TO: HONORABLE MAYOR AND FROM: Toni J. Taber, CMC
CITY COUNCIL City Clerk
SUBJECT: SEE BELOW DATE: January 11, 2022
SUBJECT: Retroactive Approval of Community Events Sponsored by Council District 8 as City Council Sponsored Special Events to Expend City Funds and Accept Donations of Materials and Services for the Events
Recommendation
As recommended by the Rules and Open Government Committee on January 5, 2022:
(a) Retroactively approve the following District 8 Events as a City Council sponsored Special Events and approve the expenditure of funds:
(1) Cookies and Coats Drive from November 29, 2021 to December 7, 2021. (2) Cookies and Coats Drive on December 18, 2021.
(3) Cookies and Coats Drive on December 19, 2021.
(b) Approve and accept donations from various individuals, businesses or community groups to support the event.
CEQA: Not a Project, File No. PP17-011, Temporary Special Events resulting in no changes to the physical environment. (Arenas)
[Rules Committee referral 1/5/2022 - Item G.1.c]
COUNCIL AGENDA: 1/11/2022
ITEM: 2 .21
FILE NO: 21-2697
RULES COMMITTEE AGENDA: 1/5/2022
ITEM: G.1.c
TO: HONORABLE MAYOR AND
CITY COUNCIL
FROM: Councilmember Sylvia Arenas
District 8
SUBJECT: SEE BELOW DATE: December 20, 2021
APPROVED : Sylvia Arenas
12/20/21
SUBJECT: RETROACTIVE APPROVAL OF COMMUNITY EVENT S SPONSORED BY COUNCIL DISTRICT 8 AS A CITY COUNCIL SPONSORED SPECIAL
EVENT TO EXPEND CITY FUNDS AND ACCEPT DONATIONS OF
MATERIALS AND SERVICES FOR THE EVENT
RECOMMENDATION
1) Retroactively approve the following District 8 Events as City Council sponsored Special Events and approve the expenditure of funds:
a) Cookies and Coats Drive from Monday, November 29, 2021 to Tuesday, December 7, 2021.
b) Cookies and Coats Drive on Saturday, December 18, 2021. c) Cookies and Coats Drive on Sunday, December 19, 2021. 2) Approve and accept donations from various individuals, businesses or community groups to support the event.
3) Place the item on the Tuesday, January 11, 2022 Council Agenda for action.
BACKGROUND
On February 1, 2005, the City Council adopted Resolution 72517 which requires Councilmembers to submit a memorandum to the Rules Committee regarding proposed City Council sponsored Special Events and the proposed use of any funds.
1. The Cookies and Coats Drive was held from Monday, November 29, 2021 to Tuesday, December 7, 2021 at LeyVa Middle School, Chaboya Middle School, Quimby Middle School, O.B. Whaley School, Montgomery School, Carolyn Clark School, Norwood Creek School, & Cadwallader School from 8AM-4PM and sponsored by Councilmember Arenas. This special event brought the community together to donate new or gently used coats and jackets for the holidays. The event was free and open to the public and
HONORABLE MAYOR AND CITY COUNCIL
December 2, 2021
Subject: District 8 Special Events
Rev 1/2018
followed all appropriate local public health rules, including requiring masks and social distancing.
2. The Cookies and Coats Drive was held on Saturday, December 18, 2021 from 10AM- 12PM at Eastridge Center and sponsored by Councilmember Arenas. This special event brought the community together to donate new or gently used coats and jackets for the holidays. The event was free and open to the public and followed all appropriate local public health rules, including requiring masks and social distancing.
3. The Cookies and Coats Drive was held on Sunday, December 19, 2021 from 2PM-4PM at Eastridge Center and sponsored by Councilmember Arenas. This special event brought the community together to donate new or gently used coats and jackets for the holidays.
The event was free and open to the public and followed all appropriate local public health rules, including requiring masks and social distancing.
ANALYSIS
Approval by the City Council of the event will ensure compliance with the Council’s prior direction regarding Council Special Events. In observance of existing fundraising disclosure requirements, Councilmember Arenas will report any cash or in-kind donations received for the event on their Disclosure of Fundraising Report (DFR-1). Approval of this memorandum will enable Council District 8, City departments and the Office of the City Clerk to proceed with the event. Any cash donations received will be processed pursuant to the City’s normal financial and budgetary procedures.
PUBLIC OUTREACH/INTEREST
The Office of the City Clerk will post the item on the City’s Website for the January 5, 2022 Rules Committee Agenda and the January 11, 2022 City Council Agenda.
CEQA
Not a Project, File No. PP17-010, City Organization & Administrative Activities resulting in no changes to the physical environment.
Not a Project, File No. PP17-011, Temporary Special Events resulting in no changes to the physical environment.
Exempt, File No. PP12-080. Minor temporary use of land having negligible or no permanent effect on the environment.
Exempt, File No. PP13-056, Activities associated with citywide litter clean-up activities. Exempt, File No. PP11-046, Graffiti removal services.
Reviewed by:
TONI J. TABER, CMC
HONORABLE MAYOR AND CITY COUNCIL
December 2, 2021
Subject: District 8 Special Events
Rev 1/2018
City Clerk
For questions, please contact Toni Taber, City Clerk, at (408) 535-1260.