government Code, such funds as are not necessary for the immediate operation of PACE as allowed by Section 53601 of the California Government Code.
B. The level of cash to be retained for the actual operation of PACE shall be determined by the Board.
ARTICLE XVI
AMENDMENT
A. Amendment to these Bylaws may be proposed by any Member of the Board.
B. Except as otherwise provided in these Bylaws, amendments to these Bylaws must be adopted by a two-thirds (2/3) vote of all Directors. Any amendments duly adopted by the Board shall be binding upon all Members of PACE. Any amendment that would alter the 38 11
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rights of the Members or would fundamentally change the purpose of the JPA as established in the Preamble to these Bylaws, must be approved by the unanimous consent of all Directors. The effective date of any amendment will be on the first day of the next month following adoption, unless otherwise stated.
ARTICLE XVII
SEVERABILITY
Should any portion, term, condition, or provision of these Bylaws be decided by a court of competent jurisdiction to be illegal or in conflict with any law of the State of California, or be otherwise rendered unenforceable or ineffectual, the validity of the remaining portions, terms, conditions, and provisions shall not be affected thereby.
ARTICLE XVIII
EFFECTIVE DATE
These Bylaws shall become effective immediately upon their adoption by the Board.
Amended and Approved: May 27, 2020
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