TO: HONORABLE MAYOR AND FROM: Toni J. Taber, CMC
CITY COUNCIL City Clerk
SUBJECT: SEE BELOW DATE: February 8, 2022
SUBJECT: Retroactive Approval of the African American History Month Flag Raising Ceremony Sponsored by Council District 1 as a City Council Sponsored Special Event to Expend City Funds and Accept Donations of Materials and Services for the Event
Recommendation
As recommended by the Rules and Open Government Committee on February 2, 2022:
(a) Retroactively approve the African American History Month Flag Raising Ceremony scheduled on February 4, 2022 as a City Council sponsored Special Event and approve the expenditure of funds; and
(b) Approve and accept donations from various individuals, businesses, or community groups to support the event.
CEQA: Not a Project, File No. PP17-011, Temporary Special Events resulting in no changes to the physical environment. (Jones)
[Rules Committee referral 2/2/2022- Item G.1.a]
COUNCIL AGENDA: 2/8/2022
ITEM: 2.10
FILE NO: 22-168
RULES COMMITTEE AGENDA: 2/2/2022
ITEM: G.1.a
TO: HONORABLE MAYOR AND
CITY COUNCIL
FROM: Vice Mayor Chappie Jones
District 1
SUBJECT: SEE BELOW DATE: January 19, 2022
APPROVED : Chappie Jones
SUBJECT: RETROACTIVE APPROVAL OF THE AFRICAN AMERICAN HISTORY
MONTH FLAG RAISING CEREMONY SPONSORED BY COUNCIL
DISTRICT 1 AS A CITY COUNCIL SPONSORED SPECIAL EVENT TO
EXPEND CITY FUNDS AND ACCEPT DONATIONS OF MATERIALS
AND SERVICES FOR THE EVENT
RECOMMENDATION
1. Retroactively approve the African American History Month Flag Raising scheduled on February 4, 2022 as a City Council sponsored Special Event and approve the expenditure of funds.
2. Approve and accept donations from various individuals, businesses or community groups to support the event.
3. Place the item on the February 8, 2022 Council Agenda for action.
BACKGROUND
On February 1, 2005, the City Council adopted Resolution 72517 which requires Councilmembers to submit a memorandum to the Rules Committee regarding proposed City Council sponsored Special Events and the proposed use of any funds.
The African American History Month Flag Raising will be held on February 4, 2022 at San Jose City Hall West Plaza and is sponsored by Vice Mayor Chappie Jones. This special event celebrates African American History Month and the great contributions that the African American community has made to our community. The event is free and open to the public, and will follow applicable public health orders.
The display of the Pan-African Flag on February 4, 2022 is permitted under Council Policy 2-1, Section C.2 – Flags Displayed in Conjunction with Official Ceremonial Items: “Other flags may
HONORABLE MAYOR AND CITY COUNCIL
January 19, 2022
Subject: African American History Month Flag Raising Ceremony
Rev 1/2018
be displayed in conjunction with official actions, ceremonial items, or proclamations of the City Council.”
ANALYSIS
Approval by the City Council of the event will ensure compliance with the Council’s prior direction regarding Council Special Events. In observance of existing fundraising disclosure requirements, Vice Mayor Chappie Jones will report any cash or in-kind d onations received for the event on their Disclosure of Fundraising Report (DFR-1). Approval of this memorandum will enable Council District 1, City departments and the Office of the City Clerk to proceed with the event. Any cash donations received will be processed pursuant to the City’s normal financial and budgetary procedures.
PUBLIC OUTREACH/INTEREST
The Office of the City Clerk will post the item on the City’s Website for the February 2, 2022 Rules Committee Agenda and the February 8, 2022 City Council Agenda.
CEQA
Not a Project, File No. PP17-010, City Organization & Administrative Activities resulting in no changes to the physical environment.
Not a Project, File No. PP17-011, Temporary Special Events resulting in no changes to the physical environment.
Exempt, File No. PP12-080. Minor temporary use of land having negligible or no permanent effect on the environment.
Exempt, File No. PP13-056, Activities associated with citywide litter clean-up activities. Exempt, File No. PP11-046, Graffiti removal services.
Reviewed by:
TONI J. TABER, CMC
City Clerk
For questions, please contact Toni Taber, City Clerk, at (408) 535-1260.