CITY COUNCIL ACTION REQUEST
Department(s):
Finance
CEQA: Not a Project,
PP17-003,
Agreements/Contracts
(New or Amended)
resulting in no physical
changes to the
environment
Coordination:
Department of
Transportation, City
Attorney’s Office, and
City Manager’s Budget
Office
Dept. Approval:
/s/ Julia H. Cooper
Council District(s):
Citywide
CMO Approval:
01/13/22
SUBJECT: ACTIONS RELATED TO THE PURCHASE ORDER FOR PREFORMED
THERMOPLASTIC PAVEMENT STRIPING MATERIALS
RECOMMENDATION:
Adopt a resolution authorizing the City Manager to:
(a) Execute a purchase order with Geveko Markings, Inc. (Gainesville, GA) for preformed thermoplastic pavement striping materials for a twelve-month period, starting on or about January 26, 2022 and ending on January 11, 2023, for an amount not to exceed $935,868. (b) Exercise up to four additional one-year options to extend the initial term of the purchase order with the last option year ending on or about January 25, 2027, subject to the appropriation of funds.
Desired Outcome: To increase roadway safety for bicyclists who are sharing the roadway with motorists.
BASIS FOR RECOMMENDATION:
The Department of Transportation (DOT) requires preformed thermoplastic pavement striping materials for the installation of the green bike lane pavement enhancements (GBLPE) on the City’s major street network.
The major street network consists of 944 miles of the City’s most heavily traveled streets, which collectively carry over 85% of the traffic in the City. DOT annually schedules street resurfacing to improve the structural integrity, ride quality, appearance, and useful life of the streets. Street resurfacing generally includes the repair or replacement of damaged pavement, application of a new layer of asphalt, installation of new roadway striping and markings, and installation or retrofit of curb ramps where needed to comply with the Americans with Disabilities Act (ADA). The purchase order for preformed thermoplastic pavement striping materials will increase roadway visibility and safety for bicyclists that share the roadway with motorists.
On September 15, 2021, a competitive Request for Bid (RFB) was facilitated by the Finance Department to procure these products. Two (2) responsive bids were submitted with no protests received. Neither bidder applied for the local/small business preference. Staff recommends award to Geveko Markings, Inc. as the lowest responsive, responsible bidder pursuant to the bidding procedures of the San José Municipal Code, Section 4.12.310B(2).
Climate Smart San José: The recommendation in this memo has no effect on Climate Smart San José energy, water, or mobility goals.
Commission Recommendation/Input: There is no commission recommendation or input associated with this action.
Office of Equality Assurance: City of San José prevailing wage is not applicable under this purchase order.
This Council item is consistent with the City’s 2021-2022 Adopted Budget City Areas Delivery Framework:
“Travelers have a positive, reliable, and efficient experience”.
COUNCIL AGENDA: 01/25/2022
FILE: 22-030
ITEM: 2.13
COST AND FUNDING SOURCE:
Fund #
Appn #
Appn. Name
Total Appn.
Amt. for
Recommendation
2021-2022
Adopted
Capital
Budget Page
Last Budget Action
(Date, Ord. No)
465 7440
Pavement
Maintenance -
VTA Measure B
VRF
$15,309,467 $935,868 852
10/19/21, 30682
FOR QUESTIONS CONTACT: Jennifer Cheng, Deputy Director of Finance at [email protected].