TO: HONORABLE MAYOR AND FROM: Toni J. Taber, CMC
CITY COUNCIL City Clerk
SUBJECT: SEE BELOW DATE: January 11, 2022
SUBJECT: Retroactive Approval of Small Business Advisory Task Force (SBATF) Membership Recognition Event Sponsored by Council District 1 as a City Council Sponsored Special Event to Expend City Funds and Accept Donations of Materials and Services for the Event
Recommendation
As recommended by the Rules and Open Government Committee on January 5, 2022:
(a) Retroactively approve the SBATF Membership Recognition Event scheduled on December 9, 2021 as a City Council sponsored Special Event and approve the expenditure of funds. (b) Approve and accept donations from various individuals, businesses or community groups to support the event.
CEQA: Not a Project, File No. PP17-011, Temporary Special Events resulting in no changes to the physical environment. (Jones)
[Rules Committee referral 1/5/2022 - Item G.1.b]
COUNCIL AGENDA: 1/11/2022
ITEM: 2.20
FILE NO: 21-2690
RULES COMMITTEE AGENDA: 01/05/2022
AGENDA ITEM: G.1.b
TO: HONORABLE MAYOR AND
CITY COUNCIL
FROM: Vice Mayor Chappie Jones
District 1
SUBJECT: SEE BELOW DATE: December 17, 2021
APPROVED:
SUBJECT: RETROACTIVE APPROVAL OF SMALL BUSINESS ADVISORY TASK
FORCE (SBATF) MEMBERSHIP RECOGNITION EVENT SPONSORED
BY COUNCIL DISTRICT 1 AS A CITY COUNCIL SPONSORED SPECIAL
EVENT TO EXPEND CITY FUNDS AND ACCEPT DONATIONS OF
MATERIALS AND SERVICES FOR THE EVENT
RECOMMENDATION
1. Approve the SBATF Membership Recognition Event scheduled on December 9, 2021 as a City Council sponsored Special Event and approve the expenditure of funds.
2. Approve and accept donations from various individuals, businesses, or community groups to support the event.
3. Place the item on the January 11, 2022 Council Agenda for action.
BACKGROUND
On February 1, 2005, the City Council adopted Resolution 72517 which requires Councilmembers to submit a memorandum to the Rules Committee regarding proposed City Council sponsored Special Events and the proposed use of any funds.
SBATF Membership Recognition Event was held on December 9, 2021 at Mextizo Restaurant & Cantina and sponsored by Vice Mayor Chappie Jones. This special event recognized members of the SBATF for their volunteer work and dedication for attending meetings and advising Vice Mayor Jones on public policy issues relevant to small business issues.
ANALYSIS
Retroactive approval by the City Council of the event will ensure compliance with the Council’s prior direction regarding Council Special Events. In observance of existing fundraising
HONORABLE MAYOR AND CITY COUNCIL January 11, 2022 Subject: SBATF Membership Recognition Event Page 2 Rev 1/2018
disclosure requirements, Councilmember Chappie Jones will report any cash or in-kind donations received for the event on their Disclosure of Fundraising Report (DFR-1). Approval of this memorandum will enable Council District 1, City departments and the Office of the City Clerk to proceed with the event. Any cash donations received will be processed pursuant to the City’s normal financial and budgetary procedures. PUBLIC OUTREACH/INTEREST The Office of the City Clerk will post the item on the City’s Website for the January 5, 2022 Rules Committee Agenda and the January 11, 2022 City Council Agenda. CEQA Not a Project, File No. PP17-010, City Organization & Administrative Activities resulting in no changes to the physical environment. Not a Project, File No. PP17-011, Temporary Special Events resulting in no changes to the physical environment. Exempt, File No. PP12-080. Minor temporary use of land having negligible or no permanent effect on the environment. Exempt, File No. PP13-056, Activities associated with citywide litter clean-up activities. Exempt, File No. PP11-046, Graffiti removal services. Reviewed by: TONI J. TABER, CMC City Clerk For questions, please contact Toni Taber, City Clerk, at (408) 535-1260.