SAN JOAQUIN CITY COUNCIL REGULAR MEETING
SAN JOAQUIN COUNCIL CHAMBERS
21991 COLORADO AVE (A)
SAN JOAQUIN, CA
TUESDAY, SEPTEMBER 8, 2026
6:00 P.M.
MEMBERS OF THE COUNCIL WILL BE IN ATTENDANCE AT THE MEETING.
MEMBERS OF THE PUBLIC MAY ATTEND AND PARTICIPATE IN THIS MEETING
IN PERSON OR BY ZOOM OR SUBMIT WRITTEN COMMENTS AT CITY HALL OR BY EMAIL PRIOR TO THE MEETING AT [email protected].
ZOOM INFORMATION:
https://us02web.zoom.us/j/82027394730?pwd=ZiDWhb3rhk9IGaCRM4IKV9jpAYeZth.1 MEETING ID: 820 2739 4730
PASSCODE: 93660
TELEPHONE NUMBER: 1-669- 444-9171
The City Council welcomes you. All attendees are advised that pagers, cell phones, and any other communication devices should be powered off upon entering the Council meeting.
The City Council may consider and act on an agenda item in any order it deems appropriate. Actual timed items may be heard later but not before the time set on agenda. Persons interested in an item listed on the agenda are advised to be present throughout the meeting to ensure their presence when the item is called.
For each agenda item considered by the Council there will first be a staff presentation followed by a presentation from the involved individuals. Public comments from those in attendance will then be taken. All public comments will be limited to three minutes per person.
LEVINE ACT CONTRIBUTION PROHIBITIONS AND MANDATORY DISCLOSURE.
The Political Reform Act in Govt Code Section 84308 restricts campaign contributions over $500 to a decision-making public official from a party or participant or their agent in a proceeding involving a contract, license, permit or entitlement for use. The Act requires disclosure of the contribution and recusal where a decision-maker has received $500 or more from a party or participant to a proceeding in the prior 12 months.
A Council Member’s disclosure should be made when the agenda item is called and must include the name of the party, participant, or agent, and any other person making the contribution, the name of the recipient, the amount of the contribution, and the date the contribution was made. ______________________________________________________________ 21900 Colorado Avenue, P.O. Box 758, San Joaquin, CA 93660 (559) 693-4311, (559) 693-2193 (fax), www.cityofsanjoaquin.org CONFLICT OF INTEREST DISCLOSURES AND RECUSAL. City Council Members with a conflict of interest under the Political Reform Act are required to make disclosure when the item is called and recuse themselves
1. CALL TO ORDER – PLEDGE OF ALLEGIANCE – ROLL CALL
Adam Flores-Cornejo Mayor
Martha Mejia Mayor Pro Tem
Cristina Covarrubia Councilmember
Abel Lua Councilmember
Rosa M. Ramirez Councilmember
2. APPROVAL OF AGENDA –
3. PRESENTATION –
4. PROCLAMATION –
5. CONSENT CALENDAR –
All items listed under Consent Calendar are considered to be routine and will be enacted by one motion. For discussion of any Consent Item, it will be considered separately at the request of any member of the City Council or any person in the audience - A. SUBJECT: Minutes of the Regular City Council Meeting of August 4, 2026.
RECOMMENDATION: Council approve the Minutes of the Regular City Council Meeting of August 4, 2026. (Enclosure P. 1, Action Item) B. SUBJECT: Minutes of the Special City Council Meeting of August 20, 2026.
RECOMMENDATION: Council approve the Minutes of the Special City Council Meeting of August 20, 2026. (Enclosure P. 4, Action Item) C. SUBJECT: Warrants #’s 057508-057621.
RECOMMENDATION: Council approve Warrant #’s 057508-057621 as presented. (Enclosure P. 6, Action Item)
6. SHERIFF REPORT – (Enclosure P. 23, Informational Only)
7. CITY MANAGER REPORT – Informational Only
8. CITY ATTORNEY REPORT – Informational Only
9. COUNCILMEMBER COMMUNICATIONS/ANNOUNCEMENTS/AGENDA
ITEMS
This portion of the meeting is reserved for the Mayor and Councilmembers (i) to make brief reports on boards, committees, and other public agencies, and at public events, (ii) to initiate new matters and to request updates, (iii) and to initiate new agenda items.
Under this section the Council may take action only on items specifically agendized and which meet other requirements for actions.
10. PUBLIC FORUM –
This part of the meeting is for members of the public to address the City Council regarding items that are not listed on the agenda and within the subject matter jurisdiction of the City Council of the City of San Joaquin. If you wish to comment on an item which is not on the agenda, you may do so at this time and each speaker is limited to three (3) minutes.
Speakers are asked, but not required, to state their name and address and to use the microphone. The Council is prohibited by law from taking action on items not on the agenda. Discussion shall be limited to referring the item to staff and possible scheduling on a future council agenda.
11. PUBLIC HEARINGS –
12. SAN JOAQUIN PLANNING COMMISSION – No Business
13. OLD BUSINESS – No Business
14. NEW BUSINESS –
A. SUBJECT: Approval of the Lease of 22058 Railroad Avenue Suite “C” with San Joaquin Chamber of Commerce
RECOMMENDATION: Council adopt Resolution No. 2026-37 approving the agreement with San Joaquin Chamber of Commerce for the Lease of the building located at 22058 Railroad Avenue, Suite C for Business and Community Event Services. (Enclosure P. 24, Action Item)
B. SUBJECT: Approval of Agreement with California Consulting, Inc. for Grant Writing Services
RECOMMENDATION: Council adopt Resolution No. 2026-38 approving the agreement with California Consulting, Inc. for Grant Writing Services. (Enclosure P. 32, Action Item)
15. CLOSED SESSION –
16. ADJOURN MEETING –
NOTICE OF ADA COMPLIANCE: If you or anyone in your party needs assistance in order to attend the City Council meeting, or if you require auxiliary aids or services, e.g. hearing aids or signing services to make a presentation to the City Council, the City is happy to assist you. Please contact City Office at (559) 693-4311 so such aids or services can be arranged. Request may also be made by email to the City Clerk at [email protected] or mailed to San Joaquin City Hall, P.O. Box 758, San Joaquin, CA 93660. Accommodations should be requested as early as possible as additional time may be required in order to provide the request accommodation is suggested.
NOTICE OF AVAILABILITY OF AGENDA MATERIALS: Any writings or documents provided to a majority of the City Council regarding within 72 hours of the meeting regarding any items on this agenda will be made available for public inspection at the City Clerk’s Office located at City Hall, 21900 Colorado Avenue during normal business hours and on the City’s website at www.cityofsanjoaquin.org
POSTING OF TRANSLATED AGENDAS FOR THE PUBLIC
A member of the public may post a translated agenda after the official agenda has been posted by City staff. For regular meetings agendas are posted at least 72 hours prior to the meeting. The Posting Board will not be locked to allow for public accessibility pursuant to Government Code 54953.4 (c)(3)-(4).
The designated public posting board area for translated meeting agendas is next to the location that City staff post agendas. To help ensure the posting board does not contain outdated information, staff will remove posted agendas after the applicable meeting date. Staff have no control over whether an agenda is removed prior to a meeting taking place.
The Posting Board is for translated agendas for San Joaquin City Council meetings only. Any documents other than translated agendas for the City Council are not permitted and may be removed by City staff.
CERTIFICATION OF POSTING
I, Alondra Bautista, City Clerk of the City of San Joaquin, do hereby declare that the foregoing agenda for the regular San Joaquin City Council Meeting of Tuesday, September 8, 2026, was posted at the following locations: City Hall, 21900 Colorado Avenue, San Joaquin Senior Center, 21991 Colorado Ave (B) and US Post Office 8667 Ninth Street on Friday, September 4, 2026, by 5:00 P.M.
*NEXT REGULAR COUNCIL MEETING SCHEDULED TUESDAY, OCTOBER 6, 2026*
SAN JOAQUIN CITY COUNCIL REGULAR MEETING
MINUTES
TUESDAY, AUGUST 4, 2026
1. CALL TO ORDER – PLEDGE OF ALLEGIANCE – ROLL CALL
Mayor Adam Flores-Cornejo Present
Mayor Pro Tem Martha Mejia Absent
Councilmember Cristina Covarrubia Present
Councilmember Abel Lua Present
Councilmember Rosa M. Ramirez Present
The meeting was called to order and the pledge of allegiance led by Mayor Flores-Cornejo at 6:00 p.m.
2. APPROVAL OF AGENDA –
A request was made by Finance Director Otanez Maria to skip Item 6. Sheriff Report as Deputy Flores would not be present. Councilmember Lua made a motion to approve the agenda with Finance Director’s request, seconded by Councilmember Covarrubia. Motion passed 4-0 (Absent: Mejia).
3. PRESENTATION –
4. PROCLAMATION –
5. CONSENT CALENDAR –
A. SUBJECT: Minutes of the Regular City Council Meeting of July 7, 2026.
RECOMMENDATION: Council approve the Minutes of the Regular City Council Meeting of July 7, 2026.
B. SUBJECT: Minutes of the Special City Council Meeting of July 15, 2026.
RECOMMENDATION: Council approve the Minutes of the Special City Council Meeting of July 15, 2026.
C. SUBJECT: Warrants #’s 057447-057507.
______________________________________________________________ 21900 Colorado Avenue, P.O. Box 758, San Joaquin, CA 93660 (559) 693-4311, (559) 693-2193 (fax), www.cityofsanjoaquin.org 1 RECOMMENDATION: Council approve Warrants #’s 057447-057507 as presented.
D. SUBJECT: Consideration of Ordinance Increasing City Council Compensation RECOMMENDATION: That the City Council consider waiving the full second reading and consider adoption of Ordinance Amending Section 30.22 of the San Joaquin Municipal Code Regarding City Council Compensation A motion was made by Councilmember Ramirez to adopt the consent calendar, seconded by Councilmember Lua. Motion passed 4-0 (Absent: Mejia).
6. SHERIFF REPORT
This item was skipped at the request of Finance Director Otanez Maria.
7. CITY MANAGER REPORT
Finance Director Otanez Maria provided the report on City Manager Cabrera’s behalf.
8. CITY ATTORNEY REPORT
City Attorney provided her report.
9. COUNCILMEMBER COMMUNICATIONS/ANNOUNCEMENTS/AGENDA ITEMS Councilmember Ramirez expressed concern for public nuisance at Peter Rusconi during community events. City Staff will be contacting the Fresno County Sheriff Department to address the situation.
10. PUBLIC FORUM –
No members of the public provided comments.
11. PUBLIC HEARINGS –
A. SUBJECT: Ordinance Updating References to California Construction Codes in the San Joaquin Municipal Code.
RECOMMENDATION: Staff recommend Council hold a public hearing, waive the full second reading, and adopt Ordinance No. 2026-03 updating references in the Municipal Code of the City of San Joaquin relating to California Construction Codes.
At 6:11 p.m., Mayor Flores-Cornejo opened the hearing to the public. At 6:12 p.m., the Mayor closed the hearing to the public after no comments or questions were made. A motion was made by Councilmember Lua to adopt Ordinance No. 2026-03, seconded by Councilmember Ramirez. Motion passed 4-0 (Absent: Mejia). 2 12. SAN JOAQUIN PLANNING COMMISSION – No Business
13. OLD BUSINESS – No Business
14. NEW BUSINESS –
A. SUBJECT: Consideration of a Resolution of the City Council of the City of San Joaquin accepting the low bid and awarding a contract to Rolfe Construction, Inc. for the total bid amount of one million two hundred six thousand nine hundred sixty-four dollars and zero cents ($1,206,964.00) for the construction of the Elm Ave. Trail Improvements project and authorize the City Manager to execute the agreement.
RECOMMENDATION: Staff recommends that the City Council adopt Resolution No. 2026-33 accepting the low bid and awarding a contract to Rolfe Construction, Inc. for the total bid amount of $1,206,964.00 for the construction of the Elm Ave Trail Improvements project and authorize the City Manager to execute the Agreement.
A motion was made by Councilmember Lua to adopt Resolution No. 2026-33, seconded by Councilmember Covarrubia. Motion passed 4-0 (Absent: Mejia).
B. SUBJECT: HOME Program Income Commitment to the Cordillera Commons Project RECOMMENDATION: It is recommended the City Council adopt Resolution No. 2026-34 to commit up to $1.25 million in HOME Program Income funds to the Cordillera Commons Project.
A motion was made by Councilmember Ramirez to adopt Resolution No. 2026-34, seconded by Councilmember Covarrubia. Motion passed 4-0 (Absent: Mejia).
16. CLOSED SESSION –
17. ADJOURN MEETING –
At 6:18 p.m., with no other business remaining before the City Council, a motion was made by Councilmember Lua to adjourn the meeting, seconded by Councilmember Ramirez.
Motion passed 4-0 (Absent: Mejia).
3 SAN JOAQUIN CITY COUNCIL SPECIAL MEETING
MINUTES
THURSDAY, AUGUST 20 , 2026
1. CALL TO ORDER – PLEDGE OF ALLEGIANCE – ROLL CALL
Mayor Adam Flores-Cornejo Present
Mayor Pro Tem Martha Mejia Present
Councilmember Cristina Covarrubia Present
Councilmember Abel Lua Absent
Councilmember Rosa M. Ramirez Present
The meeting was called to order and the pledge of allegiance led by Mayor Flores-Cornejo at 12:00 p.m.
2. APPROVAL OF AGENDA –
With no requests made, Councilmember Ramriez motioned to approve the agenda as is, seconded by Mayor Flores-Cornejo. Motion passed 4-0 (Absent: Lua).
3. PUBLIC COMMENTS ON THIS AGENDA –
No public comments were made.
4. NEW BUSINESS –
A. SUBJECT: Determination under Elections Code Section 10229 whether to appoint two nominated candidates to two Council Seats or hold the November 3, 2026, election.
RECOMMENDATION: It is recommended that the City Council adopt Resolution No. 2026-35 Appointing Nominees Adam Flores-Cornejo And Dora Martha Mejia to two City Council seats and Cancelling the November 3, 2026 Election To Be Held For These Offices.
A motion was made by Councilmember Covarrubia to adopt Resolution No. 2026-35, seconded by Councilmember Ramirez. Motion passed 4-0 (Absent: Lua).
B. SUBJECT: Council approval of two agreements with Rural Development Centers for billboard leasing
______________________________________________________________ 21900 Colorado Avenue, P.O. Box 758, San Joaquin, CA 93660 (559) 693-4311, (559) 693-2193 (fax), www.cityofsanjoaquin.org 4 RECOMMENDATION: Council adopt Resolution No. 2026-36, approving two agreements with Rural Development Centers for the lease of a billboard to promote activities funded through the California Highway Patrol Cannabis Tax Fund Grant Program for Fiscal Years 2025-2026 and 2026-2027.
A motion was made by Councilmember Ramirez to approve Resolution No. 2026-36, seconded by Councilmember Covarrubia. Motion passed 4-0 (Absent: Lua).
5. ADJOURN MEETING –
At 12:09 p.m., with no other business remaining before the City Council, a motion was made by Councilmember Ramirez to adjourn the meeting, seconded by Mayor Pro Tem Mejia. Motion passed 4-0 (Absent: Lua).
5 6
7 8
9 10
11 12
13 14
15 16
17 18
19 20
21 22
Area 1 - San Joaquin CAD (Monthly View)
Calls for Service - Per Hour (Not Self-Initiated)
3 1
4 1
4 1
5 6
5 7
4 7
3 8
2 6
5 8
10 3
6 5
1 2 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 Time of Day
0 2
4 6
8 10
# of CAD Events
Calls for Service - Type
Call for Service Type # of CAD Events
VEHICLE STOP 32
PATROL CHECKS 29
DIRECTED PATROL CHECK 29
9-1-1 EMERGENCY UNKNOWN 24
AMBULANCE REQUEST 20
COPS ACTIVITY IN SCHOOLS 11
FOLLOW-UP 10
DISTURBANCE 7
CITIZEN ASSIST 6
MENTALLY UNSTABLE PERSON 6
SUSPICIOUS ACTIVITY 4
SUBJECT CHECK 4
VEHICLE CHECK 3
EQUIPMENT REPAIR 3
REPOSSESSION 3
MISC. INVESTIGATION 3
AUDIBLE BURGLAR ALARM 3
FIRE 2
DOMESTIC VIOLENCE 2
REPORTS 2
CHECK WELFARE 2
DETAIL-SPECIAL DETAIL 2
INJURED PERSON 2
VANDALISM 2
DOMESTIC DISTURBANCE 2
PRIOR PROBLEM 2
LOST/FOUND PROPERTY 2
CIVIL PROCESS 2
UNWANTED SUBJECT 1
GRAND THEFT 1
INFORMATION 1
SEX OFFENSE 1
SERVE NOTICE TO VACATE 1
PUBLIC HAZARD 1
OUT OF CONTROL JUVENILE 1
MISSING PERSON 21 & UNDER 1
NON-INJURY VEHICLE ACCIDENT 1
MISSING CHILD/SENILE ADULT 1
CIVIL ASSIST 1
CITIZEN COMPLAINT 1
PUBLIC NUISANCE 1
RESIDENTIAL BURGLARY 1
DIVISION ASSIST 1
OTHER AGENCY ASSIST 1
CUSTODY ORDER VIOLATION 1
INJURY VEHICLE ACCIDENT 1
ATTEMPT PICK UP 1
CHILD ABUSE 1
BATTERY 1
ADMINISTRATIVE MEETING 1
ANIMAL COMPLAINT 1
VEHICLE NUISANCE 1
ABANDONED VEHICLE 1
Totals 244
Calls for Service - By Day (Not Self-Initiated)
Day of Week # of CAD Events
Monday 20
Friday 18
Sunday 18
Wednesday 14
Tuesday 13
Saturday 11
Thursday 10
Totals 104
Total Calls for Service (Not Self-Initiated)
104
San Joaquin
0 25
50 75
100
# of CAD Events
Shots Fired Calls
Call Type # of CAD Events
Totals
No Results
Total Calls for Service
244
San Joaquin
0 50
100
150
200
# of CAD Events
Traffic Accidents
Call Type # of CAD Events
INJURY VEHICLE ACCIDENT 1
NON-INJURY VEHICLE ACCIDENT 1
Totals 2 34
Total Reports
Generated on September 2, 2026 at 1:57 AM UTC
23 STAFF REPORT TO COUNCIL
September 8, 2026
TO: Mayor and Council
FROM: Elizabeth Cabrera, City Manager
SUBJECT: Approval of the Lease of 22058 Railroad Avenue Suite “C” with San Joaquin Chamber of Commerce
Recommendation:
Council adopt Resolution No. 2026-37 approving the agreement with San Joaquin Chamber of Commerce for the Lease of the building located at 22058 Railroad Avenue, Suite C for Business and Community Event Services.
Executive Summary
The City works closely with the San Joaquin Chamber of Commerce in providing support services to local businesses in support of new startups and business retention. Additionally, SJCC collaborates with the City on many community events and classes throughout the year.
Approval of an agreement with SJCC for the use of the building southeast of the Leo Cantu Community Center (22058 Railroad Avenue, Suite C) to provide those services is a benefit to the City and community. This facility would allow SJCC to have a permanent home to host educational and leadership courses offered to the community.
The lease is a three-year agreement with the option for either party to terminate lease with a 30- day written notice. Additionally, the lease is extended to SJCC with zero monthly rent due, existing utilities would be included but any additional utilities desired would need to be coordinated and funded by SJCC.
24 RESOLUTION NO. 2026-37
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF SAN JOAQUIN APPROVING THE AGREEMENT WITH SAN JOAQUIN
CHAMBER OF COMMERCE FOR THE LEASE OF THE BUILDING LOCATED AT 22058 RAILROAD AVENUE, SUITE C.
WHEREAS, the City Council of the City of San Joaquin is authorized and empowered to provide for the health and safety of the community; and WHEREAS, the City collaborates with San Joaquin Chamber of Commerce (SJCC) for business and community event planning services; and
WHEREAS, the City has a facility located at 22058 Railroad Avenue that can be used long-term for operational and activity purposes consistent with SJCC’s purpose; and WHEREAS, the City wishes to enter into an agreement specifying the terms and conditions of such a use, including what would be required of the City and SJCC.
NOW THEREFORE the City Council of the City of San Joaquin resolves as follows:
1. The foregoing recitals are true and correct.
2. The Council approves the Agreement Between the City of San Joaquin and San Joaquin Chamber of Commerce for the Use of City Facilities for business and community event planning services for the lease of the site known as 22058 Railroad Avenue, Suite C, attached herein as Exhibit A.
3. The City Manager is authorized to execute the Agreement.
4. This resolution is effective upon adoption.
*Certification on the Following Page*
25 The foregoing resolution was adopted at a regular meeting of the City Council of the City of San Joaquin the 8th day of September 2026 and passed at said meeting with the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Adam Flores-Cornejo, Mayor
ATTEST:
_______________________________
Alondra Bautista, City Clerk
26 AGREEMENT BETWEEN THE CITY OF SAN JOAQUIN
AND SAN JOAQUIN CHAMBER OF COMMERCE FOR
THE USE OF CITY FACILITIES FOR BUSINESS AND
COMMUNITY OUTREACH SERVICES
This Agreement (“AGREEMENT”) is made and entered on September 8, 2026 by and between the CITY OF SAN JOAQUIN (“CITY”) and San Joaquin Chamber of Commerce (“SJCC”).
RECITALS
A. The CITY owns property at 22058 Railroad Street Suite C, San Joaquin, California 93660 hereafter “FACILITY.”
B. SJCC offer services including Business startup and retention services in addition to community event coordination.
C. The CITY and SJCC are committed to cooperate and collaborate to Business and Community services in the CITY and wish to enter an agreement for the use of a City-owned facility in which to do so.
D. The City Council has determined that it is in the best interest of the City to have SJCC offer its services to CITY businesses and residents.
E. The CITY and SJCC would like to enter into this AGREEMENT for SJCC’s use of FACILITY for business and community event services.
AGREEMENT
Based on the above-referenced recitals which are made part of this AGREEMENT agree as follows:
1. FACILITY. The CITY shall make the FACILITY located at 22058 Railroad Street Suite C, San Joaquin, California available for gang prevention and youth outreach uses by SJCC.
2. USE OF FACILITY. SJCC shall use the FACILITY solely for business and community event services and related function.
3. TERM AND TERMINATION. The term of this AGREEMENT shall be for three (3) years. Either party may terminate the AGREEMENT upon written thirty (30) days’ notice.
4. RENT. SJCC will be required to pay $0.00 monthly for use of the FACILITY.
Exhibit A
27 5. UTILITIES AND OTHER EXPENSES. CITY will provide service for water, sewer, electricity, gas, heat, cooling, rubbish, recycling, internet, and phone at no cost to SJCC.
SJCC agrees to pay any and all charges for other utilities not provided or already installed by the CITY.
6. MAINTENANCE AND REPAIR.
A. SJCC shall maintain the FACILITY in good and safe condition. SJCC will be responsible to repair any damage arising from the negligence of SJCC or its invitees or employees. If SJCC notices any condition which could represent a safety hazard to occupants, employees, or the public it shall immediately notify the CITY.
B. CITY shall be responsible only for major maintenance and repair of the FACILITY for roofing, air conditioning, windows, major plumbing and/or structural repairs. The term “major maintenance and repair” shall mean any one item that exceeds $500.00. The CITY has very limited finances. In the event a repair exceeds $2,500.00, the CITY will meet and confer with SJCC for sharing of the cost. If agreement cannot be reached by the parties, the CITY may terminate the AGREEMENT.
C. CITY will not be responsible for interior theft or vandalism of the FACILITY. CITY may repair any exterior vandalism not limited to physical damage, graffiti and similar items. However, CITY will not be responsible to repair any exterior vandalism where it is clearly determined that it has been caused by an invitee of SJCC.
7. IMPROVEMENTS, REPAIRS, ALTERATIONS. SJCC shall be responsible and pay for all tenant improvements. SJCC shall have the right to install signs, fixtures, and decorations, including window coverings to improve the physical appearance, security and condition of FACILITY. Any work, repair, construction, tenant improvements, or alteration by SJCC shall be submitted to CITY in writing for approval in writing; shall be at SJCC’s sole cost; and SJCC shall hold CITY harmless from any cost charge, expense, or lien arising from or on account of such work. Upon termination of this AGREEMENT, SJCC may remove its trade fixtures, but shall repair or pay for all repairs necessary for damage to FACILITY caused by the improvements or their removal. At CITY’s discretion any upgrades or other structural changes made including wiring for internet shall be left intact. This paragraph shall not apply to SJCC program equipment, materials, and supplies so long as the equipment is not affixed to the FACILITY.
8. COMPLIANCE WITH LAWS. SJCC shall comply with all city, state, and federal laws, regulations, and requirements pertaining to the FACILITY and pertaining to program operations at the FACILITY.
9. INDEMNIFICATION.
SJCC shall indemnify, save and hold harmless CITY, its officials, officers, agents, employees, and volunteers against any and all claims, causes of action, liability, suits, judgments and expenses, including reasonable attorneys’ fees and costs, for death or injury to persons, or loss of or damage to FACILITY, resulting from negligent acts or omissions of SJCC, its officials, officers, agents, employees or volunteers in the performance of this AGREEMENT. In the event 28 any such claim is made, or suit filed, CITY shall give SJCC prompt written notice thereof, and SJCC shall have the right to defend or settle the same.
SJCC shall provide City with a certificate of insurance naming CITY as a loss payee for any claims that may result during the term of this AGREEMENT.
10. DISCLAIMER OF CONDITION OF FACILITY. CITY makes no warranty or representation of any kind concerning the FACILITY or the fitness of FACILITY for SJCC’s intended use. SJCC has inspected the FACILITY, knows and accepts its condition, waives any implied or express indemnity against CITY.
11. INSURANCE. SJCC shall procure and maintain, at its sole cost for the duration of the AGREEMENT, insurance against claims for injuries to persons or damages to FACILITY which may arise from or in connection with SJCC’s operations and use of the leased FACILITY.
SJCC may at its sole cost maintain casualty insurance against loss, theft, or vandalism of its furniture, fixtures, and equipment.
A. Minimum Scope of Insurance. Coverage shall be at least as broad as the requirements attached to this AGREEMENT as EXHIBIT A.
12. MISCELLANEOUS PROVISIONS.
A. This AGREEMENT shall not be assigned except with the express written approval of the parties.
B. This AGREEMENT may be amended only in writing duly approved and signed by both parties.
C. Any notice required or intended to be given to either party under the terms of this AGREEMENT shall be in writing and shall be deemed to be duly given if delivered personally, transmitted by facsimile followed by telephone confirmation of receipt, or sent by United States registered or certified mail, with postage prepaid, return receipt requested addressed to the party to which notice is to be given at the party’s address set forth in the signature page of this AGREEMENT or at such other address as the parties may from time to time designate by written notice. Notices served by United States mail in the manner above described shall be deemed sufficiently served or given at the time of the mailing thereof.
D. The waiver by either party of a breach by the other of any provision of this AGREEMENT shall not constitute a continuing waiver or a waiver of any subsequent breach of either the same or a different provision of this AGREEMENT. No provisions of this AGREEMENT may be waived unless in writing and signed by all parties to this AGREEMENT.
Wavier of any one provision herein shall not be deemed to be a waiver of any other provision herein.
E. If either party commences litigation against the other for breach of this AGREEMENT, the prevailing party shall be entitled to attorneys’ fees.
F. Governing Law and Venue. This AGREEMENT shall be governed by, and construed 29 and enforced in accordance with, the laws of the State of California, excluding, however, any conflict of laws rule which would apply the law of another jurisdiction. Venue for purposes of the filing of any action regarding enforcement or interpretation of this AGREEMENT and any rights and duties hereunder shall be Fresno County, California IN WITNESS WHEREOF, the parties hereto have executed this AGREEMENT at San Joaquin, California, the day and year first above written.
CITY OF SAN JOAQUIN
__________________________________
Elizabeth Cabrera, City Manager
Date: ____________________________
ATTEST:
__________________________________
Alondra Bautista, City Clerk
SAN JOAQUIN CHAMBER OF COMMERCE
____________________________________
________, Vice President
Date: ______________________________
30 EXHIBIT “A” INSURANCE REQUIREMENTS
SJCC AT THEIR SOLE EXPENSE, SHALL FOR THE TERM OF THE CONTRACT OBTAIN
AND MAINTAIN INSURANCE IN THE AMOUNTS FOR THE COVERAGE SPECIFIED BELOW, AFFORDED BY COMPANIES WITH AM BEST’S KEY RATING OF A-VII, OR
HIGHER, LICENSED OR AUTHORIZED TO TRANSACT INSURANCE BUSINESS IN THE STATE OF CALIFORNIA.
COMPLIANCE WITH CITY’S INSURANCE REQUIREMENTS SPECIFIED BELOW Workers’ Compensation General Liability Auto Liability
Statutory
Employer’s Liability $1,000,000
$2,000,000 per occurrence
$4,000,000
general aggregate
$2,000,000
Combined Single Limit
SJCC, AT ITS SOLE COST AND EXPENSE, SHALL OBTAIN AND MAINTAIN, IN FULL
FORCE AND EFFECT THROUGHOUT THE ENTIRE TERM OF ANY RESULTANT
AGREEMENT, THE INSURANCE COVERAGE HEREIN DESCRIBED, INSURING NOT ONLY
SUBCONTRACTOR AND ITS SUBCONSULTANTS, IF ANY, BUT ALSO, WITH THE EXCEPTION OF WORKERS’ COMPENSATION, EMPLOYER’S LIABILITY AND
PROFESSIONAL INSURANCE, NAMING AS ADDITIONAL INSUREDS CITY, ITS OFFICIALS, OFFICERS, AGENTS, EMPLOYEES, AND VOLUNTEERS. 31 STAFF REPORT TO COUNCIL
September 8, 2026
TO: Mayor and Council
FROM: Elizabeth Cabrera, City Manager
SUBJECT: Approval of Agreement with California Consulting, Inc. for Grant Writing Services Recommendation:
Council adopt Resolution No. 2026-38 approving the agreement with California Consulting, Inc. for Grant Writing Services.
Executive Summary
For Council Consideration is Resolution No. 2026-38 approving agreement with California Consulting, Inc. for grant writing services. The City is in need of technical support identifying and preparing competitive grant applications for public infrastructure, community development, public safety, economic development, housing and other programs that benefit the community.
Founded in 2004, California Consulting is the largest grant writing firm in California, serving nearly 250 public agencies and nonprofit organizations statewide. With approximately 30 experienced grant writers, the firm has secured more than $1.6 billion in funding for its clients and has successfully written over 1,750 funded competitive grant applications. California Consulting specializes in identifying and pursuing federal and state funding opportunities across a wide range of areas, including transportation, economic development, recreation, healthcare, education, parks, and public safety. As a full-service grant writing firm, it provides grant research, application preparation and submission, follow-up, and post-award compliance and administration.
The Agreement is a one-year term commencing September 8, 2026 with an option to be terminated by either party with a 30-day written notice. The monthly retainer to be paid by City is $3,700.
The fiscal impact will be $44,400 and is a cost that can be absorbed by FY 2026-27 budget. 32 RESOLUTION NO. 2026-38
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN JOAQUIN APPROVING AN AGREEMENT WITH CALIFORNIA CONSULTING, INC. FOR
GRANT WRITING SERVICES
THE CITY COUNCIL OF THE CITY OF SAN JOAQUIN DOES RESOLVE AS FOLLOWS:
WHEREAS, the City recognizes that federal, state, regional, and private grant funding opportunities are important resources for supporting public infrastructure, community development, public safety, economic development, housing, and other programs and services that benefit the community; and
WHEREAS, identifying appropriate grant opportunities and preparing competitive grant applications requires specialized knowledge, research, technical expertise, coordination, and administrative resources; and
WHEREAS, the City desires to enhance its ability to identify, pursue, and secure grant funding for projects and programs consistent with the City’s goals, priorities, and identified community needs; and
WHEREAS, entering into an agreement for professional grant-writing services will allow the City to more effectively pursue available funding opportunities while supplementing existing City staff resources and expertise; and
WHEREAS, the City Council finds that securing professional grant-writing services is in the best interest of the City and may assist in obtaining outside funding for projects and programs that might otherwise be limited or delayed due to available local resources; and WHEREAS, the City wishes to enter into an Agreement with California Consulting, Inc. to execute the scope of work outlined.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of San Joaquin as follows:
1. The foregoing recitals are true and correct and incorporated by reference.
2. The Council approves the agreement with California Consulting, Inc. for executing the scope of work outlined in attached as Exhibit A.
3. The City Manager is authorized to execute the agreement.
4. This resolution is effective upon adoption.
*Certification of the Following Page*
33 The foregoing resolution was adopted at a regular meeting of the City Council of the City of San Joaquin the 8th day of September 2026 and passed at said meeting the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Adam Flores-Cornejo, Mayor
ATTEST:
_______________________________
Alondra Bautista, City Clerk
34 1
EXHIBIT A
GRANT WRITING SERVICES AGREEMENT
DATED: September 8, 2026
PARTIES: California Consulting, Inc. (hereinafter the
“Consultant”); and City of San Joaquin, (hereinafter the “Client”)
AGREEMENT:
The undersigned hereby agree to the following terms and conditions:
Section 1. Duties of Consultant: During the term of this Agreement, Consultant shall provide the Client services as follows:
a. Grant research, targeted grant research on projects specifically identified by the client, identification of funding opportunities, and grant writing services agreed upon by the Consultant and the Client;
b. Offering Client general advice on matters involving funding mechanisms, grants research, identification, and writing; and
c. Perform post-grant award administration on the grants which are awarded to the Client, including the filing of required documents by the proscribed deadlines set by the awarding entity.
Section 2. Time for Performance of Duties: Notwithstanding any other term or condition of this Agreement, Client specifically acknowledges that Consultant has other clients and/or outside employment. Consultant shall have control over the time and manner of performing its duties described in Section 1, and shall make available such time as it, in its sole discretion, shall deem appropriate for the performance of its duties under this Agreement.
Section 3. Term of the Agreement: The effective date of this Agreement is September 8, 2026 – September 7, 2027 allowing either party to discuss new terms at any time.
Section 4. Compensation: Client shall pay Consultant $3,700.00 per month as compensation for Consultant’s grant writing services as described in Section 1.
Consultant will provideClient with a written invoice. Client agreesto pay invoice within 30 (thirty) days of receipt.
Section 5. Expenses: The Client agrees to reimburse the Consultant for reasonable out-of-pocket expenses subject to Client’s approval ahead of expenses being incurred that are related to performing services on behalf of the Client. Such expenses 35 2
EXHIBIT A
typically might include, but are not limited to, mileage, parking, travel, and lodging expenses in the event travel is required. Consultant shall provide Client with a receipt and a description of the expense with the invoice.
Section 6. Relationship: Consultant shall perform its grant writing services hereunder as an independent contractor and not as an employee of the Client or an affiliatethereof. Itis expressly understood and agreed to by the partieshereto that Consultant shall have no authority to act for, represent or bind the Client or any affiliate thereof in any manner, except as may be agreed to expressly by the Client in writing from time to time.
Section 7. Confidentiality: Except in the course of the performance of its duties hereunder, each party agrees that it shall not disclose any trade secrets, knowhow, or other proprietary information not in the public domain learned as a result of this Agreement. Similarly, the parties agree that they shall not disclose or divulge this Agreement, or any of its term or conditionstothirdparties,except asis necessaryto perform the terms and conditions stated herein and as required under the California Public Records Act.
Section 8. Indemnification:. Consultant hereby agrees to indemnify, defend and hold the Client, its officials, officers, employees, agents, and volunteers harmless from and against all claims, demands, causes of action, actions, damages, losses, expenses, and other liabilities, (including without limitation reasonable attorney fees and costs of litigation) of every nature arising out of the acts, errors, or omissions constituting negligence, gross negligence, willful misconduct or fraud of Consultant or its subcontractors relating to the performance of Services described herein. Consultant's duty to defend and indemnify Client shall not extend to injuries or damages that are the result of Client’s sole negligence or willful misconduct. Consultant’s duty to defend shall immediately arise when a claim is asserted and/or a lawsuit is initiated against the Client arising out of or occurring in connection with the acts, errors, or omissions constituting negligence, gross negligence, fraud or willful misconduct of Consultant or its subcontractors relating to the performance of Services described herein and regardless of whether others may owe the Client a duty of defense and/or indemnity Section 9. Assignment: This Agreement shall not be assignable by either party; provided however, that Consultant shall have the discretion to allocate its duties hereunder to owners, affiliates, or employees of Consultant.
Section 10. No Guaranteed Result: Client acknowledges and agrees that Consultant does not have control over third party decision makers, and therefore, Consultant makes no representations, warranties or guarantees that it can achieve any particular results.
Consultant, however, shall act in good faith toward the performance of its duties described above.
Section 11. Prior Agreements: This Agreement shall supersede any prior agreements between the parties, and serves as the sole and only agreement between them. This Agreement may only be modified by a writing signed by both parties. 36 3
EXHIBIT A
Section 12. Governing Law: This Agreement shall be deemed to be a contract made under the laws of the State of California and for all purposes shall be construed in accordance with the laws of said State.
Section 13. Attorney’s Fees: The prevailing party in any action filed that arises out of this Agreement shall be entitled to recoup their reasonable attorney’s fees and costs from the other party.
Section 14. Notices: All notices will be sent via certified mail or overnight courier to:
Consultant at: California Consulting, Inc.
214 Main Street, Suite 102
El Segundo, CA 90245
Client at: City of San Joaquin
P.O. Box 758
San Joaquin, CA 93660
Section 15. Termination: This Agreement may be terminated by either party for any reason not in violation of federal and/or California State law upon thirty (30) days written notice to the other party. Client shall compensate Consultant for all services rendered prior to the date of termination. There shall be no liquidated damages in the event of termination under this provision.
IN WITNESS THEREOF, this Agreement is executed on the dates set forth below and effective on the date first set forth above.
“CONSULTANT” “CLIENT”
California Consulting, Inc. City of San Joaquin
By
Steven N. Samuelian, CEO Elizabeth Cabrera, City Manager 37