CITY COUNCIL ACTION REQUEST
Department(s):
Finance
CEQA: Not a Project,
PP17-003, Agreements/
Contracts (New or
Amended) resulting in no
physical changes to the
environment.
Coordination:
Department of
Transportation, City
Attorney’s Office, City
Manager’s Budget Office
Dept. Approval:
/s/ Julia H. Cooper
Council District(s):
Citywide
CMO Approval:
12/17/21
SUBJECT: ACTIONS RELATED TO THE PURCHASE ORDER FOR ADVANCED
TRANSPORTATION CONTROLLER CABINETS
RECOMMENDATION:
Adopt a resolution authorizing the City Manager to:
1. Execute a purchase order with McCain, Inc (Vista, CA) for Advanced Transportation Controller (ATC) cabinets for a twelve-month period, starting on or about January 12, 2022 and ending on January 11, 2023, for an amount not to exceed $750,000.
2. Exercise up to four (4) additional one-year options to extend the initial term of the purchase order with the last option year ending on or about January 11, 2027, subject to the appropriation of funds.
Desired Outcome: To improve traffic signal functionality and ensure the safety of motorists, bicycles and pedestrians sharing City roadways and crosswalks.
BASIS FOR RECOMMENDATION:
The Department of Transportation (DOT) requires the purchase of Advanced Transportation Controller (ATC) cabinets to serve as a new standard for future signal controller cabinet installations at both Light Rail Transit (LRT) and non-LRT signalized intersections. These traffic signal cabinets function as the brain of the signalized intersections by monitoring traffic and providing the safe crossing of vehicles, bicycles and pedestrians. The ATC cabinet offers improved safety and maintainability for maintenance staff, flexibility for enhanced signal operation, and support for multi-modal operation. The ATC cabinets will be used to proactively replace existing and aging LRT cabinets that have reached their end-of-life and no longer supported by the manufacturer.
On October 4, 2021, a competitive Request for Bid (RFB) was facilitated by the Finance Department to procure these products. Two (2) responsive bids were submitted with no protests received. Neither bidder applied for the local/small business preference. Staff recommends award to McCain, Inc as the lowest responsive, responsible bidder pursuant to the bidding procedures of the San José Municipal Code, Section
4.12.310B(2).
Climate Smart San José: The recommendation in this memo has no effect on Climate Smart San José energy, water, or mobility goals.
Commission Recommendation/Input: There is no commission recommendation or input associated with this action.
Office of Equality Assurance: City of San José Prevailing Wage is applicable under this purchase order.
This Council item is consistent with the City’s 2021-2022 Adopted Budget City Areas Delivery Framework:
“Provide Safe and Secure Transportation Systems”
COUNCIL AGENDA: 01/11/2022
FILE: 21-2641
ITEM: 2.10
COST AND FUNDING SOURCE:
Fund #
Appn #
Appn. Name
Total
Appn.
Amt. for
Recommendation
2021-2022
Adopted CIP
Budget Page
Last Budget Action
(Date, Ord. No)
465 423O North San José Light
Rail Cabinets $325,000 $325,000 907 6/22/2021
30621
429 426R ATC Traffic Signal
Cabinet Upgrades $584,000 $425,000 860 10/19/2021
30682
FOR QUESTIONS CONTACT: Jennifer Cheng, Deputy Director of Finance at [email protected].